HomeMy WebLinkAbout20102889.tiff RESOLUTION
RE: APPROVE APPLICATION FOR 2011 EMERGENCY MANAGEMENT PERFORMANCE
PROGRAM GRANT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the 2011 Emergency
Management Performance Program Grant from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Office of Emergency
Management, to the Colorado Department of Local Affairs, Division of Emergency Management,
commencing upon full execution,with terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application,a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Application for the 2011 Emergency Management Performance Program
Grant from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Office of Emergency Management,to the Colorado
Department of Local Affairs, Division of Emergency Management, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 8th day of December, A.D., 2010.
BOARD OF COUNTY COMMISSIONERS
ELD COUNTY, COLORADO
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David E. Long
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2010-2889
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State of Colorado
Department of Local Affairs
Division of Emergency Management
Emergency Management Performance Grant (EMPG)
Local Emergency Management Support (LEMS)
Program Guidelines
And
Application Kit
Federal Fiscal Year 2011
1
Foreword: Message from CDEM Director
Municipal, County and Tribal Partners,
Enclosed please find guidance and an application kit for the Federal Fiscal Year (FFY)
2011 Emergency Management Performance Grant(EMPG), Local Emergency
Management Support (LEMS) program. The deadline for returning completed
applications to your CDEM Regional Field Manager is December 17,2010.
EMPG is the primary source of federal funding directed to state, local and tribal
governments for planning, training, exercises and personnel to support all-hazards
emergency management programs. Nationally, approximately half of EMPG funding to
states is passed through to local and tribal jurisdictions. Colorado ranks in the top ten of
states providing the most EMPG funds to local and tribal partners, passing through an
average of 60-65 percent of the State's allocation annually. EMPG funds retained at the
state level are also used to support local and tribal programs through activities such as
state-sponsored training and conferences, maintenance of field offices and staff, provision
of tools such as WebEOC, and staff that provide technical assistance concerning response
operations, hazard mitigation, public education, community recovery, interoperable
communications, and plans and exercises.
EMPG funds should also be used to support national preparedness and homeland security
initiatives. Beginning in FFY 2011, we are asking applicants to identify how planned
activities address capability shortfalls, as identified through the State Homeland Security
Grant program capability assessment process or through another assessment process
undertaken by local or tribal officials. In order to maintain the viability of EMPG on both
the national and state levels, emergency management and homeland security programs
must be mutually supportive, and the changes to this year's Annual Work Plan Template
represent one step in helping to ensure our efforts are in concert and focused on achieving
a common set of goals and objectives.
We are proud of our strong relationships with local and tribal partners in Colorado and
look forward to working collaboratively in the future to strengthen individual and
collective capabilities. If you have questions or concerns, please don't hesitate to contact
me or members of my staff involved in EMPG management, including Bob Wold,
Program Manager (bob.wold(a,state.co.us), Bill Archambault, Finance Manager
(bill.arch(a,state.co.us) or your Regional Field Manager.
HANS KALLAM
Director
2
EMPG-LEMS Guidelines and Application Kit
Table of Contents
EMPG-LEMS Program Guidelines
Statutory Requirement
Purpose of EMPG-LEMS Program
References for EMPG Program Administration
Incorporating Emergency Management Accreditation Program Standards
Emergency Management Functions
Supporting Homeland Security Initiatives
NIMS Implementation and Compliance
Target Capabilities
FFY 2011 Program Requirements
Program and Financial Monitoring
Application Guidelines
Position Description/Job Duties
Federal Funding Accountability and Transparency Act(FFATA) Form
Annual Work Plan Template
Quarterly Reports and Reimbursement Requests
Electronic/Digital Signatures
FFY 2011 Reporting Schedule
EMPG-LEMS Application Kit
Part I,Work Plan (Planned Activities)
Work Plan Template
Work Plan Template Instructions
Best Practices/Sample Planned Activities for Annual Work Plan
Part II,Jurisdictional Information and Signature
Jurisdictional Information and Signature Form
Instructions for Completing Jurisdictional Information and Signature Form
Federal Funding Accountability and Transparency Act(FFATA) Form
Part III, Staffing Pattern and Funding Request
Staffing Pattern and Funding Request Form
Instructions for Completing Staffing Pattern and Funding Request Form
Quarterly Requests for Reimbursement and Financial Reports
Quarterly Reimbursement/Financial Report Form
Instructions for Completing Reimbursement Request/Financial Report Form
Sample Quarterly Reimbursement/Financial Report Form
3
EMPG-LEMS Program Guidelines
Statutory Requirement
The Colorado Disaster Act of 1992 (Title 24, Article 33.5) states that"The Mayor,
Chairman of the Board of County Commissioners, or other principal Executive Officer of
each political subdivision in the state shall notify the Division of Emergency
Management (DEM) of the manner in which the political subdivision is providing or
securing disaster planning and emergency services, identify the person who heads the
agency from which services are obtained, and furnish additional information relating
thereto as the Division of Emergency Management requires."
To satisfy this statutory requirement, political subdivisions may complete Parts I and II of
the EMPG-LEMS Application Kit. Part II requires signature by the Mayor, Chairman of
the Board of County Commissioners or other chief executive official as designated by the
local or tribal jurisdiction. Completion of Parts I and II alone does not constitute a request
for EMPG-LEMS funding support. Applicants for FFY 2011 EMPG-LEMS funds must
complete Part III, Staffing Pattern and Funding request, in addition to Parts I and II.
Purpose of EMPG-LEMS Program
The purpose of the EMPG program is to encourage the development of comprehensive,
risk-based, all-hazard emergency management programs at local, state and tribal
government levels and to improve emergency planning, preparedness, mitigation,
response, and recovery capabilities. EMPG funds are authorized by Congress on an
annual basis and passed to state and local organizations through the Federal Emergency
Management Agency (FEMA). In the State of Colorado, approximately sixty percent of
EMPG funds are passed through to local and tribal nation partners. These EMPG-LEMS
funds are intended to cover up to 50 percent of local/tribal costs for staff, travel, training,
office maintenance, EOC enhancements and other related costs. Common uses of the
funds are to support activities in the areas of planning, training, exercises and public
education.
References for EMPG Program Administration
The Catalog of Federal Domestic Assistance (CFDA) number for the EMPG is 97.042.
FEMA-funded activities through the EMPG must meet the requirements of 44 CFR 13,
Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments, also known as The Common Rule.
http://www.access.gpo.gov/nara/cfr/cfr-table-search.html (scroll to Title 44).
All costs, including personnel costs must comply with 2 CFR Part 225, Cost Principles
for State, Local, and Indian Tribal Governments (OMB Circular A-87) (at
http://www.whitehouse.gov/omb/circulars/index.html) and should be linked to achieving
objectives outlined in the annual Work Plan template. Allowable equipment categories
for FY 2011 are listed on the web-based version of the Authorized Equipment List (AEL)
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on the Responder Knowledge Base (RKB), which is sponsored by FEMA at
httn://www.rkb.us.
Additional references concerning Administrative and Audit requirements and Common
Rules are cited below.
OMB Circular A-102, Grants and Cooperative Agreements with State and Local
Governments, at
http://www.whitehouse.gov/omb/circulars/index.html
2 CFR 220, Cost Principles for Educational Institutions (OMB Circular A-21)
2 CFR 230, Cost Principles for Non-Profit Institutions (OMB Circular A-122)
OMB Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations (06/24/1997) (includes revisions published in Federal Register
06/27/2003), at
http://www.whitehouse.gov/omb/circulars/index.html
"Debarment and Suspension" (Executive Orders 12549 and 12689 and 44 CFR Part
13.35); "Government wide Requirements for Drug-Free Workplace(Grants)" (codified at
44 CFR Part 17). "New Restrictions on Lobbying" (codified at 44 CFR Part 18).
Incorporating Emergency Management Accreditation Program (EMAP) Standards
Planned activities identified in local and tribal nation Work Plans should consider the 15
Emergency Management Functions (EMFs) adopted by FEMA and the State of
Colorado as standards for strategic planning and for measuring emergency management
program effectiveness. The EMF standards are derived from the Emergency
Management Accreditation Program (EMAP) and are consistent with National Fire
Protection Association (NFPA) 1600 standards. The Colorado Division of Emergency
Management utilizes these EMF standards as categories for its annual EMPG program of
work with FEMA. Please use these 15 EMF categories as a framework for planning your
annual work program and indicate the relevant EMF for each planned activity in the
column provided on the Work Plan template.
The EMAP standard recognizes 15 emergency management functions, or EMFs, that
form the basis of most all-hazards emergency management programs.
EMAP Emergency Management Functions(EMFN)
I.Administration and Finance 9,Mutual Ain
2.Laws and Authorities 10.Communications and Warning
3.Hazard Identification and Risk Assessment II.Operations and Procedures
4.Hazard Mitigation 12:Pacn7itie
5.Prevention and Security 13.Training
6:Planning 14.Exercises,Evaluations and Corrective Actions
7.Incident Management 15.Crisis Communication,Public Education 4'lntbrnnation
8.Resource Management and Logistics
5
Supporting Homeland Security Initiatives
In addition to enhancing comprehensive, all-hazards emergency management capabilities,
EMPG funds provide an opportunity to support state and national homeland security
strategies and strengthen national preparedness. Compliance with National Incident
Management System (NIMS) standards is a requirement for participation in the EMPG-
LEMS program. In FFY 2011,jurisdictions should continue to update and maintain their
NIMSCAST information while working towards 100 percent NIMS compliance.
NIMSCAST updates are due August 31, 2011. Comprehensive information concerning
NIMS implementation for States, tribal nations, local governments, nongovernmental
organizations, and the private sector is available through the NIMS Resource Center at
www.fema.gov/nims.
The State and National Homeland Security Strategies identify 37 Target Capabilities that
are related to the four homeland security mission areas: Prevent, Protect, Respond, and
Recover. The 37 Target Capabilities provide the basis for assessing preparedness and
preparing for major emergency and disaster events, such as those defined by the National
Planning Scenarios. EMGP-LEMS program funds should be used to support plans,
training, exercises and other activities that improve capacity and help close gaps related
to the 37 target capabilities. Local and regional capability assessment tools can be used as
the basis for identifying capability gaps and shortfalls or, where reliable local capability
assessment information may not be available, an assessment by local emergency
management and public safety officials of capability areas needing improvement should
be made and addressed in the Work Plan template. For each planned activity in the Work
Plan, the target capabilities that the activity addresses should be identified in the column
provided.
Target Capabilities
1. Planning 20.Animal Disease Emergency Support
2. Commrtitications 21.Environmental Health
3. Risk MSagement 22.Explosive Device Response Operations
4. Community Preparedness&Participation 23.Fire Incident Response Support
5. Intelligence and Information Sharing and Dissemination 24.WMD+HM Revolve and Decontamination
6. Information Oathering/Recognition of Indicators&Warnings 25.Citizen Evacuation and Shelter-M.4%re
7. Intelligence Analysis and Production 26.Isolation and tine
8. Counter-Terror Investigation and Law Enforcement 27.Search and Rescue(Lami-lksed)
9. CBRNE Detection 28.Emergency PuOPC lathrttleti n and,Warning
l0.Critical Infrastructure Protection 29.Emergency TriviiPtienespital Treatment
11.Food and Agriculture Safety and Defense 30.Medical Surge
12.Epidemiological Surveillance and Investigation 31.Medical Suppliesivisegementeisnibution
13.Laboratory Testing 32.Maas Prophylaxis
14.On-Site Incident lvlanagemeat 33.Mass Care
15.Emergency Operations Center Management 34.Fatality Management
16.Critical Resource Logistics and Dii,tnbuuon 35.Structural Damage.Assessment
17.Volunteer Management and Donation 36.Restoration ofLittliaea
18.Responder Safety and Health 37.Economic and Community Recovery
19.Emergency Public Safety&Security
6
FFY 2011 Program Requirements
Jurisdictions receiving EMPG-LEMS program funds are required to complete all tasks
and planned activities identified and submitted in the annual Work Plan template. In
addition, applicants for 2011 EMPG-LEMS support must conform to the following
requirements to be approved for funding:
fulfillment of statutory requirements concerning provisions for securing disaster
planning and emergency services
4. maintenance of a formally-adopted, up-to-date emergency operations plan
4 completion of Parts I, II and III of the application kit (including a current position
description/job duties for all emergency management staff) and timely submission
of quarterly progress reports and requests for reimbursement/financial reports
v4 entry of data into the National Incident Management System Compliance
Assistance Support Tool (NIMSCAST) to document/update NIMS-compliance
activities.
Program and Financial Monitoring
The CDEM has implemented a formal monitoring program that will be conducted with
each LEMS subgrantee during federal fiscal year 2011. Monitoring will be conducted
with each CDEM subgrantee at least every three years thereafter. The CDEM monitoring
program is intended to ensure that all subgrantees are performing and administering the
grants in compliance with all of the required federal and CDEM grant terms and
conditions, and have the proper financial and programmatic documentation in the grant
files to be ready for the next audit.
Application Guidelines
In order to apply for FFY 2011 EMPG-LEMS funds, complete Parts I, II and III of the
application kit and return by December 17,2010 to your CDEM Regional Field
Manager.
Beginning this year, two additional documents/forms are required with your EMPG-
LEMS application:
1. a position description describing job duties is required for all personnel that
are listed on your Staffing Pattern. This document must include the emergency
management-related responsibilities for each employee claimed under EMPG.
2. a completed Federal Funding Accountability and Transparency Act (FFATA)
form is required for all federal grant programs (except American Recovery and
Reinvestment Act grants).
If your mailing address has changed in the last year, or if you would like reimbursement
checks sent to a different mailing address, a new W-9 form must be submitted with your
application.
7
Part I of the application kit involves drafting an annual Work Plan on the template
provided, identifying goals for improving local emergency preparedness, response,
recovery and mitigation.
Quarterly Reports and Reimbursement Requests
Quarterly Progress Reports must be submitted to your CDEM Regional Field Manager
15 days following the end of each quarter(January 15, April 15, August 15, October 15).
The timely submission of quarterly progress reports is a requirement for approval of
quarterly requests for reimbursement. Failure to meet deadlines could result in forfeiture
of funding support for the quarter(s).
Quarterly progress reports can be provided in the space provided on the Work Plan
template (additional pages can be attached if needed). Quarterly Reports should identify
the status of each activity planned for that quarter: completed/accomplished, in-process,
postponed/canceled, or not completed or accomplished. Please indicate a reason when
activities are postponed, canceled or not completed. For reporting purposes, please
include dates and identify scenario and type of exercises conducted. Also identify
specific annexes or updates to LEOPs or other plans.
Quarterly Requests for Reimbursement and financial reports are due within 30 days
following the end of each quarter. For the EMPG/LEMS grant, the reimbursement
request is the same form as the quarterly financial report. Signed, original
reimbursement/financial report forms should be submitted to your CDEM Regional Field
Manager.
Electronic/Digital Signatures
Electronic/digital signatures will now be accepted on reimbursement requests/financial
reports as well as on the narrative reports. These signatures should be readable by the
Adobe Reader program and must be created by the signer and show a verified/unchanged
status when the form arrives via email to the field manager. The CFO is still the primary
person expected to affix their signature to the quarterly reimbursement request/financial
report, as they are certifying that the expenses shown on the report are eligible for the
EMPG program and the DEM LEMS award under the EMPG program and match the
jurisdiction's General Ledger reports for the period. Any variance from the general ledger
report should be noted and explained either on the report itself or in the documentation
maintained by the subgrantee. The CFO or the Board of County Commissioners may
delegate the reimbursement signing authority to the grant administrator if they so choose.
This delegation must be in writing and submitted to the DEM by email, or regular mail
before an alternate signature can be accepted. If delegated, the Grant Administrator
(usually the Emergency Manager for the LEMS grants), makes the same certification that
the expenses shown on the reimbursement request are eligible for the EMPG program
and the DEM LEMS award under the EMPG program and match the jurisdiction's
General Ledger reports for the period.
8
If the jurisdiction would like to participate in the electronic signature process, but does
not have the software required to create and affix a digital signature to the forms, please
include a line-item within the budget request for this year for one copy of the software
necessary. The DEM will increase the jurisdiction's award beyond the planned allocation
by up to $200 to reimburse the cost of participating in this process. When submitting for
reimbursement of this piece of software, please include a separate line item within your
quarterly reimbursement so the cost can be properly reimbursed. Please be sure to
purchase properly licensed software. The Statewide Price Agreement, 20556YYY11P,
for this software may be utilized, if its use is authorized by the jurisdiction's procurement
policies and procedures, by referencing the price agreement when the purchase is made
by a local or tribal governmental entity. The price agreement is located at:
http://www.gssa.state.co.us/SPAgree. Click on Current Price Agreements, then under
software choose the Software - Reseller for Master Software Agreements link, which will
provide a link to the current software price agreement vendor.
FFY 2011 Reporting Schedule
Quarterly Financial
Report Reporting Period Progress Report Report/Reimbursement
Due Request Due
1 10/01/10— 12/31/10 01/15/11 01/30/11
2 01/01/11 —03/31/11 04/15/11 04/30/11
3 04/01/11 —06/30/11 07/15/11 07/30/11
4 07/01/11 —09/30/11 10/15/11 10/30/11
9
EMPG-LEMS Application Kit
Part I,Work Plan (Planned Activities)
Annual Work Plan Template
Annual Work Plan Template Instructions
Best Practices/Sample Planned Activities for Annual Work Plan
Part II, Jurisdictional Information and Signatures
Jurisdictional Information and Signatures Form
Instructions for Completing Jurisdictional Information and Signature Form
Federal Funding Accountability and Transparency Act(FFATA) Form
Part III, Staffing Pattern and Funding Request
Staffing Pattern and Funding Request Form
Instructions for Completing Staffing Pattern and Funding Request Form
Quarterly Requests for Reimbursement/Financial Report
Quarterly Request for Reimbursement/Financial Report Form
Instructions for Completing Quarterly Request for Reimbursement/Financial
Report Form
Sample Quarterly Request for Reimbursement/Financial Report Form
10
Annual Work P►an Template
Jurisdiction:
Estimated Relevant Target
Planned Activity Completion EMF(s) Capabilities
Date Addressed
First Quarter(10/(11/1(1— 12/31/10)
First Quarter Results
11
Annual Work Plan Template
Jurisdiction:
Estimated Relevant Target
Planned Activity Completion EMF(s) Capabilities
Date Addressed
Second Quarter(01/61/11 —03/31/11)
Second Quarter Results
12
Annual Work Plan Template
Jurisdiction:
Estimated Relevant Target
Planned Activity Completion EMF(s) Capabilities
Date Addressed
Third Quarter(04/01/11 —06/30/11)
Third Quarter Results
13
Annual Work Plan Template
Jurisdiction:
Estimated Relevant Target
Planned Activity Completion EMF(s) Capabilities
Date Addressed
Fourth Quarter(07/01/11 —09/30/10
Fourth Quarter Results
14
Annual Work Plan Template Instructions
Use the 15 EMF categories as a framework for planning your annual work program and
consider identified capability gaps or shortfalls that need to be addressed. This can be
done in four steps.
❑ First, consider your community's long-term strategy for developing and
sustaining an all-hazards preparedness strategy, including initiatives that can be
accomplished during the grant performance period as well as those objectives that
will need to be phased over multiple years (please consult your CDEM Regional
Field Manager if you would like technical assistance in developing a 3-5 year
strategic plan that outlines the direction in which you would like to take your
program).
❑ Second, identify annual planned activities that, when completed, will assist you in
achieving your strategic vision.
❑ Third, place those activities that can be accomplished during the current
performance period on the Annual Work Plan Template in the quarter that you
expect the activity to be completed, including the expected and, if possible,
measurable outcome of the planned activity.
❑ Fourth, indicate the Emergency Management Function (EMF) number(s) and
Target Capability number(s) that are related to the planned activity.
❑ Finally, submit the finished document to your assigned CDEM Regional Field
Manager (hard copy and electronically) and send an electronic version to Cindy
VonFeldt at cindy. vonfeldt@state.co.us. The submitted document will then
represent your annual work agreement with the CDEM.
15
Best Practices/Sample Planned Activities for Annual Work Plan
Estimated Relevant Target
Planned Activity Completion EMF(s) Capabilities
Date Addressed
Administer EMPG grant and submit quarterly reports
to CDEM Regional Field Manager by established 1/15/2011 1 1
deadlines.
Submit EMPG quarterly reimbursement
request/financial report forms to CDEM Regional 1/30/2011 1
Field Manager by established deadlines.
Review emergency management mutual aid 11/30/2010 5 8,9,14,15,16,
agreements, revise as needed, & obtain formal 18,19,22,23,
approval. 24,27,30,34
Conduct quarterly meetings with LEPC 12/31/2010 2,6,7,11 1,4,14,15,18,
19,36
Update job descriptions of positions and personnel 12/10/2010 1,2 1
identified on the EMPG staffing pattern form.
Maintain StormReady designation, in cooperation 1,2,3,4,10,14,
2,3 4,10,14,
with the National Weather Service, and develop 12/31/2010 5 15,18,19,25,
corresponding severe weather plans and procedures. 28
Utilize CDEM - Request for Assistance Form when
requesting resources outside mutual or auto aid 12/31/2010 1,7,8,9,11 1,14,15,16
agencies.
Update jurisdictional base plan to reflect Lines of
Succession and identify NIMS/NRF as guiding 12/31/2010 2,6 1,15
principles for local plans developed under the ESF
format.
Identify 2 ESFs or Annexes to revise within the year
based upon identified gaps and establish initial 12/31/2010 6 1
planning teams.
Establish a County EOC ESF Emergency Response
Coordinators matrix with identified levels of 12/31/2010 6,11 1,15
activation and staffing patterns for each.
Update the local Severe Weather Plan to include a
notification component to advise and warn the 12/3 1/2010 4,6,10,11, 1 2 4 25 28
public. (e.g., reverse 911 networks, EAS, NOAA 15
weather radios, sirens, TV override, etc.)
Develop/update and implement local and regional 12/31/2010 6,7,9,10, 1,2,14,15
emergency management protocols. 11,15
Maintain situational awareness on State WebEOC
system during response operations and in
coordination with local and regional emergency 12/31/2010 6,7,8,9,10, 12 14,15
management protocols. Ensure timely situational 11,15
reports are provided to County, Tribal, Regional and
State EOC by pre-identified criteria.
Continue support/provide training and exercising 12/31/2010 7,13 14,15
16
opportunities for all first response disciplines,
including ICS/NIMS training. (ICS position-specific
training for applicable first response personnel, ICS-
402 for elected officials within the jurisdiction).
Offer ICS/NIMS training with local and partner
resources, and promote the use of online training
resources(FEMA-online resident courses).
Establish/develop/coordinate the distribution of
preparedness information focusing on community 12/31/2010 6,15 1,4,18,28,37
and responder safety through various methods.
Meet with ESF Planning Groups in the County. 1,5,8,9,15,18,
Review plans, protocols and MOU's. (EFS 12/31/10 6,9,10, 19,21,22,29,3
4,5,6,8,10,13) 0,31,32,33,34,
Second Quarter(01/01/11 —03/3I/I1)
Administer EMPG grant and submit quarterly reports
to CDEM Regional Field Manager by established 4/15/2011 1 1
deadlines.
Submit EMPG quarterly reimbursement
request/financial report forms to CDEM Regional 4/30/2011 1 I
Field Manager by established deadlines.
Conduct monthly/quarterly meetings with LEPC or 3/31/2011 2,6,7,11 1,4,14,15,18,
All-Hazards Board. 19,36
Update target capability assessment utilizing GOIIS-
developed comprehensive assessment model (or
through another assessment process undertaken 3/31/2011 6 ALL
by local or tribal officials) at a county/tribal level
for strategic planning.
Conduct a risk assessment for one identified
vulnerability within the jurisdiction for stakeholder 3/31/2011 3,6,14 1,3
input, discussion, advanced planning and
development into a table top exercise.
Develop/participate/coordinate CWPP and annual 1,2 3,14,15,18
AOPs to eliminate hazards where appropriate to 2,3,4,6,7,8,
address items related to non-suppression support and 3/31/201 L 10,11,15 23,25,28,
35,36,37
coordination.
Utilize CDEM -Request for Assistance Form when
requesting resources outside mutual or auto aid 3/31/2011 1,7,8,9,11 1,14,15,16
agencies.
Update/input Fire Department data into the
Emergency Resource Inventory (Colorado Connect) 3/31/2011 8,9,11 1,14,15,16,23
system.
Develop/update a Resource Mobilization Plan(ESF-
7)that is aligned with the Colorado Resource 3/31/2011 6,7,8,9,11 1,14,15,16
Mobilization Plan and mirrors the Regional ESF-7
Plan.
Review initial drafts developed by the planning team of 3/31/2011 6 1
the two identified ESFs or Annexes.
Maintain situational awareness on State WebEOC 6,7,8,9,10,
during response operations and in coordination with 3/31/2011 11,15 1,2,14,15
local and regional emergency management protocols.
17
Ensure timely situational reports are provided to
County, Tribal, Regional and State EOC by pre-
identified criteria.
Continue support/provide training and exercising
efforts for all first response disciplines, including
ICS/NIMS training(ICS position-specific training for
applicable first response personnel, ICS-402 for 3/31/2011 7,13 14,15
elected officials within the jurisdiction). Offer
ICS/NIMS training with local and partner resources,
and promote the use of online training resources
(FEMA-online resident courses).
Establish/develop/coordinate the distribution of
preparedness information focusing on community 3/31/2011 6,15 1,4,18,28,37
and responder safety through various methods.
Update local or regional hazard mitigation plan, 2-15-11 4 3
obtain formal local adoption, and submit to
State/FEMA for approval.
Develop Debris Management Annex to local 3-15-11 7 1,18,19,21,37
emer..enc o t erations •Ian.
Third Quarter(04/01/11 —06/30/11)
Administer EMPG grant and submit quarterly reports 7/15/2011 1 1
to Regional Field Manager by established deadlines.
Submit EMPG quarterly reimbursement
request/financial report forms to CDEM Regional 7/31/2011 1 1
Field Manager by established deadlines.
Conduct monthly/quarterly meetings with LEPC or 6/30/2011 2,6,7,11 1,4,14,15,18,
All-Hazards Board. 19,36
Utilize CDEM- Request for Assistance Form when
requesting resources outside mutual or auto aid 6/30/2011 1,7,8,9,11 1,14,15,16
agencies.
Update/input Law Enforcement& EMS data into the
Emergency Resource Inventory(Colorado Connect) 6/30/2011 8,9,11 1,14,15,16,19,
30,33
system.
Develop/update ESF-5/Rapid Needs Assessment that 1,10,15,16,23
mirrors the Regional ESF-5 Plan. 6/30/2011 6,11 24,27,29,30,
33,35,36
Develop/update Re-Entry Annex that mirrors the 6/30/2011 6,11 1,14,15,19,21,
Regional Re-Entry Annex template. 25,35,37
Develop/update Sheltering Annex that mirrors the 6/30/2011 6,11 1,14,15,25,33
Regional Sheltering Annex template.
Maintain situational awareness on State WebEOC
during response operations and in coordination with
local and regional emergency management protocols. 6,7,8,9,10,
Ensure timely situational reports are provided to 6/30/201 I11,15 1'2.14,15
County, Tribal, Regional and State EOC by pre-
identified criteria.
Ensure agreements are established with private
contractors and rental agencies for services and or 6/30/2011 1,6,7,8,11 1,14,15,16,36,
resources(for example- establish prices in the 37
agreement; the cost will be the same as the day
18
before the disaster.)
Continue support/provide training and exercise
opportunities for all first response disciplines,
including ICS/NIMS training(as well as ICS
position-specific training for applicable first response 6/30/2011 7,13 14,15
personnel). Provide ICS-402 for elected officials as
needed. Offer ICS/NIMS training with local and
partner resources, and promote the use of online
training resources (FEMA-online resident courses).
Establish/develop/coordinate the distribution of
preparedness information focusing on community 6/30/2011 6,15 1,4,18,28,37
and responder safety through various methods.
Develop/update jurisdictional equipment rates by
policy or adoption of a rate schedule(utilize FEMA 6/30/2011 1,6,11 1
E.ui.ment Rate Schedule+30%
Fourth Quarter(07/01/11 —09/30/11)
Administer EMPG grant and submit quarterly reports 10/15/2011 1 I
to Regional Field Manager by established deadlines.
Submit EMPG quarterly reimbursement
request/financial report forms to CDEM Regional 10/31/2011 1 1
Field Manager by established deadlines.
Conduct monthly/quarterly meetings with LEPC or 9/30/2011 2,6,7,11 1,4,14,15,18,
All-Hazards Board. 19,36
Enter NIMSCAST data by August 31, 2011. 1,2,4,5,6,7,10,
8/31/2011 ALL 14,15,16
18,19,28,36
Utilize CDEM- Request for Assistance Form when
requesting resources outside mutual or auto aid 9/30/2011 1,7,8,9,11 1,14,15,16
agencies.
Update/input Public Works/Road & Bridge data into
the Emergency Resource Inventory(Colorado 9/30/2011 8,9,11 1,14,15,16,36
Connect) system.
Develop/update MOUs with school district(s), 9/30/2011 1,6,7,8,9, 1,14,15,16,17
NGOs, Point of Distribution sites, sheltering sites. 11,12
Update/develop local emergency public safety
mutual aid agreements with adjacent jurisdictions 1,6,7,8,9,
and counties within the All-Hazards Region and, if 9/30/2011 11 1,14,15,16,19
applicable, sign statewide intergovernmental
agreement for emergency management.
Review and approve the final drafts developed by the 9/30/2011 6 1
planning team of the two identified ESFs of Annexes.
Develop/update County ESF-2 plan that is in
alignment with the Regional ESF-2 plan. Ensure the 6,7,8,9,10,
County ESF-2 plan identifies protocols for 9/30/2011 11,15 1,2,14,15,28
notification of agencies.
Maintain situational awareness on State WebEOC
during response operations and in coordination with 6,7,8,9,10,
local and regional emergency management protocols. 9/30/2011 1,2,14,15
11,15
Ensure timely situational reports are provided to
County, Tribal, Regional and State EOC by pre-
19
identified criteria.
Continue support/provide training and exercise
opportunities for all first response disciplines,
including ICS/NIMS training(as well as ICS
position-specific training for applicable first response 9/30/2011 7,13 14,15
personnel and ICS-402 for elected officials). Offer
ICS/NIMS training with local and partnership
resources, and promote the use of online training
resources(FEMA-online resident courses).
Establish/develop/coordinate the distribution of
preparedness information focusing on community 9/30/2011 6,15 1,4,18,28,37
and responder safety through various methods.
Develop a jurisdictional table top
exercise/seminar/workshop from the identified 9/30/2011 3,6,13,14 1,3,14,15
hazard in the risk assessment.
Develop FFY 2012 goals and objectives. ESFs and 9-30-11 1,7 1
Annexes will be updated on a continuing cycle(e.g.,
3/year, 5/year, or other interval).
20
Part II: Jurisdiction Information and Signatures
Jurisdiction Name: Weld County
Emergency Program Manager
Name: Roy Rudisill
Job Title: Director Office of Emergency Management
Mailing Address: 1950 O Street, Greeley Co. 80631
Physical Address(if different): 1104 H Street
Phone Contact Information
Office Phone number: 970-304-6540
24 Hour Emergency Line: 970-356-4015 x 2700
Office Fax: 970-304-6543
Cel lular:970-381-0417
Pager: N/A
E-Mail Address: rrudisill@co.weld.co.us
Employment Status(Please indicate how many)
Paid Full Time: X Paid Part Time: Volunteer: Other:
Jurisdiction Job Title Program Manager Reports to: Weld County Undersheriff
Hours worked per week for jurisdiction in all job titles: 40
Hours worked per week devoted to Emergency Management: 40
Additional Emergency Management Staff
Type of Employment How many? Total staff hours/week Total E.M.hours/week
Paid full time professional 1 5 25
Paid full time clerical 1 3 15
Paid part time professional
Paid part time clerical
Volunteer 3 9 9 (est.)
Other personnel
Senior Elected Official (Name and Title)
Douglas Rademacher, Chair, Board of Weld County Commissioners
Chief Executive Officer(if different from above)
Signature/Chief Executive
n ,L Ol0
Signature/Emer ency Manager/Coordinator
Date: lea
Signature/CDEM Regional Field Manager
Date:
21
oW/D- dcfS9
Part II, Jurisdiction Information and Signatures
Instructions
✓ Submit Part II with original signatures annually along with the Planned Activities
to your CDEM Regional Field Manager.
✓ When staffing or program changes occur, please use these forms and submit to
your assigned CDEM Regional Field Manager. Reimbursement cannot be made
for any staff not included on the staffing plan, or for percentages of time higher
than identified.
✓ Remember to submit a Position Description/Job Duties for each emergency
management employee that will be receiving EMPG-LEMS reimbursement for
part of their time.
22
FFATA/FSRS Data Report
Due to the implementation of the FEDERAL FUNDING ACCOUNTABILITY AND
TRANSPARENCY ACT (FFATA), the CDEM must enter the information for each subaward into the
SUB-AWARD REPORTING SYSTEM (FSRS). This information is required by the Office of
Management and Budget (OMB) and must be submitted by the CDEM within 30 days of making the
subaward, so is being collected at the time of each grant application.
Unless otherwise indicated, all fields must be completed in order to be an eligible subgrant recipient.
Information Field Field Description Response
Agency or Jurisdiction DUNS number assigned to your 014538859 (Weld County Sheriff's
DUNS # jurisdiction or specifically to Office)
your agency
Parent Organization DUNS If the Jurisdiction has a DUNS 075757955 (Weld County)
number, if applicable number and the Agency has one
as well, insert the Jurisdiction's
DUNS here.
Name of Entity Receiving Jurisdiction or Agency Name to Weld County Sheriffs Office
Award which the DUNS number is
assigned
Location of Entity Receiving Full Street Address of the 1950 O Street
Award Recipient Agency Greeley Co 80631
Primary Location of Include City, State and Greeley,Weld County, Colorado
Performance of the Award Congressional District 4
The Information Below MAY be Required— See Determining"and" statements
Names and Total If all of the Conditions Below
Compensation of the Five (5) are true then the names and
most highly compensated compensation information is
officers required—otherwise mark Box 1
as "Not Required" Information if Required
The entity in the preceding fiscal year received 80%or more of 1. Not Required
its annual gross revenues in federal awards, and;
The entity received $25,000,000 or more in annual gross 2.
revenues from Federal awards, and;
The public does not have access to this information through 3.
periodic reports filed with the IRS or SEC 4.
5.
Signature: DEC 0 8 2010
E—�ou a� �h4 t= :tip Date:
Ages uthorized Re esentative(usually the Grant Administrator named in the application and the grant
contract)
By signing above, I certify that the information contained in this FFATA data report is complete and
accurate to the best of my knowledge.
o7O/O-- a7d'&
Part III: Staffing Pattern and Funding Request Form
The Staffing Pattern/Funding Request Form is in Excel format and forwarded as a
separate file.
Part III: Staffing Pattern and Funding Request Instructions
(1) (a) Employee Name: Name of each employee/volunteer who performs duties directly related
to emergency management. Also list individuals for whom no salary contributions are
requested, but who perform emergency management services and may be expected to
travel, attend classes, or incur other emergency management related expenses. The
positions of these individuals may include Trainer, Communications Personnel, Exercise
Officials, Planners, Chiefs of Services, etc. (use second page if necessary).
(1)(b) Paid Employee Name: Positions which perform job duties directly related to the
jurisdiction's emergency management functions;their salaries may be used as match for
the EMPG LEMS grant. No elected officials' salaries or benefits may be included for
reimbursement or non-federal matching purposes.
(2) Position Title: Director, Coordinator, Manager,Administrative Assistant, Contract
Employee, etc.
(3) Date Appointed or Hired: Should agree with resolution/ordinance action for
Director/Coordinator/Manager positions, and/or date of hire under the merit system.
(4) Employment Status- Type of Appointment: The type of appointment for
Directors/Coordinators/Managers is usually "Permanent(status)- Exempt(type of
appointment)" or"Permanent-Contract,"while other employees are either
"Provisionary," "Probationary," or"Permanent" and may be Exempt,Non-Exempt, or
contract. Exempt employees are similar to salaried; their hours may exceed normal
hours without compensatory time or overtime. Non-exempt employees are subject to
overtime rules. Some employees may be listed as Contract if not hired directly by the
jurisdiction, and may be required to pay office expenses out of the contract amount(if
this is the case, please note on the funding request). Please note if an employee is a
volunteer.
(5) Gross Annual Salary: Gross annual salary(before taxes and other deductions) collected from
the jurisdiction ONLY.
(6) Gross Annual Employer-Provided and-Paid Benefits:Not included in gross salary for LEM
position; such as FICA, County/City retirement, Life and Medical and/or Dental
Insurance,Accident Insurance, Longevity, or Other. If a car is included as a benefit, but
expenses can be broken out,please put under TRAVEL on Funding Request Form.
(7) TOTAL Hours Per Week: Worked for this jurisdiction.
(8) TOTAL LEMS Hours:Total hours per week devoted to EMPG-eligible emergency
management duties.
(9) LEMS-Eligible Salary and Benefits: ***If you fill in boxes 5, 6, 7, & 8, these numbers
will automatically populate using the excel spreadsheet***. They will also carry over to
the next sheet for budget information.
(10) PLEASE PRINT ENTIRE WORKBOOK,when you are done with both pages of the excel
spreadsheet. We must have both sheets for a complete application.
24
Quarterly Reimbursement Request and Financial Report Form
The Quarterly Reimbursement Request and Financial Report form is in Excel format and
will be forwarded as a separate file.
Quarterly Reimbursement Request and Financial Report Form
Instructions
➢ Make sure to put the name of the jurisdiction on top of the form.
➢ Wages & Benefits—name & pay period for salary & benefits must be included.
Overtime in compliance with the subgrantee's personnel policies is allowable
under this grant.
➢ Office Supplies—brief description required for larger purchases.
➢ Copying/Printing—brief description required for large purchases.
➢ Equipment costs under $5000—must be described and should have been budgeted
in the annual program paper.
➢ Petty Cash—need description on all transactions.
➢ Travel/Training—specific details needed (purpose of trip, mileage, per diem &
hotel).
➢ Dues, memberships and subscriptions—Organizational dues, memberships and
subscriptions for a local emergency management agency to emergency
management related organizations, or publications are eligible. Memberships,
dues and subscriptions for an individual are not eligible.
➢ No promotional items—includes shirts and/or uniforms.
➢ Do not include expenses claimed on another federal grant program or as non-
federal match to another federal program.
➢ Remember that any cost that is included as the required non-federal match to the
grant must be an eligible grant expense and documented in your files in the same
manner as all costs that are to be reimbursed by the grant program.
➢ Total each page of the reimbursement request as a subtotal for that page and then
put full amount of expenditures for quarter on the signature page (the Excel
spreadsheet will automatically add subtotals and totals for you).
25
All reimbursement requests that are submitted are reviewed to determine if expenses
are eligible and then recalculated if needed. Some expenses can be disallowed
therefore reducing eligibility amount. Although reductions may not affect the
quarterly match amount, they may affect the amount that could be received in the
event of a year-end reallocation of funds. When a reduction does take place and it
affects the 50%match, DEM staff will make contact to obtain more information or an
explanation.
When a change in staff occurs, please remember to submit a new staffing pattern.
NOTE: It is the jurisdiction's responsibility to correctly enter detail and totals. Items
listed on reimbursement request form without proper descriptions are subject to
disqualification.
26
(4,
gnu;
��oF OT: Colorado Division of Emergency Management (CDEM)
N`" �•` Emergency Management Program Grant (EMPG)
` 4• Local Emergency Manager Support (LEMS)
CpQ Program Funding Application
47%/CY MP$
Staffing Pattern for FFY2011
Note: This for MUST be resubmitted whenever the jurisdiction has personnel changes.
JURISDICTION: Weld County
1a) 2) 3) 4)
Date of Appoint- Employee Status- Type
Classification Specification/Full ment or of Appointment
Employee Name Position Title Date Hired SEE INSTRUCTIONS
Ro Rudisill Director Weld Count OEM/ FT Oct-89 Permanet
Marie Martinez UnderSheriff Weld Count / FT Feb-79 Permanet
Jennifer Intulaksuna Office Tech IV/ FT 6-Ma Permanet
1b) 5) 6) 7) 8) 9) 10) 11)
Jurisdiction Gross Annual Percent
Gross Annual Employer- Total LEM LEM LEMS LEMS
salary (All job Provided Hours/ Hours/ Hours/ Eligible Eligible
PAID Employee Name titles) Benefits Week Week Week Salary Benefits
40.43%(2010)
Roy Rudisill 72504 29313 40 40 100% $72,504 $29,313
Jennifer Intulaksuana 32544 13157 40 4 10% $3,254 $1,316
#VALUE!
Margie Martinez 86185 34844 40 6 15% $12,928 $5,227
Gregg Cutrell (Voluteer) 0 0 3 3 100%
Bill Neaparude (Volunteer) 0 0 3 3 100%
Mark Borland (Volunteer) 0 0 3 3 100%
Totals 191233 77314 $88,686 $35,855
Erwin %';".'E
SWA <;, :#'
On Funding Cabo of
Request ; ',,
Colorado Division of Emergency Management(CDEM)
A,' Emergency Management Program Grant(EMPG)
Local Emergency Manager Support(LEMS)
wat Program Funding Application
Staffing Pattern and Program Funding for FFY2011
Note:This for MUST be resubmitted whenever the jurisdiction has personnel changes.
JURISDICTION:
Salaries&Benefits
LEMS Eligible Salary
A (Staffing Report Block 10 Total): $88,686
LEMS Eligible Benefits
B (Staffing Report Block 11 Total): $35,855
C Total Salary and Benefits(a+b): $ $ 124,541.45 I
Travel Expenses
Local Travel
D (mileage,fleet expense,or other): $ 11,000.00
E Out of State Travel:
Conference&Seminars(Registration Fees,
F Hotels,etc.): $ 1,500.00
Training
G (Registration Fees, hotels,etc.): $ 4,000.00
H Per Diem:
Other
I (designate):
J $ $ 16,500.001
Office Support Expenses(more than$200 for year)
K Office Supplies and Materials: $ 400.00
L Equipment Purchase: $ 3,000.00
M Equipment Lease:
N Rent, Utilities, etc.: $ 750.00
O Printing&Copying: $ 500.00
P Postage: $ 300.00
Other: EOC Phones and 27 Cell Phones, Sat
Q Phone $ 32,000.00
R Total Office Support Expenses(K+L+M+N+O+P+Q): 1 $ 36,950.00
s Total Request(C+J+R): $ 177,991.45
T Federal(Eligible for Reimbursement)Amount(One half of S): $ 88,995.73
Se /e -,r,.)-
Jurisdiction Emergency cy Manager Signature Date
c ,JOla�I Pad DEC 08 2010
Jurisdiction Chief Fin cial Officer a ure Date
DN:c ,gnee re XeWn Colors
DR m=Kevi n Kmelieo oddoraeo Rvisi on of F me,genay
Managementou=NE Regim.
4vre' maO-KevinXureticnpsute.m.ur,r-US
Dare 2010121807-0,33-0700
CDEM Regional Field Manager Signature Date
Bole-A)82
WELD COUNTY SHERIFF'S OFFICE JOB DESCRIPTIONS
INPBI�f� ca(/I�L`y
WELD COUNTY, COLORADO
OFFICE TECHNICIAN IV
Job Coder: 01040
Exempt(Y/N):
Salary Grade:
Department: Sheriff's Office
Division:
Supervisor:
Reports to: Office Manager
Prepared By: Date:
General Statement of Duties:
Performs a variety of complex duties and supervisory work requiring confidentiality and
extensive use of independent judgment and knowledge of technical terms.
Supervision Received:
Works under general guidance and direction of an administrative or professional
superior.
Supervision Exercised:
Supervises personnel as assigned.
Examples of Duties:
(Any one position may not include all of the duties listed nor do the listed examples
include all duties listed nor do the listed examples include all duties which may be found
in positions of this class.)
Attends public meetings, takes and transcribes notes, minutes and confidential dictation;
examines transcripts, reports and correspondence for accuracy and completeness.
Prepares and distributes agendas and documentation for meetings; keeps informed of
new laws, ordinances, policies and procedures and implements changes as directed.
Composes, transcribes and types a variety of confidential and complex correspondence;
sets up meetings and conferences and takes notes utilizing knowledge of technical
terminology; prepares financial reports as directed, and sets up and confirms
appointments, meetings and other arrangements as required.
Performs complex secretarial duties and oversees office operations; trains and reviews
the work of lower level clerical staff as assigned and recommends appropriate
corrections to ensure accuracy and completeness of work; supervises, plans, and
Office Technician IV Page 1 of 2
JOB DESCRIPTION
WELD COUNTY SHERIFF'S OFFICE JOB DESCRIPTIONS
coordinates the workload, lunch hours and various work leaves of office staff and fills in
for other positions in their absence.
May collect and account for fees; maintain departmental expense account; submit
vouchers for payment, prepare purchase orders, invoices, budget accounts and
requisitions while following budgetary guidelines; make up leave reports and other
personnel documents are required.
Establishes and maintains filing systems.
Answers complex and technical questions and complaints; refers highly technical
questions and callers requiring further information to appropriate staff members.
May recommend personnel actions to department head or elected official.
Operates a variety of office equipment, including mag typewriter, calculator, CRT and
word processor as required.
Performs related work as required.
May perform complex bookkeeping or accounting duties; posts & verifies disbursements;
prepares monthly and year-end financial reports.
Minimum Qualifications:
Required Knowledge, Skills, and Abilities:
Thorough knowledge of spelling, punctuation and grammar, modern office practices,
procedures, and equipment, technical terminology, bookkeeping procedures and filing
techniques, administrative practices and procedures, skill in taking and transcribing
dictation as required and operation of a variety of office equipment. Ability to exercise
initiative and an extensive use of independent judgment; to guide and direct others in
their work and coordinate office activities; to communicate effectively, verbally and in
writing; to establish and maintain effective working relationships with employees,
professionals, other departments, agencies, and the public.
Education:
High school graduation or equivalent with course work in office and business practices
as required by the position.
Experience:
One year increasingly responsible experience as or in a position equivalent to Office
Technician Ill. (May be required to be certified as a Notary Public)
OR
Any equivalent combination of education and experience.
Office Technician IV Page 2 of 2
JOB DESCRIPTION
WELD COUNTY SHERIFF'S OFFICE JOB DESCRIPTIONS
Weld County
WELD COUNTY, COLORADO
Emergency Management Director
Job Coder: 07010
Exempt(Y/N): Yes
Salary Grade: Grade 43$59234.52—$75041.14
Department: Office of Emergency Management
Division: Public Safety Bureau
Supervisor: Division Commander
Reports to:
Prepared By: Personnel Department Date:
SUMMARY: Performs technical, complex coordination and public contact work,
requiring application of specialized administrative or technical skills in the management
of the disaster emergency services of the county.
Supervision Received: Works under the general supervision of the Division Commander.
Supervision Exercised: May be assigned coordinative supervision of other employees in
a lower classification.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully an
individual must be able to carry out each essential duty satisfactorily. The requirements
listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions. (Other duties may be assigned.)
Researches, analyzes, plans, develops, coordinates, and carries out emergency
management projects and programs.
Plans, organizes, and conducts exercise to test disaster response capabilities of
government, private industry and support service organizations.
Prepares and presents information for public consumption relating to all aspects of
emergency preparedness programs.
Prepares, organizes and presents workshops in disaster preparedness planning,
response actions or programs/projects.
Prepares articles for publication.
Plans, develops, and implements the radiological defense programs; assists in
developing training programs for county and municipal response forces.
Reviews and coordinates federal, state, county, and municipal publications for
compatibility of county jurisdiction in disaster response.
Emergency Management Coordinator JOB DESCRIPTION Page 1 of 3
WELD COUNTY SHERIFF'S OFFICE JOB DESCRIPTIONS
Maintains liaison with other agencies and departments both within and outside county
jurisdiction. Including, but not limited to local, state and federal government, industry,
and service organizations.
Prepares and maintains records and documentation and prepares reports as required
including budget preparation, financial control, and bid preparation for special projects.
Periodically reviews all departmental plans, procedures and assists in planning and
preparedness capability.
Provides department head with monthly status reports and make recommendations a
appropriate.
Prepares grant applications for Federal Funding of projects in the area of Homeland
Security, Emergency Management and Search and Rescue or other areas that support
Emergency Management.
Management of Volunteer Programs for Emergency Management and planning for
volunteers and development of volunteer programs
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual
must be able to perform each essential duty satisfactorily. The requirements listed below
are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Thorough knowledge of theory, principles, techniques and practices of comprehensive
emergency management programs and operations. Considerable knowledge of
National Response Framework, National Incident Management System, Homeland
Security Exercise and Evaluation Program, , other plans and policies of federal, state,
and local government. Thorough knowledge of functions, resources and capabilities of
Weld County or the Northeast all Hazards Region. Working knowledge of mass
communications. Ability to plan, organize, implement and supervise complex research
projects and operational policies. Ability to communicate effectively. Ability to establish
and maintain effective relationships with the public, other government agencies and
other employees.
EDUCATION and/or EXPERIENCE: Bachelor's degree from four-year college or
university in Public Administration or related field recommended But not required,
Minimum two year degree in Emergency Management or any other area from an
accredited college . (Eight years of work experience as an Emergency Manager at the
County level can be substituted for a bachelor's degree)
Three years of experience involving planning, implementing and coordinating
Emergency Management. Projects including preparation and presentation of materials
for public dissemination, or any equivalent combination of education and experience in
emergency management.
Emergency Management Coordinator JOB DESCRIPTION Page 2 of 3
WELD COUNTY SHERIFF'S OFFICE JOB DESCRIPTIONS
Completion of NIMS ICS 100-400, 700 and 800 and FEMA Professional Development
Series
LANGUAGE SKILLS: Ability to read, analyze, and interpret general business
periodicals, professional journals, technical procedures, or governmental regulations and
State and Federal statutes. Ability to write reports, business correspondence, and
procedure manuals. Ability to effectively present information and respond to questions
from groups of managers, clients, customers, and the general public.
REASONING: Ability to solve practical problems and deal with a variety of concrete
variables in situations where only limited standardization exists. Ability to interpret a
variety of instructions furnished in written, oral, diagram, or schedule form.
GRANT WRITING: Working knowledge of grant applications and grant guidance. An
understanding of Homeland Security Grants, FEMA Emergency Management Grants
and Search and Rescue Grants.
CERTIFICATES, LICENSES, AND REGISTRATIONS: Must possess a valid motor
vehicle driver's license from Colorado, with a record free from traffic violations for at
least one (5) years. A Current Colorado P.O.S.T. Certificate, Certified Emergency
Manager from IAEM or CEMA recommended but not required.
PHYSICAL DEMANDS: The physical demands described here are representative of
those that must be met by an employee to successfully perform the essential functions
of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk
or hear. The employee frequently is required to use hands to finger, handle, or feel
objects, tools, or controls. The employee is occasionally required to stand, walk, and
reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include peripheral vision acuity to Colorado driver's license
requirement.
WORK ENVIRONMENT: The work environment characteristics described here are
representative of those an employee encounters while performing the essential functions
of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works in outside
weather conditions.
The noise level in the work environment is usually moderate.
Emergency Management Coordinator JOB DESCRIPTION Page 3 of 3
WELD COUNTY SHERIFF'S OFFICE JOB DESCRIPTIONS
Nliel�f�l C�Mly .
WELD COUNTY, COLORADO
Division Commander
Job Coder: 04130
Exempt(YIN): No
Salary Grade: Grade 50
Department: Sheriffs Office
Division:
Supervisor:
Reports To:
Prepared By: Personnel Department Date:
Summaiy:
Division commanders are the 24-hour representative of the Sheriff, people of Weld
County, and Weld County Government within the Sheriff's Office. They provide
technical advice and assistance to line personnel, service quality assurance, and insure
the provision of services required by statutory duties and responsibilities of the Sheriff.
Division commanders are responsible for consistent, fair, and uniform application of
directives, policy, and ordinances of Weld County and the Weld County Sheriff. They
are the primary organizational component insuring practices of line employees are
consistent with directives and statutory duties and responsibilities of the Sheriff.
Supervisory Responsibilities:
Supervisory Duties:
Provides direct management support to line personnel working in the jail and crime
control and investigations departments 24 hours daily. Division commanders are
responsible to the sheriff and/or a bureau chief and support the activities of up to fifteen
line personnel. Shift personnel may be working duty stations located on four floors of
the jail or dispersed in field assignments for law enforcement activity throughout the
county.
Essential Duties and Responsibilities:
(Other duties may be assigned)
Insure that constitutional rights are properly and consistently afforded to inmates,
employees, and the public.
Insure that oral and written directives, policy, and ordinances of Weld County and the
Sheriff are consistently and uniformly applied and reflect actual practice and current
operating needs.
Division Commander JOB DESCRIPTION Page 1 of 3
WELD COUNTY SHERIFF'S OFFICE JOB DESCRIPTIONS
Commanders must work effectively in groups of peers and employees.
Appraise performance of line personnel; recognize appropriate and exceptional
performance; work with subordinate to help correct deficiencies. Take appropriate
steps, as necessary, to correct and document substandard or inappropriate subordinate
performance.
Operate a vehicle during routine and emergency conditions, responds on foot to
emergencies or alarms, and appropriately apply physical and deadly force according to
assignment as required.
Review and approve accuracy, completeness, and content of reports; review probable
cause for warrant-less arrests; review chain-of-custody and proper handling and
processing of evidence; review investigative practices, activities, and quality; insure
proper application of statutes and criminal procedures; insure all necessary
documentation is completed by shift personnel prior to going off-duty.
Commanders schedule line personnel, plan leaves, and insure adequate resources are
available for a shift; facilitate effective time management by subordinate personnel and
efficient use of overtime; exercise sound, independent judgment in decision making.
Facilitate effective communication; investigate and report use of force by subordinates;
evaluate working conditions for safety improvements; investigate and report
subordinates; evaluate working conditions for safety improvements; investigate and
report subordinate on-the-job injuries and damage of county property as necessary.
Conduct informal administrative investigations; motivate subordinates to be safe and
vigilant in their duties; work shifts and days of the week as are necessary to provide 24-
hour commander availability in the jail and to patrol personnel; prepare written reports,
memoranda, citations, logs, and other documentation as required by assignment.
Commanders must maintains constructive working relationships with peers,
subordinates, superiors, and administrative staff in the Sheriff's Office and other county
departments.
Perform on-going training needs assessment, assist in development of minimum job
competencies, and development of an annual training plan.
Assist in development and maintenance of multi-year strategic plan; develops outcome
objective, monitor and report progress for assigned work group.
Perform job assignments as directed by the Sheriff and/or bureau chief.
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Knowledge:
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WELD COUNTY SHERIFF'S OFFICE JOB DESCRIPTIONS
Basic knowledge of general principles in Federal and State employment law and
regulations include, but are not limited to, the Civil Rights Act, Fair Labor Standards Act,
Americans with Disabilities Act, Rehabilitation Act, etc. Working knowledge of Weld
County administrative procedure, Personnel Policy Handbook, and written and oral
directives of the Sheriff's Office. A working knowledge of Association, Standards for Law
enforcement Accreditation published by the Commission on accreditation for Law
enforcement Agencies, and Colorado Revised Statutes Titles 18, 19, and 42 and Rules
of Criminal and Civil Procedure. A working knowledge of Constitutional law and its
application in the jail and law enforcement is important.
Skill:
Must have interpersonal communication skills to deal effectively with and persuade
persons of differing backgrounds and behavior patterns in a wide range of settings.
Group skills to collectively plan, problem-solve, and perform effectively as a group
member.
Analytical skills to define a problem, develop possible solutions, identify and implement
an appropriate solution, and monitor results.
Must have reference skills to locate accurate information quickly with minimal resource.
Abili :
Ability to be persuasive in influencing ideas and guiding activities of employees and
inmates to a positive end; ability to lead, direct, and organize under adverse and
sometimes hostile conditions; ability to apply sound, objective reasoning and decision
making.
Ability to communicate effectively in verbal and written English. Bilingual ability in
Spanish helpful; ability to read or listen to and apply sometimes complex statutory, legal,
or policy and directive information; ability to communicate effectively as a speaker to
employee work groups and the public.
Ability to work effectively as a member of a group or as a group leader; ability to interpret
statistical data using charts, graphs, and tables; ability to safely operate a vehicle in
routine and emergency conditions.
Ability to safely carry and operate firearms, restraints, intermediate weapons, and
perform defensive and arrest control maneuvers.
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