HomeMy WebLinkAbout20103026.tiff RESOLUTION
RE: APPROVE AGREEMENT FOR RECEIPT OF COURT SECURITY GRANT FUNDS
AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY - COLORADO JUDICIAL
DEPARTMENT, OFFICE OF THE STATE COURT ADMINISTRATOR COURT
SECURITY CASH FUND
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Receipt of Court
Security Grant between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, and the Colorado Judicial Department, Office of the
State Court Administrator Court Security Cash Fund, commencing January 1, 2011, and ending
December 31, 2011, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Agreement for Receipt of Court Security Grant between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, and the Colorado Judicial Department, Office of the State Court Administrator Court
Security Cash Fund, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign/submit said grant application electronically.
CL F`I, KUXe� S, Cndt v. 2010-3026
I - I3.-II CT0012
AGREEMENT FOR RECEIPT OF COURT SECURITY GRANT - COLORADO OFFICE OF THE
STATE COURT ADMINISTRATOR COURT SECURITY CASH FUND
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of December, A.D., 2010.
BOARD OF CO LTY COMMISSIONERS
LD COU Y, COLORADO
ATTEST: 'S61 G'Rad er, C :it /
!� .
Weld County Clerk to the Boar
�{(jlHT1 bara Kirkmeyer, ro-Tem
BY: v i'L (L `t i �C2 l J�<� farm P-
Depu lerk to the Board
Sean P. Conway
APARCiV✓,AST ORM: EXCUSED
� � Wi .am F. Garcia
ounty Attorney e n� °CN
David E. Long
Date of signature:
2010-3026
CT0012
`,V\CLH.01
,t4 Ir KAREN L. SALAZ
WELD COUNTY COMBINED COURTS
ff alli Nineteenth Judicial District
Judicial District Administrator
b� n r-ou
Dec. 17, 2010
Weld County Commissioners
Via email to Monica Mika
Dear Commissioners,
The Nineteenth Judicial District Security Team met yesterday, Dec. 17, 2010, to discuss the State
Security Commission Grant funds allocated to our District. As you are aware, we requested
funding of projects totaling$303,709 ($302,379 in equipment and$1,330 for training). The
Commission identified and funded projects totaling $74,171.00. The projects identified for
funding arc highlighted in Attachment A.
Weld County was one of 17 jurisdictions designated to receive grant money for the video
conferencing pilot project. Because of rule changes by the Colorado Supreme Court last summer,
the option of utilizing video conferencing during court proceedings has been expanded to
restitution hearings, bail modification hearings, routine advisements, continuances, and plea and
sentencing hearings for certain misdemeanor offenses. In addition, an increasing number of
jurisdictions are expected to come online as the project grows and more resources become
available.
The funds designated for the Video Conferencing Initiative were a general allocation for
equipment to provide those counties with existing video capabilities the ability to expand their
current investment to maximize resources and expedite the expansion process. Consequently
equipment needs will vary from location to location.
Weld County and the 19th Judicial District have used video conferencing as a resource for the
last two years to keep large numbers of inmates scheduled for advisements in a secure location,
thereby avoiding the risk and expense of transporting inmates from the jail to the court complex.
There is video equipment currently available for use in our four district court criminal
courtrooms as well as one county court courtroom. An additional county court courtroom will
come online within the next four months. Feeding the courtrooms are four video conferencing
rooms strategically located at the Weld County North Jail Complex.
The impact of video conferencing to the county is significant in this District. Every time an
offender is moved from one facility to another, safety and security risks to officers, offenders and
the public increases. The North Jail Complex is in a remote location and each inmate transport
involves a five mile roundtrip from the jail to the Court Complex. Moreover, inmates sentenced
to the Department of Corrections (DOC), who are subsequently ordered to appear before the
901 Ninth Avenue,Post Office Box 2038,Greeley,Colorado 80632-0138
Phone:(970)351-7300 x5500•Cell:(970)539-8307
karen.salaz@judicial.state.co.us
http:llwww.courts.state.co.us/Courts/District/I ndex.cfm/D istrict_I D/19
2010-3026
Court, must be transported a minimum of 120 miles round trip if the inmate is located at the
closest DOC facility in Denver. Over 250 DOC Inmates are transported to our courts each year.
The minimum cost associated with transporting and housing one offender for court appearances
of this nature is approximately $500. Video conferencing would substantially reduce the number
of inmates requiring transport thus reducing safety and security risks, and saving valuable human
and monetary resources for the citizens of Colorado.
The level of support expressed by the entire Local Security Team at the meeting underscores the
importance the Courts and law enforcement places on video conferencing. The potential to
substantially reduce transportation costs and public safety is significant.
If you have any questions, please do not hesitate to let me know.
Regards,
Karen Salaz
Nineteenth Judicial District, Security Team Designated Contact
Nineteenth Judicial District Local Security Team 2010 Grant Request Items
The following request outlines, in order of priority, the tools and equipment requested by the Nineteenth
Judicial District LST in the 2011 Grant request.**Highlighted items received grant funding.
Priority
Description Total
1 Video Conferencing Initiative $45,770.00
2 CEIA Metal Detector $6,283.13
3 Smiths Detections X-ray Inspection System and Tables $106,251.00
Plaza West/Main Courthouse/Plaza South
4 Surveillance Cameras Plaza South Divisions A,B,C,D & Emergency $37,225.00
Exit
4 Door Control Panel Courts Holding $106,850.00
Total $302,379.00
Training
7 Sheriffs Department, County and Court Personnel $1,330
Video Conferencing Initiative*funded
#of Units Make&Model Unit Price Total
Equipment to facilitate video conference
connectivity between the State and Weld
County
Equipment to facilitate document exchange to
include signature pads
Total Estimate based on State Estimate $45,770.00
Metal Detection Equipment*funded
#of Units Make&Model Unit Price Total
1 CEIA PMD2 Walk Through Unit $5,600.00 $5,600.00
Freight $300.00 $300.00
Set up and Training $350.00 $350.00
Total $6,250.00 $6,283.13
X-ray Inspection Equipment* partially funded
#of Units Make&Model Unit Price Total
1 (3 requested) Smiths Detection HI-SCAN 5030si X-ray $19,344.00 $58,032.00
Inspection System
3 Threat Image Projection Software $1,800.00 $5,400.00
3 Operator training Software $1,800.00 $5,400.00
1 (4 requested) 2-meter Roller Table $1,250.00 $5,000.00
I-meter Roller Table $925.00 $925.00
1 0.5 meter Roller Table $750.00 $750.00
3 Shipping $1,120.00 $3,360.00
3 Installation $1,000.00 $3,000.00
3 5 yr Extended Warranty w/preventative $8,128.00 $24,384.00
maintenance
Total $106,251.00
Surveillance Cameras Plaza South Courtrooms DVSNS A, B, C, D & Emergency Exit
#of Units Make&Model Unit Price Total
$1,992.50 per camera
Bosch VDC445 Series
And installation
13 Cameras plus labor for $26,780.00
Additional labor for
Emergency exit camera
Emergency exit$877.50
1 NVR/3xLogic $6,695.00 $6,695.00
Panic Button Interface
1 $795.00 $795.00
Modules
1 Virtual Switch $1,660.00 $1,660.00
Total $37,225.00
Door Control Panel
#of Units Make&Model Unit Price Total
1 Door Control Panel $106,850.00 $106,850.00
Total $106,850.00
Training
7 SO,county,courts personnel $1,330.00
Total $1,330.00
2011 7 total sheriff's department, county and courts personnel
Items Funded by State Security Committee for 2011
Participation in Videoconferencing Initiative $45,770.00
Equipment
• One magnetometer $27,071.00
• One X-ray machine with roller tables
CCSO training X 7 $1,330.00
Total $74,171.00
Attachment F: Contract Form
AGREEMENT FOR RECEIPT OF COURT SECURITY GRANT FUNDS
This Agreement is made by and between the COUNTY OF WELD (hereinafter"COUNTY"),abody
corporate and politic, whose principal offices are located at 915 10th Street P.O. Box 758, Greeley,
CO 80632-0758 and the COLORADO JUDICIAL DEPARTMENT (hereinafter"JUDICIAL"). The
COUNTYand JUDICIAL may each be referred to herein as a"Party", or collectively and the "Parties."
WHEREAS, in 2007 the Colorado General Assembly enacted SB 07-118, subsequently codified at
§13-1-201 et seq.,C.R.S., and thereby created the Court Security Cash Fund (hereinafter the"Fund")
in the state treasury(see§13-1-204, C.R.S.)to be funded by annual appropriations by the General
Assembly; AND
WHEREAS, SB 07-118 also created the Court Security Cash Fund Commission (hereinafter the
"Commission")to assistthe State Court Administrator in distributing the funds to counties (see§13-1-
203, C.R.S.)through a programof court security grant applications (hereinafter the"Court Security
Grant Program"or"Program");AND
WHEREAS, SB 07-118 also provided for a local security team in each county composed of, at
minimum,the ChiefJudge,the County Sheriff, and a County Commissioner or Manager, or their
designees, to oversee issues of courtsecurity for the county (see§13-1-202, C.R.S.);AND
WHEREAS, the General Assem`ly has appropgated Fund moneys�pp�, for the Court Security Grant
Program for StateFiscal Year 200(July 1,200k-June 30, 201x51 and JUDICIAL reasonably 1211
anticipates similar funding for StateFiscal Year 201,k(July 1,201 -June 30, 20*),which will enable
the Program to be based on the calendaryear,which is the COUNTY's fiscal year ;AND
WHEREAS, the local security team for the above-named COUNTY has submitted an application for
court securitygrant funds to supplement the COUNTY'S efforts already in place to improve the
security of one or morefacilities in which state courts and/or probation offices are located;AND
WHEREAS, a grant of funds to the COUNTY (hereinafter"Grant") has been approved by the
Commission and the StateCourt Administrator.
NOW THEREFORE, in consideration of the premises and mutual promises and covenants herein
contained,thesufficiency of which is hereby acknowledged, COUNTY and JUDICIAL agree as
follows:
1. PURPOSE OF AGREEMENT. The purpose of this Agreement is 1) toacknowledge that a Grant of
up to$74,171.00 has been awarded to the COUNTY from the CourtSecurity Cash Fund,which will be
available to the COUNTY for expenditure during the 201jicalendar year;2) to define the obligations
of the COUNTY under the Court Security Grant Program; and 3)to establish thepayment plan under
which the COUNTY will receive the said funds.
2.THE AGREEMENT. This Agreement is contained in this writing,which consists of five pages, plus
Exhibits A, B and C.
3. TERM OF THE AGREEMENT. This Agreement shall be effective fromJanuary 1,201%through j1
December 31, 201% �7
4. SCOPE OF WORK. The COUNTY shall use the grant funds to accomplish thegoals and activities
outlined in its Grant Application, including any modifications that may have been made bythe
Commission in the approval process, attached hereto as Exhibit A.
5. GENERAL CONDITIONS. The COUNTY shall use grant funds only forpurposes of court security
improvement as set forth in this Agreement. Failure to follow the intent of theCourt Security Grant
Program may result in revocation of the award,termination of this Agreement, and returnof funds.
C// �
6. PAYMENT METHOD.
a. In the event that any Grant funds are to be used for the cost of salaries and benefits,disbursement
of such funds shall be made quarterly by JUDICIAL upon receipt of reimbursementrequest form,
attached hereto as Exhibit B, which shall be submittedby the COUNTY within 10 business days
following the end of March,June, September and December, 201%If disbursement of grant funds on
a reimbursement basis causes an undue hardship for the COUNTY,disbursement shall be made in
accordance with a written schedule prepared and agreed to by the COUNTYand JUDICIAL, and
attached as an addendum to this contract.
b. For other reimbursable costs, disbursement of Grant funds shall be made upon receipt
ofreimbursement request form and substantiating receipts from the COUNTY. If disbursement of
Grantfunds on a reimbursement basis causes an undue hardship for the COUNTY,the COUNTY
shall submit thevendor's invoice(s)to JUDICIAL for payment directly to the vendor.
c. Reimbursement requests should be mailed to the following address:
Steve Steadman
Court Security Specialist
Office of the State Court Administrator
101 W. Colfax Ave, Suite 500
Denver, CO 80202
7. REPORTING REQUIREMENTS. the COUNTY shall submit quarterly activityreports on the
Quarterly Activity Report Form attached hereto as Exhibit C.Such reports must be received by
JUDICIAL on or before the 10th business day after the last day of each quarter.
8. RECORDS MAINTENANCE. the COUNTY shall maintain a complete file ofall records, documents,
communications, and other materials that pertain to the Program under this Agreement.Such files
shall be sufficient to properly reflect all direct and indirect costs of whatever nature for whicha Grant
payment was made. These records shall be maintained according to generally accepted
accountingprinciples and must be easily separable from other the COUNTY records, and shall be
retained for at least three (3)years following expiration or termination of this Agreement.
9.AUDIT. the COUNTY authorizes JUDICIAL, or its designee, to performaudits and/or inspections of
its records pertinent to this Agreement at any reasonable time during the term ofthis Agreement and
for a period of three (3)years thereafter to assure compliance with this Agreement.
10. ADMINISTRATIVE REPRESENTATIVES. The Parties shall designateadministrative
representatives for this Agreement, and each Party shall notify the other Party promptly of anychange
in such designation. At the commencement of this Agreement,the designated representatives shall
be:
FOR THE COUNTY FOR JUDICIAL
Karen Salaz Steve Steadman
Court Security Team Contact Court Security Specialist
915 10th Street P.O. Box 758 Office of the State Court Administrator
101 W.Colfax Ave,Suite 500
Greeley,CO 80632-0758 Denver,CO 80202
11. STATUS OF COUNTY WORKERS. The Parties understand and agree thatthe the COUNTY'S
employees and agents are not employees or agents of JUDICIAL. The COUNTY shall have no
authorization,express or implied,to bind the Colorado Judicial Department to any agreements, liability
or understandingsexcept as expressly set forth herein.
12. INCOME TAXES. The COUNTY understands andagrees that the COUNTY is responsible to
withhold and pay, according to law,any federal,state and local incometaxes owed by its
employees.
13. UNEMPLOYMENT COMPENSATION. The COUNTYunderstands and agrees that its
employees and/or agents shall not be entitled to unemployment insurance benefitsfor work
performed under this Agreement, unless unemployment compensation coverage is provided
by the COUNTY or bysome entity other than JUDICIAL.
14.WORKERS'COMPENSATION. The COUNTY understandsand agrees that no workers'
compensation insurance shall be obtained by JUDICIAL concerning the COUNTY or
theemployees or agents of the COUNTY. The COUNTY shall comply with workers'
compensation law concerning the COUNTY and theemployees and agents of the COUNTY.
15. FRINGE BENEFITS.Because the COUNTY is engagedin the COUNTY'S own independent
business,the COUNTY'S employees are not eligible for,and shall not participate in,
anyemployer pension, health,or other fringe benefit plan of JUDICIAL.
16. TERMINATION
a. Cause/Default. JUDICIAL may terminate this Agreement,and the Grant Award, upon default
by the COUNTY, effective immediately upon receipt of notice ortermination, or at any time
thereafter in the discretion of JUDICIAL. "Default"is defined as thefailure to fulfill in a timely and
satisfactory manner any of the duties or obligations required underthis Agreement. JUDICIAL
may in its discretion permit the COUNTY a period of time to cure the default.
b. For Loss of Funds. In the event that funding for anyactivity established by this Agreement is
discontinued or decreased by the State, JUDICIAL mayterminate the Agreement or reduce its
scope without penalty effective immediately upon receipt ofnotice of such termination or
reduction. In the event of such termination or reduction,the COUNTY will becompensated for
the value of services actually performed and goods received, if any, prior to theeffective date of
the termination or reduction.
17. INSURANCE. The Parties understand and agree that both are"public entities'within the meaning
of the Colorado Governmental Immunity Act, Section 24-10-101 et seq.,as amended, C.R.S. (the
"Act") and that to the extent required or permitted by the Act both Parties will atall times during the
term of this Agreement maintain such liability insurance, by commercial policy orself-insurance, as is
necessary to meet its liabilities under the Act.
18. CONFIDENTIALITY. In the event that the COUNTY or the employeesand/or agents of the
COUNTY obtain access to any records or files of JUDICIAL in connection with this Agreement,or in
connection with the performance of its obligations under this Agreement,the COUNTY and its
employees and/oragents shall keep such records and information confidential and shall comply with
all laws and regulationsconcerning the confidentiality of such records to the same extent as such laws
and regulations apply tothe COUNTY.
19. COMPLIANCE WITH LAW. The Parties to this Agreement shallcomply with the letter and spirit of
all applicable federal, state and local laws and regulations related toperformance under this
Agreement, including but not limited to the Colorado Antidiscrimination Act of 1957,as amended,
(Section 24-34-401 et seq., C.R.S.) and other applicable law respecting discrimination and
unfairemployment practices.
20. SEVERABILITY. If any provisions of this Agreement are held to beinvalid, illegal, or
unenforceable,the validity, legality,and enforceability of the remaining provisionsshall not in any way
be affected or impaired thereby to the extent permitted by law.
21. ENTIRE AGREEMENT. This Agreement constitutes the entireagreement and a complete
integration of all understandings between the COUNTY and JUDICIAL, and no modificationsor
amendments to this Agreement shall be valid unless in a signed writing.
22. NON-WAIVER. The failure of either Party to exercise any of itsrights under this Agreement shall
not be deemed to be a waiver of any other or subsequent rights.
23. CHOICE OF LAW; VENUE. Any dispute under or related to thisAgreement shall be decided in
accordance with the laws of the State of Colorado, and venue shall be in theState Courts of Colorado.
IN WITNESS WHEREOF,the Parties hereto execute this AGREEMENT FOR COURT SECURITY
GRANT FUNDS on thedates set forth below.
COUNTY OF WELD COLORADO J DICIAL D PARTMENT
Printed: Douglas f Rademacher Ger Id A Marrone
Title: Chair, Board of Weld State Court Admin strator
County Commissioners
RR �
ATTEST lL
Clerk to the Board
861 O14
By:
Printed: Donna . Bechler tktr L14,11
Title: Deputy Clerk to the Boa ° P
APPROVED AS TO FOAM
By:
Printe ' Bruce Barker
Tit e: Weld County Attorney
Atio airare
2011 Grant Application
County: WELD
Priority County: No
Status: SCAO Approval
Date Submitted: 10-14-2010
Chief Judge: James Hartmann
Sheriff: John Cooke
County Commissioner: Barbara Kirkmeyer
Application Type: Annual
Requested Funds
Personnel Services: $0.00
Security Equipment: $302,379.00
Training: $1,330.00
Total Requested Funds: $303,709.00
Approved/Contract Funds
Personnel Services: $0.00
Security Equipment: $72,841.00
Training: $1,330.00
Total Contract Funds: $74,171.00
Attached File: 2010 19JD LST Final Grant Request.pdf
ist of items to be purchased (in priority order)•
1. Video Conferencing Initiative $45,770.00
2. CEIA Metal Detector $6,283.13
3. Smiths Detections X-ray Inspection System and Tables Plaza West/Main
Courthouse/Plaza South 4. $106,251.00
4. Surveillance Cameras Plaza South Divisions A,B,C,D & Emergency Exit
$37,225.00
5. Door Control Panel Courts Holding $106,850.00
List of security measures currently in place:
Security guards use standard procedures to screen private citizens;x-ray machines are
located at the four public entrances;walk through metal detectors and hand-held
scanners also are used; a photo ID card display procedure in place allowing employees
to bypass scanners with appropriate identification.This year we added security cameras
in the some courtrooms.The cameras are activated through the duress alarms.
Continual recorder security cameras also were added at two of the four security check
points.
Chief Judge Approval: Approved
Sheriff Approval: Approved
County Commissioner Approval: Approved
l‘Aanagement Recommendation• Recommended
Participation in Videoconferencing Initiative, one magnetometer, one X-ray machine with
roller tables, CCSO training X 7.
Court Security Commission Chair Approval: Approved
State Court Administrator Approval. Approved
Batch approved by SCAO
Hello