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Home My WebLink About20102361.tiff RESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING WITH VARIOUS AGENCIES AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the various agencies listed below, commencing July 1, 2010, and ending June 30, 2011, with further terms and conditions being as stated in said Memorandum of Understanding, and 1) 19th Judicial District (including Probation Department) 2) Weld County Sheriff's Office 3) Weld County District Attorney's Office 4) City of Greeley Police Department 5) City of Evans Police Department 6) Colorado State Public Defender, Weld County 7) North Range Behavioral Health 8) Reyes Corporation, aka Creative Counseling Services of Colorado, LLC 9) B.I. Incorporated 10) Intervention WHEREAS, after review, the Board deems it advisable to approve said Memorandum of Understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the various agencies listed above, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said Memorandum of Understanding. C C I-I D 2010-2361 HR0081 MEMORANDUM OF UNDERSTANDING WITH VARIOUS AGENCIES PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 6th day of October, A.D., 2010, nunc pro tunc July 1, 2010. BOARD OF COUNTY COMMISSIONERS .pt$ IF LS LD COUNTY, COLORADO ATTEST: . a �. ; 18. ' yr.),,, l2 ■ .I- Rade acher, air i Weld County Clerk to the Bo . fe .? J ��(J :] rTbara Kirkmeyer, 'ro-Tem BY: dLl l j7 (/ �r� '✓ �� Dept Clerk the Board �--. (p Sean P. lway C-11)jyyOLA David E. Long Y Date of signature: I c Id LC 2010-2361 HR0081 MEMORANDUM • 6 --- fai DATE: October 4, 2010 IIID1"'� TO: Douglas Rademacher, Chair, Board of County Co mis 'oners C FROM: Judy A. Griego, Director, Human Se i Depa men COLORADO RE: Memorandum of Understanding between and among the Weld County Department of Human Services and Participating Agencies Enclosed for Board approval is a Memorandum of Understanding between and among the Department and Participating Agencies. This Memorandum of Understanding (MOU) was presented at the Board's August 30, 2010, Work Session. Under the MOU, the Participating Agencies agree to share confidential information under the Nineteenth Judicial District's Problem Solving Courts (including Drug Court and DUI Court) and to protect the confidentiality rights of all persons concerned. If you have questions, please give me a call at extension 6510. 2010-2361 MEMORANDUM OF UNDERSTANDING Between and Among: 19th Judicial District 19th Judicial District Probation Department Weld County Sheriffs Office Weld County Drug Task Force, Consisting of: Weld County Sheriffs Office, City of Greeley Police Department and the City of Evans Police Department, Weld County Department of Human Services Weld County District Attorney's Office Colorado State Public Defender, Weld County North Range Behavioral Health Reyes Corporation, aka, Creative Counseling Services of Colorado, LLC B.I. Incorporated Intervention WHEREAS, the agencies listed above (hereinafter "Participating Agencies") agree that sharing confidential information concerning participants (hereinafter"Program Participants") in the Nineteenth Judicial District's Problem Solving Courts (including Drug Court and DUI Court), is important to the purpose of the said Problem-Solving Courts, but that such sharing of information must be done in such a manner as to protect the confidentiality rights of all persons concerned; NOW THEREFORE, the Participating Agencies agree as follows: 1. Confidential information regarding Program Participants who have signed the written Release of Information form provided by the 19th Judicial District (attached hereto as Exhibit A) may be exchanged only on a need-to-know basis between and among authorized persons in the Participating Agencies in accordance with the restrictions set forth in this MOU and in the said Release. Such confidential information includes, but is not limited to, the following: information which identifies participants; records containing information about disabilities, diagnoses, evaluations or treatment; drug or alcohol treatment information including diagnosis, urinalysis results, information regarding attendance or lack of attendance at treatment sessions, cooperation with the treatment program and prognosis; sex offender evaluation and treatment information; work, school and social reviews and histories; education records; services or benefits plans; eligibility information, financial information; placement history; medical, psychological or psychiatric history; information pertaining to drug, alcohol, or HIV related care; or legal history; 2. Such information-sharing shall be limited to the following purposes: managing or providing services; coordinating service planning and delivery; developing appropriate treatment recommendations; and implicating incentives and sanctions as they relate to individuals progress in the program; 3. Representatives of the Participating Agencies may meet and share information regarding Program Participants at scheduled planning and review meetings, in telephone conversations and additional forms of correspondence ensuring that if sensitive/protected information is communicated via email that it be sent in a secure, password protected format. 4. The Participating Agencies acknowledge that applicable Colorado state laws govern liability for acts or omissions committed by governmental employees while participating in activities under this MOU. Liability for acts or omissions of personnel from any of the Participating non- governmental Agencies will be the sole responsibility of the respective employee and the employee's agency. Notwithstanding any other provision contained herein, no party to this MOU waives any immunities to which the party may be entitled, pursuant to law. 5. The term of this MOU is from July 1, 2010, or such later date as full execution of this MOU may occur, through June 30, 2011. Any Participating Agency may sooner terminate its participation in this MOU by providing at least 30 days prior written notice to the 19th Judicial District outlining the agency's intent to terminate. 6. This MOU may be modified at any time by mutual consent of all participating agencies. Modifications to this MOU shall have no force or effect until such modifications are in writing and signed by authorized representatives of each agency. 7. The designated representative from each Participating Agency shall inform each member of its organization who will be involved in the Drug Court Program, of the obligations and restrictions placed upon them as to the exchange of confidential information concerning any and all Program Participants, with the goal of maintaining confidentiality of all Problem Solving Court participants. 8. This MOU may be executed by one or more Parties in several counterparts and all such counterparts so executed shall together be deemed to constitute one final agreement as if signed by all Parties and each such counterpart shall be deemed to be an original. IN WITNESS WHEREOF, the Parties have executed this MOU through their authorized representatives on the dates written below. Chief Judge James Hartmann Date Karen Salaz, District Administrator Date 19`h Judicial District 19th Judicial District Kevin Nelan, Chief Probation Officer Date John Cooke,Weld County Sheriff Date 19`h Judicial District Probation Department Weld County Sheriff's Office Rick Brandt, Chief of Police Date Jerry Gamer, Chief of Police Date City of Evans, Colorado City of Greeley, Colorado 2 (Axe Ju Grieg Director U Date Ken Buck, District Attorney Date W County Department of Human Services Weld County District Attorney's Office Kevin Strobel, Office Head Date Wayne Maxwell, Executive Director Date Colorado State Public Defender, North Range Behavioral Health Weld County Office Stephanie Reyes, Director Date Dianna Campbell, Program Manager Date Reyes Corporation, aka Creative Counseling B.I. Incorporated Services of Colorado, LLC. Kelly Sangenberger, Executive Director Date Intervention 3 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: /3 Weld County Clerk the :r Douglas ademach r, Chair BY: �' OCT 0 2010 Yeputy Cle. to the d DEPARTMENT OF HUM SERVICES Judy . riego, irector 4 ao'c- a3L/ • • Donna Bechler From: Donna Bechler Sent: Friday, July 29, 2011 4:01 PM To: Susan Talmadge Subject: RE: Interagency MOU Attachments: ChairMemo.pdf Hi Susan, I just asked Esther about this one and she said we don't contact the outside agencies to get signatures and that the memo Bruce sends out at the beginning of the year explains that. She asked me to attach it with this e-mail. We will go ahead and note that the agreement from last year is incomplete and never fully executed. If they ever send a signed one your way, we'll scan it in. I'm so glad it's Friday. I'm sure you are too, so have a good weekend. It's almost here©. From: Susan Talmadge Sent:Thursday, July 28, 2011 3:55 PM To: Donna Bechler Subject: FW: Interagency MOU Per your request on signatures for the 2010-2011 Agreement,Judy suggested you contact one of the Problem Solving Court Coordinators listed below. Thank you. Susan Talmadge Office Manager Weld County Department of Human Services 3158 N. 11th Avenue; Greeley, CO 80631 970-352-1551, ext. 6501 Fax: 970-353-5215 id♦ i 2nil W E C N T Y u Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Judy Griego Sent: Thursday, July 28, 2011 3:49 PM To: Susan Talmadge Subject: FW: Interagency MOU 1 • • Judy A. Griego, Director Weld County Department of Human Services 315 N 11th Avenue BLDG B Greeley, CO 80631-2014 970.352.1551, extension 6510 Fax 970.353.5215 griegoia@co.weld.co.us 186 2011 W EL&ZCOUNTY u Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: douglas, code fmailto:corie.douglasCaliudicial.state.co.us1 Sent: Thursday, June 30, 2011 1:06 PM To: rbrandt@ci.evans.co.us; Kenneth R. Buck; 'dianna.campbell@bi.com'; John Cooke; 'Jerry.garner@greeleygov.com'; Judy Griego; hartmann,James; 'wayne.maxwell@northrange.org'; nelan, kevin; 'Sreyes_ccs@yahoo.com'; salaz, karen; 'ksengenberger@int-thornton.com'; 'kevin.strobel@coloradodefenders.us'; 'MGuthrie@YouthandFamilyConnections.org'; 'Larry.Pottorff@northrange.org'; 'Jacki.Kennedy@narthrange.org' Cc: marci.hoffman@judicial.state.co.us Subject: Interagency MOU Good Afternoon, The 19th Judicial District Problem Solving Court programs make every effort to serve our participants to the highest degree of respect and accountability. Attached you will find a Memorandum of Understanding (MOU).This MOU ensures that the rights and privacy of our participants are upheld to the highest standard. We request that you read, sign and return that attached MOU. We also request that you disseminate this information to anyone in your agency that shares information regarding Problem Solving Court participants with members of the respective teams. This MOU has been approved by the Colorado Judicial Departments Legal Staff. It is the same template used for the MOU everyone signed last year. Changes to this year's document are the addition of an agency and respective name changes. I have also attached a copy of the Release of Information used in our courts. Please note, that our intent is to collect individual signature sheets from each agency. Once all the signatures sheets have been collected the final signed document will be scanned in as a PDF and redistributed as one succinct document to each agency. If you have questions please feel free to contact one of the Problem Solving Court Coordinators using their information listed below. Code Douglas, Problem Solving Court Coordinator 2 19th Judicial District 901 9th Avenue Greeley, CO 80631 P: (970) 351-7300 x4425 F: (970) 356-4356 corie.douglas@judicial.state.co.us Marci Iloffrnan 19th Judicial District P: (970) 351-7300x5502 F: (970) 356-4356 marci.hoffman@judicial.state.co.us 3 Hello