HomeMy WebLinkAbout20100342 RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR WORKFORCE DEVELOPMENT
PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Expenditure Authorization for Workforce
Development Programs between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services,
Employment Services of Weld County, and the Colorado Department of Labor and Employment,
with terms and conditions being as stated in said expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for Workforce Development Programs
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 17th day of February, A.D., 2010.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: �.e-.. ;"1' �,-„ 4.sk �,� Douglas RadtLe-Arnc).r, hair
r Weld County Clerk to the "4`'4 !
i t" arbara Kirkme a-, Pro-Tem
BY: r .fl I%... ,,. " 7 _4,, cf
Deputy Clerk to the Boar• ':- L fr k,i \„ c
Sean P. way
APPROVAS TO F /It
7 William F. Garcia
unty Attorney EXCUSED
David E. Long
Date of signature: 5/4
2010-0342
R0081
PCB ; // 0;2( Cr) LS/U:z /n
MEMORANDUM
Ketw,-- DATE: February 12, 2010
' TO: Douglas Rademacher, Chair, Bcard of Cot; mmissioners
W��p�.
FROM: Judy Griego, Director Human rnces
COLORADO J1
RE: Weld County Department of Homan Services' Employment
Services' Workforce Investment Act Expenditure
Authorization Request for the Governor's Summer Job Hunt
Enclosed for Board approval is an Expenditure Authorization for PY 09 WIA 10%
Governor's Summer Job Hunt and PY 09 Wagner Peyser 10% Summer Job Hunt funds. This
was presented at the Board's February 3, 2010, Work Session.
The Governor's Summer Job Hunt Program provides basic labor exchange services to youth
to assist them in locating summer employment. The Expenditure Authorization includes the
Budget Information Summary for these funds programs and requests the following funding
levels: $30,000.00 of PY 09 Wagner Peyser 10% Summer Job Hunt funds and $4,500.00 of
PY 09 WIA 10% Summer Job Hunt funds.
These funds will be used to cover costs associated with the provision of services to youth job
seekers and employers.
The period of performance is January 15, 2010 through August 31, 2010
If you have any questions, please feel free to telephone me at ext. 6500.
2010-0342
7�
Attachment C
Grant Agreement# 10 KAA 00008
EXPENDITURE AUTHORIZATION (EA)
Signature Page '`.
.lf
Workforce Region: Employment Services of Weld County 0
Address: PO Box 1805, Greeley, CO 80632
CS
Program/Project Coordinator: Marie Llamas Phone Number: (970) 353-3800 x6713 '—
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA) covers the following Funding Streams:
Program Year: PY 09 Funding Stream: PY 09 WIA 10% SJH $ 4,500.00
Program Year: PY 09 Funding Stream: PY 09 Wagner Peyser $30,000.00 •
10% SJH
Program Year: Funding Stream: $
Program Year: Funding Stream: $
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This
signature page,when duly signed, authorizes the granting of funds by the Colorado Department of Labor
and Employment for the program/project identified herein. The EA commitment document is not valid
until it,has been approved by the State Controller or designee. /
By:c \ L � r FEB 1 7 2010 By: �/ '/ 27/7.
/
Douglas Radem cher Date Pe,: Herbertson Date
Chair, Board of Weld County Commissioners Dire or, Division of Employment and
Training
)
� Colorado Dept. of Labor and Employment
�h
By: ///� 1 � II/lava By: _
Milt Wedg ood Date Date •
Weld County Workforce Board, Chair Title:rk-Gl•
coda L. Perez, Division Head Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin
performance until the contract is signed and dated below. If performance begins prior to the date below,the State of
Colorado may not he obligated to pay for the goods and/or services provided.
STATE 'ONTROLLER:
DAV g J CDE7TT CPri
By: / , '
Date 30 h'
1
o/o.-c3
r - Attachment C
Grant Agreement# 10 KAA 00008
Employment Services of Weld County
EXPENDITURE AUTHORIZATION
Governor's Summer Job Hunt(EA)
If applicable: Date of Modification
I. BUDGET INFORMATION/NARRATIVE:
Employment Services of Weld County(ESWC)will use the PY 09 Wagner Peyser 10% award of
$30,000.00 for staff support to the Governor's Summer Job Hunt Program in the delivery of basic
labor exchange services to youth job seekers and to encourage employers to hire youth for the
summer. Additionally, Employment Services will use the PY 09 WIA 10% award of$4,500.00 as
follows: $3,500.00 for staff support to deliver basic labor exchange services to youth job seekers and
to encourage employers to hire youth for the summer, and $1,000.00 for marketing which will be
spent by June 30, 2010. Employment Services assures it will work towards expending 70% of the
total funds by July 31, 2010.
Funding Stream: Period of Performance: Vax#
PY 09 Wagner Peyserl0% 1-15-10 to 8-31-10 1708
Summer Job Hunt
Revised Period of Performance:
Original Allocation: $30,000.00
Cost Category Current Budget Changes In/Out (+/-) Revised
Budget
Program Expires 8/10 $30,000.00 $30,000.00
Program Expires xx/XX $0.00 $0.00
Total Program $30,000.00 $30,000.00
Funding Stream: Period of Performance: Vax#
PY 09 WIA 10% Summer Job 1-15-10 to 8-31-10 1686
Hunt
Revised Period of Performance:
Original Allocation: $4,500.00
Cost Category Current Budget Changes In/Out(+/-) Revised
Budget
Program Expires 8/10 $3,500.00 $3,500.00
Marketing- Expires 6/30/10 $1,000.00 $1,000.00
Total Program $4,500.00 $4,500.00
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F Attachment C
Grant Agreement# 10 KAA 00008
II. SCOPE OF WORK:
The goal of the Governor's Summer Job Hunt Program in Weld County is to assist youth in making
the transition from school to work by matching their skills and interests with available employment
opportunities and coordinate services with other youth programs. Employment Services ensures it
will comply with the provisions of the Colorado One-Stop System Policy Guidance Letter# 10-01-
WP.
A. Youth Recruitment
A series of job fairs will be co hosted with area partners. These include:
The annual Career Exploration & Teen Job Fair will be conducted on Wednesday, March 3, 2010
in collaboration with the City of Greeley. Employment Services of Weld County will provide the
registration of youth, and encourage youth to self register through Connecting Colorado.
Employment Services of Weld County(ESWC)will provide labor market information and
workshops on topics such as resumes writing and interviewing skills.
A Professional Business Career Job Fair will be co hosted with Aims Community College on
April 13, 2010.
Youth who complete a registration at the above events will be encouraged to meet with a Summer
Job Hunt Specialist to discuss job development. One-on-one job search and referrals to jobs will
occur at a later date.
Additional activities to increase youth awareness will include the following:
A number of schools throughout the County will be visited prior to June 30, 2010. These will
include the Fort Lupton, St. Vrain Valley School District schools in South County(Frederick,
Erie), Eaton, Ault, Windsor, Greeley District 6 Schools, Aims Community College(both the Fort
Lupton and Greeley campus'), and the University of Northern Colorado. During these visits,
interested students will be provided labor market information, Employment Services registration
forms, referrals to jobs, and information on how to access the ESWC website. Youth will also be
made aware of other programs available to them through the workforce center and staff will
distribute program pamphlets and brochures.
Information will be made available at local chambers of commerce, city offices and town halls,
recreation centers, malls and other places where youth hang out.
Self-registration into www.connectingcolorado.com will be promoted at job fairs and youth will
be referred to resources available via the Internet which would include: information regarding job
preparation and career planning; access to programs to assist in the preparation o resumes and/or
follow up letters, etc.
Youth will also be referred to the various workshops available at Employment Services (i.e. Job
Search, and Interviewing) and other resources that relate to information on how to find a job.
Program updates will be provided via the eswc.org website concerning services or activities that
offer youth training or certification programs for job opportunities for babysitting, lawn care, or
other entrepreneurial activities.
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Attachment C
Grant Agreement# 10 KAA 00008
Information will be provided to all Weld County high schools to inform youth of the program as
well as to notify them of the job fairs that will be held and a link on the eswc.org website will be
provided regarding the Summer Job Hunt Program.
Employment Services of Weld County will continue to use the Interactive Voice Response (IVR)
automated calling system to contact youth who have registered with the workforce system. Staff
will also use the IVR system to notify youth of special events.
Program staff will continue to contact youth by phone to provide job referrals, and will provide
job preparation counseling during those calls. Staff will ensure that the Job Link data base will be
annotated by properly closing the contact session with three specific types of results: ongoing job
search, inactivating registration records as required, or updating client records as obtained
employment with the date started, employer name,job title and rate of pay.
B. Employer Recruitment
Active recruitment of employers and jobs will begin in March and continue for the duration of the
program. The Summer Job Hunt Program specialist will focus on employers who traditionally
hire youth for part time or summer work. Emphasis will be placed on quality job orders and
referrals. Follow-up with employers will occur on an ongoing basis.
• Directing marketing efforts and visits to employers throughout the county who are likely to hire
youth
• Sending employers information on resources available for hiring youth
• Forwarding flyers to the WYCO partnership to post on their website
• Scheduling/coordinating activities with all local chambers
• Mass mailings and cold calls, either on the telephone or one-on-one site visits
• Attending the Area Business Northern Colorado Construction meetings
• Educating employers, and the public, on the Federal and State rules regarding
young workers
• Provide workshops for employers in the area of applicable Child Labor Laws in April 2010
C. Partnering
Employment Services staff will seek public service announcements through the various local
newspapers and radio stations in addition to purchasing advertisement in selected local
newspapers. The Greeley Tribune will be invited to cover the Teen Job Fair held on March 3,
2010. Program staff will network within the community and provide information regarding the
Governor's Summer Job Hunt Program to community-based organizations, chambers of
commerce, and service clubs. Employment Services staff will continue to partner with the City
of Greeley and Aims Community College to access Channel 8 and Channel 22 on local cable to
promote the program.
Staff will present information to the Weld County workforce Development Board's Youth
Council and request their support in promoting the program in their individual companies and
agencies as well as the community.
Weld County will utilize at least$1,000.00 for marketing purposes and will ensure that this
amount of funds will be spent no later than June 30, 2010.
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Attachment C
Grant Agreement# 10 KAA 00008
Career Exploration
Youth will be able to attend Career Exploration classes on a monthly basis during May, June, July
and August 2010. The classes will be based on youth exploring the internet to find jobs.
Program staff will also provide youth with updates on information regarding appropriate links for
job exploration or career information and provide other resources, handouts, etc. Youth will also
be provided information resources regarding resumes, applications,job search, career choices,
etc.
Local Office Personnel
Coordination will occur with the other appropriate programs operated by Employment Services.
This will include the WIA Youth Programs, TANF Summer Youth Program, and the Weld
County Youth Conservation Corps programs and the TIGHT Youth Corps.
Coordination with other One-Stop Partners
The Youth Council will discuss strategies to ensure that youth populations throughout the county,
and the various youth serving agencies, are aware of the Summer Job Hunt Program. All
Workforce Center partners will be informed of the youth programs and encouraged to have their
youth, as appropriate, access the program. In addition, program staff will attend meetings with
the Greeley Youth Initiative and other communities' recreation programs for outreach as needed
and appropriate.
D. Training Opportunities
Staff will attend training sponsored by the state when appropriate.
E. Reporting
Employment Services of Weld County will ensure that data entry is completed for all Governor's
Summer Job Hunt applications,job orders, and reportable services. Staff will complete follow-up
activities on a timely basis
The employer screen will be use to report Youth Job Fair information.
Weld County ensures that information identifying how youth and employers heard about the
Summer Job Hunt Program will be tracked by inputting information into the"How did you hear
about us"field in the applicant and employer screens in the Job Link system.
Entered employment results will be identified by UI wage data when available.
A year-end report will be submitted per PGL 09-01-WP dated January 5, 2010. Weld County
will include the outcomes of the program and include information on services, our best practices,
and recommendations for changes to the program for consideration for the next program year.
Employment Services of Weld County assures that it will submit at least one promising practice
on the e-colorado.org portal at the same time the final report is submitted.
Attainment of the goals established in the referenced PGL will be tracked by the number of
registrations during the program time period. Additionally, the number of youth applications and
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Attachment C
Grant Agreement# 10 KAA 00008
the reportable services will be tracked. Other information that will be tracked on the Employer
Screen will be Youth Job Fair Assistance,Youth Services, and Child Labor laws.
Other Financial Resources to Support Program
Employment Services operates a number of programs including the Workforce Investment Act
youth programs. All youth will be encouraged to review options to see which programs suit their
needs.
Subcontracting Arrangements
Not applicable. Weld County does not subcontract services.
III.MODIFICATION(S)REQUESTED and RATIONALE FOR MODIFICATION:
N/A
IV. REVISED GOALS, OBJECTIVES,and OUTCOMES:
N/A
V. REVISED PLANNED PARTICIPATION AND TERMINATION SUMMARY:
N/A
Planned Participation Summary
Category 1st Quarter 2"d Quarter 3rd Quarter
1 Jan—31 Mar 10 1 Apr—30 Jun 10 1 Jul—31 Aug 10
Total Participants 50 1325 2600
Projected Quarterly Expenditures
Funding Stream: Summer Job Hunt
Expenditures 1st Quarter 2nd Quarter 3rd Quarter
Jan 1 to Mar 31, 2010 Apr 1 to Jun 30,2010 Jul 1 to Aug 31, 2010
Program 1,000 29,000 34,500
Total 1,000 29,000 34,500
Carry In/Carry Out N/A N/A N/A
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