HomeMy WebLinkAbout20101885.tiff NOTICE OF
FINAL READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2010-8 was introduced on first
reading on June 9, 2010, and a public hearing and second reading was held on June 28, 2010. A
public hearing and final reading was completed on July 12,2010,with changes being made as listed
below, and on motion duly made and seconded, was adopted. Effective date of said Ordinance is
listed below.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board of
County Commissioners, located in the Weld County Centennial Center,915 10th Street, Third Floor,
Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be
accessed through the Weld County Web Page(www.co.weld.co.us). E-Mail messages sent to an
individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail
correspondence into the case file, please send a copy to egesick@co.weld.co.us.
ORDINANCE NO. 2010-8
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH
AMENDMENTS, CHAPTER 3 HUMAN RESOURCES, OF THE WELD COUNTY CODE
EFFECTIVE DATE: July 20, 2010
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: July 13, 2010
PUBLISHED: July 15, 2010, in the Windsor Beacon
CHANGES MADE TO CODE ORDINANCE #2010-8 ON FINAL READING
Amend Sec. 3-2-100.6 to read as follows:
B. Working Retirees may not receive disability insurance coverage, but may be eligible for
health, dental, vision, and life insurance either as a reemployed worker or through the retiree
health plan, if he or she qualifies.
Delete Sec. 3-2-100.F.7
Renumber Sec. 3-2-100.F.8 to become F.7 and modify to read as follows:
F.7. Working Retirees working 19 or fewer hours per week under agreements signed prior to July
6, 2010, shall be grandfathered to continue in the program without meeting the above"Rule
of 80" and will continue at the same Grade/Step they are at on July 6, 2010; however, the
following rules shall apply to them:
a. Vacation and, if appropriate, sick time benefits paid out upon termination of regular
employment.
2010-1885
1t7 aO/d -g
b. Follows all other policies of part time employment.
c. Not eligible for promotions.
d. No maximum time limit.
Amend Sec. 3-2-110 to read as follows:
Table 3.3 describes benefits by employee type for County employees:
Table 3.3
Benefit Table by Employee Type
Full-Time Job Part-Time Temporary or less Working Retiree
Regular Share Seasonal 20-39 than 20 20-38 hours/week
hours/week hours/week
Step Progression Yes Yes No "No "No No
Health Insurance Yes *Yes *Yes *Yes No *Yes
Disability Insurance Yes Yes No Yes No No
Life Insurance Yes Yes No Yes No Yes
Retirement Plan+ Yes No No No No No
Sick Leave Yes *Yes No No No *Yes
Vacation Leave Yes *Yes No No No *Yes
Holiday Pay Yes 'Yes No No No *Yes
Personal Leave Yes 'Yes No No No *Yes
Bereavement Leave Yes *Yes No No No *Yes
Sick Leave Bank Yes *Yes No No No No
Grievance Rights Yes Yes No No No No
• Prorated. An employee must consistently work twenty(20)hours or more per week to receive a prorated
health insurance benefit.
** Paramedic Services—yes.
+ All employees of the Department of Public Health and Environment will be members of PERA.
Working after retirement employees must refer to their employment contracts for explanation of
benefit eligibility.
Amend Sec. 3-6-150 to read as follows:
A. Paid "Clinic Time" will be allotted to Weld County employees who are enrolled in a Weld
County Health plan ("Eligible Employees") to use for visits to the Weld County Employee
Medical Clinic ("the Clinic"). Eligible Employees will be allotted a certain number of paid
visits to the Clinic during working hours, per calendar year, for personal healthcare, instead
of being required to use their accrued leave. Employees attending appointments at the
Clinic with dependents will be required to use applicable accrued leave or schedule the visit
during non-working hours. Eligible Employees will be allotted four(4)paid visits for use from
the date of Clinic opening (July 15, 2010)through December 31, 2010. An annual allotment
of paid visits for each Eligible Employee will be made in December of each year for use
during the subsequent year.
B. Use of Clinic Time will be tracked by the Eligible Employee in PeopleSoft's Time and Labor
system. After an Eligible Employee exhausts his or her annual allotment of paid visits, any
subsequent visit to the Clinic during working hours shall be considered sick leave. If the
employee has no sick leave or other applicable accrued leave, then leave without pay is to
be used, if approved by the supervisor. Unused visits will expire on December 31st of each
year and will not be carried over into the next year. Employees are encouraged to visit the
Clinic anytime during non-working hours.
Account#: 346067
Your Laid 14ewspajxi Since 1896
Windsor Beacon
STATE OF COLORADO )
ss:AFFIDAVIT OF PUBLICATION
COUNTY OF WELD )
Echo Villa , being duly sworn, deposes and says that said is the legal clerk of the
Windsor Beacon; that the same is a weekly newspaper of general circulation and printed and
published in the town of Windsor, in said county and state; that the notice or advertisement, of
which the annexed is a true copy,has been published in said weekly newspaper for
1 Week;
that the notice was published in the regular and entire issue of every number of said newspaper
during the period and time of publication of said notice, and in the newspaper proper and not in a
supplement thereof; that the first publication of said notice was contained in the issue of said
newspaper on
Thursday,July 15,2010
that the last publication thereof was contained in the issue of said newspaper on
Thursday,July 15,2010
that said Windsor Beacon has been published continuously and uninterruptedly during the period
of at least six months next prior to the first publication of said notice or advertisement above
referred to;that said newspaper has been admitted to the United States mails as second-class matter
under the provisions of the Act of March 3, 1879, or any amendments thereof; and that said
newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements
within the meaning of the laws of the State of Color
91
(ra _(/t;
Legal Clerk
Subscribed and sworn to before me,within the County of Weld,State of Colorado this
Wednesday,July 14,2010
My Co n,expires:, `S /x3
•soli ARY Notary Public
PUBLIC:'
�QG� Legal No.0034161603
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Delivered to: Invoice Text NOTICE OF FINAL READING OF ORDINANCE P
Ord 2010-8
WELD COUNTY CLERK TO THE BOARD,
915 10TH ST Affidavit Prepared
GREELEY,CO 80631-1117 Wednesday,July 14,2010
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• NOTICE OF
SECOND READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2010-8 was introduced on first
reading on June 9, 2010, and a public hearing and second reading was held on June 28, 2010,with
changes being made as listed below. A public hearing and third reading is scheduled to be held in
the Chambers of the Board, First Floor Hearing Room, 915 10th Street, Greeley, Colorado 80631,
on July 12, 2010. All persons in any manner interested in the next reading of said Ordinance are
requested to attend and may be heard.
Please contact the Clerk to the Board's Office at phone (970) 336-7215, Extension 4225, or fax
(970) 352-0242, prior to the day of the hearing if, as a result of a disability, you require reasonable
accommodations in order to participate in this hearing.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board of
County Commissioners, located in the Weld County Centennial Center,915 10th Street,Third Floor,
Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be
accessed through the Weld County Web Page (www.co.weld.co.us). E-Mail messages sent to an
individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail
correspondence into the case file, please send a copy to egesick@co.weld.co.us.
ORDINANCE NO. 2010-12
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH
• AMENDMENTS, CHAPTER 3 HUMAN RESOURCES, OF THE WELD COUNTY CODE
DATE OF NEXT READING: July 12, 2010, at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: June 29, 2010
PUBLISHED: July 1, 2010, in the Windsor Beacon
CHANGES MADE TO CODE ORDINANCE #2010-8 ON SECOND READING
Amend Sec. 3-6-20.A.3 to read as follows:
3. An employee who is required to care for members of the immediate family,as defined under
the Federal Medical Leave Act (FMLA) (spouse, child or parent), who are ill, may use a
maximum of forty(40) hours total per calendar year of accumulated sick leave. (Prorated for
job share employees.) For the purposes of the FMLA, the employee's child must be under
the age of eighteen (18), or if older there must be medical certification showing the child is
disabled.
•
• Amend Sec. 3-6-20.H to read as follows:
H. Under no circumstances may sick leave be used for more than a total of six (6) months
within any twelve (12) month period.
Add Sec. 3-6-150. Clinic Time.
A. Paid "Clinic Time" will be allotted to Weld County employees who are enrolled in a Weld
County Health plan ("Eligible Employees") to use for visits to the Weld County Employee
Medical Clinic ("the Clinic"). Eligible Employees will be allotted a certain number of paid
visits to the Clinic during working hours, per calendar year, for personal healthcare, instead
of being required to use their accrued leave. Employees attending appointments at the
Clinic with dependents will be required to use accrued leave(personal, sick, unpaid leave),
or schedule the visit during non-working hours. Eligible Employees will be allotted four (4)
paid visits for use from the date of Clinic opening (July 15, 2010) through December 31,
2010. An annual allotment of paid visits for each Eligible Employee will be made in
December of each year for use during the subsequent year.
B. Use of Clinic Time will be tracked by the Eligible Employee's supervisor. After an Eligible
Employee exhausts his or her annual allotment of paid visits, any subsequent visit to the
Clinic during working hours shall be considered sick leave. If the employee has not sick
leave,then leave without pay is to be used, if approved by the supervisor. Unused visits will
expire in December of each year and will not be carried over into the next year. Employees
are encouraged to visit the Clinic anytime during non-working hours.
• Amend Sec. 3-12-20.D.2 to read as follows:
2. Weld County Retirement Plan. All full-time, regular County employees, except those on
PERA, are required to participate in the Weld County Retirement Plan. The employee must
contribute nine percent (9%) of gross earnings each month. Employee contributions are
deferred from state and federal taxable income. The County matches all regular
contributions. Member employees should refer to the booklet provided by the Weld County
Retirement Board for details of the plan.
•
Account#: 346067
Your Local Newspaper Since 1896
Windsor
•
NOTICE OF 23:3 ..44 2 A 1- 4 1
SECOND HEADING OF ORDINANCE
Pursuant to the Weld County Hone Rule Charter,Ordinance Number 2010-8 was intro-
duced on first reading on June 9,2010,and a public hearing and second reading
June 28,2010,with changes being made as listed below. A public hearing and third reading is'IDAVIT OF PUBLICATION —. LS
scheduled to be held in the Chambers of the Board,First Floor Hearing Room,915 10th Street,
Greeley,Colorado 80631,on July 12,2010. Al persons in any manner interested in the next
reading of said Ordinance are requested to attend and may be heard.
Please contact the Clerk to the Board's Office at phone(970)336-7215,Extension 4225,
or fax(970)352 0242,prior to the day of the hearing if,as a result of a disability,you require rea-
sonable accommodations in order to participate in this hearing.
Any backup material,exhibits or information previously submitted to the Board et County duly sworn, deposes and says that said is the legal clerk of the
Commissioners concerning the matter may be examined in the office of the Clerk to the Board
of County Commissioners,located in the Wed County Centennial Center,915 10th Street,Third I a weekly newspaper of general circulation and printed and
Roor,Greeley,Colorado,between the hours of 8:00 a.m.and 5:00 p.m.,Monday thru Friday,or' in said county and state; that the notice or advertisement, of
may be accessed through the Wed County Web Page(www.co.weld.co.us). E-Mal messages
sent to an indMdua Commissioner may not be included in the case file. To ensure inclusion of AS been published in said weekly newspaper for
your E-Mal coiespondence into the case file,please send a copy to egesick@co.weld.co.us.
ORDINANCE NO. 2010-12
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING,WITH AMENDMENTS,
CHAPTER 3 HUMAN RESOURCES,OF THE WELD COUNTY CODE
DATE OF NEXT READING: July 12,2010,at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO regular and entire issue of every number of said newspaper
DATED: June 29,2010 ation of said notice, and in the newspaper proper and not in a
PUBLISHED: July 1,2010,in the Windsor Beacon
ublication of said notice was contained in the issue of said
CHANGES MADE TO CODE ORDINANCE 22010-8 ON SECOND READING
Amend Sec.3-e-20.A.3 to read as follows:
3. An employee who a required to care for members of the immediate family,as defined un-
der the Federal Medical Leave Act(FMLA)(spouse,chid or parent),who are III,may use a maid-
mum of forty(40)hours total per calendar year of accumulated sick leave. (Prorated for job
share age
of eighteen(18),or P older the ere must of medical the di ce�rtificatio employee's
t iemust
chhi d be under
a contained in the issue of said newspaper on
Amend Sec.3-6-20.H to read as follows:
H. Under no circumstances may sick leave be used for more than a total of six(6)months
witn any twelve(12)month period.
Addh Sec.3-8-150. Clinic Time.
A. 'Clinic Time'will be allotted to Weld County employees who are enrolled in a Wed published continuously and uninterruptedly during the period
Health plan("Eligible Employees')to use for visits to the Weld County Employee Medical
the Clinic"). Eligible Employees will be spotted a certain number of paid visits to the Clink o the first publication of said notice or advertisement above
chin,g working hours,per calendar year,for personal healthcare,instead of being required to
use their accrued leave. Employees attending appointments at the Clinic with dependents will been admitted to the United States mails as second-class matter
be required to use accrued leave(personal,sick,unpaid leave),or schedule the visit during non-
working f March 3, 1879, or any amendments thereof; and that said
Clinic pening(July 15,2le 010))through December ployees will be r331 2010.An pad visits
allotme
nt of of pad visits for my qualified for publishing legal notices and advertisements
each Eligible Employee vii be made in December of each year for use during the subsequent
year a State of Colorado.
B. Use of Clinic Tune will be tracked by the Eligible Employee's supervisor. After an Eligible
Employee exhausts o beor her ,annual if allotment of paid viester any subsequent visit tx the Clinic
•
during working hours shall be considered sick leave. If the employee has not sick leave,then
leave without pay is to used,be by the supervisor. Unused m visits s rt expire i De-
camber o each year and i not carried over into the next year. Employees are encouraged
to visit the 312-20. .2rito non-working f hors:
Amend Sec.3-12-20.D.2 to read as follows:
2. Weld County Retirement Plan. All full-time,regular County employees,except those on Legal Clerk
PERA,are required to participate In the Wed County Retirement Plan. The employee must con-
tribute nine percent(9%)of gross earnings each month. Employee contributions are deferred
from state and federal taxable ii it n is, The County matches all regular contributions. Member
employees shouldwithin
refer to the booklet provided by the Well County Retirement Board for de-
tails the County of Weld, State of Colorado this
Windsor Beacon July 1,2010
10
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• Delivered to: ��OijeOF1'1p11OP�O�� Invoice Text NOTICE OF SECOND READING OF ORDINANCE
2010-8 2nd Reading
WELD COUNTY CLERK TO THE BOARD,
915 10TH ST Affidavit Prepared
GREELEY,CO 80631-1117 Wednesday,June 30,2010
2:27 pm
WELD COUNTY
CODE ORDINANCE 2010-8
IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 3
HUMAN RESOURCES, OF THE WELD COUNTY CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD, STATE OF COLORADO:
WHEREAS, the Board of County Commissioners of the County of Weld, State of
Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with
the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted Weld
County Code Ordinance 2000-1, enacting a comprehensive Code for the County of Weld,
including the codification of all previously adopted ordinances of a general and permanent
nature enacted on or before said date of adoption, and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to
procedures, terms, and requirements therein.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the
County of Weld, State of Colorado, that certain existing Chapters of the Weld County Code be,
and hereby are, repealed and re-enacted, with amendments, and the various Chapters are
revised to read as follows.
CHAPTER 3
HUMAN RESOURCES
ARTICLE I
General Provisions
Amend Sec. 3-1-30. Exempt positions.
A- No change
B. The County is involved in a number of jobs programs. Participants in the below-listed
programs are not regular employees of the County and are not covered by the policies of
this Chapter.
1 thru 4 - No change
5. Any other job program which falls into this category and has been approved by
the Board of County Commissioners.
Amend Sec. 3-1-40. Personnel records.
A. The Department of Human Resources is the custodian of all official personnel/payroll
records for current and past employees of the County. The employee's file in the
Department of Human Resources will be the official file for all employment inquiries.
State law requires that the files be restricted from access by anyone other than an
individual who has a direct interest; that is, the employee or the employee's supervisor.
Each employee has access to his or her own records.
Remainder of Section - No change
Amend Sec. 3-1-50. Service awards.
A. The County appreciates the extended service of its employees and provides service
recognition awards for employees who have completed ten (10), twenty (20) and thirty
(30) years of continuous affiliation as an active full-time employee. The service awards
shall be presented annually at an awards ceremony scheduled by the Board of County
Commissioners.
Remainder of Section - No change
ARTICLE II
Employment Information
Amend Sec. 3-2-100. Working after retirement.
A. Employees retiring from County service must separate their regular employment from the
County in order to draw benefits from the Weld County Retirement Plan. They do not
have a right or expectation of continued employment with the County after retirement.
Contract employment of a retired employee must be justified by the elected officer or
department head, shall be "at will," and shall be governed by terms and conditions set
forth in a contract signed by the Board of County Commissioners and the retired
employee, pursuant to the requirements of this Section. The form of such contract is
found in Appendix 3-C. Retired employees working pursuant to such contracts are
referred to in this Section 3-2-100 as "Working Retirees."
B. Working Retirees may not receive disability insurance coverage, but may be eligible for
health, dental and vision insurance either as a reemployed worker or through the retiree
health plan, if he or she qualifies.
1. Hourly. An hourly retiree employee is paid only for the hours worked and is not
eligible to receive benefits.
2. Part-time. A part-time retiree employee is regularly scheduled to work less than
forty (40) hours per week. The part-time employee who consistently works at
least twenty (20) hours per week may be eligible for certain benefits.
3. No right to work. A retiree does not have the right to work under this option.
The continued employment of a retiree in a phased retirement status must meet
the operational needs of the County as determined by the department head or
elected official.
4. Health insurance coverage. A retiree working under a phased retirement option
may be eligible for continued health insurance coverage through the County's
health insurance provider.
C. Department heads who are Working Retirees shall receive a proration of department
head benefits based on the number of hours worked, as depicted in Table 3.2, below.
As with full-time department head positions, no sick leave or vacation accrual applies.
Table 3.2
Proration of Benefits
Weekly Hours Annual Hours Retiree Status
38 1,976 .95
34 1,768 .85
30 1,560 .75
20 1,040 .50
D. Employees retiring from County service under the State of Colorado PERA retirement
program shall be governed by PERA rules and regulations for employees working after
service or disability retirement. Refer to PERA rules and regulations.
E. Working Retirees returning to work at 20 hours or more per week (20 to 38 hours per
week). "Working Retiree" status is only available for those employees who are eligible
to retire (age 55) and whose service and age, when added together at retirement, equals
80 or more (example: 55 year old individual, with 25 years of service). Other rules and
restrictions applying to Working Retirees working 20 to 38 hours per week shall include
the following:
1. The retired employee is "rehired" as a Working Retiree.
a. For individuals at Step 1-5, no drop in step level would occur.
b. Individuals at Steps 6 or 7 would drop to Step 5.
c. Individuals at Steps 8 or 9 would drop 2 Steps.
d. Not eligible for Step increases.
e. Not eligible for promotions.
2. Return to benefit accruals as a new employee.
3. Not eligible for Sick Leave Bank.
4. With the exception of certain Public Works positions, Compensatory Time will be
paid out upon termination; Working Retiree not eligible for Comp time, overtime
will be paid out as earned. Public Works employees who are qualified for
Compensatory time prior to becoming working retirees will still be eligible.
5. Working Retirees have a two (2) year "cap," meaning that they will only be
allowed to participate in the Working Retiree program for a maximum of two (2)
years. Waivers to the two (2) year cap may be granted by the Board of County
Commissioners for employees who are Grade 55 or above, or because of their
specialized skills, experience or education, are determined by the Board to be
desirable for continued employment. Prior to employment with Weld County
post-retirement, each Working Retiree shall be required to sign an "at-will"
employment contract. Such contracts shall be reviewed annually during the
budget process for consideration in the next year's budget.
6. No Working Retiree may work more than a total of one thousand nine hundred
seventy-six (1,976) hours annually, January to January.
7. Working Retirees who are working 20 hours per week or more under agreements
signed prior to July 6, 2010, shall be grandfathered to continue in the program
without meeting the above "Rule of 80" and will continue at the same Grade/Step
they are currently; however, all other rules set forth above shall apply, meaning
the following rules shall apply to them:
a. Same Grade/Step as of July 6, 2010.
b. Not eligible for further step increases.
c. Not eligible for further promotions.
d. Return to new employee benefit accruals.
e. Not eligible for Sick Leave Bank.
f. With the exception of certain Public Works positions, Compensatory Time
will be paid out upon termination; Working Retiree not eligible for Comp
time, overtime will be paid out as earned. Public Works employees who
are qualified for Compensatory time prior to becoming working retirees will
still be eligible.
g. Working Retirees have a two (2) year "cap," meaning that they will only be
allowed to participate in the Working Retiree program for a maximum of 2
years. Waivers to the two (2) year cap may be granted by the Board of
County Commissioners for employees who are Grade 55 or above, or
because of their specialized skills, experience or education, are
determined by the Board to be desirable for continued employment. Prior
to employment with Weld County post-retirement, each Working Retiree
shall be required to sign an "at-will" employment contract. Such contracts
shall be reviewed annually during the budget process for consideration in
the next year's budget.
F. Working Retirees returning to part time position (19 hours or fewer per week). "Working
Retiree" status is only available for those employees who are eligible to retire (age 55)
and whose service and age, when added together at retirement, equals 80 or more
(example: 55 year old individual, with 25 years of service). Other rules and restrictions
applying to Working Retirees working 19 hours or less per week shall include the
following:
1. "Rehired" as a Working Retiree in the appropriate grade of the position they will
be filling, step 1 as with any new hire.
2. Vacation and, if appropriate, sick time benefits paid out upon termination of
regular employment.
3. Position will not be considered job share, nor will the employee receive job share
benefits.
4. Follows all other policies of part time employment.
5. Not eligible for promotions.
6. No maximum time limit.
7. Prior to employment with Weld County post-retirement, each Working Retiree
shall be required to sign an "at-will" employment contract. Such contract shall be
reviewed annually during the budget process for consideration in the next year's
budget.
8. Working Retirees working 19 or fewer hours per week under agreements signed
prior to July 6, 2010, shall be grandfathered to continue in the program without
meeting the above "Rule of 80" and will continue at the same Grade/Step they are
at on July 6, 2010; however, the following rules shall apply to them:
a. "Rehired" as a Working Retiree in the appropriate grade of the position
they will be filling, step 1 as with any new hire.
b. Vacation and, if appropriate, sick time benefits paid out upon termination
of regular employment.
c. Follows all other policies of part time employment.
d. Not eligible for promotions.
e. No maximum time limit.
f. Prior to employment with Weld County post-retirement, each Working
Retiree shall be required to sign an "at-will" employment contract. Such
contract shall be reviewed annually during the budget process for
consideration in the next year's budget.
Amend Sec. 3-2-110. Benefit table.
Table 3.3 describes benefits by employee type for County employees:
Table 3.3
Benefit Table by Employee Type
Full-Thee Job
Regular Share Seasonal Part-Time Hourly
Step Progression Yes Yes No **No No
Health Insurance Yes *Yes *Yes *Yes No
Disability Insurance Yes #Yes No Yes No
Life Insurance Yes Yes No Ycs No
Retirement Plan+ Yes No No No No
Sick Leave Yes *Yes No No No
Vacation Leave Yes *Yes No No No
Holiday Pay Yes *Yes No No No
Personal Leave Yes *Yes No No No
Bereavement Leave Yes *Yes No No No
Sick Leave Bank Yes *Yes No No No
Grievance Rights Yes #Yes No No No
* Prorated. An employee must consistently work twenty(20)hours or more per week to receive a prorated health insurance benefit.
** Paramedic Services—yes.
+ All employees of the Department of Public Health and Environment will be members of PERA.
# Working after retirement employees must refer to their employment contracts for explanation of benefit eligibility.
ARTICLE VI
Leave Time Benefits
Amend Sec. 3-6-20. Sick leave.
A. Sick leave is not a right. It is a privilege given to eligible employees to be used in the
following circumstances:
1 - No change
2. When the employee has medical, surgical, dental or optical examinations or
treatment.
a. When planning medical treatment or appointments an employee should
consult with their supervisor and make a reasonable effort to schedule the
treatment so as not to disrupt unduly the employer's operations. The
employee and supervisor will attempt to work out a schedule for such
leave that meets the needs of both the employer and the employee. In
cases where a disruption may occur, the employee shall notify their
supervisor as soon as they are aware of the treatment or appointment.
Remainder of Section - No change
Amend Sec. 3-6-40. Short-term disability.
Employees who are not eligible for the Sick Leave Bank; such as those who have less
than one (1) year of participation in the Bank, or who do not wish to join the Bank may purchase
short-term disability insurance provided as a group policy by the County. The employee pays
the total premium for this insurance. An employee may not draw from both the Sick Leave Bank
and the Anthem Short Term Disability program at the same time. If an employee enrolls in both
the Anthem Short Term Disability and the Sick Leave Bank for their first year, it is the
employee's responsibility to cancel one of the plans after their first year of employment.
Amend Sec. 3-6-50. Family and medical leave policy.
A thru N - No Change
O. Procedure for requesting leave.
1. Except where leave is not foreseeable, all employees requesting leave under this
policy must submit the request, in writing, to their immediate supervisor and the
Department of Human Resources. The supervisor will forward a copy to the
Department of Human Resources.
Remainder of Section - No Change
Amend Sec. 3-6-70. Holidays.
A. Employees will be paid for the equivalent of eight (8) hours of Holiday Pay for each
holiday recognized by the Board of County Commissioners through the procedure
detailed below, with such Holiday Pay being prorated accordingly for job share
employees. All regular and job share employees will receive paid holidays. Dates will
be established annually and will be published by resolution of the Board of County
Commissioners. Recognized holidays may include the following:
1. New Year's Day.
2. Martin Luther King Day (floating).
3. President's Day.
4. Memorial Day.
5. Fourth of July.
6. Colorado Day (floating).
7. Labor Day.
8. Columbus Day (floating).
9. Veterans Day.
10. Thanksgiving Day.
11. Christmas Day.
Remainder of Section - No Change
Amend Sec. 3-6-90. Leave of absence without pay.
A. An employee's status with respect to benefits during leave of absence shall be as
follows:
1. While the employee is on unpaid leave, the employee's vacation and sick leave
accruals will stop.
2. While the employee is on unpaid leave, health benefits will continue at the same
level and under the same conditions as if the employee had continued to work, as
long as the employee pays the employee's and employer's portions of the
premium. The employee must continue to make this payment, either in person
or by mail. The payment must be received in the Department of Accounting by the
end of each month. If the payment is more than 30 days late, the employee's
health care coverage may be dropped for the duration of the leave.
3. If the employee contributes to a life insurance plan, the employee must continue
to make those payments. If the employee does not continue these payments,
the County may discontinue coverage during the leave period or will recover the
payments at the end of the leave period in a manner consistent with the law.
4. If health and/or life benefits are terminated during the leave of absence due to
non-payment of premium, the employee will be required to wait until Open
Enrollment to re-enroll in those benefits.
Remainder of Section - No Change
ARTICLE VII
Wages and Hours
Amend Sec. 3-7-30. Compensation for overtime.
A and B - No Change
C. All nonexempt employees are required to enter their time into PeopleSoft's Time and
Labor system for each pay period. Exempt employees are responsible for entering their
"non-working" time into this system (i.e. vacation, sick, personal, etc.) Pay cycles may
vary but County pay periods will remain the 16th of the month through the 15th of the
next month and payable on the last working day of the month. These records will be
retained for a period of three (3) years.
D. Compensatory time may be given in lieu of pay with the approval of the department head
or elected official. If compensatory time is approved by the department head or elected
official, the employee must sign an agreement annually. These agreements may be
changed only during open enrollment, or at the end of the Fiscal Year.
Remainder of Section - No Change
ARTICLE VIII
Health and Safety
Amend Sec. 3-8-20. Reporting of injuries.
A - No Change
B. The Employee's Written Notice of Injury to Employer must be completed, signed and
submitted to the Department of Human Resources within 24 hours of the accident or
occupational disease. The Supervisor's Accident/Incident Report must be completed,
signed and submitted to the Department of Human Resources within 48 hours of the
accident or occupational disease.
C. Workers' compensation claims require the following procedures:
1. Employees injured while performing assigned duties must report the accident
immediately for medical evaluation and treatment, as well as to prevent future
accidents.
2. Employees seeking medical treatment for a work-related injury must present to
one of the County designated providers.
3. Worker's compensation leave runs concurrently with FMLA pending leave
qualification review and approval.
D. Alternative medical services will not be paid unless medical referral is made by the
designated provider. Before any injured employee may to return to work, a physician's
update is required from the designated provider. The injured employee must keep the
supervisor, department head or elected official and the Department of Human Resources
informed of his or her condition. Injured employees able to perform modified job duties
may be assigned temporary positions, if available, by the department head or elected
official after consultation with the Department of Human Resources.
E. While an employee is on workers' compensation leave, with the exception of the first
twenty-four (24) hours, the employee may not use sick or vacation leave, or comp time.
F. An employee's status with respect to benefits during leave of absence without pay that is
covered under FMLA shall be the same as that stated under the Family and Medical
Leave Policy set forth in Section 3-6-50.J.1-4, above.
G. An employee's status with respect to benefits during a leave of absence without pay that
is not covered under FMLA.
1. During workers' compensation leave, an employee does not accumulate sick or
vacation leave.
2. While on unpaid leave, health benefits will continue at the same level and under
the same conditions as if the employee had continued to work as long as the
employee pays the employee and employer portions of the premium. The
employee must continue to make this payment, either in person or by mail. The
payment must be received in the Department of Accounting by the end of each
month. If the payment is more than thirty (30) days late, the employee's health
care coverage may be dropped for the duration of the leave.
3. If the employee contributes to a life insurance plan, the employee must continue
to make those payments. If the employee does not continue these payments, the
County may discontinue coverage during the leave period or will recover the
payments at the end of the leave period in a manner consistent with the law.
4. If health and life benefits are terminated during the leave of absence due to
non-payment of premium, the employee will be required to wait until Open
Enrollment to re-enroll in those benefits.
ARTICLE IX
Education and Training
Amend Sec. 3-9-10. Tuition assistance.
A. The County will reimburse an employee for some tuition expenses and lab fees for
job-related courses or courses mandated for a job-related degree that have been
approved in advance. This does not include books, charges for testing out of a class
and most associated fees. There is a limit to the amount an employee can be
reimbursed each quarter or semester. The employee can contact the Department of
Human Resources for the current limit. Funds for this program are limited to the amount
budgeted each year by the Board of County Commissioners. Therefore, requests will be
considered with priority given to the earliest date received by the Department of Human
Resources. Requests must be approved in advance to commit funds for an employee.
Remainder of Section - No Change
Add Sec. 3-9-30. Academic Activity Leave.
A. In accordance with the Colorado "Parental Involvement in K-12 Education Act," Section
8-13.3-101, C.R.S., et seq., full time "non-supervisory" and/or"non-executive" employees
are allowed up to six (6) hours per month (to a maximum of 18 hours in an academic
year) of accrued vacation or personal leave to participate in "academic activities." To be
eligible, the employee must be the parent or legal guardian of a child enrolled in a public
or private school or in a nonpublic home-based educational program pursuant to Section
22-33-104.5, C.R.S., in Colorado in any grade from kindergarten through twelfth grade.
The term "academic year" means the period, not to exceed twelve (12) consecutive
months, allotted by a school for the completion of one grade level of study. The term
"academic activity" means the following meetings or conferences regarding the
employee's child or any child for whom the employee has primary legal responsibility:
1. A parent-teacher conference; or
2. A meeting related to: Special education services, as defined in Section
22-20-103, C.R.S.; response to intervention, as defined in Section 22-2-133(4)(b),
C.R.S.; dropout prevention; attendance; truancy; or disciplinary issues.
B. Academic activity leave must be taken in no longer than three (3) hour increments. The
employee must provide at least one (1) week advance notice of the activity prior to the
leave being taken. Weld County may require that the notice be accompanied by written
verification from the school of the academic activity.
C. Weld County may deny leave requests in cases of emergency or other situations that
may endanger a person's health, safety or in a situation where the absence of the
employee would result in a halt of service or production.
ARTICLE X
Pay Practices
Amend Sec. 3-10-50. Employee type.
The types of employees are listed as follows:
A. Hourly. Nonexempt employee paid for hours worked.
B. Salaried. An exempt employee's monthly pay will be based on the average of one
hundred seventy-three and thirty-three hundredths (173.33) hours per month.
Amend Sec. 3-10-90. Pay steps.
Pay steps are described as follows:
Remainder of Section - No Change
Repeal Sec. 3-10-110. Family Education Network of Weld County (Head Start).
Amend Sec. 3-10-120. Mechanics of the pay system.
A- No Change
B. Performance evaluation dates and pay step dates should be made to coincide with pay
periods. That is, for most employees it would be the sixteenth of the month.
Remainder of Section - No Change
ARTICLE XII
Payroll
Amend Sec. 3-12-30. Procedure to correct payroll errors.
A. When an error in pay is identified by either the department head or elected official or the
employee, notification should be made to the Accounting Department or Human
Resources immediately so corrections may be made. It is the responsibility of the
Accounting Department, the department head or elected official and the employee to
review pay information monthly to assure accuracy and to report errors in a timely
manner.
B. If any error results in an underpayment, a separate check will be processed for the
additional wages. These checks will be processed either the second Tuesday of the
month or the next regular payday, whichever is first. All overpayments discovered will
result in a collection action for the total amount.
ARTICLE XIII
Implementation of Federal Transit Administration
Regulations on Drug Use and Alcohol Misuse
Amend Sec. 3-13-150. Random testing.
A - No Change
B. Employees will be selected anonymously using an identification number having no
correlation to actual employee names. The random selection method used shall be a
scientifically valid method, such as a random number table or a computer-based random
number generator that is mapped to the safety-sensitive employee's social security
number. (The current requirement of random testing is to annually complete tests
equivalent to twenty-five percent [25%] of the number of covered employees for drug
testing and ten percent [10%] of the number of covered employees for alcohol testing.)
The selection process will guarantee that each covered employee will have an equal
chance of being tested each time selections are made. There is no discretion on the
part of management or operations in the selection and notification of particular
employees for testing. Random testing must annually complete tests equivalent to
twenty-five percent (25%) of the number of covered employees for drug testing and ten
percent (10%) of the number of covered employees for alcohol testing, which rates are
subject to annual review and adjustment. The employee must report to the collection
site immediately after receiving notification of his or her selection from the random pool.
It is the responsibility of the Medical Review Officer to maintain the data base of
safety-sensitive employees and to perform the random selection of employees to be
tested each testing cycle. In the event a randomly selected employee is absent from
work on the day his or her test is scheduled, the employee will be tested immediately
upon his or her return to work, as practicable, unless the employee fails to return to work
before the next randomly selected testing date.
Remainder of Section - No Change
ARTICLE XIV
Implementation of Federal Motor Carrier Safety Administration
Regulations on Drug Use and Alcohol Misuse
Amend Sec. 3-14-20. Employee categories subject to testing.
A thru B - No Change
C. The following categories of drivers for the County are subject to the policy and are
considered to perform safety-sensitive functions:
1. Service Workers I, II and Ill.
2. Lead Worker
3. Welder II and III.
4. Foreman.
5. Supervisor.
D. Although the following categories of drivers for the County do not perform
safety-sensitive functions as defined above, pursuant to County policy they are subject to
the regulations set forth in this substance abuse policy:
1. Public Works Graders II and III.
2. Weed Control Specialists I and II.
3. Weed Control Lead Worker.
4. Mowers I and II.
5. Vegetation Management Specialist.
6. Flagger/Laborer
Remainder of Section - No Change
Amend Appendix 3-A -ATTACHED
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is,
directed to arrange for Colorado Code Publishing to supplement the Weld County Code with the
amendments contained herein, to coincide with chapters, articles, divisions, sections, and
sub sections as they currently exist within said Code; and to resolve any inconsistencies
regarding capitalization, grammar, and numbering or placement of chapters, articles, divisions,
sections, and sub-sections in said Code.
BE IT FURTHER ORDAINED by the Board if any section, subsection, paragraph, sentence,
clause, or phrase of this Ordinance is for any reason held or decided to be unconstitutional, such
decision shall not affect the validity of the remaining portions hereof. The Board of County
Commissioners hereby declares that it would have enacted this Ordinance in each and every
section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that
any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be
declared to be unconstitutional or invalid.
NOTICE
PURSUANT to the Weld County Home Rule Charter, Ordinance Number 2010-8 published
above, was introduced and, on motion duly made and seconded, approved upon first reading on
June 9, 2010. A public hearing and second reading is scheduled to be held in the Chambers of
the Board, First Floor Hearing Room, 915 10th Street, Greeley, Colorado 80631, on June 28,
2010. All persons in any manner interested in the reading of said Ordinance are requested to
attend and may be heard.
Please contact the Clerk to the Board's office at phone (970) 336-7215, Extension 4225, or fax
(970) 352-0242, prior to the day of the hearing if, as the result of a disability, you require
reasonable accommodations in order to participate in this hearing.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board
of County Commissioners, located in the Weld County Centennial Center, Third Floor, 915 10th
Street, Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or
may be accessed through the Weld County Web Page (www.co.weld.co.us). E-Mail messages
sent to an individual Commissioner may not be included in the case file. To ensure inclusion
of your E-Mail correspondence into the case file, please send a copy to
egesick@co.weld.co.us.
SECOND READING: June 28, 2010, at 9:00 a.m.
THIRD READING: July 12, 2010, at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: June 11, 2010
PUBLISHED: June 17, 2010, in the Windsor Beacon
)bur Local.Newspaper Since 1896
Windsor Beacon
r
STATE OF COLORADO )
ss:AFFIDAVIT OF PUBLICATION
COUNTY OF WELD ) a 23 A c: L.Q
Echo Villa ,being duly sworn,deposes and says that said is the legal clerk of the
Windsor Beacon;that the same is a weekly newspaper of general circulation and printed and
published in the town of Windsor,in said county and state;that the notice or advertisement,of
which the annexed is a true copy,has been published in said weekly newspaper for
1 Week;
that the notice was published in the regular and entire issue of every number of said newspaper
during the period and time of publication of said notice,and in the newspaper proper and not in
a supplement thereof;that the first publication of said notice was contained in the issue of said
newspaper on
Thursday June 19,2010
that the last publication thereof was contained in the issue of said newspaper on
Thursday June 19,2010
that said Windsor Beacon has been published continuously and uninterruptedly during the period
of at least six months next prior to the first publication of said notice or advertisement above
referred to;that said newspaper has been admitted to the United States mails as second-class
matter under the provisions of the Act of March 3, 1879,or any amendments thereof;and that
said newspaper is a weekly newspaper duly qualified for publishing legal notices and
advertisements within the meaning of th s of the State of
Colorado.
Legal Clerk
Subscribed and sworn to before me, within the County of Weld,State of Colorado this
Monday, June 21,2010
My Commission expires S A?O/3
N*- JO RLT (2e)----)-L---1,-z.�, v
O ; Notary Public
Weld County Clerk to the Board C
91510th St . PLIB9.I
Greeley Co 80631 ;.....UQ
Acct # 346067
Ordinance 2010-8
WELD COUNTY
CODE ORDNANCE 2010-8
IN THE LATTER OF REPEALING AND REENACTING,WITH AMENOM ENTS,CHAPTER 3 HUMAN RESOURCES,OF THE WELD COUNTY CODE
DEN ORDAINED 6Y THE 90.10 OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD,STATE OF COLORADO:
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w eat. No
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o 1. °i Exceppttaeres`ee'rs is rotla®.ue.ml mptweevr.o0e0.F ism under m0 ow...Mal a.cm,the rawest.nwmnp.to men mmaes supervisor end the oapenm.m el Human Bupum.a The eep0Mew
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me, For lab Manwp0Mry s+empgv will towline rya hdeM, w taY x W laohm oche BoaOnwany eomm�kocae. prowled
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3. dem hews pma mrmtbute.to Mite munan.ent Is marre Man 30 dem Idea the e pin,the employee must to me he ta lhol.Eg.she eed loathe llitK.nb✓u M not asthma teen payments.the County by dlxvnaa.00renp Mara ends poled
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o. Gnre.afoy toe may be 'mla d ply 416 the ap.ud of deaMm0 red o-elected official nwnylneetw ttnes eppmuedbythe 00pnnnnt head a euneaamcN.me employee flux sign en eyaeam'mual
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may
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enna00 P01/.Men madamr..l ar emcee rew011 a perusal leas n p00115b a xrelme.threemployee must be rMweni.�I guardian a a mw.Iallod tee puns a private school.,
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4PcalerriE eciwits lease rntm be mires in nu IOnyer than three phew-°mecum?.The employee must provide w best cos II}week mvmce malice of the 00000X0.one Irene hemo taken.Wee county may require Ilea the polka w...00000.00121 tesschc.01 the 0.0.C. County may bes team wawaanuw 01megwxyo 0111 Malone
aid C e diet may endanger tarot/ situation when the lWnde Otte Mandy..won result ins nen of.w0nd aWUYbn.
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m tLoaBo0ORE 40 county Cm9nwlaws hereby dadarx try.nnwOl lno70x'10 MG Orbraa c WS Ina mrv^eons 10807040o p0040ma.nentnm.cuuee.5m 77000 them.,4700000.2.the loci eon"me
&more scnom.71 ✓1.40 Board
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MICRON GENERAL TRANSP ORTAna 1?'� fd3�' 0/ 04070705
2010 2010 2160 201D
JunGmur soli P4'e0sw:nldl USDA FTC on lMbl.tlen Dean of Emphasis
• OVER 3002 yrs al woum400M HOME.0*371 � MECPETERY FR DRIVERS-070 on ThaMar ECuwlbn- Administrative YWMM,
610006mless MNye,5009 room ACT 2400 Pennenant E5].65yl 100041,00.0 Y140rNb79a4PN 4041020 0.0700 liar N:5ln remove
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I EECEE 05515f4T'0F1 0..1900 A Tho7,bnEchwatIe en la vane%Imc
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METALWORKER qe with so, RMtstloMMTtl BamSup 70440
Fg1_OommunICe1N Elderly Lynn for p,mpl'i Laramie 01 thlF so Campus Deans al lrsirWm 6080721 Di!ma.
al TVInorsn27y 140550M!"00 1307-<2-57W -.Ater PT PIDATI.n aI Ne FRCOCO Ills npwm 110090a.n Wq.9s.pry 3rA .Colo(00 a.reran
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