HomeMy WebLinkAbout20101905.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
AUGUST 18, 2010
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, August 18, 2010, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem — EXCUSED
Commissioner Sean P. Conway
Commissioner William F. Garcia
Commissioner David E. Long
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of August 16, 2010, as printed. Commissioner Garcia seconded the motion,
and it carried unanimously.
READ ORDINANCE BY TAPE: Commissioner Conway moved to read Emergency Ordinance
No. 243-A by tape. Commissioner Long seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Garcia moved to approve the Consent Agenda as printed.
Commissioner Long seconded the motion, and it carried unanimously.
PRESENTATIONS:
GOVERNMENT FINANCE OFFICERS ASSOCIATION, NOTICE OF DISTINGUISHED BUDGET
PRESENTATION AWARD — DON WARDEN: Chair Rademacher read the award into the record.
In response to Commissioner Long, Don Warden, Director of Budget and Management Analysis, stated
he has received this award for approximately 28 years, since the award began. Commissioner Conway
stated Weld County is fortunate to be one (1) of four (4) counties in the United States with no debt or
sales tax, and a tremendous amount of the credit goes to Mr. Warden. He stated Mr. Warden's
leadership is the glue which has kept Weld County's philosophy intact, and it is easy to budget when
the economy is good; however, Mr. Warden has prepared Weld County for difficult economic times and
\,(p Minutes, August 18, 2010 2010-1905
0 Page 1 BC0016
guided Weld County through the storm. Chair Rademacher concurred with Commissioner Conway,
and he stated it has been an honor to work with Mr. Warden.
RECOGNITION OF SERVICES, HUMAN SERVICES COMMITTEE - BRAD PATTERSON AND
ELIZABETH ORTIZ: Chair Rademacher read the certificates into the record, recognizing Brad
Patterson and Elizabeth Ortiz for their service on the Human Services Committee. Ms. Ortiz was
present to accept the certificate, and she thanked the Board for the opportunity to serve on the Human
Services Committee. She stated she believes in community participation and she would love to be of
service in the future. Commissioner Conway thanked Ms. Ortiz for her service and the willingness to be
engaged in the community, and he stated he looks forward to her continued active involvement with the
community.
RECOGNITION OF SERVICES, EXTENSION ADVISORY COUNCIL - BRAD LEAFGREN, BILL
HEDBERG, AND JANET JOHNSON: Chair Rademacher read the certificates into the record,
recognizing Brad Leafgren, Bill Hedberg, and Janet Johnson for their service on the Extension Advisory
Council. Mr. Leafgren and Mr. Hedberg were present to accept their certificates. Chair Rademacher
stated the Extension Advisory Council may be the least glamorous advisory board; however, it is critical
to agriculture in the community, and he thanked Mr. Leafgren and Mr. Hedberg for serving.
Commissioner Long concurred.
RECOGNITION OF SERVICES, 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD —
DAVID MONTGOMERY: Chair Rademacher read the certificate into the record, recognizing Chief
David Montgomery for his service on the 911 Emergency Telephone Service Authority Board. Chief
Montgomery was present to accept the certificate, and he stated it was a pleasure to serve on the
board and he appreciates the honor. He indicated he looks forward to serving on other boards in the
future. Chair Rademacher stated it was an honor to work with Chief Montgomery over this past year on
the 911 Emergency Telephone Service Authority Board. Commissioner Conway stated Chief
Montgomery is a consummate professional, and he thanked him for his willingness to serve Weld
County's citizens. Commissioner Garcia stated Chief Montgomery invested a great deal of time
traveling from the Town of Firestone to participate in the board meeting, and he appreciated working
with him over the past year.
RECOGNITION OF SERVICES, FAMILIES, YOUTH, AND CHILDREN COMMISSION — CINDY
ALMOND: Chair Rademacher read the certificate into the record, recognizing Cindy Almond for her
service on the Families, Youth, and Children Commission.
RECOGNITION OF SERVICES, WELD FAITH PARTNERSHIP COUNCIL - JONATHAN ALLEN AND
MICHAEL STOTTS: Chair Rademacher read the certificate into the record, recognizing Jonathan Allen
and Michael Stotts for their service on the Weld Faith Partnership Council. Commissioner Conway
thanked Mr. Allen and Mr. Stotts for being valuable members on the council. He stated establishing a
council's mission is the most difficult part of starting a new council, and Mr. Allen and Mr. Stotts guided
the council and placed the council in a position to accomplish great things in the future. Chair
Rademacher stated Mr. Allen and Mr. Stotts are both very engaging. Commissioner Garcia stated both
members will be missed.
RECOGNITION OF SERVICES, WELD/LARIMER REVOLVING LOAN FUND COMMITTEE — BRAD
LEAFGREN: Chair Rademacher read the certificate into the record, recognizing Mr. Leafgren for his
service on the Weld/Larimer Revolving Loan Fund Committee. Mr. Leafgren was present to receive the
certificate, and he indicated he concurs with Ms. Ortiz; he believes in community service, and he has
learned a great deal serving on the committee. He stated he looks forward to serving on future
committees. Commissioner Long stated Mr. Leafgren is a valuable asset and he is a hardworking
family man, and he appreciates his service. He stated he will be asset to any board he serves on.
Minutes, August 18, 2010 2010-1905
Page 2 BC0016
Commissioner Garcia indicated Mr. Leafgren has expertise in vastly different areas, and few people
would be able to successfully serve on both the Extension Advisory Council and the Weld/Larimer
Revolving Loan Fund Committee. He and Commissioner Conway thanked Mr. Leafgren for his service.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
NEW BUSINESS:
CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR THE UPGRADE AND MAINTENANCE
OF CR 104 AND AUTHORIZE CHAIR TO SIGN - SLAWSON EXPLORATION (WESTERN DIVISION):
Don Carroll, Department of Public Works, stated the agreement is for eight (8) miles of County
Road 104, from County Road 57 to County Road 73. He stated letters were mailed to the surrounding
property owners and he has not received any negative feedback. He stated a representative for
Slawson Exploration is in attendance, as well as a representative for Permitco, Inc. Mr. Carroll
recommended approval of the agreement.
Paul Morris, land man for Slawson Exploration, stated the company is new to Weld County; however, it
is not new to operating. He stated Slawson Exploration has operated in the States of North Dakota,
Wyoming, and Kansas, and the home office is in Wichita, Kansas. He stated Slawson Exploration has
an office in downtown Denver, with approximately 22 employees, and the company drills horizontal
wells.
Venessa Langmacher, Permitco, Inc., stated her company facilitates the permitting for Slawson
Exploration for oil and gas wells, as well as road access agreements. Chair Rademacher welcomed
Slawson Exploration to Weld County, and invited Mr. Morris to give a full presentation about the
company to the Board in the future. Mr. Morris stated he would be happy to give a presentation to the
Board in the future, He stated the company has already drilled one (1) well in Weld County and it is
currently drilling another. Chair Rademacher indicated he is surprised at how quickly directional drilling
has become popular. Mr. Morris concurred. Commissioner Long moved to approve said agreement
and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER LEASE AGREEMENT AND AUTHORIZE CHAIR TO SIGN - JERRY WINTERS AND
DIXIE HOFFNER: Bruce Barker, County Attorney, stated this is an agreement for the use of a property
owned by Jerry Winters and Dixie Hoffner. He stated JBS Swift is constructing a sewer line within Weld
County road right-of-way and the contractor has agreed to place the dirt on the property owned by
Mr. Winters and Ms. Hoffner, and Weld County will utilize the dirt for various projects. He stated this
lease agreement is only for the purpose of storage of the material, and there is no cost for use of the
property; however, the property owners requested insurance coverage, which has been arranged, and
the contractor has also been included as an additional insured on the policy. Chair Rademacher stated
he is impressed that Mr. Winters and Ms. Hoffner are allowing the County to use the property at no
cost. Commissioner Conway stated it is very nice of Mr. Winters and Ms. Hoffner, and he is greatly
appreciative. Commissioner Conway moved to approve said lease agreement and authorize the Chair
to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER OFFENDER REVIEW, PLACEMENT, AND GENERAL ADMINISTRATIVE POLICIES AND
PROCEDURES FOR WELD COUNTY COMMUNITY CORRECTIONS BOARD AND AUTHORIZE
CHAIR TO SIGN: Doug Erler, Justice Services, stated the Community Corrections Board adopted the
Offender Review, Placement, and General Administrative Policies and Procedures, and the Board of
County Commissioners reviewed the policies in a work session conducted on August 9, 2010. In
response to Chair Rademacher, Mr. Barker stated he verified each category listed under executive
sessions is in accordance with State statute. Commissioner Long moved to approve said Offender
Review, Placement, and General Administrative Policies and Procedures for the Weld County
Minutes, August 18, 2010 2010-1905
Page 3 BC0016
Corrections Board and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion
carried unanimously.
EMERGENCY ORDINANCE NO. 243-A, IN THE MATTER OF SUPPLEMENTAL APPROPRIATION
FOR THE YEAR 2010: Mr. Warden stated the exhibits for all the accounts have been provided to the
Board; however, the exhibits do not make much sense on their own, so he has provided the Board with
a brief written summary. He stated supplemental appropriations are proposed twice per year, usually
around this time of year and in the month of December, in order for the encumbrances which need to
be carried over to be re-appropriated. He stated within the general fund, monies have been reallocated
for computer hardware and software and equipment, since the money is grouped together into one (1)
pool in the general fund, and then the funds are awarded to each Department as it is needed. He
stated there were also a few grants which were approved mid-year and required adjustments.
Mr. Warden stated it was thought that approximately $1,000,000.00 would need to be transferred to the
Department of Human Services for Social Services; however, due to State year-end allocations, the
Department's budget is in better shape than was expected. He stated the Department of Human
Services also received stimulus funding for a number of projects. He stated there was a Paramedic
Service vehicle subsidy and money was transferred from the general fund to the Paramedic Service,
since the Department lost money last year. Mr. Warden stated stimulus money in the form of an
American Recovery and Reinvestment Act (ARRA) energy grant is included in the supplemental
appropriation, which is approximately $644,000.00, and there were adjustments made for additional
revenue received from oil and gas leases. He stated the Department of Public Works experienced
some grant adjustments, there was a reallocation of funds for some projects, and an additional
$175,000.00 was contributed by Noble Energy for a road project near the Town of Grover. He stated
the Department of Public Health and Environment experienced a number of grant adjustments, as the
actual grant allocations have been awarded. He stated the Board agreed to transfer some of the
general funding for remodeling the new Administration Building, and there are some ARRA stimulus
energy grant funds available for building improvements. In response to Commissioner Conway,
Mr. Warden stated approximately $735,000.00 in ARRA funds were awarded to the Department of
Human Services for Social Services, and approximately $644,000.00 was awarded for energy
efficiency.
Responding to Commissioner Conway, Monica Mika, Director of Finance and Administration, stated
one (1) of the Department of Public Work's grants for County Road 74 also contained ARRA funding.
Chair Rademacher provided the opportunity for public testimony; however, none was given.
Commissioner Conway moved to approve Emergency Ordinance No. 243-A. Commissioner Long
seconded the motion. Commissioner Garcia clarified the supplemental appropriation is conducted on
an emergency basis for items which were unforeseen when the budget was established. There being
no further discussion, the motion carried unanimously.
PLANNING:
CONSIDER CANCELLATION AND RELEASE OF COLLATERAL FOR MINOR SUBDIVISION FINAL
PLAN, MF #1081 - GOLD STONE CENTER, LLC, CIO WALTER HUANG: Richard Hastings,
Department of Public Works, stated Gold Stone Center, LLC, is a nine (9) lot subdivision which is
located on the east side of County Road 29 at County Road 94; between the Towns of Nunn and
Pierce. He stated the collateral was retained for an interior road leading to a gravel road, and the
warranty period has ended. He stated the road has been inspected by both the Department of Public
Works and the Department of Planning Services, and both Departments recommend approval of the
final release of collateral. In response to Chair Rademacher, Mr. Hastings clarified $47,259.43 was the
amount of the partial release of collateral prior to the commencement of the warranty period, and
$7,089.00 was the amount which the County retained for the warranty period. Commissioner Garcia
moved to approve said cancellation and release of collateral for Minor Subdivision Final Plan,
MF #1081. Seconded by Commissioner Long, the motion carried unanimously.
Minutes, August 18, 2010 2010-1905
Page 4 BC0016
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. Emergency Ordinance No. 243-A was approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:35 a.m.
BOARD OF COUNTY COMMISSIONERS
LD C , OLORADO
EL
ATTEST: S ' �' iis—A-A,/
oug s Radem cher, Chair
Weld County Clerk to th:`� `5tfl �
EXCUSED
Barbara Kirkmeyer, Pro-Tem
BY:e o p' .mo
Deputy Cler r the Boar
rr'��I�
can orromy
m . arcia
David E. Long /
Minutes, August 18, 2010 2010-1905
Page 5 BC0016
Hello