HomeMy WebLinkAbout20100545.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 15, 2010
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, March 15, 2010, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tern — EXCUSED UNTIL 9:10 A.M.
Commissioner Sean P. Conway— EXCUSED
Commissioner William F. Garcia
Commissioner David E. Long
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of March 10, 2010, as printed. Commissioner Garcia seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of
Hearings conducted on March 9, 2010: 1) Violation Hearings; and hearings conducted on March 10,
2010: 2) USR #1694 - Keith Thoene. Commissioner Long seconded the motion, which carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: Chris Eikenberg, Weld County resident, stated she has submitted an application to
the Department of Human Services and she has provided the Department with her passport, driver's
license, birth certificate, and divorce decree, all of which display her legal name of R. Chris Eikenberg;
however, throughout the past year the Department has sent mail to her which contains her social
security number and the name Robin C. Eikenberg on it, and it has affected her Medicaid benefits.
Ms. Eikenberg stated she has resolved the matter at the State and Federal levels; however, Weld
County has not responded to her and continues to mail her correspondence with the name Robin C.
Eikenberg. She stated her birth name was Robin, she legally changed it in the year 1982, and she
provided a copy of the document to the Department of Social Services in the same year.
Ms. Eikenberg stated as a result of stress or pain medication, she has been known to incorrectly write
her name as Chris Green, her maiden name, or Robin Green, her birth name; however, she does not
understand why she is still having problems obtaining her Medicaid. She stated information for her
children was mistakenly mailed to an incorrect address, even though she had provided the correct
address to the Department of Human Services. She stated she became gravely ill in the month of
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November and nearly died. In response to Commissioner Rademacher, Ms. Eikenberg stated she has
been working with John Kruse and various other individuals in the Department of Human Services.
Commissioner Kirkmeyer stated she will call the Director of Human Services, Judy Griego, with
Ms. Eikenberg, after the Board meeting has concluded, in order to resolve to the matter. (Clerk's Note:
Ms. Eikenberg arrived during the bids; however, Chair Rademacher reopened the public input portion of
the meeting, in order to allow Ms. Eikenberg to speak.)
CONSENT AGENDA: Commissioner Long moved to approve the Consent Agenda as printed.
Commissioner Garcia seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
BIDS:
PRESENT BID #B1000068, KERSEY GRADER SHED COMPLEX - DEPARTMENT OF PUBLIC
WORKS: Monica Mika, Director of Finance and Administration, stated the apparent low bid is from
Clark Enterprises Construction and said bid will be presented for approval on March 29, 2010. In
response to Commissioner Long, Chair Rademacher stated the bid is titled complex because it includes
more than the grader shed; it also includes a shed which will contain salt and sand. Ms. Mika
concurred.
Clay Kimmi, Department of Public Works, stated the bid includes a three-bay grader shed, a salt shed,
a fueling station, and a storage yard for some of the Department's Recycled Asphalt Pavement (RAP).
Ms. Mika stated she will verify the parcel size, which she believes is approximately ten (10) acres, and
she will provide a layout plan when the bid is presented for approval.
PRESENT AND APPROVE BID #B1000082, 2010 CHEMICAL PURCHASES - DEPARTMENT OF
PUBLIC WORKS: Ms. Mika stated staff worked on this bid with the Municipal Assembly of
Procurement Officers. She stated this bid is presented annually and this year it is being recommended
that the bid be considered for emergency approval due to timing issues. She recommended the low be
accepted for all the products included in the bid, except for the Bark Oil Blue product, for a total amount
of $44,730.81 awarded to various vendors. (Clerk's Note: Please refer to Document #2010-0539 for
an itemized list of the recommended vendors, products, and costs.)
Tina Booton, Department of Public Works, clarified staff has utilized the product which is the low bid
before, which is Impel Red; however, the product has destroyed some of the Department's sprayers;
therefore, the Bark Oil Blue product is recommended. Commissioner Garcia moved to approve said
emergency bid, and staff's recommendations, for a total amount of $44,730.81. Seconded by
Commissioner Long, the motion carried unanimously.
APPROVE BID #B1000057, COURTHOUSE ELEVATOR UPDATE - DEPARTMENT OF BUILDINGS
AND GROUNDS: Ms. Mika stated this bid was presented on March 1, 2010, and she recommended
the low bid from Kone, Inc., be approved, in the amount of $158,600.00. She stated the County
currently has a maintenance contract with Kone, Inc., which expires at the end of the year. She stated
this bid is to modernize and update the courthouse elevator, and the project is beyond the scope of the
maintenance agreement. Commissioner Long moved to approve the low bid from Kone, Inc., in the
amount of $158,600.00. Seconded by Commissioner Garcia, the motion carried unanimously.
APPROVE #61000065, BRIGGSDALE GRADER STATION STORAGE TANKS AND
INFRASTRUCTURE - DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated this bid was presented
on March 1, 2010, and she recommended the low bid from E.T. Technologies, Inc., be accepted, for an
amount not to exceed $130,395.00. She stated this bid will be paid for from the general fund, and the
bid is for two (2) elevated 10,000-gallon storage tanks with the associated drive-up pads, in order to
Minutes, March 15, 2010 2010-0545
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allow the Department of Public Works water usage in the northern portion of the County. In response
to Chair Rademacher, Ms. Mika stated the reason the bid amounts from each of the two (2) vendors
are significantly different may be due to the concrete portion of the bid. (Clerk's Note: Commissioner
Kirkmeyer is now in attendance; it is 9:10 a.m.) Commissioner Long moved to approve the low bid from
E.T. Technologies, Inc., in the amount of $130,395.00. Seconded by Commissioner Garcia, the motion
carried unanimously.
NEW BUSINESS:
CONSIDER REAPPOINTMENTS TO AREA AGENCY ON AGING: Commissioner Long moved to
reappoint George Conger, Linda Kautz, and Marcia Osborn to the Area Agency on Aging, with terms to
expire January 31, 2013. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER APPOINTMENTS AND REAPPOINTMENTS TO JUVENILE COMMUNITY REVIEW
BOARD: Commissioner Garcia moved to reassign William McAdams from an Alternate Citizen
member to a Regular Citizen member on the Juvenile Community Review Board, to replace John
Miller, with a term to expire November 1, 2010; to appoint Dan Freemont as the Division of Youth
Services representative, with a term to expire November 1, 2011; to appoint Dalee McIntosh as the
School District representative, to replace Kristin Erwin, with a term to expire November 1, 2010; and to
reappoint Jennifer Hill as the Law Enforcement representative, with a term to expire November 1, 2012.
Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER MASTER MERCHANT SERVICE AND PARTICIPATION AGREEMENT AND AUTHORIZE
CHAIR TO SIGN - WELLS FARGO BANK, N.A./WELLS FARGO MERCHANT SERVICES, LLC: Barb
Connolly, Controller, stated there are approximately ten (10) credit card machines throughout the
County, and when the County began to utilize credit card machines in the year 2005, it utilized the
State's contract and pricing. Ms. Connolly stated the State conducted a bid process last year and the
County has decided to continue under the State bid, and this agreement will allow the County to do so.
In response to Commissioner Rademacher, Ms. Connolly clarified these are machines utilized to
charge credit cards at the various departments, including the Departments of Planning Services, Public
Works, Public Health and Environment, and Clerk and Recorder's Motor Vehicle Division.
Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign.
Seconded by Commissioner Garcia, the motion carried unanimously.
PLANNING:
CONSIDER VACATION OF USE BY SPECIAL REVIEW PERMIT #1228 - LOUIS AND GINA
FABRIZIUS: Michelle Martin, Department of Planning Services, stated a letter, dated February 11,
2010, was submitted by Louis and Gina Fabrizius, requesting the vacation of Use by Special
Review (USR) #1228. Ms. Martin stated the USR permit was issued for a fishery in the A (Agricultural)
Zone District; however, the property is no longer being utilized as a fishery; therefore, she
recommended vacating USR #1228. Commissioner Garcia moved to approve the vacation of
USR#1228. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, March 15, 2010 2010-0545
Page 3 BC0016
There being no further business, this meeting was adjourned at 9:20 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, C RADO
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Minutes, March 15, 2010 2010-0545
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