HomeMy WebLinkAbout20100552.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING AND AUTHORIZE CHAIR TO SIGN-
CATHOLIC CHARITIES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Memorandum of Understanding between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, and Catholic Charities, commencing
August 1, 2009, and ending September 30, 2010,with further terms and conditions being as stated
in said Memorandum of Understanding, and
WHEREAS, after review, the Board deems it advisable to approve said Memorandum of
Understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and Catholic Charities be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said Memorandum of Understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 17th day of March, A.D., 2010, nunc pro tunc August 1, 2009.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
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ATTEST: A—)
J Douglas Rademacher,Chair
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Weld County Clerk to t t
C,± c.4r(
3 F, arbara Kirkmeye , Pro-Tem /
BY: 7e P.
uty Clerk to the oar
Sean P. C y
/d(APPS AS M: /
Will F. Garcia a
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David E. Long I
Date of signature: C,-344o/0
2010-0552
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HR0081
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MEMORANDUM
- 6 ocipt �` DATE: March 15, 2010
TO: Douglas Rademacher, Chair, Board of ounty Commis loners
O %�41 rfrfir �`�0/
WilD��FROM Judy A Griego, Director, Human Se es Deppat�il
COLORADO
RE: Memorandum of Agreement between the Weld County
Department of Human Services and Catholic Charities
Enclosed for Board Approval is a Memorandum of Agreement between the Department and
Catholic Charities. This was presented at the Board's November 16, 2009, Work Session.
The major provisions of this Agreement are as follows:
No. Provider/Term Program Area
1 Catholic Charities Case management, adoption and kinship
support, and parenting education
August 1, 2009— September 30, 2010
If you have any questions, give me a call at extension 6510.
2010-0552
MEMORANDUM OF UNDERSTANDING
WHEREAS, the following outlines the components of a Memorandum of Understanding
(hereinafter referred to as the Agreement)between Catholic Charities(hereinafter referred to as CC) and
Weld County Department of Human Services (hereinafter referred to as the Department) regarding
services for identified clients of the County.
WHEREAS, each organization is independent and capable of providing to the identified
community the services described in this agreement. The organizations to this agreement also understand
that by combining their leadership, skills, and talent,that the potential to offer these needed services can
be accomplished better and more effectively.
NOW THEREFORE,the undersigned organizations and in good faith are resolved to execute this
Memorandum of Understanding and enter into an agreement as follows:
Catholic Charities Responsibilities
Collaborate with the Department to provide quality service to the identified clients. CC will provide
services in three specific areas to clients referred by the County: case management, adoption and kinship
support and parenting education.
In all areas, CC will
• Execute necessary releases and consent forms to work with other agencies involved with the
identified client.
• Follow agreed upon protocols for referral and follow up.
• Agree to coordinate and share appropriate information with other agencies.
• Respond to requests for information in a timely manner.
Case Management
CC will provide direct case management services for up to 50 families wherein children are in the process
of reunification with parents, and kinship families taking placement/custody of children. Referrals for
services will be provided by the Department using the approved referral process (Exhibit A).
For any family referred for services which has a current open case with the Department, CC will provide
monthly reports detailing the services provided and the family's progress. Reports will inform the
Department of the family's progress toward permanency and whether or not protective concerns are being
appropriately addressed.
Services include but are not limited to:
1. Assistance with improving activities relating to general and nurturing appropriate parenting
techniques.
2. Assisting families with applying for and renewing applications for services such as Medicaid,
TANF, housing assistance etc.
3. Referring families to other community agencies to insure that basic needs such as transportation,
shelter and food are met.
4. Supporting families in completing treatment plan objectives in both court and voluntary cases.
Support Groups
CC will continue to provide support groups for kinship families providing care for children. These
services will be available both for families involved in WCDSS cases as well as those not involved in
these cases.
Catholic Charities will assist the Department in their efforts to recruit foster-adoptive families through a
signage campaign upon request. Catholic Charities will participate in the Adoption Information Meetings.
Further services that will be provided when requested may include Post-Adoption Monthly Support
Groups and Adoption Mentoring Training.
Parenting Education
CC will provide parent education classes whenever a sufficient number of referrals has been received
from WCDHS. Group size will be between 6 to 15 participants. Classes are scheduled a minimum of two
times per year in January and June. A maximum of four classes a year. Accommodation will be made for
more classes based on number of referrals received. CC will utilize The Nurturing Parent curriculum
which is a national program developed by Stephen Bavolek, Ph.D. to prevent child abuse and neglect.
Referrals for parenting classes will be made by the Department utilizing an approved referral process
(Exhibit A). CC will provide monthly reports to the Department regarding each client's participation,
attendance and observed understanding of the material covered. (Exhibit B)
CC will offer classes in January and June of each year which cover the following areas:
1. Nurturing as a Philosophy in Parenting and as a Lifestyle
2. Childhood Growth and Development
3. Discipline with Dignity
4. Empathy/ability to understand your children and their development of empathy
5. Managing Feelings/Dealing with stress and handling anger
6. Positive Communication/Problem solving in Family Meetings
7. Self worth/empowerment/praising and encouraging children
8. Safety in the home/drug/alcohol abuse and violent relationships
Annual Reporting
Catholic Charities will provide to Weld County DHS an annual report by September 1, 2010,which will
include number of referrals received from WCDHS,the length of these services, and the outcomes from
these services.
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Department's Responsibilities
Collaborate with CC to provide quality service to identified clients. The Department will refer clients to
CC for services in three programs; case management, adoptive and kinship support and parenting
education. In the fiscal year 2008-09 there were 11 referrals made.
In all areas,the Department will:
• Obtain releases from referred clients to allow the sharing of information between the Department
and CC.
• Follow agreed upon protocols for referral and follow up.
• Agree to coordinate and share appropriate information with other agencies.
• Respond to requests for information in a timely manner.
Case Management
The Department will refer up to 50 families to CC for services in the case management program.
Referrals will include families wherein children are in the process of reunification with parents, and
kinship families taking placement/custody of children. Referrals for services will be provided using an
approved referral process(Exhibit A). Monthly case reports will be provided by Catholic Charities to the
Department(Exhibit B).
In addition to exchanging monthly reports,the caseworkers and advocates will maintain ongoing contact
by e-mail. It has been proven that workers with busy schedules in the field communicate more efficiently
and effectively by e-mail as client issues arise. A continued two-way communication is critical to
meeting families' needs and keeping children safe.
The Department will provide information to CC regarding the circumstances which led to the removal of
a child(ren) from family, ongoing protective concerns, and family treatment plans. The Department will
also provide ongoing information to CC regarding case planning and family progress as necessary for CC
to effectively provide services.
Support Groups
The Department will refer kinship and adoption families to CC for participation in support groups. The
Department will provide CC with information regarding the families and children in their care as
necessary for CC to effectively provide this service to families.
The Department will cooperate with CC when necessary to provide information and educational materials
to kinship and adoption families. This will include keeping CC staff updated on any changes to policy
which may impact families served, providing staff time to attend groups to cover topics of interest to
these families, and providing verbal and/or written information to CC in response to questions and/or
concerns raised during groups.
Parenting Education
The Department will refer clients involved in WCDSS cases to CC for participation in parenting
education classes. The Department will provide CC with information regarding the families as necessary
for CC to effectively provide this service to families. Referrals for services will be provided using an
approved referral process(Exhibit A).
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The Department will provide information to CC regarding the circumstances which led to the removal of
a child(ren)from family, ongoing protective concerns, and family treatment plans. The Department will
also provide ongoing information to CC regarding case planning and family progress as necessary for CC
to effectively provide services.
Term of the Agreement
The term of this agreement shall commence on August 1, 2009 and terminates on September 30, 2010.
Confidentiality Standard
CC and the Department shall comply with all applicable standards; rules and regulations regarding
confidentiality arid treatment of clients as such may be related to their responsibilities.
Termination of the Agreement
This Agreement may be terminated by CC or by the Department upon 30 days'written notice in the event
of the other party's failure to perform in accordance with the terms of this Agreement.
Assignment and Subcontracting
CC is not obligated or liable under this agreement to any party other than the Department named herein.
Non-Discrimination In Employment and Service Delivery
In connection with the delivery of services under this Agreement, CC agrees not to refuse to hire,
discharge, promote or demote, or to discriminate in matters of compensation against any person otherwise
qualified, solely because of race, creed, color, religion, sex, age, national origin, sexual orientation or
ancestry. CC further agrees not to refuse services for any person otherwise eligible, solely because of
race, creed, color, religion, sex, age, national origin, sexual orientation, or ancestry.
Indemnity
The Department shall defend, indemnify, and hold harmless CC, its successors and assignees, and its
Directors, officers, agents, and employees against any and all losses or damages to property or injuries to
or death of any person or persons, including property and employees or agents of CC and defend, release,
indemnify and save and hold harmless CC from all claims, demands, suits, losses, and expenses, direct,
indirect, or consequential (including but not limited to fees and charges of attorneys and other
professionals and court costs), actions or proceedings of any kind or nature, including but not limited to
workers'compensation claims, resulting or arising from negligence or misconduct by the Department in
the performance of this Agreement.
Insurance
During the term of this contract, and any extension(s) hereof, CC agrees that it will keep in force an
insurance policy or policies, issued by a company authorized to do business in Colorado, in the kinds and
minimum amounts specified below. In the event of cancellation of any such coverage, CC shall
immediately notify the Department of such cancellation.
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1. Standard Worker's Compensation and Employers' Liability as required by Colorado statute,
covering all employees on or off the work site, acting within the course and scope of their
employment.
2. General, Personal Injury, Professional, Automobile Liability(including bodily injury, personal
injury and property damage)with minimum coverage of:
• Occurrence basis policy: combined single limit of$1,000,000 or Claims-Made policy:
combined single limit of$1,000,000
• Annual Aggregate Limit policy: Not less than $3,000,000 plus agreement that the
contractor will purchase additional insurance to replenish the limit to $3,000,000 if
claims reduce the annual aggregate below $3,000,000.
Authority
This Agreement is upon execution a valid and binding obligation between CC and the County, and
making and performance of which has been duly authorized by all necessary corporate or official or other
action, and will not constitute a violation of any law or requirement imposed by a judicial or arbitral body
or governmental instrumentality, nor the charter or by-laws of statute, ordinance or regulation controlling
CC, nor a default under any agreement or instrument by which it is bound or affected.
Neither the making nor performance of this Agreement requires the consent or approval of any
governmental instrumentality nor, if such consent or approval is required, such has been obtained.
In Witness Whereof, the parties hereto have executed this Agreement the day and year
first above written.
By: BY:
Signature Signature
Oicikpa, 'arPut )-a-.Ca4TTTA1l
Ju Griego Catholic Charities Representative
-biR1:CiOI2, G44tdr OPAArdb °Mort
Title Title
I IS 10 1112.3 hal
Date Date
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ATTEST:
Weld County Clerk to the Boardc A. fr 'BOARD OF COUNTY COMMINSSIONERS
1S61 r<; s-_:_ WELD COUNTY, COLORADO
/ 1
BY: it ,,,1,7 r' Duce-' .t_x-.. ./
Deputy Clerk t e Board 16'•\,_`\\ „.. ✓ Chair Douglas ademacher
03/17/2010
APPROVED AS TO FORM:
v v 1
B e Barker, County Attorney
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Exhibit A
Catholic Charities Referral Form
Case Name: Full Name Household Number: XXXXXXX
Caseworker: Full Name Trails Case ID: XXXXXXX
Caseworker Phone: (XXX)XXX-XXXX ext. XXXX
Catholic Charities Participant: Full Name(s)
Service Referred To: Choose Service
Participant Relationship to Case: Parent/Custodian, Kin,Foster-Adopt Parent
Children Involved DOB
I.Name MM/DD/YYYY
2.Name MM/DD/YYYY
3.Name MM/DD/YYYY
4.Name MM/DD/YYYY
5.Name MM/DD/YYYY
6.Name MM/DD/YYYY
Reason for Referral: Enter Text Here
Brief Case History: Enter Text Here
CASEWORKERS: PLEASE EMAIL A COPY OF THIS REFERRAL, ALONG WITH A COPY OF THE MOST
RECENT FSP AND/OR D&N AFFIDAVIT TO MICHAEL MOORE. YOUR REFERRAL WILL NOT BE
FORWARDED TO THE PROVIDER WITHOUT THIS INFORMATION.
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