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Home My WebLink About20100505.tiff RESOLUTION RE: APPROVE AMENDMENT #1 TO COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT FOR INTRADO/TIBURON ZOLL(EMERGENCY SERVICES SOFTWARE) PROJECT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Amendment #1 to the Community Development Block Grant Agreement for the Intrado/Tiburon Zoll (Emergency Services Software) Project from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Administrative Services, to the Colorado Department of Local Affairs, commencing March 10, 2010, and ending September 30, 2010, with further terms and conditions being as stated in said amendment, and WHEREAS,after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Amendment#1 to the Community Development Block Grant Agreement for the Intrado/Tiburon Zoll (Emergency Services Software) Project from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Administrative Services,to the Colorado Department of Local Affairs, be,and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. 2010-0505 FI0051 (qv) : Dtl-1 c'hI E---)/ P O AMENDMENT #1 TO COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT FOR INTRADO/TIBURON ZOLL (EMERGENCY SERVICES SOFTWARE) PROJECT The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 10th day of March, A.D., 2010. 4 E OARD OF COUNTY COMMISSIONERS LD COUNTY, COLORADO ATTEST: 1861 t� •k =s Radem:cher, Chair Weld County Clerk to the Boa e Sr' � � ? '��• arbara Kirkmeyero-Tem BY. De u Cler t the Board ,R Sean C9nway APED A RM: C/(/ L/ Will' F. Garcia aunty Attorney ( J David E. Long Date of signature: 3//6I(G 2010-0505 FI0051 CDBG#09-010D—Weld County Emergency Services Software CONTRACT AMENDMENT Amendment#: 1 Encumbrance#: F10CDB09010D Original Contract CMS or CLIN#: 6514 Amendment CMS#: \3\3., 1) PARTIES This Amendment to the above-referenced Original Contract(hereinafter called the Contract) is entered into by and between Board of County Commissioners, County of Weld (hereinafter called "Contractor"), and the STATE OF COLORADO (hereinafter called the"State")acting by and through the Department of Local Affairs, (hereinafter called"DOLA"). 2) EFFECTIVE DATE AND ENFORCEABILITY This Amendment shall not be effective or enforceable until it is approved and signed by the Colorado State Controller or designee (hereinafter called the"Effective Date"). The State shall not be liable to pay or reimburse Contractor for any performance hereunder including, but not limited to, costs or expenses incurred, or be bound by any provision hereof prior to the Effective Date. 3) FACTUAL RECITALS The Parties entered into the Contract for the purchase and installation of software for emergency notification purposes. 4) CONSIDERATION-COLORADO SPECIAL PROVISIONS The Parties acknowledge that the mutual promises and covenants contained herein and other good and valuable consideration are sufficient and adequate to support this Amendment. The Parties agree to replacing the Colorado Special Provisions with the most recent version (if such have been updated since the Contract and any modification thereto were effective)as part consideration for this Amendment. 5) LIMITS OF EFFECT This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments thereto, if any, remain in full force and effect except as specifically modified herein. 6) MODIFICATIONS The Amendment and all prior amendments thereto, if any, are modified as follows: a. 5.TERM AND EARLY TERMINATION is revised by deleting the current contract language and inserting the following: "A. Initial Term-Work Commencement The term of this Grant shall commence on the Effective Date and terminate on September 30, 2010, unless terminated earlier as provided below. Grantee's obligations under this Grant shall be undertaken and performed in the sequence and manner set forth in Exhibit B. Performance of this Grant shall commence as soon as practicable after(see checked option below): i. O the Effective Date; or H. ®the later to occur of the Effective Date and the date set forth in a Release of Funds Letter." 7) START DATE This Amendment shall take effect on the later of its Effective Date or March 10, 2010. 8) ORDER OF PRECEDENCE Except for the Special Provisions, in the event of any conflict, inconsistency,variance, or contradiction between the provisions of this Amendment and any of the provisions of the Contract, the provisions of this Amendment shall in all respects supersede, govern, and control. The most recent version of the Special Provisions incorporated into the Contract or any amendment shall always control other provisions in the Contract or any amendments. 9) AVAILABLE FUNDS Financial obligations of the state payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, or otherwise made available. Page 1 of 2 Form Revised: 11/20/08 2.0/.05-O5O5 CDBG#09-010D—Weld County Emergency Services Software THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT * Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's behalf and acknowledge that the State is relying on their representations to that effect. CONTRACTOR STATE OF COLORADO Board of County Commissioners, Bill Ritter, Jr. GOVERNOR County of Weld Department of Local Affairs By: Douglas Rademacher Name of Authorized Individual By:)� .i Susan E. Kirkpa ric , ecutive Director Title: Chair Official Title of Authorized Individual Date: 77a.t,c,Q a .33/o • �(t�n�_h_v� PRE-APPROVED F RM CONTRACT REVIEWER 'Signature By: Date: MAR 1 0 2010 Teri Davis, Director of Local Government Services Date: L.7.12/ ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS§24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If Contractor begins performing prior thereto,the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or services provided hereunder, STATE CONTROLLER David J. McDermott, CPA By: 7 v Uh Yingtse Cha, Controll Delegate Date: Page 2 of 2 Form Revised: 11/20/08 ao/o- osos March 5, 2010 Monika Mika, Director of Administrative Services Weld County Board of Commissioners 915 10th Street Greeley, CO 80631 RE: CDBG #09-010D —Weld County/Emergency Services Software Dear Ms. Mika: Attached is a copy of the contract amendment for the above-referenced Community Development Block Grant project. If the amendment is satisfactory to the County as written, please mail three signed copies of the amendment, signed and dated by an authorized signator (original signatures). Please note that an authorized signator is a County Chief Elected Official, City/Town Mayor, or District Board President. If any other individual should have authorization to sign contracts, please provide a letter from the Chief Elected Official approving the authority to sign. Please send the three signed copies of the contract along with the routing memo (below) to: Department of Local Affairs ATTENTION: Diane Von Dollen 1313 Sherman Street, Room 521 Denver, CO 80203 If you have any questions, please call Don Sandoval (970) 679-4501 or me at (303) 866-5298. Sincerely, Glory Ortega Program Administrator Department of Local Affairs Denver Office Enclosures cc: Don Sandoval, DOLA Regional Manager MEMORANDUM TO: Diane Von Dollen THROUGH: Monika Mika, Director of Administrative Services FROM: Glory Ortega DATE: March 8, 2010 RE: Contract Amendment FOR FINAL APPROVAL ROUTING (3 COPIES ENCLOSED): RE: CDBG#09-010D—Weld County/Emergency Services Software J Contractor's Federal I.D.#on file with Accounting Form sent to Contractor to complete Don Sandoval, DOLA Regional Manager Esther Gesick From: Monica Mika Sent: Friday, March 05, 2010 4:47 PM To: Esther Gesick Subject: FW: CDBG#09-010D Weld County Emergency Services Software Attachments: 09-010D Email Memo for CA.doc; 09-010D CA for 5. Extension.pdf Please put this on the agenda for a grant extension. I am 100% sure if it needs to go on≥≥ Original Message From: Glory Ortega [mailto:Glory.Ortega@state.co.us] Sent: Friday, March 05, 2010 2:20 PM To: Monica Mika Cc: Don Sandoval; Robert Thompson Subject: CDBG #09-010D Weld County Emergency Services Software Attached is the contract amendment and routing memo required for CDBG #09-010D Weld County Emergency Services Software project. Please send me a reply that you received this and were able to download and print the information without problems. Thanx Glory Ortega Program Administrator Department of Local Affairs 1313 Sherman St., Room 521 Denver, Colorado 80203 Work: 303.866-5298 Fax: 303.866-4819 glory.ortega(Sstate.co.us www.dola.colorado.gov 1 2010-0505 STATE OF COLORADO DEPARTMENT OF LOCAL AFFAIRS Qp CO/a— 1313 Sherman Street,Suite 521 i rJ TY Denver,Colorado 80203 r-.'` a R M Phone: (303)866-2771 FAX: (303)866-4819 *ra76 � TDD: (303)866-5300 tU{I0 !U3 23 A DY 20 Bill Ritter,Jr. Governor - L .r ,, y ;,_,pj Susan E.Kirkpatrick August 17, 2010 Executive Director The Honorable William Garcia Weld County Board of Commissioners 915 Tenth Street Greeley, CO 80631 RE: CDBG##09-010D --• Weld County/Emergency Services Software Dear Commissioner Garcia: En reviewing our files, your contract with the Department of Local Affairs will expire on September 30, 2010. Per the contract conditions, a final report is due in order to process your final payment. Please file that report and all payment requests with your regional manager Al! expenses claimed for reimbursement from grant funds must be incurred by the contract termination date. If you are aware at this time that you will be unable to complete the project, please notify your regional manager as soon as possible. In many cases, a contract amendment to extend the team can be executed with the state. The amendment process may take as much as 30 days to complete, so your prompt consideration and handling of this matter is appreciated. If you have any questions, or foresee any difficulty in completing the project,please contact Don Sandoval at (970) 679-4501, Don.Sandoval(a)state.co.us, or you can reach me at (303) 866- 2253, for further assistance. If you have already completed the project prior to this letter,please disregard. Sincerely, Diane Von Dollen Program Assistant cc: Don Sandoval Covvittai(cats). Do B-a5 bolo Lie Fi(m;ka) Coro _oso5 $ - ay -ID rloo51 Hello