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MEMORANDUM
441 TO: Board of County Commissioners C,1July 6, 2010
Vule FROM: Esher Gesick,SUBJECTt2010 Newspaper
Clerk Bid
oltdhe Board Office Manager/Coordinator
COLORADO
Because each bid is based on different widths of columns, it is difficult to compare prices. As a
result we asked each bidder to price three sample notice publications, and then the cost of those
sample notices are calculated to acquire an estimated annual cost based upon the average number
of notices to be published in the next year. In considering the bid it is important to remember that
the largest amount of publication of notices is in the Type#1 format, so it is reasonable to expect
that bidder lowest in cost in the Type#1 format is the lowest bidder.
Based on the following summary, staff recommends approval of the low bid from the Fort Lupton
Press.
Example of Notices each Month Fort Lupton Press Greeley Tribune Windsor Beacon
Type#1 format- 16 Notices $89.60 $243.84 $286.40
Type#2 format-4 Notices $106.80 $276.00 $318.60
Type#3 format-2 Notices $360.00 $64.00 $72.50
Total Monthly $556.40 $583.84 $677.50
TOTAL ANNUAL $6,676.80 $7,006.08 $8,130.00
7/7/a W/D do/o-1318
WELD COUNTY PURCHASING
ti.C'' 915 10TH Street Greeley CO 80631
E-Mail: mwalters(&.co.weld.co
E-mail: reverett(a�co.weld.co.us
Phone: (970) 356-4000, Ext. 4222 or 4223
Fax: (970) 336-7226
DATE OF BID: June 15th, 2010
REQUEST FOR: County Newspaper
DEPARTMENT: Finance Department
BID NO: #B1000119
PRESENT DATE: June 2151, 2010
APPROVAL DATE: July 7th, 2010
PRICE PRICE PRICE
VENDORS TYPE #1 TYPE #2 TYPE #3
Windsor Beacon $17.90 $79.65 $36.25
425 Main Street (Column width) 2.00" 7.50" 6.50"
Windsor CO 80550 (2 columns) (7 columns) (6 columns)
Fort Lupton Press $ 5.60 $26.70 $180.00
139 N Main Street (Column width) 1.50" 3.00" 10.50"
Brighton CO 80601 (2 columns) (6 columns)
Greeley Tribune $15.24 $69.00 $32.00
501 8th Avenue (Column width) 2.40" 3.66" 4.93"
Greeley CO 80634 (2 columns) (3 columns) (4 columns)
Type #1 — Basic advertisement
Type #2 — Three page advertisement
Type #3 — Monthly payables & payroll twice a month
*BIDS ARE BEING REVIEWED BY THE CLERK TO THE BOARD/FINANCE AT THIS TIME*
2010-1318
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