HomeMy WebLinkAbout20102287.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 27, 2010
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, September 27, 2010, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway
Commissioner William F. Garcia
Commissioner David E. Long
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of September 22, 2010, as printed. Commissioner Long seconded the motion,
and it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of
Hearings conducted on September 22, 2010, as follows: 1) USR #1748 — Russell and Patricia
Compton; 2) USR #1744 — Guadalupe, Rose, and Jose Chavez; and 3) USR #1754 — Keven and
Heather Willard, do Kyle Ostrand. Commissioner Kirkmeyer seconded the motion, which carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Long moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, DEPARTMENT OF HUMAN SERVICES — COLLEEN LECHMAN:
Chair Rademacher read the certificate into the record, recognizing Colleen Lechman for 21 years of
service working for the Department of Human Services.
Judy Griego, Director, Department of Human Services, expressed appreciation for Ms. Lechman's
service, on behalf of the Division of Employment Service's staff, and she thanked her for the work she
has completed with various employers in the area over the years.
/CO Minutes, September 27, 2010 2010-2287
q Page 1 BC0016
Ms. Lechman indicated she has enjoyed working for the County. Ms. Griego stated there will be a
potluck dinner later this week to celebrate Ms. Lechman's work. Commissioner Conway thanked
Ms. Lechman for her service to Weld County and he wished her good luck with her future endeavors.
Chair Rademacher concurred with Commissioner Conway.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
NEW BUSINESS:
CONSIDER TWO (2) CHILD PROTECTION AGREEMENTS FOR SERVICES AND AUTHORIZE
CHAIR TO SIGN - ALTERNATIVE HOMES FOR YOUTH, INC.: Ms. Griego stated these agreements
were presented to the Board at a work session conducted on May 10, 2010, and she believes these are
the last two (2) agreements for the Core Services plan. She stated the agreements are to provide day
treatment, for a maximum of $1,000.00, and mental health services, for a maximum of $1,000.00, with
Alternative Homes for Youth, Inc. Commissioner Kirkmeyer moved to approve said agreements and
authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - RPM PROPERTIES, RLLLP:
Christopher Woodruff, Assessor, stated this petition is for Tax Year 2009, and it is for a mini lube
garage located within the City of Fort Lupton. He indicated staff examined the additional sales
information provided by the tax agent, as well as the actual income generated by the business for the
appropriate timeframe, and he recommends an adjusted value of $1,000,000.00, which is an
abatement of $290,000.00, and a refund in the amount of $4,969.67. He clarified the recommendation
is for a partial approval, since the tax agent recommended the value be set at $742,600.00.00, and staff
determined the appropriate value to be $1,000,000.00. Commissioner Conway moved to approve said
refund, in the amount of $4,969.67, based on staff's recommendation. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
CONSIDER PUBLIC HIGHWAY AT-GRADE CROSSING AGREEMENT FOR WELD COUNTY
STRATEGIC CORRIDOR PROJECT ON CR 13, BETWEEN CR 54 AND U.S. HIGHWAY 34, AND
AUTHORIZE CHAIR TO SIGN — UNION PACIFIC RAILROAD COMPANY: Mike Bedell, Department of
Public Works, stated this agreement is a part of the Department's Strategic Roads Improvement Project
on County Road 13, and the existing railroad crossing is sub-standard, due to it being too narrow and
beginning to fall apart. He stated the Department would like to replace the existing railroad crossing
with a concrete railroad crossing, while it is completing the other improvements to County Road 13, and
the project will be eligible for Larimer County to split the costs. Chair Rademacher inquired as to
whether Union Pacific Railroad Company will contribute to the cost of upgrading the railroad crossing
and whether it will conduct the maintenance for the railroad crossing. Mr. Bedell indicated Union
Pacific Railroad Company will not contribute to the cost of upgrading the railroad crossing; however, it
will provide the maintenance. He stated the Department requests approval to upgrade a railroad
crossing through the Public Utilities Commission, and after being approved Union Pacific Railroad
Company will dispatch a railroad crew to complete the work, and then the County will pay for the cost of
the upgrade. Chair Rademacher inquired as to why this upgrade is not considered part of the
maintenance of the railroad crossing. Mr. Bedell stated if the railroad crossing was considered
hazardous, Union Pacific Railroad Company would initiate sending its own crew to repair it. In
response to Chair Rademacher, Mr. Bedell indicated he views the situation the same as when a utility
company owns a right-of-way and the County wants to make an improvement to their facilities, and
Union Pacific Railroad Company's rights-of-way are stronger than the County's rights-of-way.
Responding to Commissioner Conway, Mr. Bedell confirmed the cost for upgrading the railroad
crossing will be approximately $64,000.00, which will be split evenly with Larimer County; therefore,
Weld County's cost will be approximately $34,000.00. Commissioner Garcia moved to approve said
agreement and authorize the Chair to sign. Commissioner Conway seconded the motion.
Minutes, September 27, 2010 2010-2287
Page 2 BC0016
Commissioner Kirkmeyer clarified this situation is different from other utilities, as a general rule of
thumb, because the County road crosses the railroad, as opposed to the other way around. Mr. Bedell
concurred that the railroads view the situation as Commissioner Kirkmeyer described, and he stated the
railroads have a great deal of power when it comes to right-of-way issues. Commissioner Conway
indicated Congress gave a great deal of power to the railroad companies. There being no further
discussion, the motion carried unanimously.
CONSIDER ASSIGNMENT OF TAX LIEN SALE CERTIFICATE TO KIVA PROPERTIES I, RLLLP,
AND AUTHORIZE CHAIR TO SIGN: Bruce Barker, County Attorney, stated the Board is considering
assigning a Tax Lien Sale Certificate for one (1) property to Kiva Properties I, RLLLP, which paid
$329.01 for the principal, interest, and fees. He recommended approval. Commissioner Garcia moved
to approve the assignment of said tax lien sale certificate to Kiva Properties I, RLLLP, and authorize the
Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER SUBSCRIPTION AGREEMENT FOR PORTFOLIO ACCOUNTING MANAGEMENT
SERVICE AND AUTHORIZE CHAIR TO SIGN -TRACKER, A DIVISION OF C2, LLC: John Lefebvre.
Treasurer, indicated Tracker is a piece of online software which is utilized to track all of the County's
investments, and it produces reports which are compliant with the Governmental Accounting Standards
Board (GASB) auditing standards. He stated the software costs about one-third of what similar
software would cost, and staff prefers the Tracker software to the Evare software that was previously
being utilized by the Department; therefore, the Tracker software costs less and is of better quality. In
response to Chair Rademacher, Mr. Lefebvre confirmed the matter was previously discussed at a work
session with the Board. Commissioner Garcia indicated he recalls a number of bells and whistles were
offered with this software and Mr. Lefebvre removed the unnecessary items from the agreement.
Mr. Lefebvre confirmed Commissioner Garcia is correct; he does not want to purchase any
unnecessary items. Commissioner Garcia moved to approve said agreement and authorize the Chair
to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, September 27, 2010 2010-2287
Page 3 BC0016
There being no further business, this meeting was adjourned at 9:15 a.m.
BOARD OF COUNTY COMMISSIONERS
ELD COUNTY, COLORADO
ATTEST: fi . �� \ � v^ sc,-,--
)`;�
Dougl Rade acher, hair
Weld County Clerk to the B. nit i
y'I h 3' �1 A JAL AA.-- i/ All ��
i �� tzi �. rbara Kirkme er ro-Tem
Deputy Cl:f to a Board �'►.�� c
Sean P. Conw
dl . Garcia1. J/
aa),
David E. Long
Minutes, September 27, 2010 2010-2287
Page 4 BC0016
Hello