HomeMy WebLinkAbout20101223 RESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT FOR LONG TERM CARE OMBUDSMAN/FRIENDLY VISITOR PROGRAM
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for the Long Term Care
Ombudsman/Friendly Visitor Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Area Agency on Aging, and the Victim Assistance and Law Enforcement(VALE)
Board, commencing July 1, 2010, and ending June 30, 2011, with further terms and conditions
being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for the Long Term Care Ombudsman/Friendly Visitor Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services,Area Agency on
Aging, and the Victim Assistance and Law Enforcement(VALE)Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 9th day of June A.D., 2010.
BOARD OF COUNTY COMMISSIONERS
41 ELD COU Y, C• ORADO
ATTEST: y j 1 j c a .!,► '' -
1861 '`�` 4M. u I. Rademache Ch
Weld County Clerk to the :1r.r.
F x1 w
F�)kAb�7
, : rbara Kirkmeyer, Pr--Tem
BY: l `'
De Cler to the Board 69.
Sean-P. Cor ate.
APP A M: �
?'ra , _Garcia
unty Attorney l •
David E. Long
Date of signature: (,2 15I/C,
ta4 4, {o 2010-1223
HR0081
MEMORANDUM
fittioDATE: June 7, 2010
VIII
I TO: Douglas Rademacher, Chair, Board of County Corn iss ners
Re FROM: Judy A. Griego, Director, Human Service e a t/•ent
COLORADO RE: Contract between the Weld County Department of Human
Services' Area Agency on Aging's Long Term Care
Ombudsman Program and the 19th Judicial District VALE
Board
Enclosed for Board approval is the Contract between the Weld County Department of Human
Services' Area Agency on Aging's Long Term Care Ombudsman Program and the 19th
Judicial District VALE Board. This Contract was presented at the Board's May 25, 2010,
Work Session.
The Ombudsman Program has been awarded $12,000 for the July 1, 2010 — June 30, 2011 period.
This Contract allows the Ombudsman Program to provide elder abuse prevention programs,
continue the long term care friendly visitor program, and maintain and strengthen the Volunteer
Ombudsman Program.
If you have questions, please give me a call at extension 6510.
2010-1223
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
G!•�+ ;rltl _
CONTRACT
Li13
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee: Weld County Department of Human Services
Area Agency on Aging
PO Box 1805
Greeley, CO 80632
Grant Number: 2010-3
Project Title: Weld county Long term Care Ombudsman/Friendly visitor Program
Grant Period: July 1, 2010 through June 30, 2011
Amount of Grant Award: $12,000.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grant
recipient and are incorporated into this contract as if fully set forth herein.
3. The grant recipient is required to submit four quarterly Financial Reports by
October 29,2010,January 31, 2011, April 29, 2011 and July 29,2010.The final
report must be cumulative and reflect the activities of the entire contract period.
Financial Reporting Forms will he provided by the local VALE Board. Grant recipients
are required to use these forms.
4. The grant recipient is required to submit four quarterly Narrative Program Reports by
October 29,2010,January 31, 2011, April 29,2011,and July 29,2011. These reports
must address any special conditions that are listed in this contract. The final report must
be cumulative and reflect the activity of the entire contract period. Narrative Program
Report forms will be provided by the local VALE Board. Grant recipients are required to
use these forms.
5. The Board will pay out in 4 quart r!y installments of $3,000 on or about the
following dates: July, 2010 when signed contract is received, October 29, 2010, January
31, 2011, and April 29, 2011 and after receipt and acceptance of the required Financial
Report and Narrative Program Report.
Post Office Box 1167—915 Tenth Street—Greeley,CO 80632-(970)356-4010-FAX(970)352-8023
D/D - i�a'
PAGE 2 OF 3
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee.
7. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grant recipient are as follows:
NONE
8. Any equipment purchased with local VALE funds must remain with the grant recipient.
Equipment must be used for the purpose designated in the grant application. At the
option of the Board, ownership maybe transferred to the funded agency with no further
conditions. If the grantee has no further use for the equipment,this information shall be
given to the local VALE Board in writing, and the Board shall determine what to do with
the equipment.
9. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
10. In the event all of the monies paid to the grant recipient are not expended within the
contractual period, the local VALE Board, in its discretion,may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grant recipient
shall submit written notification to the VALE Board by June 1, 2011 if the grant recipient
will have any remaining funds at the end of the grant period. All unused funds shall be
returned to the local VALE Board unless the grant recipient makes a request in writing
for use of the funds beyond the grant period and such request has been approved, in
writing, by the local VALE Board.
Such requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as to the extension of the grant period by
June 30, 2011.
11. The grant recipient agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
12. The grant recipient agrees to comply with all applicable non-discrimination legal
mandates.
13. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund,and/or other action as
deemed necessary by the members of the local VALE Board.
14. All grant recipients shall make available to the Board or its authorized designee, upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
15. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
2
PAGE 3 OF 3
16. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq. '
The grant recipient, through the following signatories,understands and agrees that any VALE
monies received as a result of the awarding of the grant application shall be subject to the terms
of this contract.
Project Director:
Signature: cVda•r ` i ��' e Date: Play -J`,`: -1,,,U
Printed Name and Title: 6ii n-+ JEt✓ccc- / --R.uis' n, 1efn of
Financial Officer:
Signature ods(9rfC _ Date: S /2q 100 1O
Printed Name and Title: Lecrl rarer &0 t}:-(F- F3 c. J ms,,,.�e!'
Authorized Official:
SignalQIe: �� ,, ...L...- Date: JUN 0g 2010
Printed Name and Title: Douglas Rademacher. Chair. Board of Weld County Commissioners
VALE Board
Signature: 4-014,4 Date: &' / �— Jo
Printed Nam and Title: Julie Shade, Chair of VALE Board
• Project Director: The Project Director is the individual who will oversee the day-to-day management of
the project. This must be a person other than the Authorized Official or the Financial Officer.
• Financial Officer: The Financial Officer is the person who will be responsible for fiscal matters relating to
the project and is ultimately in charge of accounting,management of funds,verification of expenditures and
grand financial reports. This must be a person other than the Project Director or Authorized Official.
• Authorized Official: This is the individi al authorized to enter into legal contracts on behalf of the applicant
agency. This must be a person other than the Project Director or the Financial Officer.
In local units of government,the Authorized Official is usually the city council president or city manager,
district attorney,mayor and/or chair of county commissioners.
At the state level,the Authorized Official is the Chair of the Board of Directors.
For private non-profit agencies,the Authorized Official is the Chair of the Board of Directors.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the
authority to enter into contractual agreements such as this grant,you must provide official documentation of
delegation(such as bylaws or resolutions)immediately following the signature page.
3
�0./o-/',&3
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1,2,and 3. ROUND TO THE NEAREST DOLLAR
New Applicants fill out Column 2 only.
Continuation Applicants ALL APPLICANTS Continuation
(Column 1) (Column 2) TM: Applicants
i (Column 3L
Current Grant Award Requested Budget Increase or
ig, Decrease
PERSONNEL i n PERSONNEL r' (+/-)
Job Position Job Position/NAME
Kathleen Alvarado Kathleen Alvarado
tife
7,893 Assistant Ombudsman 7,893 kc, -0-
,4,r
el
Raegan Maldonado ,, Raegan Maldonado
Lead Ombudsman 877 v Lead Ombudsman 877 -0-
I.
iMx
i`,
Fringe Benefits 1,930 Fringe Benefits 1,930 in -0-
Subtotal 10,700 k Subtotal 10,700 -0-
SUPPLIES AND OPERATING H' SUPPLIES & OPERATING EXPENSES (copying, (+/-)
iy
EXPENSES . rent,phone,tuition,registration fees&other items under
≥ $5,000) tic
Training Materials 200 tr Training Materials 200 , -0-
iil
Subtotal 200 ,r- Subtotal 200 ibl, -0-
IN-STATE TRAVEL IN-STATE TRAVEL(itemize transportation/per diem, (+/-)
:'... etc)
Mileage 1,100 x. Mileage 1,100 . -0-
Subtotal 1,100 ;7 Subtotal 1,100 -0-
EQUIPMENT - EQUIPMENT - (+/-)
{
Subtotal 0 x Subtotal 0 ` 0
PROFESSIONAL SERVICES ,= PROFESSIONAL SERVICES (+/-)
Subtotal 0 t'-;• Subtotal 0 Ki 0
TOTAL FUNDS: $12,000 I TOTAL FUNDS REQUESTED: $12,000 ,,. "" 4-: ;
15 A\A-
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