HomeMy WebLinkAbout20101121.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 2.000, SOCIAL
SERVICES DIVISION POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with revisions to Section 2.000, Social Services
Division Policies and Procedures, for the Department of Human Services Operations Manual, and
WHEREAS, after review,the Board deems it advisable to approve said revisions, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the revisions to Section 2.000, Social
Services Division Policies and Procedures, for the Department of Human Services Operations
Manual, be, and hereby are, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 26th day of May, A.D., 2010.
BOARD OF COUNTY COMMISSIONERS
WELD CtO' ' , . OLORADO
ATTEST:
:Z•ugl-s Rade. acher, Chair
Wel• County Clerk to the B.! -.,i If= •
N
' 'byir CUSED
y .f rbara Kirkmeyer, Pro-Tem
B . .,t ��
De. y Cler t. the':oard `I, !� ll>�EXCUSED
Sean P. C way
APP ED AS TO RM:
Wil " cia
1(ity orney ^L cr l
I David E. Long
Date of signature: V^HO
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5 y g-1 O 2010-1121
HR0081
MEMORANDUM
flitim DATE: May 24, 2010
ITO: Douglas Rademacher, Chair, Board of County Commissi 1119€ FROM: Judy A Griego, Director, Human Services artm4t/��VV �„
COLORADO
RE: Revision to Section 2.000, Social Services Policies
and Procedures, Weld County Department of Human Services
Operations Manual
Enclosed for Board approval is a Revision to Section 2.805, Teamwork, Innovation, Growth,
Hope and Training(TIGHT)Program,Weld County Department of Human Services Operations
Manual. This Revision was reviewed at the Board's May 10, 2010, Work Session.
The purpose of the revision is to provide reimbursement funding for Employment Services of Weld
County who operates the Teamwork, Innovation, Growth, Hope and Training (TIGHT) Program.
The Department wishes to continue funding of the TIGHT Program through its expanded Core
Services funding of $244,893.81 for the period beginning June 1, 2010 through May 31, 2011.
Section 2,805.8
Section Citation Title of Section
2.805.8 Reimbursement Authority Transfer from the
Department to Employment Services
If you have questions, please give me a call at extension 6"0.
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2010-1121
Social Services Division Policies and Procedures
2.805 Teamwork,Innovation,Growth,Hope and Training(TIGHT) Program
2.805.1 General Organization
The Teamwork, Innovation, Growth, Hope and Training(TIGHT) Program involves
three major entities as follows:
A. The Weld County Department of Social Services (Department).
B. The Weld County Division of Human Services (Human Services)through its
Employment Services of Weld County (One-Stop Training Center).
C. The Weld County Families, Youth, and Children(FYC)Commission: The FYC
is an advisory committee to the Board of County Commissioners, as the Board of
Social Services, and the Department.
2.805.2 General Description
A. The Department is developing and directing a pro-active approach to assist the
Department and the community in meeting the needs of at-risk youth and their
families in Weld County by developing positive alternatives for youth and
families, strengthening families, and preventing these youth from entering
residential treatment centers.
B. The Department is establishing a collaborative environment with Human
Services through its Employment Services in Weld County in order to expose
participating youth to a variety of worthwhile projects within their communities,
allow youth to make reparations to their community, and develop pro-social
relationships with community resources. Additionally, by being engaged in
activities that promote growth in self esteem and sense of community,
participating youth will realize that there are positive alternatives available to
them and that when they make the positive choice,the service they perform has
value and that they can and do make a difference in their communities.
C. The TIGHT Program would encourage the agreement of participating youth and
their parents to participate in highly structured intensive in-home Family Based
Services (FBS). This intervention is designed to evaluate the youth's
environment, determine with the family specific attainable treatment objectives,
contract treatment goals and develop a therapeutic alliance with the youth's
parents. Parents are supported in developing household structure, increased
monitoring and supervision of their youth, and the development of clear rules and
consequences. An additional goal is to empower parents with the skills and
resources needed to independently address the difficulties that arise in raising
teenagers.
D. The Department is establishing a multi-phase approach to planning and
development of a Program(The TIGHT Program) based upon the highly
successful model of the Weld County Youth Conservation Corps combined with
intensive in-home family therapy. Development will include:
Social Services Division Policies and Procedures
The planning and development of a community-wide system to meet the
needs of youth and families in conflict or in need of positive youth
development.
2. The development of the program will include the following key
components:
a. Youth Conservation Corps Program is designed to engage youth
in community service activities, educational components, and
life skill development activities for approximately 8 hours a day,
five days a week. Service and/or volunteerism are seen as
national priorities,therefore, work projects will be developed to
provide the participants with first hand experience in lending a
helping hand in their communities and to those in need. Crews
will perform service projects in the community, centered on
identified and targeted need areas related to restorative justice
such as conservation and environmental projects,historical
conservation, and neighborhood beautification projects.
b. Intensive in-home therapy(MST)component in which the youth
and his/her family will work with their assigned therapist in
developing a specific plan to help change maladaptive family
patterns that placed the youth at risk for out of home placement.
Typically,the interventions would be more frequent at the
beginning of the program and become less frequent as the family
made progress in treatment. Integrated into the services, the plan
is designed to help the family develop a support system of
extended family and community resources. Careful attention
will be placed on successfully transitioning the family to other
community services available to continue to support the changes
that the families have chosen to make.
c. Classes/instruction in anger management, conflict resolution,
gang avoidance, pregnancy prevention through abstinence and
team building. Activities and services will be coordinated with
the family therapy service provider.
d. Address educational and employment issues including
participation each day in the Human Services computer lab for
two hours of computerized learning activities. Educational
activities will be designed to help prepare the youth to reenter
public school if appropriate, prepare youth to enter job market,to
prepare for the GED exams, or support youth's involvement in
community college.
e. Facilitating extracurricular group recreational activities in order
to develop team building skills and age appropriate pro-social
skills development.
Social Services Division Policies and Procedures
f. Outcome measurement is incorporated into the design,thus
providers will be collecting outcome(results)data for each case
as part of its normal operations.
E. The Department and Human Services are committed in participating in planning
phases to develop and implement over a 12-month period the conception and
components of the TIGHT Program, as funded under the CORE Services Plan.
2.805.3 Eligibility Criteria
A. Youth and families referred by Social Services; and
B. Youth are currently residing in residential treatment or at high risk of being
placed in residential treatment and are fifteen through seventeen years of age; and
C. Youth and their parents agree to successfully participate in and complete 60
hours of intensive in-home family therapy.
D. The youth must be 16 years of age or be between the ages of 14 and 17 years of
age and be expelled from public school, preparing for a GED or are attending
community college.
F. Youth from families who meet the eligibility standards under Sections 6.002.1,
D; Section 6.009.3; and Section 6.027.4, Weld County Department of Social
Services' Operations Manual.
2.805.4 Functions of the Department
A. The Department will be responsible for identifying and referring youth and their
families who are eligible to be served by the Program.
B. The Department will administer, organize the planning and implementation,
provide written policies as approved by the Board of County Commissioners, and
document the outcomes of the project.
C. The Department will utilize a multi-phased approach to build a program that will
address the needs of at-risk youth and their families. The phases include:
1. Phase I—Year 1 (June 1, 2004 through October 1, 2004): The
Department will develop and implement, along with the Human Services
through its Employment Services, detailed work flows and plans to
identify roles and responsibilities of each participant in regards to
ongoing planning and program development, policies and procedures
regarding the TIGHT Program.
2. Phase II—Year 1 (October 1, 2004 through May 31, 2005): The
Department will continue its development of the TIGHT Program
including, as treatment plans dictate, designing and developing additional
services to best meet the needs of youth and families in the program.
Social Services Division Policies and Procedures
3. Phase III—Year 2 (June 1, 2005): The Department will continue its
development of the TIGHT Program including, as treatment plans
dictate, designing and developing additional services to best meet the
needs of youth and families in the program. The Department, in
conjunction with Human Services, will strive to ensure the TIGHT
program meets both the needs of youth and families as well as the
Departments overall goals.
D. The Department will assign the Youth in Conflict Ongoing Manager 2 to assist in
the development and implementation of the TIGHT Program and to screen cases
for participation in the program.
E. The Department will manage, at a minimum, monthly meetings to be held
between Human Services and the Youth in Conflict Ongoing Manager 2.
F. The Department will contract with existing community core services providers
whose therapists have attained a Masters level or higher in clinical experience to
provide participating youth and their families with intensive in-home therapy.
G. The Department will manage, at minimum, a monthly meeting to be held among
therapist(s) providing intensive in-home family therapy as a Core Services
Provider(s), Human Services, and the Youth in Conflict Ongoing Manager 2.
H. The Department and Human Services will monitor:
1. Assessment scores of pre-and post FBS in-home services.
2. Comparative costs of FBS in-home services vs. out-of-home placements.
3. Additional involvements of any type with social services, mental health,
DYC, or other systems following services.
4. Percent of siblings who do not enter the system following intervention.
5. Out-of-home placement rates (DYC/CW)following services compared
to rates for youth not receiving services.
6. Numbers of new D&N petitions filed following FBS services compared
to similar families not being served by this program.
7. Tracking the cost of services.
8. Level of recidivism after participation.
9. Attitude towards community and out comes of community resource
participation.
Social Services Division Policies and Procedures
2.8053 Functions of Human Services through Employment Services
A. Employment Services will assign the appropriate staff member(s)who will meet
the various planning and implementation needs of the project including: program
development and planning for the project; the development, as designed in Phase
I.
B. Employment Services will document their participation, beginning June 1, 2004,
through each of the phases as identified in 2.805.4, C. Documentation is only to
reflect planning, development, ongoing services, and program outcomes.
Funding for this program is not to be used to supplant existing agreements for
services with the Department.
C. Employment Services will participate as a policy and program developer and
planning partner for the project.
D. Employment Services will provide services to, on average, 6 families each month
with a staff to youth ratio of 6:1. Crews are limited to this number to enable the
crew leader to control the group and ensure safety regarding work projects and
transportation of the crew to and from service sites and activities. This is an
intensive program providing an average length of intervention of six months.
E. Employment Services will directly supervise and manage the youth conservation
corps crew leaders, its employee(s), assigned to the TIGHT Program.
F. Employment Services will make incentives available to crew members who will
be eligible for bi-weekly incentives if they adhere to the behavioral policy
established for the program, and if they attend as scheduled.
1. TIGHT members will earn non-cash incentives in the form of Visa Debt
Cards.
2. Incentives will not be available if the crew member does not adhere to
behavioral policies and a gross negligence in attendance. Each crew
member will be warned and counseled prior to the loss of incentives.
Exceptions for missed days will be allowed if there is a valid reason such
as illness or notification in advance by the parent/guardian.
G. Employment Services will provide Behavioral Skill Development Activities each
week of participation. These educational activities include workshops and
activities designed to increase the youth's self esteem, social skill development in
public settings, and team participation activities.
H. Employment Services will provide an itemized statement of expenditures and
request for payment of any services provided to a Core Service participant. This
itemized statement would include, but not limited to, any expense incurred by
authorized Employment Services personnel, assessment testing, incentives,
behavioral skills activities,transportation, and overhead costs. This itemized
statement must be submitted by the 15"of the following month that the service
was provided to the Department. The client information on the itemized
statement must include cost, TRAILS State ID, and TRAILS household number.
Social Services Division Policies and Procedures
2.805.6 Functions of the Core Service Provider
A. The Core Service Provider, under contract with the Department, will provide
intensive in-home services to eligible youth and their families. The family
therapy component would be an outcome-driven prevention\intervention program
to address a range of acting out behaviors, which place the child at risk for out of
home placement or involvement with the juvenile justice system.
B. The Core Service Provider will stabilize the family system at the time of crisis,
assess and address system issues related to the child's behaviors, and to transition
the family to an appropriate community resource for continued interventions.
C. The Core Service Provider will have a small client to therapist ratio(3:1), and a
course of treatment lasting sixty hours.
D. The Core Service Provider will assist in the program's efforts to prevent younger
siblings in these families from penetrating the system.
2.805.7 Functions of FYC Commission
A. The FYC Commission will guide, oversee, and evaluate the implementation of
the TIGHT Program.
B. At a minimum, the FYC Commission will document and review, at least at the
end of each phase:
1. If the project successfully delayed/eliminated the need for participating
youth to be placed in residential treatment.
2. If the project successfully reduced high cost services, such as out-of-
home placement.
3. If the project successfully re-focused resources within Social Services to
continue the TIGHT Program.
4. If the project successfully developed a better system design to meet the
needs of the youth and families in regards and, at a minimum, to:
a. Keep families together through a better utilization of existing
community resources to avoid the opening of a case in the child
welfare and juvenile justice systems.
b. Graduate youth from school or GED, if appropriate.
c. Affect positively wage gains for youth.
d. Improve the autonomy of families and their abilities to access
and maintain services as documented by outcomes of treatment
plans.
Social Services Division Policies and Procedures
5. If the project successfully reduced the number of minority youth entering
the child welfare system.
2.805.8 Reimbursement Authority Transfer from the Department to Employment Services
Added 10/04
Revised 1/05 The Department will remit Human Services an amount not to exceed $244,893.81 in
Revised 3/05 Core Services funding for services provided from June 1, 2010 through May 31, 2011.
Revised 6/05 Human Services will bill the Department for services described in Section 2.8053
Revised 2/06 of the Department's Operations Manual and will not seek additional reimbursement for
Revised 12/06 the same services directly from the Colorado Department of Human Services. The
Revised 1/07 $244,893.81 is calculated as follows:
Revised 7/07
Revised 6/09
Revised 5/10
Budget Item Budget Amount
A. Personnel: Salary Fringe Total
1. Crew Leader(CL)$ 71,654.64 $23,574.38 $95,229.02
(2FTE)
Summer Staff $4,348.79 $1,430.75 $5,779.54
.5 Team Leader $20,139.54 $ 6,625.91 $26,765.45
.1 Coordinator $ 5,163.13 $ 1,968.67 $7,131.80
B. Operating, Equipment,Supplies:
1. Assessment tests for basic skills,remedial education
(Assessments,tutorials and Lab costs) S 25,438
2. Certificate Incentives $ 68,400*
*(These funds are paid out of Colorado Works Funds as per Section 6.012.6)
3. Crew Clothing $ 4,550
(2 short sleeve shirts, 1 long sleeve shirt, I pair pants, 1 pair boots, coat and
other miscellaneous items as needed for safety @$175 per crew member x 26
members)
4. Project Activities $5,000
(Rental fee for storage facility,tool replacement and small project activities)
5. Behavioral Skill Activities $ 10,000
C. Transportation Costs: $35,000
D. Overhead $30,000
Total Program Budget $313,293.81
Total TANF Budget -68,400*
Net Core Budget $244,893.81
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