HomeMy WebLinkAbout20102193 Contract No.: FYI tl-C A-1011
( I NI-RA1 ASSISIAN( I. :ACiRI`.I(\IP.N': I KW SERVICES
IiETWI TIN TT III WIND COI INFY Hot SING Al"IT IORI FY ANI) .
('A FI 1O1JC('I IARFITYS AND COA1Mt'Nll Y SI'.RVICI S O1' Il IP. Al2C'I IDIOC'ItSIC OP Dl NVFR
( 1 Purchase or Vision Services Agreement
( 1 Purchase of Dental Services Agreement
( X ) Purchase of Emergency Shelter Agreement
( ) Purchase of Prescription Seri ices Agreement
X I Purchase or Case Management Serf,ices thr the I lomeless
Was this Acreenent compctitit ely procured"
I 1 Yes Date Procured /
( X )No (Attach Waiver or Conlpetitice Procurement For General
Assistance Agreements Form
This Agreement. made and entered into the day of . 20111 by and between the Hoard of County
Commissioners. on behalf or the Weld County I lousing Authority. hereinafter rclerred to as "I lousing .Authority." and "
Catholic Charities and Community Services of the Archdiocese of Denver " hereinafter referred to as the
"Contactor."
WI I NI!SSJ,I I I
WI IERHAS. required approy:d. clearance and coordination has been accomplished from and nyith appropriate
agencies:and
WI IEREAS.the County of Weld.pursuant to the Weld County I fume Rule
('hatter. has been provided with Community Services Block Grant funds For General Assistance services to needy Weld
County residents as identilied by I lousing Authority and
WI II`ILI=:AS. the (bunts of Weld has an approved plan to distribute Shelter and Case Management Resources
pro'idcd hum Communit Sen ices Block (Rant funds: and
WI ll Rh:AS.the Contractor iucets the orlivaion or a shelter and scn es the rlonteiess.as defined by the Lmar_en.v
Shelter Grant regulations under the I)apartment oil lousing and t'rhun I les elopment: and
WI II!RF:AS.the Contractor meets the definition for a pros ider()lease management for the homeless.as defined by
the f!mergene) Shelter Grant regulations under the Department oil lousing and I Than Development:and
WI IltlalAS.I lousing,Authority desires to enter into an agreement ayith the Contractor to assist I lousing Authority
in pros idine General Assistance snry ices to eligible individuals.
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2010-2193
Contract No.: FY I II-GA-400
NOW 4I lli(FFORV. in consideration of the premises, the parties hereto covenant and agree as follows:
I, Term
This Agreement shall become effective on July I.20 I0 upon proper execution of this Agreement and shall expire
February 28.301 I he Contractor agrees that time is essence in their perlbrtnance of its obligations under this
Agreement.and that completion of the Project shall occur no later than the termination date of February 28.201 I.
2. Scope()Hers ie_s
Sen ices shall he pros ideal by the Contractor to any person(s) eligible lbr General Assistance services in
compliance Exhibit A "Scope of Services,"a copy of)'hich is attached and incorporated h) reference.
3. Payment Schedule
a. Payment shall he made on the basis of Exhibit B. "Payment Schedule."a copy of which is attached and
incorporated by reference.
the Agreement Budget shall establish the maximum reimbursement which will he paid from county funds
during the duration of this agreement.
b. The Contractor shall submit an itemized monthly pilling to I lousing Authority JO all costs incurred
pursuant to Exhibit A of this Agreement in accordance with criteria established by I lousing Authority.
The Contractor shall submit all itemized monthly billings to the I lousing Authority no later than the
tenth)10)day of the month fallowing the month the cost was incurred. Billings must be signed by the
Contractor. Failure to submit monthly billings in accordance with the terms of this agreement shall result
in the Contractor's Ibrlciture of all rights to be reimbursed thr such expenses.
c. Payments to the Contractor shall be made monthly by I lousing Authority upon receipt of such itemized
billings as required under Exhibits A and B.
d. Reimbursement of costs incurred pursuant to this Agreement is expressly contingentupon the avail:611 y
of Weld County Binds to the I lousing Authoritr.
e. I lousing Authority shall not he billed for. and reimbursement shall not he made f r. time invohcd in
activities outside of those defined in Exhibit A. Work perlbrmed prior to the execution ofthis Contract
shall not be reimbursed or considered part of this Agreement.
4. Financial Management
At all times from the effective date of this Contract until completion of this Contract.the Contractor
shall comply with the administrative requirements.cost principles and other requirements set forth
Contract No.: FY I0-GA-400
in the Financial Management Manual adopted by the State of Colorado. The required annual audit
Mall funds expended under General Assistance must conform to the Single Audit Act of 1984 and OMB
Circular A-128.
5. Payment Method
Unless otherwise provided in the Scope of Services and Payment Schedule:
a. the Contractor shall provide proper monthly invoices and verification of services perlbrmed for costs
incurred in the performance of the agreement.
h. I lousing Authority may withhold any payment if the Contractor has failed to comply with the Financial
Management Requirements.program objectives,contractual terms.or reporting requirements.
6. Assurances
The Contractor shall abide by all assurances as set forth in the attached lishibit C. which is attached hereto and
incorporated herein by reference.
7. Compliance with Applicable Laws
,At all times during the performance of this contract,the Contractor shall strictly adhere to all applicable federal and
state laws.orders,and all applicable standards.regulations. interpretations or guidelines issued pursuant thereto.
this includes the protection of the confidentiality of all applicant recipient records,papers.documents,tapes and
any other materials that have been or may hereafter he established which relate to this Contract. .the Contractor
acknowledges that the following laws are included:
-Title VI of the Civil Rights Act of 1964.42 1 S.C. Sections 2000d-I
et. seq. and its implementing regulation.45 C'.F,R. Part 80 et. seq.:
and
-Section 504 ofthe Rehabilitation Act of 1973,29 U.S.C. Section
794. and its implementing regulation.45 C.1,R,Part 84:and
- the Age Discrimination Act of 1975.42 C,S.C. Sections 6101 et, ,sect.
and its implementation regulation.45 C.F.R. Part 91:and
-title VII of the Cis it Rights Act of 1964:and
-the Age Discrimination in Employment Act of 1967: and
- the Equal Pay Act of 1963: and
-the (Education Amendments of 1972:and
- Immigration Relbrm and Control Act of 1986. P.I_ 99-6113:
and all regulations applicable to these laws prohibiting discrimination because of race,color.national origin.
and,sex, religion and handicap. including Acquired Immune Deficiency Syndrome(AIDS)or AIDS related
Contract No,: FY I 0-GA-400
conditions.covered under Section 504 of the Rehabilitation Act of 1973.as amended.cited above. Included
of45 C.P.R. Part 74 Appendix G 9.which requires that affirmative steps he taken to assure that small and
minority businesses are utilized.when possible.as sources of supplies,equipment.construction and services. 'this
assurance is given in consideration of and for the purpose of obtaining any and all federal and/or state
financial assistance. Any person"ho feels that s/he has been discriminated against has the right to file a complaint
either with the Colorado Department or I lousing Authority or with the t LS. Department oil lealth and I lumen
Services.Office for Civil Rights.
8. Certi tications
Contractor certifies that.at the time of entering into this Contract. it has currently in effect all necessary licenses.
approvals. insurance.etc.required to properly pros ide the scr'ices and/or supplies covered by this contract.
9. Monitoring and I.:valuation
The Contractor and I lousing Authority agree that monitoring and evaluation of the performance of this Agreement
shall be conducted by the Contractor and I lousing Authority. The results of the monitoring and evaluation shall he
provided to the Board of Weld Counts Commissioners. The Contractor shall permit I lousing Authority,and any
other duly authorized agent or governmental agency.to monitor all activities conducted by the contractor pursuant
to the terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary or appropriate.
such program data. special analyses. on-site checking. litrmal audit examinations. or any other reasonable
procedures. All such monitoring shall be performed in a manner that will not unduly interfere with agreement
ork.
10. Nl odi ticution of Agreement
All modilications to this agreement shall be in writing and signed by both parties.
II. Remedies
The Director oil lousing Authority or designee may exercise the tbllowing remedial actions should she find the
Contractor substantially failed to satisy the scope of work Ibund in this Agreement. Substantial failure to satisfy
the scope of tsork shall he defined to mean incorrect or improper actit ities or inaction by the Contractor. these
remedial actions are as follows:
❑. Withhold payment to the Contractor until the necessary services or corrections in pertormance arc
satisfactorily completed:
b. Deny payment or recover reimbursement for those services or dcliserubles which have not been
performed and which due to circumstances caused by the Contractor cannot be performed or ifperlbrmed
would he of no value to the I lousing Authority. Denial of the amount of payment shall be reasonably
related to the amount of work or deliverables lost to I lousing Authority:
C'ont'act No.: PYIII-GA-400
e. incorrect payment to the Contractor due to omission.error. Baud,and/or defalcation shall he recovered
from Contractor by deduction li'om subsequent payments under this Agreement or other agreements
botttecn the I lousing Authority and the Contractor. or by I lousing Authority as a debt due to I lousing
Authority or otherwise as provided by law.
12. Representatives
For the purpose of this Agreement,the individuals identified below are hereby designated representatives of the
respective parties. hither party may from time to time designate in writing a new or substitute representative(s):
For l lousing Authority: For the Contractor:
Greeley Weld I lousing Authorities
Thomas"feixcira. P:yecutiv e Director Stephen I.Cur ttini,Chief OperatingOllicer
Name Title Name Title
13. Notice
All notices required to he given by the parties hereunder shall be given by certified or registered mail to the
individuals at the addresses set firth below. Either party may lion time to time designate in writing a substitute
personts)or address to whom such notices shall he sent:
To: I lousing Authority To:
Thomas Teixeira.Director StephenI ('aritinni. Chief Operating Officer
P.O. Roy 130 4045 Pecos St.
Greeley.CO 80632 Dent CO 802 I 1
14. I.itivatipn
The Contractor shall promptly notify I lousing Authority' in the event that the Contractor learns of any actual
litigation in which it is a party defendant in a case which involves services provided under this Agreement. 'I he
Contractor, within live(5)calendar days after being served with a summons,complaint,or other pleading which
has been filed in any federal or state court or administrative agency,shall deliver copies of such document(s)to the
I lousing Authority'Director. The term"litigation"includes an assignment for the benefit of creditors.and filings in
bankruptcy. reorganization and/or Ibreclosure.
IS. Termination
ibis Agreement may be terminated at any time h}'either party given thirty(30)days written notice and is subject to
the❑yai!ahilit) of funding.
16. I mire Agreement
this Agreement. together with all attachments hereto. constitutes the entire understanding between the parties
Contract No.: FY I 0-GA-400
with respect to the subject matter hereof: and may not he changed or modified except as stated in Paragraph 9
herein.
IN WI'I NESS WHEREOF.I/REOF.the parties hereto have duly executed the Agreement as oldie day,month,and year first above
written.
AT I l Sl'.
Weld Count) Jt � BOARD OF('O( N I Y COMMISSIONIR,S
41 WILD t O1:NTY.C OI,()RAD()
Clerk to the Board .. ��
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B): %G/!Q�..r �, ( I "et��1yc4)q,i S vlLr
Depot) Clerk � �� Doug s Roden: 'her Chair
SEP 2 0 2010
Al'IRO ' . AS TO
CA IIIOLIC CI[ARM ES AND COMMUNITY
SFRVICFS OF II IL ARC[NMI ST Oh DT:NVI:R
Count Attorney
Chief Operating Officer
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l honrts I cixcira. Di(-ector
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contract An.. PYl tI-GA-100
EXHIBIT A
SCOPE OF SERVICES
. General Scope of Services
Under the Emergency Shelter and Case Management Services administered by I lousing Authority.the Contractor
agrees to participate in the program by providing:
a. Emergency shelter services to an individual or fancily who does not have a place to stay for the night and
does not base the financial resources to secure a place to stay.
h. Case management son ices to homeless families.
Z. Eligible Recipients
I lousing Authority shall he responsible Ibr payment ol'.
a. Emergency shelter sery ices pros ided by the Contractor to eligible recipients. Eligibility for such services
shall he within the admittance criteria established by the Contractor.
b. Case management services to a homeless family eligible for such services shall consist of:
. Families who intend to settle in Greeley or Weld County arc eligible for case management
services and arc in the shelter fhr at least live days are eligible JO-case management services.
The case manager will talk to with each family,explain services available and ask if the family
wishes to participate in case management. Families have the right to refuse case management
services. If families refuse case management services. the family is given a time limit on the
length of time that the family may stay at the shelter.Those families offered case management
services will he prioritized as IhI lows depending on the case load of the case manager:
one or two parent families with children:
ii. couples without children:
single women:
is. single men.
�. An assessment is completed with the family to determine needs.issues.and goals. A case
Contract No: FY I0-GA-1011
h:XI 111311'A(Continued)
management plan is completed and issues are prioritized to best achievethegoals.Through the
assessment and case plan worked out with the Ihmily. we are able to hest determine which
families might benefit from case management and the types of intervention that will best achieve
their goals. Families/individuals must he willing to meet twice a week with the case manager.
.they must he willing to set goals. make a plan liar self sufficiency and work toward reaching
those goals. Thee must consistence fulllll client responsibilities to remain in the ease
management program. In order to document that all those in ease management fulfill these
criteria fix acceptance, a paragraph including the criteria will be added to the disclosure
statement which the ease management participant must sign.
e. Other criteria established by the Contractor(which will he used to comply with the seven basic
client responsibilities are as Follows:
Abide by the rules of the program and facility
All clients at the time of intake are given the rules of the lacility and asked to sign
off that they have read them. Rules arc available in English and Spanish. If the
client has difficulty reading. the rules are read to them. Rules are enforced by staff
and anyone not observing rules is required to leave the shelter.This can he
documented and tits with the agency procedure.
ii. Meet with ease manger
At the initial meeting with the case manager a schedule Or lbrther meetings is
established. In the case management plan,the need for meeting with the case
manager on an established basis is emphasized.the clients who continually tail
to comp(\with the meeting schedule are unable to continue in ease management
simph by the fact that there is no cooperation and follow through with the plan.]his
will he documented in the case tile.
hi. Follow throue,h ti ireferra referrals
Referrals are generally a part oldie ease management plan.Clients must report hack
to the case manager on the outcome of referrals. Failure to repeatedly follow Own
results in no implementation of the plan. Follow up on referrals is documented in the
case tile.
iv. Pursue Fmplovment
Some clients may he employed when they arrive at the shelter and in that case this
will not apply. Other situations where it may not apply would he if the client is
enrolled in an educational program.
N. Look fir I hwsine
Contract No.: I'll I0-GA-111(1
I'.XI IIBIT A (Continued(
Most clients do not have housing when they come to the shelter and this Would not
apply.In some case.the client may already have made arrangements for housing.hut it
may not he available for a Week or up to a month. In these cases. it will not apply.
vi. Provide Documentation/Information and Insure Updated Information/Change in
Status.
Clients as part of the case management plan are required to keep the ease manager
up to date on pertinent information.
vii 1k Drug Prcch\lcohol free
this will he determined by the most accurate assessment of the ease manager.
Alcohol/drugs are not allowed in the shelter. Ira client is suspected of hating an
alcohol or drug problem.the client is referred Ibr treatment.
3. PcrRxmance_(ioals
the Contractor shall meet the overall performance standard as established in the h:SG plans.The Contractor shall
meet specific performance goals as litllotrs:
A. Provide 7.000 nights of shelter and 14.000 meals for 665 homeless people including 100
families.
I) Increase the safety and sanitation of the shelter.
2) Implement the Quality Assurance Program.
3) Work with churches and agencies to increase awareness of issues.
13. Assist homeless families and individuals in moving toward self sufficiency.
Continue case management services to Weld Information and Referral Services and
Weld County Job Service
2) Work with 40 families each scar on a ease management plan.
3) Provide Ibllov-up services for families participating in case management after they
have left the shelter.
C. Develop adequate resources to continue shelter scry ices
Contract No.: by I0-GA-400
IiX11113IT A(Continued)
I) Continue to document and report shelter and case management statistics
2) Work with Weld Counts. City or Greeley. 1 inited tire). Interagency Strategic Planning
Committee and shelter providers to develop wits to generate rep enue to operate the shelter
3) Develop financial support through grant writing and continued contact with organizations
and businesses in the community.
4) I lace hro fund raising efforts during the sear.
�1 Continue to develop in-kind resources.
Contract No.: FY I 0-GA-400
1-:X1111311'B
PAYMENT SCHEMA
. Funding and Method of Payment
I lousing Authority agrees to reimburse to the Contractor. in consideration For the work and services performed.
a total amount not to exceed Fourteen thousand five hundred sixty dollars.(14560.00) through the Weld
County Community Services Block Grant funds. The I lousing Authority will reimburse the contractor as
follows:
Weld County will reimburse salaries of Shelter and Case works upon presentation of hourly time
sheets and payroll/Check stubs showing hours worked and payroll cost. Documentation should
clearly certify that employees were directly engaged in shelter management or case management.
Time sheets should be marked CSBG.
hxpenscs incurred by the Contractor. in association with said project prior to the term of this Agreement.are not
eligible General Assistance expenditures and shall not he reimbursed by I lousing Authority. Payment pursuant to
this Contract.if Weld County funds.whether in whole or in part,is subject to and contingent upon the continuing
availability of Weld County funds liar the purposed hereof: In the event that said funds.or any part thereof become
unavailable as determined by I lousing Authority.I lousing Authority may immediately terminate this Contract or
amend it accordingly.
2. Fees for Services
a. Prompt billing for completed services is imperative. No authorizations shall he made for billings
submitted more than I50 days atter the date of sun ice.
h. The Contractor agrees to pursue available resources from the client that may he available to alley iate the
need Ior general assistance.
c. the Contractor agrees to not pursue general assistance Ior any person who has sufficient resources to
alleviate the need for general assistance.
3. Submittal of Reimbursement Forms
Billings for payment shall be submitted to the Weld County I lousing Authority.P.O.Box 130.Greeley.Colorado
81)632. When submitting billings for payment. the Contractor shall itemize all costs according to the
reimbursement lbrm provided by I lousing Authority. The Contractor must.in the billing statement.include client
name.eligibility code.Social Security Number,date of arrival.date of departure.total days housed and the number
or children. Failure to comply with these provisions shall result in disapproval of the charges by I lousing
Authority.
Contract No.: IA I(443\-400
I KI111311 C
ASSURANCES
. l'he Contractor agrees it is an independent contractor and that its officers and employees do not become employees
of Weld County. nor arc they entitled to any employee hene its as Weld County employees. as the result of the
execution of this Agreement.
2. Weld County.the Board of County Commissioners of Weld County,its officers and employees.shall not he held
liable fin injuries or damages caused by any negligent acts or omissions of Contractor or its employers.volunteers.
or agents while performing duties as described in this Agreement. Contractor shall indemnify,defend,and hold
harm less Weld County.the Board of County ounty Commissioners of Weld County,its employees.volunteers.and agents.
The Contractor shall provide adequate liability and worker's compensation insurance for all its employees.
volunteers.and agents engaged in the performance of the Agreement upon request.the Contractor shall provide
I lousing Authority with the acceptable evidence that such coverage is in effect.
3. No portion ofthis Agreement shall he deemed to constitute a'saiser of any immunities the parties or their officers
or employees may possess. nor shall any portion ofthis Agreement he deemed to have treated a duty ofcare with
respect to any persons not a pats to this Agreement.
4. No portion of this Agreement shall he deemed to create an obligation on the part of the County or Weld.State of
Colorado.to expend funds not othenyise appropriated in each succeeding year.
5. If any section. subsections. paragraph. sentence. clause or phrase or this Agreement is fur any reason held or
decided to he unconstitutional. such decision shall not e fect the validity or the remaining portions. The parties
hereto declare that they would has c entered into this Agreement and each and every section.subsection.paragraph.
sentence.clause.and phrase thereof irrespective of the fact that any one or more sections.subsections.paragraphs.
sentences.clauses,or phrases might he declared to he unconstitutional or ins alid.
6. No officer, member or employee of Weld County and no member of their governing bodies shall have any
pecuniary interest.direct or indirect. in the approved Agreement or the proceeds thereof:
7. The Contractor assures that they will comply with the"Title VI of the Civil Rights Act of 1986 and that no person
shall.on the grounds of race.creed,color,sex.or national origin.he excluded from participation in.be denied the
benefits of or he otherwise subjected to discrimination under this approved Agreement.
8. The Contractor assures that sufficient. auditahle,and othenyise adequate records that will provide accurate.
current.separate.and complete disclosure of the status of the funds receis ed under the Agreement are maintained
for three(3)years or the completion and resolution ofan audit. Such records shall he sufficient to allow authorized
local.1-ederal.and State auditors and representatives to audit and monitor the Contractor.
9. All such records.documents.communications.and other materials shall be the property of I lousing Authority and
shall he maintained by the Contractor. in a central location and custodian. in behalf of I lousing Authority. lot a
period or three(3)years from the date of final payment under this Contract. or for such further period as may he
necessary to resnls e any matters which may he pending.or until an audit has been completed with the ligl loss ing
y u,rli location: nn audit he or on hehaf 'of the federal and/or state go'eminent has begun but is not completed at
the end of the three (3)rear period.or if audit findings has c not been resol ed alter a three(31 year period. the
materials shall he retained until the resolution of the audit finding.
Contract No.: fl'lit-GA-400
Exhibit C(Continued)
10. The Contractor assures that authorized local,federal and state auditors and representatives shall,during business
hours.have access to inspect any copy records,and shall he allowed to monitor and review through on-site visits,
all contract activities. supported with funds under this Agreement to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance ofthe Agreement shall he
conducted by appropriate funding sources. The results ofthe monitoring and evaluation activities shall he provided
to the appropriate and interested parties.
11. I Agreement shall he binding.upon the parties hereto.their successors.heirs,legal representatives.and assigns.
The Contractor or I lousing Authority may not assign any'ofits rights or obligations hereunder without the prior
written consent of both parties.
I?. The Contractor certi lies that Federal appropriated fiords have not been paid or will he paid.hr'or on behalf ofthe
Contractor,to any person fbr influencing or attempting to influence an officer or employee ofan agency.a Member
of( ongres:*an officer or employee of Congress.or an employee ofa Member ofCongress in connection with the
awarding of any Federal contract.the making of any federal grant,the making of any federal loan.the entering into
orany cooperatiae agreement.and the extension.continuation.renewal,amendment.or modification ofany Federal
contract. loan,grant.or cooperatis c agreement.
13. The Contractor assures that it will fully comply with the General Assistance Program regulation promulgated,and
all other applicable federal and state laws.rules and regulations. The Contractor understands that the source of
funds to be used under this Agreement is: General Assistance funds.
14. The Contractor assures and certifies that it and its principals:
u. Arc not presently debarred, suspended. proposed l'or debarment. declared ineligible. or voluntarily
excluded from covered transactions hr a federal department or agency.
h. I lave not. within a three-year period of preceding this Agreement. been convicted of or had a cieil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining. attempting to obtain,or performing a public(federal. state.or local) transaction or contract
under a public transaction:violation of federal or state antitrust statutes or commission of embezzlement,
theft. forgery.bribery. falsification or destruction ofrecords.making false statements.or receiving stolen
prnpertr:
c. Are not presently indicted Ibr or others ise criminally or ei‘illy charged by a government entity
(federal.state or local)with commission orally:ofthe offenses enumerated in paragraph I I(h)of this
certification:and
d. I lace not ssithin a three-year period preceding this Agreement. had one or more public transactions
(federal.state.and local)terminated Ibr cause or default.
15. The Appearance of Conflict of Interest applies to the relationship ofa contractor with Housing Authority when the
Contractor also maintains a relationship with a third party and the two relationships are in opposition. In order to
create the appearance ofa conflict of interest.it is not necessa v Ibr the contractor to gain from knowledge of these
opposing interests. It is only necessary that the contractor know that the two relationships are in opposition.
Contract No.: FYI0-GA-d00
fxhihit C(Continued)
During the term of the Contract the Contractor shall not enter any third party relationship that dyes the appearance
of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation,the
Contractor shall submit to lousing Authority. a full disclosure statement setting forth the details that create the
appearance Ufa conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph
shall constitute grounds for I lousing Authority'termination. for cause. of its contract with the Contractor.
I6. Contractor shall protect the contidcntiality of all applicant records and other materials that are maintained in
accordance with this Contract. ICxcept lhr purposes directly connected the administration ofthe General Assistance
Program. no information about or obtained Iiom any applicant/recipient in possession of Contractor shall he
disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian. Contractor shall hay
ritten policies governing access to.duplication and dissemination of:all such infbrntation. Contractor shall advise
its employees, agents and subcontractors, if any. that they are subject to these confidentiality requirements.
Contractor shall provide its employees.agents, and subcontractors. ifany.with a copy or written explanation of
these confidentiality requirements before access to con lidential data is permitted.
17. Proprietary inlbrmat ion for the purposes ofthis contract is information relating to a party's research.development,
trade secrets.business afihirs.internal operations and management procedures and those Oats customers.clients or
affiliates. but does not include information I I)lawfully obtained IFom third parties.(2)that which is in the public
domain. or f3)that which is developed independently.
Neither party shall use or disclose directly or indirectly without prior written authorisation any proprietary
information concerning the other party obtained as a result of this Contract. Inc proprietat'y information renutyed
from the State's site by the Contractor in the course of providing sen ices under this Contract will he accorded at
least the same precautions as are employed by the Contractor for similar information in the course of its own
business.
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