HomeMy WebLinkAbout20103172.tiff WELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
July 20, 2010
The Weld County E-911 Emergency Telephone Service Authority Board met in session
on Tuesday, July 20, 2010 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Juan Cruz. Present were Board
Members Juan Cruz, Dave Bressler, Kevin Halloran, Doug Rademacher, and Randy
Winsett. Staff members present included Mike Savage, Dave Mathis, Julie Walde,
Robert Olsen and Susan Johnson. Monica Mika and Anita Scrams were also present. A
quorum existed.
MINUTES:
Kevin Halloran moved, Doug Rademacher seconded a motion to approve the minutes of
the June 15th, 2010 meeting, the motion was approved unanimously.
PUBLIC COMMENTS:
The public was invited to comment on business of the E-911 Board, no comments heard.
OLD BUSINESS:
1. Staff Report: Dave Mathis presented Dispatch stats for June 2010 [refer to Sgt.
Mathis' "June 2010 WCRCC Monthly Reports and Personnel Report as of June
21, 2010"].
2. GDR Evaluation: Julie has had difficulty coordinating a meeting to get this
information. Due to the consolidation of the I.T. department, this project will be
on hold. Tiburon has supplied a quote to provide training.
3. CAD RFP Update: Two vendors are still in the running for the CAD contract.
The negotiation team has been directed to work with Tiburon for now. No
decision has been made, the financial aspect and customer service elements will
be considered before a final recommendation is made.
NEW BUSINESS:
1. Treasurer Reports: Randy Winsett presented the June 2010 Treasurer's Report.
Intrado billable units have not been available lately, but will be in future
statements. Doug Rademacher moved, Kevin Halloran seconded a motion to
approve the Treasurer's Report, motion carried unanimously.
2. 911 E-alert: A company has created a phone APP for 9-1-1 notification. This is
available for Verizon, AT&T, Sprint and T-mobile phones. Basically, if a
customer with this APP dials 9-1-1, the phone provider sends out an E-alert to the
customer's designated family and friends letting them know the subscriber's
location and the fact that they dialed 9-1-1. This is a potential scene safety
concern, the subscriber's family and friends may show up at crime scenes before
law enforcement, or it may cause these persons to also dial 9-1-1, tying up our
phone lines. NENA and the 911 Taskforce are both contacting the company to
protest.
020 76'-c3i 701
3. O-N-S Equipment: Anita reported that the O-N-S equipment upgrade approved
last month at$135,000 would be higher than anticipated, another$25,587 needs
to be approved to supply the power, rectifier and rack equipment. Doug
Rademacher moved, Dave Bressler seconded a motion to approve the
additional funding for the O-N-S equipment. The motion carried unanimously.
• Anita also clarified that this O-N-S equipment is owned by the E-911
Board, and used by Wireless Advanced to support the Weld County
emergency radio network.
4. Physician Advisor Agreement: Dr. Kitagawa, our new Physician advisor, has
signed the WCRCC Physician Advisor agreement. Doug Rademacher moved,
Dave Bressler seconded a motion to approve the Physician Agreement. The Board
discussed whether the signature page had the appropriate names on it or not. Mike
Savage will take the agreement to Bruce Barker for his input and bring it back to
the Board. The motion was withdrawn.
5. EMS on CAD: Dave Bressler and Mountain View Chief Mark Lawley have met
with ESO, the vendor Tiburon recommended—to discuss EMS CAD solutions.
Dave Bressler advised the Board that several fire agencies in the County may
switch from paper records to electronic records.
No further business was discussed, Doug Rademacher moved to adjourn, Kevin Halloran
seconded the motion. Motion carried unanimously, the meeting adjourned at 12:30 p.m.
Minutes taken by Susan Johnson
AGREEMENT FOR PHYSICIAN ADVISOR SERVICES
THIS AGREEMENT is made and entered into this //t day of` e
2010,by and between the WELD COUNTY E-911 AUTHORITY BOARD("E-911 Board"),
and NORTH COLORADO EMERGENCY PHYSICIANS, P.C.,a Colorado Professional
Corporation("NCEP").
BACKGROUND INFORMATION
A. The E-911 Board deems it advisable to obtain the services of a Physician Advisor/
Medical Director to assist and monitor the activities of dispatchers providing E-911 dispatch
services in Weld County("Dispatchers");and
B. E-911 Board desires to obtain from NCEP the said required services as more
particularly set forth below, for the said Dispatchers,and NCEP desires to provide said services.
C. The parties wish to reduce their agreement to writing.
NOW THEREFORE, for and in consideration of the promises and mutual agreements
contained herein,E-911 Board and NCEP agree as follows:
1. Recitals. The above stated recitals are incorporated as though fully set forth
herein.
2. Term of Agreement. This Agreement shall be effective from the date of its
signing,and shall automatically renew from year to year,unless sooner terminated pursuant to
the provisions hereinafter set forth.
3. Physician Services. The parties agree that the services to be rendered by NCEP
consist of a physician,to be jointly approved by the parties,to provide and maintain current
protocols,where necessary,and to perform quality assurance and assist and monitor the
performance of the Dispatchers. NCEP additionally agrees that to provide the above set forth
services,NCEP shall perform the following,including,but not limited to:
A. Provide Authorization for Dispatchers. Upon the request of the City of Greeley,
NCEP will provide authorization for Dispatchers,while they are on duty at the Weld County
Regional Communications Center(s)("the Dispatch Center(s)"),at any time twenty-four(24)
hours per day,every day of the year,to render advice following established medical protocol
while they are performing tasks within the specified medical responsibility of the Physician
Advisor/Medical Director and/or medical protocols of the Dispatch Center system which have
been previously specified or approved by Physician Advisor/Medical Director.
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B. Physician Advisor/Medical Director. The Physician Advisor/Medical Director,
who shall be jointly agreed upon by the parties,and under whose medical license the Dispatchers
may be authorized to perform medical protocols, shall be responsible for the following
requirements,which shall include,but not be limited to:
(1) Ongoing review and modification, if necessary,of any and all medical protocols
which have been previously specified or approved. Any changes of said protocols shall be
communicated to the Director of E-911 Board in a written form consistent with the existing draft
of said protocols.
(2) At the direct request of the Director of E-911 Board,the Physician Advisor/
Medical Director shall work with the Director(a)in reviewing and recommending the use and
purchase of equipment and supplies for the Dispatch Center; (b)in developing a system for
problem identifications,resolution and incident record keeping;(c) In developing a system of
review and verification of performance of Dispatchers; and(d) In developing a system for
auditing or reviewing adherence to specified medical protocols as necessary.
(3) Periodic critique of calls responded to by Dispatchers.
(4) A system for the institution,evaluation and enforcement of quality controls for
Dispatchers following the medical protocols provided by the Physician Advisor/Medical
Director. Deviations from established protocols shall be communicated in writing by the
Physician Advisor/Medical Director to the Director of the E-911 Board.
(5) The Physician Advisor/Medical Director shall work with the Director in
evaluating the performance of E911 Dispatch Services and may make recommendations to
Director regarding the performance of any Dispatcher's work. Both parties acknowledge that
Dispatchers are employed by the City of Greeley,and the Physician Advisor/Medical Director
has no authority to recommend any type of disciplinary action or perform personnel evaluations
on dispatchers. Nothing contained herein shall require Physician Advisor/Medical Director to
supervise Dispatchers who are determined to be incompetent as documented to E-911 Board by
NCEP,and nothing contained herein shall require Physician Advisor/Medical Director to
supervise any Dispatcher for any reason.
(6) The Physician Advisor/Medical Director agrees to provide other administrative
services that may be set forth hereinafter,or which may be required by statute or other applicable
law,or to which the parties may agree.
4. Deslanation of Physician Advisor/Medical Director. The parties agree that the
individual member of NCEP to perform the above set forth services as the designated Physician
Advisor/Medical Director shall be Benji Kitagawa,D.O. All physicians who are members of
NCEP and who are providing services under this Agreement shall meet or exceed all of the
qualifications and all requirements for Physician Advisor/Medical Directors for Emergency
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Medical Technicians by Colorado law and the Rules and Regulations of the Colorado
Department of Public Health and Environment which may be appropriately applied in the
supervision of Dispatchers. If at any time Dr.Benji Kitagawa is unable,or no longer agrees to
perform the services of Physician Advisor/Medical Director,the parties shall mutually agree
upon another individual member of NCEP to be designated to perform the services of Physician
Advisor/Medical Director. The Designation Agreement shall be attached and incorporated into
this Agreement.
5. Compensation. In consideration of the services to be provided by NCEP as set
forth in this Agreement, E-911 Board agrees to pay NCEP as follows:
The Physician Advisor/Medical Director's services shall be paid to NCEP at the rate of
$2,100 per year,which shall constitute full and final payment for all services rendered pursuant
to this Agreement for the entire year. In the event that this Agreement should be terminated prior
to the end of the term,the payment for services shall be adjusted to reflect payment pro rata for
the services provided during the portion of the term that this Agreement was in effect.
6. Insurance.
(A) Liability Insurance. Each party shall maintain liability insurance coverage or
financial responsibility as assurance of its accountability for any losses,claims,liabilities,or
expenses that may be incurred as a result of the performance of this Agreement.
(B) Professional Liability Insurance. Physician Advisor/Medical Director shall
maintain professional liability insurance coverage of not less than$1 million per incident and$3
million per aggregate,or the amounts that are required for Physician Advisor/Medical Director's
profession,whichever is higher.
(C) Worker's Compensation. Each party shall be responsible for maintaining and
providing coverage where necessary, for that party's employees,representatives,or agents.
(D) Information Regarding Insurance. Each party shall,upon request,provide to the
other party information regarding relevant insurance and/or financial responsibility pursuant to
this Agreement. In the event that the insurance coverage for that party is canceled in whole or in
part or is no longer available,either party may elect to immediately terminate this Agreement in
whole or in part. If this Agreement is so terminated,the terminating party must give notice to the
other party as hereinafter set forth,within three days.
7. Default and Termination.
(A) Default by E-911 Board. Upon the default or breach of any term or provision of
this Agreement by E-911 Board,NCEP shall promptly notify E-911 Board of the actions which
have caused such default or breach. If such default or breach is not cured within thirty(30)days
after the delivery of such notice,NCEP may,at its election,declare this Agreement to be null
and void,and proceed to seek any remedies to which it may be entitled under the law. If such a
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breach or default is the non-payment of compensation described in Paragraph 5 above,and the
amount is not disputed,and such payment is not made within the thirty day cure period,such
payment shall accrue interest at the rate of eighteen percent(18%)per annum from the due date
of such payment until such payment is made.
(B) Default by Physicians. Upon the default or breach of any term or provision of this
Agreement by NCEP,E-91 I Board shall promptly notify NCEP of the actions which have
caused such default or breach. If such default or breach is not cured within thirty(30)days after
the delivery of such notice, E-911 Board may,at its election,declare this Agreement to be null
and void,or proceed to seek any remedies to which it may be entitled under the law.
(C) Termination by E-911 Board. Except as otherwise herein provided, E-911 Board
may terminate this Agreement for any reason,so long as sixty(60)days written notice of its
intent to so terminate is given to NCEP. If this Agreement is so terminated,NCEP shall receive
that compensation which duly reflects the actual amounts due and owing for services provided.
(D) Termination by NCEP. Except as otherwise herein provided,NCEP may
terminate this Agreement for any reason,so long as sixty(60)days written notice of its intent to
so terminate is given to E-911 Board. If this Agreement is so terminated,NCEP shall be
compensated for the services provided by NCEP up to the date of termination.
8. Notices. Notices and requests required by and given in connection with this
Agreement shall be in writing and deemed given as of the day they are received by(a)hand
delivery,(b)overnight mail,(c)in the United States mail,postage prepaid,certified and return
receipt requested,or(d)confirmed facsimile,and addressed to the parties at the addresses set
forth in this Agreement until such time as written notice of a change is received from the party
wishing to make a change of address.
NCEP:North Colorado Emergency Physicians, P.C.
P.O.Box 5180
Greeley,Colorado 80631
FAX:
E-911 Board: Dave Mathis
Weld County Regional Communications Center
1950 O Street
Greeley,Colorado 80631
FAX: 970-304-6501
9. Amendment. This Agreement constitutes the entire Agreement between the
parties. Any oral representations or modifications concerning this Agreement shall be of no
force and effect unless contained in a subsequent written modification,dated and signed by the
parties. This Agreement may be amended at any time by mutual agreement of the parties,but
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any such amendment must be in writing and dated and signed by the parties.
10. No Assignment. This Agreement may not be assigned without first obtaining the
consent of the non-assigning party.
11. Severability. If any term or condition of this Agreement shall be held to be
invalid,illegal,or unenforceable,this Agreement shall be construed and enforced without such a
provision,to the extent this Agreement is capable of execution within the original intent of the
parties.
12. Budget Constraints. Nothing in this Agreement shall be construed to require the
Weld County E-911 Authority Board,the City of Greeley,or the Board of County
Commissioners for Weld County to provide funding not already budgeted.
13. No Third Party Enforcement. It is expressly understood and agreed that
enforcement of the terms and conditions of this Agreement,and all rights of action relating to
such enforcement,shall be strictly reserved to the undersigned parties,and nothing contained in
this Agreement shall give or allow any claim or right of claim whatsoever by any other person
not included in this Agreement. It is the express intention of the undersigned parties that any
entity,other than the undersigned parties,receiving services or benefits under this Agreement
shall be deemed an incidental beneficiary only.
IN WITNESS WHEREOF,the parties have hereunto set their hand and seals the day and
year above set forth.
WELD COUNTY E-911
AUTHORITY BOARD WITNESS:
By:
Co rate Secretary
NORTH COLORADO EMERGENCY
PHYS IA ,P.C.
By:
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