HomeMy WebLinkAbout20101413.tiff RESOLUTION
RE: APPROVE GRANTEE AGENCY PERIODIC CONTRACT AND AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD COUNTY, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grantee Agency Periodic Contract and
Agreement between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and
United Way of Weld County, Inc., commencing July 1, 2010, and ending June 30, 2012,with further
terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Grantee Agency Periodic Contract and Agreement between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Public Health and Environment, and United Way of Weld County, Inc.,
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 30th day of June, A.D., 2010.
BOARD OF COUNTY COMMISSIONERS
L WELD CO • RADO
ATTEST: • � �"�� , � ..�III.0(•
ia,i l = ougla ademach r, air
Wee .ounty Clerk to the
rbara Kirkmeyer, ro-Tem
Depu lerk ? he Board
Sea P., �i f ay C
APPR D AS TO F (/,(/ // ."
William F. Garcia
unt Attorney EXCUSED
David E. Long
Date of signature: Mac(Io
a Or I tic Aura- tt 3t 1 _e- LQ h L tvo—A 2010-1413
HL0037
Memorandum
TO: Douglas Rademacher, Chair
Board of County Commissioners
l C FROM: Mark E. Wallace, MD, MPH, Director Department of Public He lth ' t
Environment Q��
•
COLORADO DATE: May 19, 2010
SUBJECT: Continuance of United Way Prenatal
Community Outreach Grant
Enclosed for Board review and approval is a Contact agreement between the United Way of
Weld County for funds to continue the Prenatal Community Outreach Program at the Weld
County Department of Public Health and Environment for the two year period of 7/1/2010 to
6/30/2012 for the amount of$110,019.
This grant provides funding for the continuance of a Prenatal Outreach Coordinator to assist
prenatal clients with early prenatal healthcare appointments; provide follow up with prenatal
clients to ensure that they went to their prenatal appointment and their next appointment
scheduled; provide community resource referrals; and educational opportunities for pregnant
teens. This person will be housed at the Weld County Department of Public Health and
Environment, but will also serve areas of Southern Weld County.
I recommend your approval of this funding request.
Enclosure
2010-1413
t.
UNITED WAY OF WELD COUNTY, INC.
GRANTEE AGENCY PERIODIC CONTRACT
A contract between UNITED WAY OF WELD COUNTY, P.O. Box 1944, Greeley,
Colorado 80632, and WELD COUNTY DEPARTMENT OF PUBLIC HEALTH &
ENVIRONMENT, 1555 N. 17th Avenue, Greeley, CO, 80631, from July 1, 2010 to June
30, 2012.
WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT AGREES
TO:
1. Be responsible and accountable for the "Grantee Agency Agreement".
2. Familiarize and abide by all policies pertinent to the Agency/United Way of Weld
County relationship, specifically the Grantee Agency Fund-Raising Policy.
3. Provide support to United Way of Weld County, its philosophy, mission and goals,
and specifically support the campaign, fund distribution process and community
problem solving efforts and process.
4. Work with United Way and other community agencies in meeting human care needs,
preventing duplication of services, and promoting high standards of performance.
5. Respond to all requests for information, reporting forms, applications for federated
campaigns, and budget packets in a timely manner and take responsibility for
meeting all deadlines regarding the same.
6. Be accountable for outcome table and client numbers (Attachment A) as submitted
and approved by United Way of Weld County.
UNITED WAY OF WELD COUNTY AGREES TO:
1. Be subject to the "Grantee Agency Agreement".
2. Recognize the autonomy of the agency and its position in determining the nature and
scope of its programs and services.
3. Support and promote affiliate agencies in year round publicity and activities.
4. Support the agency's philosophy, mission and goals.
5. Work with the agency in meeting human care needs.
6. Provide access for the agency to participate in federated campaigns. Facilitate and
manage the applications to the federated campaigns.
2010-2012
7. Reimburse WELD COUNTY DEPARTMENT OF PUBLIC HEALTH &
ENVIRONMENT $55,009 for the 2010-11 funding cycle and $55,009 for the 2011-12
funding cycle. Payment will be on a cost reimbursement basis for the attached
agreed upon client numbers and outcomes on Attachment A.
8. Reimbursement for services shall be made quarterly. No payments from a funding
cycle will be made on bills submitted after one month following the close of the fiscal
year.
The United Way of Weld County and the agency agree that second year funding
received through the United Way is not available until the beginning of the second year.
These funds are a function of the collection of the United Way campaign pledges and
accounts receivable, as well as other factors. Therefore, the agency agrees to abide by
the discretionary distribution of United Way funds and acknowledges that if United Way
d?O/0-1y/3
UNITED WAY OF WELD COUNTY, INC.
GRANTEE AGENCY PERIODIC CONTRACT
Page 2
funds are not available because of reduced receipts, that the agency's allocation may be
adjusted or reduced.
This contract shall be in effect from July 1, 2010 to June 30, 2012. This contract is
dependent upon United Way of Weld County collectibles for the 2011 and 2012
campaign. Therefore United Way of Weld County reserves the right to adjust this
contract.
This is to certify that this contract was considered and reviewed and its execution
authorized by proper action by the agency's board of directors at a meeting held
(Y\cu t t3 , 2010, to be effective upon approval of the United Way.
Dated this 3 4 day of — , 2010
ougl s Rade cher, Chair JUN 3 0 2010
Weld County B and of Commissioners
'1 a,,k 1� o e cw` Sa4/aoio
Grantee Agency Executive Director
kr
Approved this k�day of , 2010
THE UNITED A F WELD COUNTY, INC.
—Q
United ay of Weld C r -
County xecutive Director-
/
nited Way Weld County Board Chairman
070/0-/W3
•
UNITED WAY OF WELD COUNTY, INC.
GRANTEE AGENCY AGREEMENT
An agreement between the United Way of Weld County hereinafter referred to as UNITED WAY,
and WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT, hereinafter
referred to as the AGENCY.
IT IS MUTUALLY AGREED THAT:
AGENCY elects and agrees to enter into a partnership with UNITED WAY as a Funded Partner
Agency thereof, and to participate and support the United Way annual mission, goals, values and
strategies for the support of community needs with the understanding that:
1. AGENCY is, and during the term of this Agreement shall be and remain, a charitable
501(c)3 non-profit organization or have other non-profit status such as governmental entity,
faith based organization or educational institution, engaged in charitable services with
contributions thereto deductible for the purposes of Federal and State Income Taxes. This
non-profit status shall be verified in a manner acceptable to UNITED WAY at the execution
of this Agreement, as well as, upon request of UNITED WAY during the term of this
Agreement. Should the AGENCY have a change in its charitable purpose or no longer
have a charitable purpose, AGENCY shall immediately notify UNITED WAY. Any change in
AGENCY'S exempt status shall be reported immediately to UNITED WAY.
2. AGENCY agrees to operate under all state and federal regulations, as appropriate,
including: registered with the Colorado Secretary State as an AGENCY in good standing,
registered under the Colorado Charitable Solicitation Act, meeting Sarbanes Oxley
requirements, and Patriot Act requirements.
3. AGENCY during the terms of this Agreement shall be and will remain, under the
governance and direction of a soundly constituted volunteer Board of Directors or Trustees
of reasonable size that meets at least four (4) times annually. Attendance of members shall
be sufficiently regular to indicate genuine interest and participation. The Board shall ensure
that established financial and administrative policies and procedures are adequate to
assure efficient and economical operation consistent with the mission and purpose
AGENCY. (It is recommended based on sound nonprofit governance practices that by-laws
require board member term limits and require rotation off the board for a period of time
before re-nomination for a board position.)
4. AGENCY agrees to operate with a current and sound statement of personnel practices
approved by its governing body. Policies shall be in place regarding sexual harassment
and non-discrimination with regard to race, color, sex, religion, national origin, age or
physical handicap. Policies shall apply to the persons served by AGENCY, staff members
hired, and to volunteer membership and the governing board.
5. AGENCY shall render a quality health and human service and in such quantity that a
genuine community need is met.
6. AGENCY shall provide services at such times and at such locations as to be available and
accessible to clients. Facilities must be adequately accessible to clients.
7. AGENCY agrees to maximize the use of volunteers consistent with effective and efficient
management and appropriate for program delivery or be able to explain why a waiver is
necessary.
otio-/q13
8. AGENCY shall use generally accepted accounting principles for nonprofit organizations to
ensure strong fiscal management and maintain regular records of accounts, open to
inspection by representatives of UNITED WAY. From time to time, AGENCY agrees to
provide financial information and program reports. If the total operating budget exceeds
$100,000, AGENCY agrees to complete an annual, independent audit according to
generally accepted auditing standards. If AGENCY falls below the limits for an independent
audit, AGENCY will complete an annual independent Internal Review.
9. If AGENCY operates under religious or political auspices, AGENCY shall clearly distinguish
both in its budget and program services a distinction between its religious services and
those of a charitable, character-building, or recreational nature.
10. AGENCY shall carry all appropriate insurance including liability insurance and fidelity bond
coverage.
11. If AGENCY is accredited by a state or federal licensing review or an accreditation system,
AGENCY agrees to provide proof of current accreditation or licensing upon request by
UNITED WAY. If AGENCY operates under national, state or local charter, AGENCY agrees
to provide services consistent with that charter. If AGENCY is evaluated by a private
accreditation body and/or a national membership organization, AGENCY agrees to share its
evaluation upon request by UNITED WAY.
12. AGENCY agrees to work with other agencies, groups and organizations, private or public,
to improve the lives of people and to participate in coordination, collaboration, and
communication to avoid duplication and enhance delivery of services.
13. AGENCY shall comply with nonprofit rules and regulations required by the IRS and the
State of Colorado, i.e., operating within the limits of legal documents (Articles of
Incorporation, By-laws; Form 1023, etc.); disclosure requirements; lobbying restrictions;
substantiation of charitable contributions; employment laws and employment reporting;
annual financial reporting requirements; operation of bingo and raffles; and other
requirements. If the AGENCY operates as a 501 (c) (3) an annual form 990 must be
completed.
14. UNITED WAY annually shall conduct a fundraising Campaign for the support of health and
human service programs and for its own support in Weld County, Colorado. AGENCY
agrees to support United Way's annual campaign.
15. Insofar as is practical, UNITED WAY, in its Campaign and other endeavors, shall promote
the identity and accomplishments of AGENCY programs. For such purpose the AGENCY
grants to UNITED WAY the right to use, exhibit, and publicize the name, logo, and
accomplishments of the programs provided by AGENCY.
16. In each funding year, as determined by UNITED WAY, UNITED WAY shall distribute at its
discretion, the proceeds of its annual community fund raising Campaign for such year.
Pledges made to any UNITED WAY, but specifically designated to AGENCY shall be paid
directly to AGENCY according to United Way of Weld County Designation Policies and
Procedures.
17. AGENCY acknowledges that any funding received through UNITED WAY is a function of
the collection of the UNITED WAY annual Campaign pledges and accounts receivable.
Therefore, AGENCY agrees to abide by the discretionary distribution of UNITED WAY
funds and acknowledges that if UNITED WAY funds are not available because of reduced
receipts, that AGENCIES allocation may be adjusted or reduced.
18. AGENCY and any of its funded programs and activities insofar as is reasonable, shall give
due recognition to UNITED WAY for its financial support and assistance. The UNITED
WAY logo shall appear on publications, and other appropriate materials. In addition,
AGENCY shall give support to each UNITED WAY joint Campaign, which includes but is
not limited to the Colorado Combined Campaign and Combined Federal Campaign, and for
such purpose shall make available to the Campaign its volunteer and professional
leadership. AGENCY agrees to provide all necessary documentation for the Colorado
Combined Campaign and Combined Federal Campaign as well as provide all annual
documentation and reports requested by UNITED WAY (see Attachment B). AGENCY will
render such other assistance as will promote the success of the Campaign.
19. AGENCY agrees to accept any apportionment of funds made to it by UNITED WAY, upon
terms and conditions established by UNITED WAY, for the determined funding period.
20. AGENCY agrees to abide by any fund-raising policies and guidelines established by
UNITED WAY.
21. AGENCY may terminate this agreement prior to the end of the contract period by filing with
the Executive Director of UNITED WAY written notice of termination not less than 45 days
prior to the end of the contract period as stated in the UNITED WAY Periodic Contract.
Termination of AGENCY shall be subject to an accounting by AGENCY to UNITED WAY
and UNITED WAY'S approval of such accounting. AGENCY hereby agrees to make
available to UNITED WAY whatsoever books, accounts, and records of any description
which UNITED WAY wishes to review. UNITED WAY funding that had not been expended
will be returned to UNITED WAY.
22. UNITED WAY may terminate this Agreement with AGENCY for any reason including a
breach of this Agreement by giving AGENCY a 45 day written notice of such proposed
termination at the address of AGENCY listed herein.
23. Additional procedures regarding termination may be defined by UNITED WAY from time to
time, and such procedures are herein incorporated by reference into this Agreement. In the
event AGENCY breaches this Agreement, then UNITED WAY may, without notice at its
discretion, cease the allocation of funds to AGENCY until such time as a hearing may be
held to determine whether termination is an appropriate remedy. Such hearing shall be
scheduled by giving AGENCY a 20 day written notice of the hearing on termination at the
address of AGENCY listed herein, and providing for a hearing before the UNITED WAY
Executive Committee, at which time said AGENCY may be present and/or represented.
24. In the event this Agreement for any reason is canceled by AGENCY, AGENCY, if it
substantially continues its functions for which its current funding award from UNITED WAY
was made, may, at UNITED WAY'S discretion, continue to receive payments from its
allocated balance for the remainder of the funding period. AGENCY may not announce,
publicize, conduct, or participate in any other financial appeal or Campaign in the area
served by UNITED WAY in the contract year in which they agree to receive funds raised by
UNITED WAY.
25. In the event this Agreement is canceled by UNITED WAY, after notice and hearing as
provided by this Agreement, then all payments to AGENCY shall cease, unless the
Executive Committee of UNITED WAY, at the time of cancellation shall order otherwise. In
no event shall payment be made to AGENCY beyond the end of the current contract period
or that time period designated by the Board of Directors of UNITED WAY.
26. This Agreement shall continue for the term of the contract.
27. AGENCY agrees to execute such documents as UNITED WAY may request to carry out the
intent of this Agreement.
28. The parties agree that all remedies against each other are herein defined, and no remedies
against each other exist beyond those set forth in this Agreement.
29. The parties acknowledge that this Agreement may be supplemented on a periodic basis by
an Agency Periodic Contract which terms are incorporated herein as if set forth verbatim.
The parties further acknowledge that UNITED WAY may from time to time, at their
discretion, submit to AGENCY for execution a revision of this Partnering Agency
Agreement.
30. The AGENCY warrants that it possesses the legal authority to enter into this Agreement
and it has taken all actions required by its procedures, bylaws, and/or applicable laws to
exercise that authority and to lawfully authorize its undersigned signatory to execute this
Agreement and to bind the AGENCY to its terms. The person executing this Agreement on
behalf of the AGENCY warrants that such persons have sole authorization to execute this
Agreement.
WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT
DATED this 3)th day of 144A-I2-?, , 2010
taciacici
ougl s Rademach r, Chair, Weld County Board of Commissioners JUN 3 0 2010
rY\i1cwA2F 2i p-Q-Q.aiD 1/45162v1a0/o
Executive Director
UNITED WAY OF WELD COUNTY, INC.
APPROVED this it day of Rh , 2010
United Way eld County
Board Chair or Author ed . •ent
United Way of Weld County
Executive a irector
aO/O—/e/13
Hello