HomeMy WebLinkAbout20101423.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JUNE 30, 2010
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, June 30, 2010, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway
Commissioner William F. Garcia
Commissioner David E. Long — EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Garcia moved to approve the minutes of the Board of County
Commissioners meeting of June 28, 2010, as printed. Commissioner Conway seconded the motion,
and it carried unanimously.
AMENDMENTS TO AGENDA: Commissioner Conway moved to add the following Item of New
Business to the Agenda: 8) Consider Memorandum of Understanding Concerning Provision of Public
Health Support and authorize Chair to sign —Weld County Juvenile Assessment Center, dba Youth and
Family Connections. Commissioner Kirkmeyer seconded the motion, which carried unanimously.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: Commissioner Conway stated Doug Lempke, Air
Quality Control Commission, called him yesterday to inform him the Air Quality Control Commission is
still compiling its response letter to the Board and he indicated he will present the response letter to the
Board on July 19, 2010, at a scheduled work session.
Commissioner Kirkmeyer stated there was a fire last night in one of the County's buildings, and she
thanked Toby Taylor, Department of Buildings and Grounds, for his staffs quick action in extinguishing
the fire and containing the damage.
Minutes, June 30, 2010 2010-1423
a1 Page1 BC0016
BIDS:
PRESENT BID #61000120, JAIL PAINT PROJECT - DEPARTMENT OF BUILDINGS AND
GROUNDS: Monica Mika, Director of Finance and Administration, stated the sole bid submitted is from
Craftsman Decorating, Inc., and she is concerned there was only one (1) bid submitted. Ms. Mika
stated she assumes there was only one (1) bid submitted because the project is painting the jail;
however, she wants to be sure the County cannot secure additional bids for the project, since the
project cost will be approximately $133,000.00. She stated the bid information states the painting will
occur in Pods A, B, and C; however, the painting will primarily occur in only one (1) pod. She stated
perhaps future agreements with Intervention Community Corrections Services (ICCS) need to be
modified to ensure adequate cost recovery; however, this was an existing facility and some of the
damage may have existed prior to ICCS inhabiting the space. Ms. Mika recommended moving forward
with this bid process; however, she recommended establishing a clear understanding with ICCS about
normal wear and tear expectations and the cost recovery for conditions exceeding those expectations.
She stated in addition to painting this pod, new carpet will be necessary, which will cost approximately
$75,000.00. In response to Chair Rademacher, Ms. Mika confirmed this project is for the newest pod at
the jail.
Toby Taylor, Department of Buildings and Grounds, clarified this is not the newest addition in the jail,
this pod is located in the west wing, which was Phase II of the jail construction. Mr. Taylor stated the
existing carpet was installed approximately ten (1) years ago. He stated inmates do not bring outside
debris inside the building; however, ICCS clients do bring in outside debris and expose the carpet to the
elements, which is why this carpet experienced more advanced wear and tear than other areas of the
jail facility. He stated the reason three (3) pods were listed in the bid is because staff wanted to know
what was being charged for each of the pods in the west wing. In response to Chair Rademacher,
Mr. Taylor stated staff advertised on the County webpage and contacted painters in the community to
solicit bids. He stated only two (2) vendors participated in the walk-through portion of the process, and
only one (1) of those two (2) vendors submitted a bid after participating in the walk-through. He stated
he is unsure as to whether people were deterred from participating in the bid process because of the
stigma of jail facilities, and he does not know why more people did not attend the walk-through. In
response to Chair Rademacher, Mr. Taylor stated staff is not working under a short timeline on this
project; however, he is concerned about soliciting additional bidders, since this company has already
submitted its bid, and its price will then serve as a benchmark for other vendors to bid below.
Commissioner Kirkmeyer inquired as to where additional bidders will be solicited, since the information
has already been posted on the internet. Mr. Taylor stated advertising on the internet spans across the
globe. In response to Chair Rademacher, Ms. Mika stated said bid will be presented for approval on
July 14, 2010. Responding to Chair Rademacher, Mr. Taylor clarified the carpeting will not be replaced
through a bid process because the County has a contract with a company that supplies all of the
County's carpet. He stated the County was experiencing issues with vendors providing inexpensive
carpet to the County at high prices; therefore, the County entered into a contract with a company that
provides carpet of the quality and durability the County requires. Chair Rademacher inquired as to
whether the carpet in the jail may be able to be cleaned, as opposed to replaced. Mr. Taylor stated
staff has attempted to clean the carpet; however, it is stained, and staff cannot remove the stains. He
stated meals were eaten in this area, which may have contributed to the stains. Commissioner Conway
inquired as to whether this price is comparable to other painting jobs which have been completed for
the County. Mr. Taylor stated the price is comparable, and this company has completed other work for
the County. He stated this company actually painted this wing of the jail approximately seven (7) years
earlier and the work was of exceptional quality, and the cost is approximately the same, when taking
into account standard inflation. In response to Commissioner Garcia, Mr. Taylor stated there was not a
staff estimate or cost projection figured in advance of the bid process, and he recommends accepting
the sole bid when it is presented for approval.
Minutes, June 30, 2010 2010-1423
Page 2 BC0016
NEW BUSINESS:
CONSIDER MEMORANDUM OF UNDERSTANDING PURSUANT TO HOUSE BILL 04-1451 WITH
VARIOUS AGENCIES AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director, Department of
Human Services, stated this Memorandum of Understanding (MOU) was presented at the Board's work
session on June 29, 2010, and it will reflect contributions from Temporary Assistance for Needy
Families (TANF) resources for the Weld County Department of Human Services, the Weld County
Department of Public Health and Environment, and the District Attorney's Office. Ms. Griego stated the
MOU will be for an amount of$36,000.00, and for a period commencing July 1, 2010, through June 30,
2011. She stated the MOU defines the various roles and financial contributions for each community
agency which is a part of the House Bill 04-1451 effort. Commissioner Garcia moved to approve said
Memorandum of Understanding and authorize the Chair to sign. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
CONSIDER REVISIONS TO OPERATIONS MANUAL, SECTION 6.000, COLORADO WORKS IN
WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES: Ms. Griego stated these
revisions were presented at the Board's work session conducted on June 29, 2010, and the revisions
will provide reimbursement authority from the Social Services fund to the Human Services fund, on
behalf of Employment Services, for the delivery of services under the Colorado Works Program. She
stated the funding is in the amount of $785,656.03, for a period commencing July 1, 2010, through
June 30, 2011, and the funding is from TANF and Community Services Block Grant funds. She stated
the funding will pay for staff, mileage, job incentive packages, overhead, and laboratory costs.
Commissioner Conway moved to approve said revisions to the Operations Manual, Section 6.000,
Colorado Works in Weld County and Child Care Policies and Procedures. Seconded by Commissioner
Garcia, the motion carried unanimously.
CONSIDER SIX PURCHASE OF SERVICES AGREEMENTS WITH VARIOUS PROVIDERS AND
AUTHORIZE CHAIR TO SIGN: Ms. Griego stated these agreements were presented to the Board at
the work session conducted on June 29, 2010, and the agreements are on behalf of the Area Agency
on Aging (AAA). She stated the agreements will be paid from Older American Act funds/Older
Coloradoan funds. She further stated the term of the agreements will commence July 1, 2010, through
June 30, 2011. Ms. Griego stated the agreements are with the following providers: Catholic Charities,
for an amount of$37,225.00; Charles Connell, for an amount of $7,500.00; Eldergarden, for an amount
of $55,250.00; Meals on Wheels, for an amount of $58,474.00; North Range Behavioral Health, for an
amount of$49,930.00; and Rehabilitation and Visiting Nurse Association, for an amount of$67,972.00.
Commissioner Garcia requested that Ms. Griego express the County's appreciation to Charles Connell
for his legal services. He stated Mr. Connell has worked with the Department for many years, and the
amount of $7,500.00 for 230 hours of service equals $32.61 per hour, which is well below a regular
attorney contract price. He stated Mr. Connell also typically provides many more hours of service than
are specified in the agreement, at no additional cost. Ms. Griego stated she will make a point to
provide Mr. Connell with special recognition. Commissioner Conway moved to approve said
agreements and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion
carried unanimously.
CONSIDER TASK ORDER CONTRACT FOR PER CAPITA FUNDING TO SUPPORT LOCAL
REGIONAL HEALTH SERVICES AND AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, M.D., stated
this is the annual Per Capita Task Order, which is received from the State in support of ten (10)
essential services in public health. He stated the contract will allow the Department to provide local
activities and to collaborate on efforts at the State and regional levels through the Office of Planning
and Partnership at the Colorado Department of Public Health and Environment. He stated the funding
amount is not to exceed $397,032.00, for a period commencing July 1, 2010, through June 30, 2011,
and the funding is approximately $15,000.00 less than it was for the last contract period. Dr. Wallace
stated the Department will absorb $7,000.00 of the funding cut this year, and the County is in the
Minutes, June 30, 2010 2010-1423
Page 3 BC0016
middle of budget preparation for the next year and the Department will make the necessary
adjustments to account for the remaining loss of funding. Dr. Wallace stated this is an important source
of funding for the Department, which allows it to provide broad services which are not specific to any
particular programs. He clarified this funding is particularly helpful when situations arrive such as the
H1N1 influenza virus outbreak last year. Commissioner Conway moved to approve said task order
contract and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried
unanimously.
CONSIDER GRANTEE AGENCY PERIODIC CONTRACT AND AGREEMENT AND AUTHORIZE
CHAIR TO SIGN - UNITED WAY OF WELD COUNTY, INC.: Dr. Wallace stated this contract and
agreement are for the Prenatal Community Outreach Program, for a period commencing July 1, 2010,
through June 30, 2012. He stated the contract and the agreement will allow the Department to
continue to have a Prenatal Outreach Coordinator available at the Department of Public Health and
Environment, who connects women with early prenatal care and follows up with women to ensure they
are attending their appointments and are being connected with the resources they need to reach
healthy outcomes with their pregnancies. He stated it has been a successful program, which has
enabled the Department to be able to increase the number of women who access early prenatal care.
In response to Commissioner Kirkmeyer, Dr. Wallace stated the funds for this agreement and contract
are provided by a grant from United Way of Weld County, Inc., to cover the Prenatal Outreach
Coordinator and the prenatal outreach materials. Commissioner Kirkmeyer moved to approve said
contract and agreement and authorize the Chair to sign. Seconded by Commissioner Garcia, the
motion carried unanimously.
CONSIDER RENEWAL APPLICATION FOR RETAIL LIQUOR STORE LICENSE AND AUTHORIZE
CHAIR TO SIGN - RLF, INC., DBA CJ'S LIQUORS: Bruce Barker, County Attorney, stated the
Sheriff's Office did not express any concerns about this establishment; therefore, he recommends
approval of the application. Commissioner Garcia moved to approve said application and authorize the
Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER ASSIGNMENT OF TAX LIEN SALE CERTIFICATE TO KIVA PROPERTIES I, RLLLP,
AND AUTHORIZE CHAIR TO SIGN: Mr. Barker stated the principal amount plus interest and all the
associated fees have been paid, for a total amount of $100.26; therefore, he recommends approval.
Commissioner Conway moved to approve said assignment of Tax Lien Sale Certificate to Kiva
Properties I, RLLLP, and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion
carried unanimously.
CONSIDER MEMORANDUM OF UNDERSTANDING CONCERNING PROVISION OF PUBLIC
HEALTH SUPPORT AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY JUVENILE
ASSESSMENT CENTER, DBA YOUTH AND FAMILY CONNECTIONS: Dr. Wallace stated the
Department has previously had a MOU in place with the Juvenile Assessment Center (JAC), and this
MOU will allow the Department to continue to provide its support to the staff at Youth and Family
Connections. He stated the term of the MOU will commence July 1, 2010, through June 30, 2011, and
the amount of the MOU is $35,551.00, which allows the Department to provide a part time nurse to
work with Youth and Family Connection's Case Managers. He stated the nurse will focus on issues
with youth which have a public health implication, including pregnancy prevention, parenting education
for at risk youth, nurturing positive infant care, enhancing parenting skills, avoiding unintended
pregnancies, and promoting self sufficiency for young parents. Dr. Wallace stated the Department has
developed a good working relationship with Youth and Family Connections, and it is in both
organizations best interests to continue with the MOU. Commissioner Conway stated he has only
heard positive feedback about this Program and it is achieving its intended goals. Commissioner
Conway moved to approve said Memorandum of Understanding and authorize the Chair to sign.
Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
Minutes, June 30, 2010 2010-1423
Page 4 BC0016
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:30 a.m.
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Minutes, June 30, 2010 2010-1423
Page 5 BC0016
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