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Home My WebLink About20101566.tiff RESOLUTION RE: APPROVE AGREEMENT FOR COMMUNITY ASSESSMENT SURVEY FOR OLDER ADULTS (CASOA) AND AUTHORIZE CHAIR TO SIGN - NATIONAL RESEARCH CENTER, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with an Agreement for Community Assessment Survey for Older Adults (CASOA) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency on Aging, and National Research Center, Inc., commencing July 9, 2010, and ending October 14, 2010,with further terms and conditions being as stated in said agreement, and WHEREAS, after review,the Board deems it advisable to approve said agreement,a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado,that the Agreement for Community Assessment Survey for Older Adults(CASOA) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services,Area Agency on Aging, and National Research Center, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 19th day of July, A.D., 2010, nunc pro tunc July 9, 2010. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST:-", y�J E�'f~ .. sue_: . la- ademac er, hair Weld County Clerk to the Bo' J ti r.,_7,Litt . - ' / OA- . y' bara Kirkmeye , Pro-Te BY. t ✓1 ) Depu Clerk t e Board - - _v Sean P. C way APP D • F. arcia ty Attorney �-- F JJ David E. Long Date of signature: S I'!h o ora' Stiv1 }q I-IS CC 1`. 2010-1566 II-iu HR0081 MEMORANDUM f, f,e#:41.16 DATE: July 15, 2010 C TO: Douglas Rademacher, Chair, Board of Count Co ris " ners WIlD FROM: Judy g A. Grie o Director, Human Se A es ap rtme COLORADO i RE: Agreement between the Weld County epartment of Human Services' Area Agency on Aging and the National Research Center, Inc. Enclosed for Board approval is an Agreement between the Weld County Department of Human Services' Area Agency on Aging and the National Research Center, Inc. This Agreement was presented at the Board's June 29, 2010, Work Session. The National Research Center will complete a county-wide survey known as the Community Assessment Survey for Older Adults (CASOA). The total cost of the survey will be $9,800.00. The timeframe for completing this survey is July 9, 2010 through October 6, 2010. If you have any questions, give me a call at extension 6510. 2010-1566 AGREEMENT BETWEEN NATIONAL RESEARCH CENTER, INC. AND Weld County THIS AGREEMENT, made and entered into this- t day ofliUt 2010 by and between Weld County hereinafter referred to as "The Client", and National Research Center, Inc., hereinafter referred to as 'Consultant,' WITNESSETH: WHEREAS, the Client plans to undertake a survey of residents in the Weld County region, and; WHEREAS, the Client desires to retain the services of the Consultant to conduct the project relative thereto and the planning and designing thereof as set forth in this agreement. �3 NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties hereto agree as follows: co 1. The Client hereby retains the Consultant for the project, to perform the& services on the terms and conditions specified herein and the Consultant= agrees so to serve. The parties agree that the Consultant shall be and independent contractor and shall not be an employee of the Client. Thew Consultant, as an independent contractor, is not entitled to workers' compensation benefits and unemployment insurance benefits, and the Consultant is obligated to pay federal and state income tax on any moneys earned pursuant to the contract relationship. 2. The budget and work plan are attached hereto as Exhibit A and made a part of this agreement. Consultant agrees to perform the work described in Exhibit A in compliance with all provisions of this agreement. Consultant represents that it has the requisite authority and capacity to perform all terms and conditions on Consultant's part to be performed hereunder. Consultant adjusts its rates in response to the cost of doing business. Other rates, including postage, are increased by consultant as soon as they are increased by the vendor/supplier. Should a postage increase by the United States Postal Service occur during the project at such a point that project mailings are affected; the cost increase will be passed through directly to the client. The budget in Exhibit A presumes that the project activities will be completed according to the timeline in Exhibit A. The client will be notified immediately of any potential cost increase due to work that threatens to extend past that timeframe. 3. The work will begin and be completed in accordance with Exhibit A. 4. The Client agrees to pay Consultant for services rendered pursuant to this agreement the sums set forth in the manner set forth as follows, as adjusted to reflect the omission or addition of any of the tasks set forth therein. The payment schedule is included in Exhibit A. Page 1 5. The Client reserves the right to monitor and evaluate the progress and performance of the Consultant to ensure that the terms of this agreement are being satisfactorily met in accordance with the Client monitoring and evaluating criteria and standards. Consultant shall cooperate with the Client relating to such monitoring and evaluation. 6. Insurance Requirements (a) Comprehensive General Liability, The Consultant shall procure and keep in force during the duration of this contract a policy of Comprehensive General Liability insurance insuring the Consultant against any liability for personal injury, bodily injury, or death arising out of the performance of services hereunder and against liability for property damage with a combined single limit of at least $1,000,000. (b) Comprehensive Automobile Liability, The Consultant shall procure and keep in force during the duration of this contract a policy of Comprehensive Automobile Liability insurance insuring the Consultant against any liability for personal injury, bodily injury, or death arising from the use of motor vehicles and shall cover operations on or off the site of all vehicles controlled by the Consultant whether they are owned, non- owned, or hired with a combined single limit of at least $1,000,000. Policies described in (a) and (b) above shall be for the mutual and joint benefit and protection of the Consultant and The Client. (c) Other Insurance, The Consultant shall procure and keep in force during the term of the contract Workmen's Compensation and such other insurance as may be required by any law, ordinance or governmental regulation. (d) Prior to commencement of work, the Consultant shall furnish to The Client certificates of insurance policies evidencing the required coverages if the Client so desires. The Client reserves the right to approve variations in the above requirements upon request of Consultant if, in the Client's opinion, such variations do not substantially affect the Client's interests. 7. Indemnification, The Consultant hereby covenants and agrees to indemnify, defend, save, and hold the Client harmless from any and all liability, loss, costs, charges, obligations, expenses, attorneys' fees, litigation, judgments, damages, claims and demands of any kind whatsoever in connection with, arising out of Consultant's negligence or any material violation of the contract or of any law, ordinance or regulation by the Consultant, his agents, employees, servants, subcontractors, business invitees; or by reason of any injury or damage caused by Consultant's negligence occurring to any person or persons whomever (including the Consultant, his agents, employees, servants, subcontractors or business invitees) or to property of any kind Page 2 whatsoever and to whomever belonging (including the Consultant, his agents, employees, servants, subcontractor or business invitees). 8. This agreement may be terminated by either party upon five (5) days' written notice. In the event of termination by the Client, the Client shall be liable to pay to Consultant fees for services and expenses incurred to date of termination. 9. This agreement shall be binding upon, and shall inure to the benefit of, the parties hereto, their successors and assigns. 10. Arbitration All disputes and controversies of every kind and nature between the parties to this Agreement arising out of or in connection with this Agreement shall be submitted to arbitration pursuant to the following procedure: (a) Either party desiring arbitration shall submit such demand in writing, which demand shall include the name of the arbitrator appointed by the party demanding arbitration, together with a statement of the matter in controversy. (b) Within fifteen (15) days after such demand, the other party shall name an arbitrator, or in default of such naming, such arbitrator shall be named by the Arbitration Committee of the American Arbitration Association, and the two arbitrators so selected shall name a third arbitrator within fifteen (15) days, or in lieu of such agreement on a third arbitrator by the two arbitrators so appointed, a third arbitrator shall be appointed by the Arbitration Committee of the American Arbitration Association. (c) The arbitrators may award to the successful party in the arbitration a reasonable sum for the successful party's attorney's fees, together with the costs of the arbitration. (d) The arbitration hearing shall be held at the offices of NRC, 3005 30th Street, Boulder, Colorado, on thirty (30) days' notice to the parties. (e) The arbitration rules and procedures of the American Arbitration Association shall be utilized in the arbitration hearing and the law of the evidence of the State of Colorado shall govern the presentation of evidence of such hearing. (f) An award rendered by a majority of the arbitrators appointed under and pursuant to this Agreement shall be final and binding on all parties to the proceeding during the period of this Agreement, and judgment on such award my be entered by either party in the highest court, state or federal, having jurisdiction. Page 3 BOARD OF COUNTY COMMISSIONERS ELD COUNTY, COLORADO ATTEST 7 ' �✓ J / /F � ♦i�� a ss� •Q_ �. .tom Weld County Clerk to w .M"ard •I. Rade acher, Chair JUN 19 2010 BY: Deputy CI-F to the 'art;, NATIONAL RESEARCH CENTER, INC Signature: Print: Thomas Miller Date: 1/1//,0 Title: President (State of Colorado) (County of Boulder) Page 4 &©70—/-5.47b Exhibit A Scope of Work and Cost Basic service - A systematic and representative sample of older adults - A 5-page templatized survey mailed to randomly selected older adult households (48% average response rate history) - A Results Brief highlighting 20+ areas of community strength and weakness and prevalence for 40+ common older adults needs - The economic contribution of older adults in your community - The Basic Service includes the costs for mailing 1,000 surveys - Does not normally include benchmarks, but for Colorado only we are integrating benchmarks into this Brief Subtotal: $6,700 Increase sample - Additional 500 surveys will be mailed. - About 200 surveys returned; +/-7% MOE Subtotal: $2,500 each * 1= $2,500 Results Brief(s) - A Results Brief highlighting 20+ areas of community strength and weakness and prevalence for 40+ common older adults needs - A single brief summarizing results for the Carbon Valley area (including Dacono, Eric, Firestone Frederick and Mead) Subtotal: $600 each * 1= $600 Total: up to$9,800 Draft TIMELINE Task Date Executed contract July 9 Approved materials July 7 Finalize sample July 7 Mail preparation (printing, insertion, labeling, etc.) through July 13 Payment due for 60%of budget July 12 Mail pre-notification postcard July 14 Mail first wave survey July 21 Mail second wave of surveys July 28 Data collection, data management through August 25 Payment due for 20%of budget August 25 Electronic data entry through September 1 Data analysis and report writing through September 22 Draft report sent via email for review on September 22 Feedback on draft report due to NRC by September 29 Page 5 Report finalized by NRC by October 6 Final report emailed on October 6 Payment due for 20%of budget October 6 Page 6 Exhibit A Scope of Work and Cost Basic service -A systematic and representative sample of older adults -A 5-page templatized survey mailed to randomly selected older adult households(48% average response rate history) - A Results Brief highlighting 20+ areas of community strength and weakness and prevalence for 40+ common older adults needs -The economic contribution of older adults in your community -The Basic Service includes the costs for mailing 1,000 surveys - Does not normally include benchmarks, but for Colorado only we are integrating benchmarks into this Brief Subtotal: $6,700 Increase sample - Additional 500 surveys will be mailed. - About 200 surveys returned; +/-7% MOE Subtotal: $2,500 each * 1=$2,500 Results Brief(s) - A Results Brief highlighting 20+ areas of community strength and weakness and prevalence for 40+ common older adults needs - A single brief summarizing results for the Carbon Valley area (including Dacono, Erie, Firestone Frederick and Mead) Subtotal: $600 each * 1=$600 Total: up to$9,800 Draft TIMELINE Task Date Executed contract July 19 Finalize sample July 19 Mail preparation (printing, insertion, labeling, etc.) through July 21 Payment due for 60%of budget July 22 Mail pre-notification postcard July 22 Mail first wave survey July 29 Mail second wave of surveys August 5 Data collection, data management through September 2 Payment due for 20%of budget September 2 Electronic data entry through September 9 Data analysis and report writing through September 30 Draft report sent via email for review on September 30 Feedback on draft report due to NRC by October 7 Report finalized by NRC by October 14 Page 5 Final report emailed on October 14 Payment due for 20%of budget October 14 Page 6 Hello