HomeMy WebLinkAbout20100411 RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 24, 2010
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, February 24, 2010, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway - EXCUSED
Commissioner William F. Garcia
Commissioner David E. Long - EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther E. Gesick
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County
Commissioners meeting of February 22, 2010, as printed. Commissioner Garcia seconded the motion,
and it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Garcia moved to approve the Consent Agenda as printed.
Commissioner Kirkmeyer seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
BIDS:
PRESENT BID #B1000061, SIGN MATERIAL FOR 2010 - DEPARTMENT OF PUBLIC WORKS:
Monica Mika, Director of Finance and Administration, indicated twelve vendors submitted a bid into the
record, and said bid will be considered for approval on March 10, 2010. She also noted that 49
different material types will be reviewed with this bid. In response to Commissioner Garcia, Ms. Mika
stated she did notice there was only one submittal from a Colorado-based vendor, and she intends to
contact the current local vendor as well.
APPROVE BID #B1000055, PRAIRIE DOG CONTROL ON-CALL - DEPARTMENT OF PUBLIC
WORKS: Ms. Mika referred to the memorandum prepared by Tina Booton, Weed Division Supervisor,
and stated staff recommends acceptance of the bid from Sorenson Pest Management, Inc., as well as
Minutes, February 24, 2010 2010-0411
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Pestrite Pest Management. In response to Chair Rademacher and Commissioner Garcia, Ms. Booton
stated the use of Rozol is still allowed as an effective means of treatment for prairie dog nuisance
conditions; however, its use is restricted from October 1, to March 15, and due to the timing of the
projects, the alternate treatment of Aluminum Phosphide may be necessary, although it is more
expensive. Responding to Commissioner Kirkmeyer, Ms. Booton stated the second low bidder was
contracted for work at the Fort Lupton site last year. In response to Chair Rademacher, Ms. Booton
stated they did not consider use of propane or Rodenator due to the additional cost and the
corresponding damage caused by using those methods. Commissioner Garcia moved to approve both
the low and second low bids, based upon staff's recommendation. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
APPROVE BID #61000064, PICKUP MOUNTED LIGHTED MESSAGE BOARDS - DEPARTMENT OF
PUBLIC WORKS: Ms. Mika stated when this item was presented to the Board, there was a question
concerning the range in prices. She stated after conducting due diligence staff recommends
acceptance of the low bid from Northern Colorado Traffic and Control, realizing the quoted amount is
approximately fifty percent less than the second low bid. Dean Dreher, Department of Public Works,
stated after investigating the bid amount and calling other customers of Northern Colorado Traffic and
Control, he found they provide a quality product which is covered by a one-year warranty for parts and
labor, and a two-year warranty for the LED lighting. He further stated the boards are manufactured in
Minnesota, and he noted the highest bidder included an oversized sign which did not meet
specifications for the County units. Responding to Chair Rademacher, Mr. Dreher stated the low bidder
does have a local representative to provide service and parts. Commissioner Kirkmeyer moved to
approve the low bid, based upon staff's recommendation. Seconded by Commissioner Garcia, the
motion carried unanimously
OLD BUSINESS:
CONSIDER MODIFICATION TO 2010 COOPERATIVE LAW ENFORCEMENT OPERATING AND
FINANCIAL PLAN AND AUTHORIZE CHAIR TO SIGN (CON'T FROM 2/17/2010): Alan Caldwell,
Sheriff's Office, stated the original item was renewed in January, and this modification will create an
additional $800.00 for 15 more hours of service by the Forrest Service. Commissioner Kirkmeyer
moved to approve said modification and authorize the Chair to sign. Seconded by Commissioner
Garcia, the motion carried unanimously. (Clerk's Note: At the request of Commissioner Kirkmeyer, the
e-mail correspondence between Deputy Caldwell and Bruce Barker has been added to the record.)
NEW BUSINESS:
CONSIDER VALE GRANT APPLICATION FOR LONG TERM CARE OMBUDSMAN
ADVOCATE/FRIENDLY VISITOR PROGRAM AND AUTHORIZE CHAIR TO SIGN: Judy Griego,
Director of Human Services, stated this grant, in the amount of $12,000.00, will allow the Ombudsman
Program to provide elder abuse prevention programs to long-term care staff, continue the long-term
care friendly visitor program, and maintain and strengthen the volunteer program. She stated the term
of this grant is from July 1, 2010, through June 30, 2011. Commissioner Garcia moved to approve said
grant application and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion
carried unanimously.
CONSIDER JUSTICE ASSISTANCE GRANT APPLICATION FOR INTENSIVE COURT
SUPERVISION PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ken Poncelow, Sheriff's Office,
stated the Sheriff's Office will be administrating the grant application, in the amount of $105,380.00, the
only County match will be reflected in personnel costs, and yesterday staff made a minor change to
increase the soft match to request $115,970.00. Kelly Schramm, Juvenile Assessment Center, dba
Youth and Family Connections, stated Magistrate Rebecca Koppes-Conway conducted research and
found that of 3,007 offenders, there were 486 juveniles who had multiple charges, with 90 percent of
that group facing repeat charges of burglary, theft, and drug use. In an attempt to address the problem,
Minutes, February 24, 2010 2010-0411
Page 2 BC0016
staff intends to form an Intensive Court Supervision Program which will assess the needs of the various
juveniles and try to connect with them during the early stages of their involvement with the criminal
justice system and then connect them with the appropriate services. He stated the program also
intends to create more accountability by using instant substance abuse testing within the courtroom,
and by requiring frequent contact to also encourage higher accountability with the families. He further
stated these grant funds will also provide for an enhanced records system, which will allow for virtual
team meetings to be held before each case. He stated the goal is to connect with the juveniles early in
the process in an effort to prompt a quick departure from the justice system and prevent repeat
offenses, thus reducing overall costs. In response to Commissioner Garcia, Mr. Schramm stated they
recognize that many of the offenders have siblings in the system and a family component of the
program deals with Functional Family Therapy and Multi-system Therapy through North Range
Behavioral Health and other providers. Mr. Poncelow added staff will also provide parenting classes
which teach skills on how to support and supervise kids. In response to Commissioner Kirkmeyer,
Mr. Poncelow stated a work session was not held regarding this application; however, he clarified the
only match required will be reflected in salaries of Courts and Probation staff, and no additional
positions are being requested. He stated the only additional costs he can foresee would be the
upgrade costs associated with the enhanced records management system. Mr. Schramm stated the
enhancement will expand the current system, which is handled through the Juvenile Assessment
Center. For future reference, Commissioner Kirkmeyer requested staff review grant applications with
the Board in a work session prior to being listed on the Agenda for approval, and Chair Rademacher
concurred. In response to Commissioner Kirkmeyer's previous questions, Commissioner Garcia stated
page 13 of the application indicates $55,530.00 of the grant funds will provide for the court magistrate,
a court facilitator, and a probation officer. Mr. Poncelow verified these are existing positions.
Commissioner Garcia moved to approve said grant application and authorize the Chair to sign.
Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER VALE GRANT APPLICATION FOR VICTIM WITNESS ASSISTANCE PROGRAM AND
AUTHORIZE CHAIR TO SIGN: JoAnn Holden, District Attorney's Office, stated this is the annual grant
application requesting funding for the salaries and benefits of six existing positions. She stated there is
no matching fund requirement, and the term of the grant will be from July 1, 2010, through June 30,
2011. Chair Rademacher reiterated he would prefer to have a work session on this type of application
in the future. Ms. Mika stated page 19 of the application details the various costs. In response to
Commissioner Kirkmeyer, Ms. Holden confirmed this amount was reviewed with the Board through the
Budget work sessions, and Ms. Holden stated she has not scheduled work sessions for this type of
application in the past. Commissioner Kirkmeyer concurred that because the amount is included in the
budget, a work session would not be necessary for this item. Commissioner Kirkmeyer moved to
approve said grant application and authorize the Chair to sign. Seconded by Commissioner Garcia, the
motion carried unanimously.
CONSIDER VALE GRANT APPLICATION FOR VICTIM SERVICE UNIT AND AUTHORIZE CHAIR TO
SIGN: Suzi Cvancara, Sheriff's Office, stated she did not schedule a work session on this matter;
however, it was submitted as part of the budget. She explained the amount will provide for her salary,
as well as several benefits for the volunteers. Commissioner Kirkmeyer moved to approve said grant
application and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried
unanimously.
CONSIDER CONSENT TO ACQUISITION OF ALL STAR FLEET SERVICES, LLC, BY WACKENHUT
SERVICES, INC.: Barb Connolly, Controller, stated she received an announcement, dated
February 10, 2010, that All Star Fleet Services has been acquired by Wackenhut Services. She stated
there is no indication that the name will change, rather, it is just a transfer of the contract. In response
to Commissioner Kirkmeyer, Ms. Connolly stated the announcement indicates that Wackenhut is a
primary provider of security, fire, and base operations support for the U.S. Government. Responding to
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Page 3 BC0016
Commissioner Garcia, Ms. Connolly stated it does not appear Wackenhut has prior fleet maintenance
experience, but they are diversifying their investments by acquiring the services provided through All
Star Fleet Services. Commissioner Kirkmeyer moved to approve said consent to acquisition.
Seconded by Commissioner Garcia, the motion carried unanimously.
PLANNING:
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL
FOR IMPROVEMENTS (ON-SITE ONLY), AUTHORIZE CHAIR TO SIGN, AND ACCEPT
COLLATERAL FOR SITE PLAN REVIEW, SPR #432 - FLATIRON CONSTRUCTORS, INC.: Kim
Ogle, Department of Planning Services, stated Flatiron Constructors, Inc., has submitted an
Improvements Agreement and associated Performance Bond #105375707, in the amount of
$489,810.50, for on-site improvements for a new office building. He stated his staff memorandum
outlines all of the various improvements which are required, and staff has determined the provided
amount is adequate to ensure the work. Chair Rademacher confirmed that although the facility has a
Longmont address, the site is located in Weld County. Responding to Commissioner Kirkmeyer,
Mr. Ogle confirmed all of the grading, paving, curb, gutters, culverts, etcetera, will be done on-site, as
the internal road is not on the County system. Richard Hastings, Department of Public Works, stated
the property is located just east of the 1-25 Frontage Road, south of State Highway 119. He stated the
portion of the roadway leading into the new office building is part of an internal cul-de-sac. In response
to Chair Rademacher, Mr. Hastings reiterated the site is located off of the 1-25 Frontage Road.
Commissioner Garcia moved to approve said agreement, authorize the Chair to sign, and accept said
collateral. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:35 a.m.
BOARD OF COUNTY COMMISSIONERS
/� WELD COUNTY, COLORADO
ATTEST: y�4 '(, /- `S h,c-c ✓`b�
Douglass Raderrlacher, Chair
Weld County Clerk to the/Board
L ' Barbara Kirkmeyl, Pro-Tem /
BY: �_• . zyw 4 d ,
Deputy Clerk to the Board/ rr, u n // EXCUSED
P Y
a' `N
Sean Sean P. Conway
William F. Garcia
EXCUSED
David E. Long
Minutes, February 24, 2010 2010-0411
Page 4 BC0016
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