HomeMy WebLinkAbout20103152.tiff THE WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD
TUESDAY, August 24th, 2010, 10:30 AM
PUBLIC WORKS CONFERENCE ROOM 1111 H Street
The Weld County Regional Communications Advisory Board met in session in on
Tuesday, August 24th, 2010 at 10:30 a.m. in the Public Works Conference Room.
ROLL CALL:
The meeting was called to order by Chairperson Doug Rademacher. Present were board
members Doug Rademacher, Gary Barbour, Rod Deroo, Jim Burack, Carl Harvey, Roy
Rudisill, Juan Cruz, Phil Tiffany and Tim Zimmerman. Staff members present were Mike
Savage, Dave Mathis, Robert Olsen, and Susan Johnson. Roger Rademacher represented
Mark Lawley. Duane McDonald and Jay McDonald were excused absent. Jerry Garner,
Andy Bellendir, Dr. Kitagawa, Mitch Wagy and Board nominee Maria Moll were also
present.
MINUTES:
The June 22nd minutes were amended to reflect that the cost allocation structure will be
implemented in 2011. Gary Barbour moved to accept the minutes from the June 22nd
2010 meeting. Carl Harvey seconded the motion, which carried unanimously.
OLD BUSINESS:
1. Staff Report: Dave Mathis presented Dispatch stats for July 2010 [refer to Sgt.
Mathis' July 2010 WCRCC Monthly Report].
2. Computer Upgrade: Doug Rademacher reported that the oversight board is still
negotiating with both Tiburon and Spillman CAD vendors. A list of questions has
been sent to each of them. Tiburon's response to these questions has not been
satisfactory so far. They have agreed to provide a local customer service
representative. Both companies are expected to meet with the oversight board on
September 8th
.
3. GDR/MSAG/GIS: Dave Mathis reported that WCRCC has been without an
MSAG/GIS person since November of 2009. GDR, a vendor Tiburon works with,
evaluated our current file status and submitted a bid to clean up the files and to
provide ongoing updates. Dan Huerter, with ACS, is confident his group can
supply these updates more efficiently and at a lower cost than GDR, so ACS will
assume the MSAG/GIS responsibilities.
4. Cost Allocation: Doug Rademacher distributed a letter requesting a focus group
of representatives from the Weld Fire Chiefs, Weld Police Chiefs, Greeley PD
and County to work on the issue of funding the dispatch center operation. The
focus group will be formed by the end of September, after the respective Chief
meetings.
NEW BUSINESS
1. Maria Moll Appointment: Mike Savage introduced Commander Moll as the
Police Zone 3, Ft. Lupton Police Department nominee to the Advisory Board.
ao -3isc77
Juan Cruz moved, Gary Barbour seconded a motion to recommend Commander
Moll as the Police Zone 3 representative to the Weld County
Communications Advisory Board. Motion carried unanimously
2. RE-3J Tower Site: Andy Bellendir from Wireless Advanced Communications
was on hand to explain that since 2009 narrow banding, WAC has been
negotiating for a tower to place a paging transmitter to complete the project.
Recently Weld County School District RE-3J offered the use of their
communications tower for this purpose.
• Andy explained that the site conforms to standards for security, allows
24 x 7 access for service and is available at no cost. The equipment for
completion of this project is at Wireless, and the funding to pour
concrete and move the equipment was left in E-911 funds from the
original project. The only additional cost will be providing electrical
service. Carl Harvey moved, Rod Deroo seconded a motion to
approve the proposed tower site location at RE-3J, the motion
carried unanimously.
INFORMATION ITEMS:
1. Grant money: Doug Rademacher advised that Weld County is re-applying for
grant money for the tower project, but it appears no grant money will be available.
2. Homeland Security: Roy Rudisill asked Andy what sort of redundant
communication systems are available in Weld County. Andy explained how an
800 system crash would be very unlikely and that many adjustments could be
made to compensate for local failures. He also has a trailer which could be
deployed to rural areas to provide channel coverage.
3. ID System: Roy Rudisill reported that the state is seeking an ID card system
which would provide consistent identification of emergency responders in
Colorado. Homeland Security will help with system costs, POST also recognizes
the system.
4. E-911 Budget Hearing: Juan Cruz announced that the 2011 E-911 Public
Budget Hearing will take place on Tuesday, November 1e, 2010. The location
will be announced when it is available.
The meeting was adjourned at 11:30.
Minutes recorded and submitted by Susan Johnson
To: Captain Mike Savage
Fr: Sergeant David Mathis
Dt: July 16, 2010
Re: June 2010 WCRCC Monthly Report
Personnel:
Authorized: 46 Full-time Dispatchers, 8 Supervisors
Assigned: 44 Full-time dispatchers, 2 part-time Dispatchers (1 FTEs), 8 supervisors
Hourly: 3 non-benefited hourly dispatchers
Vacancies: 1 (effective June 21, 2010)
Workload: June
Phone Calls 2010 YTD 2009 YTD % Change YTD
E-911: 8,131 43,911 48,021 - 8.56 %
Non-911 calls: 21,049 120,642 125,516 - 3.88 %
EMD Calls: 1,250 7,611 8,203 - 7.22 %
* Overall, incoming phone calls are DOWN year to date by 5.18 %.
Calls for Service:
Police: 29,237 166,260 165,051 + .73 %
Fire: 2,029 11,664 12,286 - 5.06 %
• Overall, calls for service are UP year to date by .33%.
Additional Information/Projects
• We hired two new fire dispatchers on June 21s`and both have completed the fire Dispatch Academy.
• The new hire testing process completed on June 14th and 15th resulted in 7 suitable candidates out of 72
who tested.
• Our one vacancy will likely be filled by hourly dispatcher Tracy Staruck near the end of August.
911 call answering times county-wide for June 2010
• Calls answered in less than 10 seconds: 88.72% (Last year: 92.86%)
Calls answered in less than 15 seconds: 98.52% (Last year: 99.07%)
• Fire dispatch times for June 2010: Initiated to Dispatched
*Less than 1 minute: 57.69% (Last year: 37.15%)
*Less than 90 seconds: 86.09% (Last year: 93.28%)
• This month 38.31% of our 911 calls were wireless.
COMMUNICATIONS ALLOCATION METHOD TO OTHER ENTITIES
In 2008 all users of the Weld County Regional Communications Center(WCRCC)were advised
that beginning in 2009 Weld County would begin to charge some of the users of the WCRCC for
services due to the growth occurring in the county and to provide better equity in how the
WCRCC was financially supported. At the time the City of Greeley, City of Ft. Lupton, Ft. Lupton
Fire, Mountain View Fire, and Weld County were the only entities paying for the services, while
other municipalities and fire districts experiencing population growth and putting increased
demands on the WCRCC were not contributing any funds to support the WCRCC. On July 13,
2010,-Weld County and-the City of Greeley entered into a new intergovernmental agreement
(IGA) regarding the operation of the WCRCC. The IGA contains a new formula on how the
WCRCC's costs will be allocated between the two entities. The new IGA calls for the
development of an equitable methodology to charge other entities that are placing growing
demands and resulting increased costs on the WCRCC. As a result four options have been
developed for the Weld County Communications Advisory Board to consider with the objective
of a new methodology for charging other users of the WCRCC being approved for the 2011
fiscal year.
All of the options are based upon the following concepts: .
• Allocation of costs will be charged based upon utilization of services that drives costs,
which are dispatched calls.
• Call volume will be averaged over four years to avoid an entity from having a spike in
costs due to an extraordinary event, such as a tornado.
• A certain base number of dispatched calls will not be charged to any entity.
• If a given entity requests or requires additional service above the current service level,
such as a dedicated dispatch position, the entity would pay for the additional services in
its entirety above and beyond any allocation from the adopted methodology.
• The cost figure charged in the base year of 2011 will be increased annually by the
Denver-Boulder CPI. The Denver-Boulder CPI is the same CPI figure used for TABOR
and published by the Colorado Department of Local Affairs annually.
OPTION 1: All entities would be charged one-dollar($1.00) in base year 2011 for the four-year
average call volume above 1,000 calls.
OPTION 2: All entities would be charged on a progressive fee basis as call volume increases
starting at one-dollar ($1.00) in base year 2011 for the four-year average call volume between
1,001-5,000 calls, two-dollars ($2,.00)for calls between 5,001-10,000 calls, and three-dollars
$3.00 fotrall call volume over 10,000.
0OPTfON 3: This option recognizes that the cost for police dispatch and fire dispatch are
different:,baseduponthe dedication of dispatch consoles to handle the call volume. Therefore,
this option charges police and fire in a different rate structure. All police entities would be
charged on a pro missive fee asis as call volume increases starting at one-dollar ($1.00)for
Coraq p c lCc-Ca
calls between 5,001-10,000 calls, and two-dollars ($2,00)for all call volume over 10,000.All fire
entities would be charged on a progressive fee basis as call volume increases starting at one-
dollar($1.00) in base year 2011 for the four-year average call volume between 1,001-5,000
calls, two-dollars ($2,.00)for calls between 5,001-10,000 calls, and three-dollars $3.00 for all
call volume over 10,000. Fire entities would pay the same for both option 2 and 3, since there
are no fire entities, except Union Colony Fire, exceeding 5,000 calls in the four-year average
call volume .
OPTION 4: This option recognizes that the cost for police dispatch and fire dispatch are different
based upon the dedication of dispatch consoles to handle the call volume.The option takes
2006 as the base call volume year and the entity is charges the current fire and police call rate
times the increase in calls between the base year of 2006 and the four year average. If the four-
year average call volume drops below the 2006 volume there is no charge to the entity. The call
rates for police and fire calls are the rates determined in the formula specified in the July 13,
2010, IGA between Weld County and the City of Greeley. For 2011 the rates are $6.76 for
police calls and $21.77 for fire calls.
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Weld County July 22, 2010
Communications Advisory Board
Dear Member:
As you are aware, Weld County and the City of Greeley have been involved in
negotiations affecting information management support for Weld County public safety
dispatching and records. As we move forward in our effort to maintain this critical
system, the discussion of system sustainability and equitable contribution for dispatching
services has again come to the forefront. In trying to resolve that question, I need your
help. As chair of the Advisory Board, I am requesting that the board create a sub-
committee to work on the issue of funding the dispatch center operation.
I would request that a group of five board members meet to develop a recommendation to
bring to the Communications Advisory Board for a vote. The Advisory Board
recommendation would greatly assist me in the development of my own position to
present to the Board of County Commissioners. I would also request that members from
police, sheriff, fire and EMS service providers to be on this sub-committee. I would
expect these representatives to work with their local funding entities and represent their
disciplines in this discussion.
If the Communications Advisory Board approves of this effort, staff will be contacting
those board members to serve on the sub-committee. I would also request that the sub-
committee start their meetings as soon as practical. .
Thank you for your help on this matter, if you questions or concerns,please do not
hesitate to contact me.
Sincerely,
Douglas Rademacher
Chair
Weld County Communications Advisory Board
Weld County School District Re-3(J)/99 West Broadway/PO. Box 269/Keenesburg, CO 80643
Tel: (303)536-20001 Fax:(303)536-2010
w3.1
Weld County Communications Board
1950 "O" Street
Greeley, CO 80631
07/21/2010
Attention: Weld County Communications Board
It has come to the Re-3J Schools attention from Thomas Beach, Fire Chief of Southeast
Weld Fire Protection District that Weld County Communications Center is searching for a
transmitter site to provide VHF paging coverage to volunteer firefighters in the Keenesburg,
Prospect Valley,Roggen and surrounding areas. The,school district has recently constructed a
199 foot self supporting communications tower at our Weld Central Junior High complex located
between Hudson and Prospect Valley at the junction of Highway 52 and WCR 59. The school
district would like to offer the Weld County Communications Board an opportunity to use the
tower and a secured area to place a communications shelter to deploy said paging transmitter.
Chief Beach and Wireless Advanced Communications Inc. (WAC) have been working to
find a suitable location for the VHF paging system. WAC has informed Chief Beach that this
site would meet the requirements for proper coverage of the VHF paging needs of the Southeast
Weld Fire District. The school administration would like to do everything possible to support
the first responders within our community.
The school district is willing to host the site at no charge to Weld County
Communications. We would ask in return that the Board be financially responsible for
installation of the electrical service to the communications shelter if need be installed. This
project could begin as soon as approval is obtained from the Weld County Communications
Board. The school administration would like to thank you for your consideration of this offer.
Sincerely,
l
Mrs. Susie Townsend
Superintendent of Schools
Weld County School District Re-3J
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