HomeMy WebLinkAbout20101029.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR ASSISTANCE PREPARING
CONCEPT PLANS FOR WELD COUNTY CRIME LABORATORY AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Assistance in Preparing the Concept Plans for the Weld County Crime Laboratory among the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Finance and Administration, the Colorado State University
Extension, and the Colorado Department of Local Affairs, commencing upon full execution, with
further terms and conditions being as stated in said memorandum, and
WHEREAS, after review, the Board deems it advisable to approve said Memorandum of
Understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Memorandum of Understanding for Assistance in Preparing the Concept
Plans for the Weld County Crime Laboratory among the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Finance and Administration,the Colorado State University Extension, and the Colorado Department
of Local Affairs, be, and hereby is, approved, with the condition that the Steering Committee be
chaired by a Weld County Commissioner.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said memorandum.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 17th day of May, A.D., 2010.
5-11C-1° 2010-1029
SO0031
MEMORANDUM OF UNDERSTANDING FOR ASSISTANCE PREPARING CONCEPT PLANS
FOR WELD COUNTY CRIME LABORATORY AND AUTHORIZE CHAIR TO SIGN
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: " ♦1 l %� r s y4Q--rY1[l-4'�(I' (AYE)at
gla Rademach , Chair
Weld County Clerk to §6 (' r0�'�
;r Barbara Kirkmeyar, Pro-Tern /
Deputy Clerk : the B:gyp �1 — U (AYE)
Sean P. Convras
APPRO D AS T ORM: , (AY)
William F. rcia
l�C u ty Attorney EXCUSED
David E. Long
Date of signature: C/O
2010-1029
SO0031
MEMORANDUM OF UNDERSTANDING
Between •
Colorado Department of Local Affairs - Colorado State University Extension
And
Weld County, Colorado
WHEREAS, the Colorado Department of Local Affairs, hereinafter DOLA, has contracted
with Colorado State University Extension, hereinafter CSU, to provide technical
assistance in a 15 county area of northern and eastern Colorado, and
WHEREAS, the Weld County, hereinafter the County, has requested assistance through
this program to assist the County in preparing concept plans for the County Crime Lab
and
WHEREAS, the DOLA and CSU desire to assist local governments and political
subdivisions of the State that are experiencing social and economic impacts resulting
from the development of energy/mineral resource industries in Colorado, and,
WHEREAS, it is necessary and desirable to specify these services, the desired end
products, and the responsibilities of both the DOLA, CSU, and the County in completing
this project,
NOW,THEREFORE, it is hereby agreed that:
A.Scope of Work:
Work has been requested to help the County compile lab information and layout
designs for the configuration of a 24,000sqft regional crime lab to be located in Greeley,
Colorado. The site location and layout is a consideration and a limitation on the site foot print of
the structure. Design work is to coordinate lab, office, meeting, and facility space with a variety
of agencies and the Lab Design Steering Committee. Work will basically follow these steps:
a) Kick-off meeting with Steering Committee to discuss the goals of this effort and
explore the information and criteria available that can help start the design process.
The agencies are to bring their criteria to this meeting and where needed schedule
follow-up meetings at the local offices to further discuss their individual needs.
b) Follow up coordination will involve an estimated 3-4 meetings with agencies to
review their individual needs.
c) Alternate Design will proceed to look at the arrangement and sizes of the various
units within the Lab. Work will illustrate 3 alternates in plan and sketch format.
Design work may include some coordination meetings with the various agencies
involved. Layouts and illustrations will be conceptual and illustrate the ideas
proposed. Conceptual layouts for the building exterior will be illustrated but will not
be based on structural considerations which are later design phase tasks.
d) Steering Committee will then meet to review these alternates and decide which is
the most desired configuration. The end product may be an assemblage of multiple
alternates and may result in a couple layouts to carry to the next stage of design. It
MOU-Weld County Crime Lab Designs 1 of 3 April 27, 2010
is anticipated that there may be a couple meetings under this design phase which
might include meeting with other agencies or interested parties.
e) Final design layout will be based on this input and result in more detailed
illustrations and plans with cost estimates for the structure. Cost estimates will be
based on basic square footage of the building and modified based on the type of
construction desired.
f) The Final Conceptual Design will be presented at the identified meetings with the
agencies, steering committee and county officials. 4-5 meetings are anticipated for
this task.
g) With input from those final meetings a final set of plans and sketches will be
prepared and assembled for the Steering Committee. Additional work includes
assistance with layout of a flyer and other promotional material to help further
illustrate and publicize this effort.
Work products will include graphic illustration of the ideas presented. Final prints, plans
and graphics will be submitted in printed form and all electronic files will be compiled on a CD
for future County use.
Final work products are not to be considered construction documents nor are they
intended to present the final stage in this design process. No structural or other professional
architectural services are implied by this scope of work other than conceptual design services.
Our final report and plans are intended to be the first phase of a much larger project. Later
phases include grant and funding requests and obtaining the services of architects and
engineers in the preparation of construction documents.
B.Cost Estimate
Work will be billed to the County at completion of the final work task. It is estimated
that work on the this project will require $4,500 to cover the student intern work, agency
coordination, design supervision, expenses, follow up review and preparation of the design
document. Project cost estimate is developed with 250 student hours (@ $16/hr) and
approximately$500 reproduction-travel expense allocations.
Weld County Funds: $ 4,500
Total Project Cost $4,500
C. Department and Community Responsibilities:
CSU will provide the personnel and administrative oversight to accomplish the
objectives as described. Student intern(s)will do all necessary research, plans, and prepare
documents in accordance with this work scope. Supervision of the students and their work tasks
rests with Michael Tupa, Community Development Coordinator for CSU. Don Sandoval will
monitor the contract on behalf of DOLA.
D. Period of Performance
This Agreement will be deemed valid by the authorized signatures. It is anticipated that
work can begin in mid May and completed over the following 3-4 months.
E. Changes and Termination.
The CSU Technical Assistance Program, the Colorado Department of Local Affairs, or the
County may, from time to time require changes in the scope of Services of this Agreement. In
MOU-Weld County Crime Lab Designs 2 of 3 April 27, 2010
the event changes are required they must be made with the agreement of all parties. Either
party may terminate this Agreement by giving written notice of such termination and specifying
the effective date thereof, at least thirty (30) days before the proposed date of termination.
E. Signed.
For: (County, City, or District) of
May 17, 201OTitle: Douglas Rademacher, Chair
Signa re and Date Board of Weld County Commissioners
For; artment of Local irs
r.
• S'1O-1O Title: � ()OftVA 7(t
Signature and Date
For: Board of Governors of the Colorado State University System, acting by and through
Colorado Mate University
Date
a ' �1�� Betty Eckert
� .,�� , Assc�ciatc Ilircctor, Srcintivresi�. cagrams
�:.!•t Title: l•
Sig to and Date
For: Community Technical Assistance Program
714.
April 27, 2010
Title: Community Development Specialist
Signature and Date
MOU-Weld County Crime Lab Designs 3 of 3 April 27, 2010
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