HomeMy WebLinkAbout20103180.tiff WELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
December 2nd, 2010
The Weld County E-911 Emergency Telephone Service Authority Board met in session
on Thursday, December 2nd, 2010.
ROLL CALL:
The meeting was called to order by Chairperson Juan Cruz. Present were Board
Members Juan Cruz, Mitch Wagy, Kevin Halloran, Doug Rademacher, Jim Burack, Gary
Sandau and Randy Winsett. Staff members present included Mike Savage, Dave Mathis,
Anita Scrams, and Susan Johnson. Monica Mika, Jerry Garner and Jack Statler were also
present. A quorum existed.
NEW BUSINESS:
1. Resolution for supplemental appropriation: Juan Cruz explained that the
Motorola console contract was approved at the last E-911 board meeting, but
funding was not appropriated until 2011. After the meeting it was discovered that
25% of the purchase price will be required as a down payment when the contract
is signed, and the contract expires December 10`h. Juan has been communicating
this information with the Board. [Refer to Attachments: (1) Supplemental
Authorization for total project cost, (2) Purchase Authorization Letter, (3) Memo
dated November 18, 2010 regarding Agreement with Motorola for 15 MCC7500
Consoles]
• Don Warden recommended this special meeting of the E-911 Board to
address the resolution for supplemental appropriation of Weld E-911
funds for the purchase of the Motorola console equipment.
• Randy Winsett moved, Kevin Halloran seconded a motion to approve the
supplemental appropriation of funds as presented.
• Gary Sandau pointed out in discussion that the figures did not match
($2,057,375 compared to $2,050,000). Juan Cruz clarified that the
remainder of the contract will be fully funded in 2011. Gary also asked if
Dave Mathis should be named as the customer on page 11 of the
Agreement. Juan stated that Dave will be the project manager, so yes.
• Roll call vote: Mitch Wagy, yes; Kevin Halloran, yes; Doug Rademacher,
yes; Jim Burack, yes; Gary Sandau, yes; Randy Winsett, yes; Juan Cruz,
yes. Motion carried unanimously.
INFORMATION/DISCUSSION:
Monica provided an update on the tower project:
■ The County set funds aside to build towers a year ago when the grant was
being processed. The County needs to replace a tower they had previously
been using for free, which now costs $1500 per month because of new
ownership of the tower. The new tower will most likely be built on a
County parcel.
■ Monica has been working with ACS, Andy from Wireless Advanced and a
consultant to study the tower system to determine the most viable tower
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site and the best usage of the tower, including possibly sharing the tower
with the E-911 system.
• Confidential studies are being conducted on the Weld County wireless
system and the coverage area for the public safety network. Monica will
report back to the Commissioners and the E-911 Board on the results of
the studies.
• Juan Cruz added that the tower project ties directly with the E-911 Board's
plan to put the proper equipment in place to meet the demands of the
future. The console upgrade also fits into the 3-year replacement schedule
of computers for phone, CAD and radio.
Monica asked about the status of the Wireless Advanced Communications agreement.
Mike Savage stated that a draft has been completed and will be forwarded to the
appropriate authorities. It may be added to a future E-911 Board agenda. The Board will
meet again December 21st if necessary.
No further business was discussed, Kevin Halloran moved to adjourn, Doug Rademacher
seconded the motion. Motion carried unanimously, the meeting adjourned at 10:40 a.m.
Minutes taken by Susan Johnson
RESOLUTION
A RESOLUTION IN THE MATTER OF A SUPPLEMENTAL APPROPRIATION FOR THE
YEAR 2010 FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY
WHEREAS, the Board of the Weld 911 Emergency Telephone Service Authority is
vested with the authority of administering the affairs of the Authority, and
WHEREAS, Section 29-1-111.5, C.R.S., provides that if during the fiscal year the
governing body or any spending agency received unanticipated revenue or revenues not
assured at the time of the adoption of the budget from any source other than the local
government's property tax mill levy, or from unanticipated fund balances the governing board of
the local government may authorize the expenditure of these unanticipated or unassured funds
by enacting a supplementary budget and appropriation, and
WHEREAS, the Board of the Weld 911 Emergency Telephone Service Authority has
been advised that supplemental appropriations in the amount of $2,050,000.00, in accordance
with the above, need to be made in fiscal year 2010 for capital needs to replace consoles, and
WHEREAS, this is an emergency caused by a contingency which would not have been
reasonably foreseen at the time of the adoption of the 2010 Budget, and
WHEREAS, by Section 29-3-114, C.R.S., the governing board does, in an emergency
situation, have authority for the expenditure of funds in excess of said budget, by a resolution
duly adopted by two-thirds of the vote of the governing body.
NOW, THEREFORE, BE IT RESOLVED, by the Board of the Weld 911 Emergency
Telephone Service Authority that the supplemental appropriations in the amount of
$2,050,000.00 for fiscal year 2010 which were made necessary by an emergency caused by a
contingency which could not have been reasonably foreseen at the time of the adoption of the
2010 Budget be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board of the Weld 911 Emergency Telephone
Service Authority, if any section, subsection, paragraph, sentence, clause, or phrase of this
resolution is for any reason held or decided to be unconstitutional, such decision shall not affect
the validity of the remaining portions hereof. The Board hereby declares that it would have
enacted this resolution in each and every section, subsection, paragraph, sentence, clause, and
phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs,
sentences, clauses, or phrases might be declared to be unconstitutional or invalid.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
On the day of December, A.D., 2010.
ATTEST:
SECRETARY/TREASURER CHAIR
AUTHORITY BOARD AUTHORITY BOARD
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