The URL can be used to link to this page

Browse Search

Home My WebLink About20253315 Resolution Approve Intergovernmental Agreement for Transfer of Licenses and Maintenance for Cisco Webex Videoconferencing Systems, and Authorize Chair to Sign Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and Whereas, the Board has been presented with an Intergovernmental Agreement for the Transfer of Licenses and Maintenance for Cisco Webex Videoconferencing Systems between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Information Technology, and the Colorado Judicial Department, Office of the State Court Administrator, commencing upon full execution of signatures, with further terms and conditions being as stated in said agreement, and Whereas, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. Now, therefore, be it resolved by the Board of County Commissioners of Weld County, Colorado, that the Intergovernmental Agreement for the Transfer of Licenses and Maintenance for Cisco Webex Videoconferencing Systems between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Information Technology, and the Colorado Judicial Department, Office of the State Court Administrator, be, and hereby is, approved. Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign said agreement. The Board of County Commissioners of Weld County, Colorado, approved the above and foregoing Resolution, on motion duly made and seconded, by the following vote on the 8th day of December, A.D., 2025: [Insert Resolution Attestation Block Post Meeting] 2025-3315 IT0014 °nf CA— I'DR iof 4Z BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW PASS-AROUND TITLE: Colorado Judicial Department video arraignment ownership transfer DEPARTMENT: Information Technology DATE: 12/2/2025 PERSON REQUESTING: Ryan Rose Brief description of the problem/issue: In November of 2020 Weld County procured Cisco video arraignment equipment at the cost of $248,899, with an end-of- life expectancy of seven years. This equipment was initially obtained to perform video arraignments for the Weld County Sheriffs Office and Judicial District 19. The technology has been instrumental in facilitating video arraignment interactions between these entities and others across the state and country. The Colorado Judicial department has since centralized judicial district video arraignment from county entities. Weld County is requesting to transfer the ownership of 12 Cisco Webex video conferencing systems to the Colorado Judicial Department for continued operational support for all Judicial District 19 systems located in Greeley. One of the key benefits of this transfer is that the Colorado Judicial Department will assume responsibility for ongoing annual maintenance and support costs, as well as the future replacement of the units in 2027. This shift in responsibility is projected to save the county approximately $10,000 annually in maintenance costs and $210,000 when it comes time to replace the units in 2027. Weld County will retain ownership of video arraignments units utilized by the Weld County Sheriff's Office. Weld Count legal has reviewed the IGA. What options exist for the Board? Transfer ownership of units to the Colorado Judicial Department or retain ownership. Consequences: Transferring the units will save significant funding and standardized Judicial services and support. Impacts: Weld County cost savings with no operational impact. Costs (Current Fiscal Year/Ongoing or Subsequent Fiscal Years): Cost saving: $10,000 OPEX Annually $210,000 CIP expenditures in 2027 Recommendation: Information Technology recommends that the Board grant approval for the Chair to sign the attached agreement. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck � rA Scott K. James VI a bmicu, Jason S. Maxey -UI Lynette Peppler -11Y104 Kevin D. Ross V,Q, sLUA.2Z._ 2025-3315 Karla Ford From: Perry Buck Sent: Wednesday, December 3, 2025 11:34 AM To: Karla Ford; Kevin Ross; Jason Maxey; Lynette Peppier Subject: Re: Please Reply - IT Pass around I approve Thank you Get Outlook for iOS From: Karla Ford <kford@weld.gov> Sent: Wednesday, December 3, 2025 8:51:33 AM To: Kevin Ross<kross@weld.gov>; Perry Buck<pbuck@weld.gov>;Jason Maxey<jmaxey@weld.gov>; Lynette Peppier <Ipeppler@weld.gov> Subject: Please Reply- IT Pass around Please advise if you support recommendation and to have department place on the agenda. WEER COUNTY,CO Karla Ford Office Manager& Executive Assistant Board of Weld County Commissioners Desk: 970-400-4200/970-400-4228 P.O. Box 758, 1150 0 St., Greeley, CO 80632 O 0OO Join Our Team IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Ryan Rose <rrose@weld.gov> Sent: Wednesday, December 3, 2025 8:45 AM To: Karla Ford <kford@weld.gov> Cc: Scott lames<sjames@weld.gov> Subject: Pass around Karla Ford From: Scott James Sent: Wednesday, December 3, 2025 8:47 AM To: Ryan Rose; Karla Ford Subject: Re: Pass around Thanks Ryan! Karla, count me as approved. Thanks! *** Sent from my iPhone - Pardon the brevity and type-o's *** Scott K. James Weld County Commissioner Office: 970-400-4200/Cell : 970-381-7496 P.O. Box 758, 1150 0 St., Greeley, CO 80632 IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Ryan Rose <rrose@weld.gov> Sent: Wednesday, December 3, 2025 8:45:27 AM To: Karla Ford <kford@weld.gov> Cc: Scott James<sjames@weld.gov> Subject: Pass around Karla, Please see the attached pass-around for BOCC review. Thank you, M ,cO Ryan Rose Chief Information Officer Information Technology Desk: 970-400-2550 Technical Support Center : 970-400-4357 Karla Ford From: Jason Maxey Sent: Wednesday, December 3, 2025 8:54 AM To: Karla Ford; Kevin Ross; Perry Buck; Lynette Peppier Subject: Re: Please Reply - IT Pass around Karla, I approve putting this item on the agenda. Thanks, Jason Thank you, Jason S. Maxey Weld Commissioner, District 1 Get Outlook for iOS From:Karla Ford <kford@weld.gov> Sent: Wednesday, December 3, 2025 8:51:33 AM To: Kevin Ross <kross@weld.gov>; Perry Buck<pbuck@weld.gov>;Jason Maxey<jmaxey@weld.gov>; Lynette Peppier <Ipeppier@weld.gov> Subject: Please Reply- IT Pass around Please advise if you support recommendation and to have department place on the agenda. �;i eel COUNTY,CO Karla Ford Office Manager& Executive Assistant Board of Weld County Commissioners Desk: 970-400-4200/970-400-4228 P.O. Box 758, 1150 0 St., Greeley, CO 80632 00000 Join Our Team IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 Karla Ford From: Lynette P-eppler Sent: Wednesday, December 3, 2025 9:11 AM To: Jason Maxey; Karla Ford; Kevin Ross; Perry Buck Subject: Re: Please Reply - IT Pass around I agree COUNTY,CO Lynette Peppier Weld County Commissioner, District 3 Board of Weld County Desk: 970-400-4205/ Cell : 970-305-7243 P.O. Box 758, 1150 0 St., Greeley, CO 80632 Join Our Team IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From:Jason Maxey<jmaxey@weld.gov> Sent: Wednesday, December 3, 2025 8:54:18 AM To: Karla Ford <kford@weld.gov>; Kevin Ross<kross@weld.gov>; Perry Buck<pbuck@weld.gov>; Lynette Peppier <Ipeppler@weld.gov> Subject: Re: Please Reply - IT Pass around Karla, I approve putting this item on the agenda. Thanks, Jason Thank you, Jason S. Maxey Weld Commissioner, District 1 Get Outlook for iOS Karla Ford From: Kevin Ross Sent: Wednesday, December 3, 2025 10:35 AM To: Karla Ford Subject: RE: Please Reply - IT Pass around I approve From: Karla Ford <kford@weld.gov> Sent: Wednesday, December 3, 2025 8:52 AM To: Kevin Ross<kross@weld.gov>; Perry Buck <pbuck@weld.gov>; Jason Maxey<jmaxey@weld.gov>; Lynette Peppler <Ipeppler@weld.gov> Subject: Please Reply- IT Pass around Importance: High Please advise if you support recommendation and to have department place on the agenda. COUNTY,Co Karla Ford Office Manager& Executive Assistant Board of Weld County Commissioners Desk: 970-400-4200/970-400-4228 P.O. Box 758, 1150 O St., Greeley, CO 80632 o @oo Join Our Team IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Ryan Rose <rrose@weld.gov> Sent: Wednesday, December 3, 2025 8:45 AM To: Karla Ford <kford@weld.gov> Cc: Scott James<siames@weld.gov> Subject: Pass around Karla, INTERGOVERNMENTAL AGREEMENT 1. PARTIES. This Intergovernmental Agreement("Agreement") is entered into by and between the COLORADO JUDICIAL DEPARTMENT("Judicial")by and through the Office of the State Court Administrator whose principal location is 1300 Broadway,Suite 1200,Denver,Colorado 80203,for the use and benefit of the 19d'Judicial District located at 901 9th Ave, Greeley, CO 80631, and WELD COUNTY located at 1150 0 St.,Greeley, CO 80631, acting by and through the State of Colorado, County of Weld Board of County Commissioners. Judicial and Contractor may collectively be referred to herein as the "Parties"or individually as a"Party." In consideration of their mutual promises and for their mutual benefit, the Parties agree as follows: 2. RECITALS &PURPOSE. Weld County purchased several Cisco Webex videoconferencing systems for Judicial's use in the 19th Judicial District approximately three years ago in response to the COVID-19 pandemic and the resulting need for remote appearance technology. Weld County now wishes to transfer ownership of those systems to Judicial,and Judicial will assume all maintenance and licensing costs associated with the transferred systems. The Parties are entering into this agreement pursuant to the authority set forth in C.R.S. § 29-1-203(1). 3. TERM OF THE AGREEMENT. This Agreement shall be effective upon being fully executed by the Parties and shall continue indefinitely. 4. RESPONSIBILITIES OF THE PARTIES. A. Weld County will take any action(s)necessary to transfer ownership of 12 Cisco Webex videoconferencing systems,each with a product name of"Room Kit Plus P60"and part number of"CS-KITP-60-K9,"to Judicial. Each Webex videoconferencing system consists of three primary hardware components: (1)WebEx Codec Plus—Part#CS- CODEC-PLUS; (2) WebEx Precision 60 Camera—Part#CTS-CAM-P60;and(3) WebEx Room Navigator Control Unit—Part#CS-T10-TS. Weld County will transfer ownership of Webex videoconferencing systems with the following serial numbers to Judicial: i. FGL2449L8ZL ii. FGL2449L8ZJ iii. FGL2449L8ZF iv. FGL2449L8Z9 v. FGL2449L8YD vi. FGL2449L8WW vii. FGL2449L8XY viii. FGL2449L8XE ix. FGL2449L8X6 x. FGL2449L8X0 xi. FGL2449L8WY xii. FGL2449L8Y3 B. Upon transfer of ownership, Judicial will assume all maintenance and licensing costs associated with the twelve Webex videoconferencing systems identified above. 5. COMPLIANCE WITH LAW. The Parties shall comply with the letter and spirit of all Weld County&Judicial—Webex Carts Transfer IGA 2025 Page 1 of 2 z� Z5-3315 Contract Form Entity Information Entity Name* Entity ID* New Entity? COLORADO JUDICIAL @00026863 DEPARTMENT Contract Name* Contract ID Parent Contract ID INTERGOVERNMENTAL AGREEMENT 10142 Requires Board Approval Contract Status Contract Lead* YES CTB REVIEW SWHITMORE Department Project# Contract Lead Email swhitmore@weld.gov Contract Description* WELD COUNTY IS REQUESTING TO TRANSFER THE OWNERSHIP OF 12 CISCO WEBEX VIDEO CONFERENCING SYSTEMS TO THE COLORADO JUDICIAL DEPARTMENT FOR CONTINUED OPERATIONAL SUPPORT FOR ALL JUDICIAL DISTRICT 19 SYSTEMS LOCATED IN GREELEY. Contract Description 2 HIS SHIFT IN RESPONSIBILITY IS PROJECTED TO SAVE THE COUNTY APPROXIMATELY $10,000 ANNUALLY IN MAINTENANCE COSTS AND $210,000 WHEN IT COMES TIME TO REPLACE THE UNITS IN 2027. Contract Type* Department Requested BOCC Agenda Due Date AGREEMENT INFORMATION Date* 1 2/04/2025 TECHNOLOGY-GIS 12/08/2025 Amount* $0.00 Department Email Will a work session with BOCC be required?* CM- NO Renewable* InformationTechnologyGI NO Does Contract require Purchasing Dept. to be S@weld.gov Automatic Renewal included? Department Head Email Grant CM- InformationTechnologyGI IGA S-DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 12/01 /2024 Termination Notice Period Expiration Date* Committed Delivery Date 12/01 /2027 Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel RYAN ROSE RUSTY WILLIAMS BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 12:03,2025 12/04/2025 12/04/2025 Final Approval BOCC Approved Tyler Ref# AG 120825 BOCC Signed Date Originator BOCC Agenda Date SWHITMORE 12/08/2025 Hello