HomeMy WebLinkAbout20100956.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 5, 2010
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, May 5, 2010, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Douglas Rademacher, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway
Commissioner William F. Garcia
Commissioner David E. Long - EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of May 3, 2010, as printed. Commissioner Kirkmeyer seconded the motion,
and it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Garcia moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, TREASURER'S OFFICE — JOYCE MILLER: Chair Rademacher read
the certificate into the record, recognizing Joyce Miller for 23 years of Service with the Weld County
Treasurer's Office.
John Lefebvre, Treasurer, stated Benjamin Franklin served as the ambassador to France and when his
successor was asked if he was Mr. Franklin's replacement, the successor stated nobody can replace
Mr. Franklin, I am merely succeeding him. Mr. Lefebvre stated this will be the situation concerning
Ms. Miller, as her diligence cannot be replaced; Ms. Miller has located successors to properties as far
away as other countries. He stated the Treasurer's Office has been very fortunate to have Ms. Miller all
these years and she has done an amazing job.
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Ms. Miller stated the success of the Treasurer's Office is partly due to other Departments' assistance,
including the Clerk and Recorder, the Assessor's Office, the Department of Planning Services, and the
County Attorney's Office.
Commissioner Conway thanked Ms. Miller for her dedicated service on behalf of the citizens of Weld
County. Commissioner Garcia stated Ms. Miller has been one of the faces of Weld County and he has
received great feedback about her and the other employees at Treasurer's Office treating people with
kindness and friendliness. He wished her luck in future endeavors. Commissioner Kirkmeyer thanked
Ms. Miller and she concurred with Commissioner Garcia regarding compliments received about the
Treasurer's Office. She stated recently the Commissioners received feedback regarding the
Treasurer's Office treating people with respect and professionalism. Chair Rademacher concurred with
the previous comments and wished her good luck.
COMMISSIONER COORDINATOR REPORTS: Commissioner Kirkmeyer stated she attended the
second meeting of the 150th Anniversary Committee, and several sub-committees were organized.
She stated Commissioner Conway will chair the Fundraising and Budget Committee, and she would
like all the Commissioners to be involved with the Committee. She stated the next meeting will occur in
two (2) weeks at the Greeley Museum. Commissioner Kirkmeyer stated Glen Czaplewski, Weld
County Intern, has been completing the minutes for the meetings, and Patti Russell, Director,
Department of Human Resources, is on the Committee.
BIDS:
PRESENT AND APPROVE BID #61000100, HRD/DHS BUILDING REMODEL - DEPARTMENT OF
BUILDINGS AND GROUNDS: Monica Mika, Director, Department of Finance and Administration,
stated a better name for this bid is the Employee On-Site Clinic Remodel Bid, and it is being presented
for emergency approval, due to time constraints related to the construction deadlines for the on-site
clinic. Ms. Mika stated there have been challenges regarding the existing HVAC and plumbing
systems. She recommended the low bid, in the amount of $399,207.00, from Growling Bear, Inc., be
approved. She stated the County has worked with the low bidder before and has been very pleased
with the quality of work. Ms. Mika stated there were several well thought out, quality proposals
submitted by various vendors; however, the low bid came in under budget. She stated the goal is for
the clinic to open on July 15, 2010, and there is a committee working on creating recommendations for
a logo and a name for the clinic. Commissioner Garcia moved to approve the low bid from Growling
Bear, Inc., in the amount of $399,207.00. The motion was seconded by Commissioner Kirkmeyer.
Commissioner Conway stated he is pleased a local vendor has been awarded this bid. There being no
further discussion, the motion carried unanimously.
OLD BUSINESS:
RECONSIDER AGREEMENT FOR CONVEYANCE OF EASEMENT FOR CERTAIN
IMPROVEMENTS TO CR 13 AND AUTHORIZE CHAIR TO SIGN - STEVEN BUHLKE (CON'T FROM
4/26/10: Commissioner Conway moved to continue said agreement to May 19, 2010. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
NEW BUSINESS:
CONSIDER AMENDMENT #1 TO TASK ORDER CONTRACT FOR WOMEN'S WELLNESS
CONNECTION PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, M.D., Director,
Department of Public Health and Environment, stated this amendment was discussed at a work session
last week, and the Department has successfully operated the Women's Wellness Connection Program
for approximately two (2) years. Dr. Wallace stated the funding is a combination of Federal and State
funds and most of the funding is obtained through reimbursement from the Medicare fee schedule. He
stated the Program provides low income, uninsured, and underserved women, who demonstrate a
lawful presence in the State of Colorado, access to screening and diagnostic services to detect breast
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and cervical cancer in the earliest stages. He stated there have been numerous screening programs in
the past; however, this Program also connects women to treatment. Dr. Wallace stated the Department
has relationships with various community surgeons and diagnostic centers to assist with the Program.
He stated the amendment will allow the Program to continue through June 29, 2012. He clarified that
the funding for this Program is solely funded by reimbursement from the Medicare fee schedule and
there is no grant funding. Chair Rademacher inquired as to when a Men's Wellness Program will be
developed. Dr. Wallace stated he would like to see some programs for screening men for health
issues, and the Department is investigating expansion of cardiovascular screening for both men and
women. Commissioner Conway moved to approve said amendment and authorize the Chair to sign.
Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER TASK ORDER CONTRACT FOR DISEASE SURVEILLANCE PROGRAM (WEST NILE
VIRUS SURVEILLANCE AND TESTING) AND AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated this
contract provides continuation funding for disease surveillance activities for testing birds and
mosquitoes, and the funding originates at the Federal level and it is then ultimately awarded to the
County by the State. He stated the surveillance activities include the collection, identification, and
submission for testing of dead birds and vector mosquitoes. He stated the term of the contract is
June 1, 2010, through December 31, 2010, and the contract is for an amount not to exceed $21,350.00.
Dr. Wallace stated the funding will be provided in increments, $8,540.00 will be available June 1, 2010,
and the Department will not commit to conducting work beyond the allocated funding. He clarified there
is no reason to believe the entire funding amount will not be awarded, and typically, additional funding
has been awarded. He stated the Department works on this Program collaboratively with various
mosquito control companies and municipalities. Chair Rademacher inquired as to when this funding
will cease. Dr. Wallace stated different parts of the country will continue to conduct background
monitoring; therefore, low levels of funding should continue; however, the funding will not remain as
high as the amounts provided during the peak years of the West Nile virus. Commissioner Garcia
moved to approve said task order contract and authorize the Chair to sign. Seconded by
Commissioner Conway, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 61 BETWEEN CRS 8 AND 10: Janet Carter,
Department of Public Works, stated said emergency closure commenced on April 30, 2010, and will
end May 6, 2010, in order to replace a washed out culvert. Ms. Carter stated the average daily traffic
count for County Road 61 is 104 vehicles, according to a count conducted in the year 2007, and water
will be utilized for dust abatement on the gravel portions of the detour route. She stated road signs and
barricades will be utilized throughout the closure. In response to Chair Rademacher, Ms. Carter stated
the Department has to prepare the road base and bring the road back to its original condition prior to
the permanent culvert being installed. Commissioner Conway moved to approve said temporary
closure. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
CONSIDER CORONER/MEDICAL EXAMINER AGREEMENT AND AUTHORIZE CHAIR TO SIGN -
COLORADO PATHOLOGY ASSOCIATES: Bruce Barker, County Attorney, stated the agreement
needs to be updated to reflect a change to the name of the company and several other items need to
be changed; therefore, he requests a continuance. Commissioner Kirkmeyer suggested some of the
items in the agreement may make more sense to be included as an exhibit, as opposed to being in the
agreement, such as the two (2) cell phones and the computer being provided by the County, in order to
allow for easier updates. In response to Commissioner Kirkmeyer, Ms. Mika stated there are several
operational business practice models which need to be removed from the agreement, for example, the
agreement references vans; however, the Coroner's Office utilizes trucks; not vans. Ms. Mika
suggested continuing the matter for two (2) weeks, in order to allow adequate time for Dr. Patrick
Allen, M.D., Coroner, to be able to attend the meeting. In response to Chair Rademacher, Mr. Barker
suggested continuing the matter for two (2) weeks, and he stated that he will organize a work session.
Commissioner Kirkmeyer indicated she is in favor of the proposed continuance and work session. She
Minutes, May 5, 2010 2010-0956
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stated she is concerned that there is nothing in the agreement about the Coroner being responsible for
reporting to the Board. In response to Commissioner Kirkmeyer, Ms. Mika stated the oversight
committee was established approximately two (2) years ago, in order to conduct reviews twice per year;
however, the process has been lumped with the departmental review, and there was discussion last
year about whether the Board wanted to continue to conduct the reviews in the same capacity. Further
responding to Commissioner Kirkmeyer, Ms. Mika stated Dr. Mark Ward, M.D., will be responsible for
the mass casualty and emergency operations planning; not Dr. Allen. Ms. Mika stated Dr. Allen's group
is compensated for conducting autopsies; however, the Department oversight is completed by
Dr. Ward; therefore, it may an appropriate time to review Dr. Ward's responsibilities and job duties as
this agreement is being discussed. Commissioner Garcia moved to continue said agreement to
May 19, 2010. Seconded by Commissioner Conway, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
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Minutes, May 5, 2010 2010-0956
Page 4 BC0016
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