HomeMy WebLinkAbout20113136.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DECEMBER 7, 2011
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, December 7, 2011, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Sean P. Conway, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther Gesick
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of December 5, 2011, as printed. Commissioner Conway seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Certification of Hearings conducted on December 5, 2012, as
follows: 1) Hearing to allow public input on the performance of Weld County in carrying out the
acquisition of the Emergency Services Software Project which was financed with federal Community
Development Block Grant funds. (Clerk's Note: The item was inadvertently omitted from the Agenda
and was subsequently added and signed by the Board without a formal motion to approve.)
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Rademacher seconded the motion, and it carried unanimously.
PRESENTATIONS:
2011 INDIVIDUAL WELLNESS AWARD - MANUEL PELLICER: Chair Kirkmeyer read the certificate
recognizing Manuel Pellicer for losing 65-70 pounds using a daily fitness routine and eventually
participating in the Boulder Boulder marathon. Mr. Pellicer was present to accept the award.
'. 7' a Minutes, December 7, 2011 2011-3136
Page 1 BC0016
2011 INDIVIDUAL SAFETY AWARD - CINDY VILLEGAS: Chair Kirkmeyer read the certificate
recognizing Cindy Villegas for creating a training module to assist county and court employees who find
themselves in a confrontational situation, and for conducting numerous Active Shooter Survival Training
sessions over the past two years. Ms. Villegas thanked the Board for the recognition and encouraged
all employees to participate in upcoming trainings to help provide a safer work place.
2011 EMPLOYEE SERVICE AWARDS - 10, 20, AND 30-YEAR EMPLOYEES: Chair Kirkmeyer read
the presentation into the record, and the various Department Heads presented the service awards to
employees, according to the attached list.
COMMISSIONER COORDINATOR REPORTS: Commissioner Long stated the New Raymer Post
Office has been removed from the study list and he thanked the other Commissioners for their support
of the Resolution regarding this matter. He stated several other Post Offices are still under
consideration, and he thanked the Congressional delegation for its support as well. Commissioner
Conway commended Commissioner Long for his efforts and stated the Board will continue to follow the
status of the remaining sites very closely. He also commended each of the employees who previously
received recognition for their dedication as public servants working for Weld County citizens.
Chair Kirkmeyer introduced Jennifer Finch as the new Public Information Specialist. Ms. Finch
reviewed her qualifications and past work history and stated she is excited about the future projects of
this position.
BIDS:
PRESENT BID #B1100155, ALTERNATE DISPATCH CENTER FURNITURE - DEPARTMENT OF
BUILDINGS AND GROUNDS: Monica Mika, Director, Department of Finance and Administration,
presented the three bids received and stated said bid will be considered for approval on December 21,
2011, following a work session.
OLD BUSINESS:
CONSIDER AGREEMENT FOR FASTER-TRANSIT GRANT AND AUTHORIZE CHAIR TO SIGN:
Barb Connolly, Controller, requested a continuance to allow for review of some additional options.
Commissioner Conway moved to continue said matter to January 16, 2012. Commissioner
Rademacher seconded the motion, which carried unanimously.
NEW BUSINESS:
CONSIDER TASK ORDER CONTRACT FOR PROVISION OF STI MEDICATIONS AND AUTHORIZE
CHAIR TO SIGN: Dr. Mark Wallace, Director, Department of Public Health and Environment, stated
this contract provides medications to treat sexually transmitted infections, which are offered to those
that cannot afford treatment. He stated the term will commence January 1, 2012, through
December 31, 2016. Commissioner Rademacher moved to approve said contract and authorize the
Chair to sign. The motion was seconded by Commissioner Garcia, and it carried unanimously.
CONSIDER AMENDMENT #2 TO TASK ORDER CONTRACT FOR DISEASE SURVEILLANCE
PROGRAM (WEST NILE VIRUS SURVEILLANCE AND TESTING) AND AUTHORIZE CHAIR TO
SIGN: Dr. Wallace stated this amendment will renew funding to help with the West Nile Program in
which staff collects, identifies, and tests specimens. He stated funding, in the amount of $21,350.00,
will be used to offset the County general funds for a term beginning January 1, 2012, through
December 31, 2012. Commissioner Conway moved to approve said task order contract and authorize
the Chair to sign. The motion was seconded by Commissioner Rademacher. In response to
Commissioner Rademacher, Dr. Wallace indicated the state-wide number of West Nile victims is down,
which he credits to people being more aware and taking the necessary precautions to protect
themselves. There being no further discussion, the motion carried unanimously.
Minutes, December 7, 2011 2011-3136
Page 2 BC0016
CONSIDER GOVERNMENTAL LEASE-PURCHASE AGREEMENT (CATERPILLAR 160M2 AWD
MOTOR GRADER, SERIAL #M9K00417) AND AUTHORIZE CHAIR TO SIGN - WAGNER
EQUIPMENT COMPANY: Ms. Connolly stated this and the following item of business are to lease two
new motor graders which will replace old equipment that is being rotated out. Commissioner Garcia
moved to approve said lease agreement and authorize the Chair to sign. Commissioner Conway
seconded the motion, and it carried unanimously.
CONSIDER GOVERNMENTAL LEASE-PURCHASE AGREEMENT (CATERPILLAR 160M2 AWD
MOTOR GRADER, SERIAL #M9K00418) AND AUTHORIZE CHAIR TO SIGN - WAGNER
EQUIPMENT COMPANY: Based on the previous discussion, Commissioner Rademacher moved to
approve said lease agreement and authorize the Chair to sign. Commissioner Garcia seconded the
motion, and it carried unanimously.
PLANNING NEW BUSINESS:
CONSIDER INITIAL HEARING CONCERNING RESCINDING USR PERMIT #1656 - GREAT
WESTERN OIL AND GAS COMPANY, LLC: Chris Gathman, Department of Planning Services, stated
USR-1656 was approved in August, 2008, and he met with the applicant's representative on Monday to
discuss the outstanding items to be completed. He stated the plat is ready to be submitted; however,
he recommended a 30-day continuance to allow the applicant additional time to submit a few remaining
written responses for the file and to request a partial vacation of an underlying USR. Chair Kirkmeyer
confirmed neither the applicant, nor a representative, were present to comment. Commissioner
Rademacher moved to dismiss the hearing and refer the matter back to the Department of Planning
Services to work with the applicant to complete the remaining conditions/requirements. Commissioner
Conway seconded the motion, which carried unanimously.
CONSIDER INITIAL HEARING CONCERNING RESCINDING USR PERMIT #1661 - HASBROUCK
HOLDINGS, LLC: Mr. Gathman stated USR-1661 was approved in September, 2008, and he received
a letter from the applicant's agent in August, 2011, requesting a 180-day extension to acquire the
necessary financing. He stated there are a lot of outstanding conditions to complete and staff
recommends a 60-day continuance, which is consistent with the applicant's request back in August. In
response to Commissioner Conway, Mr. Gathman stated not much has been done since the August
request. Tom Haren, AGPROfessionals, LLC, represented the applicant and explained they began the
dirt work and construction; however, the property is actively listed for sale. He stated many of the
Conditions cannot be met until the facility is built and he requested an extension to allow the applicant
the continued opportunity to work with staff to develop alternatives to get the plat recorded.
Responding to Commissioner Conway, Mr. Haren requested a one-year continuance, or at least 180
days. Following discussion, the Board directed staff to work with the applicant and provide a report to
the Commissioner Coordinator in six months, with the option to bring the matter back before the Board
if no communication or progress is being made. Mr. Barker stated any changes to the approved
Conditions will need to come back before the Board, with proper notice to the surrounding property
owners. Commissioner Rademacher moved to dismiss the hearing and refer the matter back to the
Department of Planning Services, with instruction to provide a six-month progress report to the
Department's Commissioner Coordinator, or bring the matter back before the Board if communication
or progress is not being made. Commissioner Conway seconded the motion, which carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, December 7, 2011 2011-3136
Page 3 BC0016
There being no further business, this meeting was adjourned at 10:22 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COL RADO
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Weld County Clerk to the Board
EXCUSED DATE OF APPROVAL
Sean P. Conway, Pro-Tem
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Minutes, December 7, 2011 2011-3136
Page 4 BC0016
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