HomeMy WebLinkAbout20113046.tiff RESOLUTION
RE: APPROVE REVISED 2012 ANNUAL PLAN AND BUDGET FOR AREA AGENCY ON
AGING PROGRAMS (TITLE III AND VII) AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with the Revised 2012 Annual Plan and Budget
for Area Agency on Aging Programs (Title III and VII) between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Area Agency on Aging, and the Colorado Department of Human
Services, commencing July 1, 2011, and ending June 30, 2012, with further terms and conditions
being as stated in said plan and budget, and
WHEREAS, after review, the Board deems it advisable to approve said revised plan and
budget, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Revised 2011 Annual Plan and Budget for Area Agency on Aging
Programs (Title Ill and VII) between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human Services,
Area Agency on Aging, and the Colorado Department of Human Services be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said revised plan and budget.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 28th day of November, A.D., 2011, nunc pro tunc July 1, 2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: /� c-4y/i/iii c.
arbara Kirkmeyer, Ch/ir
Weld County Clerk to the Boar. E La )_
•
C)
an P. Conway -Tem
BY:Dyrkto the Boart*j ;
Garcia r\
ED AS M: ♦ '
ki 14
David E. Long,
Coun ttorney �03 —4 r�
Douglas Rademacher
Date of signature: /a•a2 D —/I
prig405uscwT. Gc : yso
I I • a8 -l i /a ,a a ,// 2011-3046
HR0082
MEMORANDUM
1861 - 2011
DATE: November 22, 2011
W E L RAC O N T Y TO: Barbara Kirkmeyer, Chair, Board of ounty Com lsioners
I I tc C (k( ', l Lc'
c
u FR: Judy A. Griego, Director, Departmen of Human Services
RE: Revised Title III and VII Annual Funding Request for the
Weld County Department of Human Services' Area Agency
on Aging's Senior Programs
Enclosed for Board approval is the Revised Title III and VII Annual Funding Request for the
Weld County Department of Human Services' Area Agency on Aging's Senior Programs. This
Revised Funding Request was reviewed under the Board's Pass-Around Memorandum dated
November 17, 2011, and approved for placement on the Board's Agenda.
The initial Funding Request for the FY 2012 Older Americans Act was approved by the Board on
May 25, 2011, for $730,780.00 and the revised Funding Request for FY 2012 is $781,033.00. The
increase is due to allowable carryover and a slight increase in the Federal allocation. These dollars
fund programs such as: the long term care ombudsman program, congregate meals, home delivered
meals, in-home services, legal program, Hispanic Senior Outreach, adult day programs, etc.
The term will be July 1, 2011 through June 30, 2012.
If you have any questions, please call me at extension 6510.
2011-3046
Title III an VII Annual Funding Request
Application and Planning Form
REGION 2B
Weld County Area Agency On Aging Northern Region
CdhS . v. -du - alh, -
Colorado Department of Human Services ( q.
•rt'ng Colorado's A•' a
people who help people t.. r �',
4, _ •g and Adult Serve,_.,
State Fiscal Year: 2012
These forms constitute a request for Title Ill and Title VII Aging Services Funds.
I agree that I have reviewed the information in each of the attached worksheets(including attachments 'A' through 'F'), and
verify that the funding request reflects an accurate projection of services provided through the Older Americans Act
SIGNAT RE: // SIGNATURE:CV DIRECT DA E HAIRPERSON DA E:
jk ,f ' 7",;2u: AREA AGENCY ON AGING
U ADVISORY COUNCIL
Chairman, Board of Co my Commi sioners
ATTEST: '- A ' rim fa L/I��\2 8 2011
WELD COUNTY C RK
BY: AtJdi iri.��_ , i►" �.:t
DEPUTY •PK TO THE r` i,-%p,
2012 TITLE III FUNDING REQUEST
Region 2B
Funding# 02B-88
Revision# 1
Date 711/2011
Funding Request Period: from July 1,2010 through June 30,2011
Add this FY Percentages for Admin
Distribution: B C1 C2 E
30.77% 37.80% 19.05% 12.38%
ADMINISTRATION Potential Funding Transfer Request Funding Request
CarryOver/Reallocated $ - $ -
ADMIN NEW ALLOC $ 69,089 $ - $ 69,089
SERVICES
CarryOver/Reallocated $ 24,047 $ 24,047
PART B NEW ALLOC $ 204,409 $ ,57,276.;: $ 261,685
CarryOver/Reallocated $ - $ -
PARTC1 NEW ALLOC $ 251,330 $ 37,858 $ 289,188
zs ;>t« ors 3"E " " ^:/ rati '£ Y ;„ .e�^
x�� `` a °v
x�� 3.r`.'(;� x:�£'Kx,6i? � .,�.. e ,s� �. :R ��zr��` ++.�..� 3��s., � ��'��A^�,<'k�� c'..,�.��¢`Ya#�� �uu�
CarryOver/Reallocated $ 7 $ 7
PART C2 NEW ALLOC $ 126,127 $ 95,134 $ 30,993
CarryOver/Reallocated $ 1,314 $ 1,314
PART D NEW ALLOC $ 11,888 $ 11,888
CarryOver/Reallocated _ $ 7,435 $ 7,435
PART E NEW ALLOC $ 75,830 $ 75,830
r AL 1-APi E :,-.7,2'.;;T, 5,- 83,265
TOTAL SVC CO/REALLOC. $ 32,803 , $ 32,803
TOTAL SVC.NEW ALLOC $ 669,584 $ 669,584
�'f E<s.! < i-;.ear. ; 1::; .ilitfifit^ . �: 702,387 $ $ 702,387
Title VII Funding Request
Total Programmatic Programmatic
Funding Transfer Total
EAP CARRYOVER/REALLOCATED $ 5 $ 5
EAP NEW ALLOC $ 2,097 $ $ 2,097
LTC OMB CARRYOVER/REALLOCATE $ 148 $ 148
LTC OMB NEW ALLOC $ 7.307 $ - $ 7,307
'-',:::',..';'.4 ,,.,,,,,!, t, R .u ,S ;,:',455
,4 5 1 t' ,'
-c"TAL.TITLE, ./ii 9,557 9,5 7;^,
Annual Funding Request(AAS 200)
Region 2B
Fiscal Year 2012
Revision # 1
Date 7/1/2011
AREA AGENCY ADMINISTRATION BUDGET
Line item Budget Federal Budget Local Cash Budget In-Kind Budget Total Budget
Personnel $ 54,835 $ - $ 23,030 $ 77,865
Travel $ - $ - $ - $ -
Equipment $ - $ - $ - $ -
Other Direct $ 8,381 $ - $ - $ 8,381
Indirect $ 5,873 $ - $ - $ 5,873
Total $ 69,089 $ - $ 23,030 $ 92,119
Total Admin from AAS 200
* Match must be 25% of total budget:
(Match = Local Cash Budget + In-Kind budget)
Federal Funds = $ 69,089.00 / 3 = $ 23,030.00 This is the minimum
match required.
* Actual Match = $ 23,030.00
Over/(Under) Match $ -
Annual Funding Request (AAS 220)
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Attachment A
TRANSFER (B, Cl AND C2) REQUEST
Weld County Area Agency On Aging Northern Region
Region
2B
THIS WAIVER IS NOT REQUIRED!
Per amendments to the OAA of 2006, a statement of intent and justification for transfers budget
between Parts B, C-I, and C-2 (which exceed the allowable percentage of transfers) is require
Note: Please indicate with brackets()those percent¢
SERVICE 30.00% Transfer are decreased.
Part B to C NA
TOTAL FUNDS TRANSFERRED: From: NA To: NA
Part C to B I NA
TOTAL FUNDS TRANSFERRED: From: NA To: NA
JUSTIFICATION FOR WAIVER:
Part CI to C2 I NA I
TOTAL FUNDS TRANSFERRED: From: NA To: NA
JUSTIFICATION FOR WAIVER:
Part C2 to C1 I NA
TOTAL FUNDS TRANSFERRED: From: NA To: NA
JUSTIFICATION FOR WAIVER:
ATTACHMENT B
Request for Use of Part B Funds
for Advocacy, Coordination,
and/or Program Development
Weld County Area Agency On Aging Northern Region
Region
2B
THIS WAIVER IS NOT REQUIRED!
Per amendments to the OAA of 2006, a statement of intent and justification for use of Part B funds
for Advocacy, Coordination, and/or Program Development is required.
Service Usage Note: Please indicate with brackets( )those percentages
Percentage which are decreased.
Part B 0.00%
Advocacy/Coordination 0.00%
Program Development 0.00%
JUSTIFICATION FOR USE OF PART B FUNDS FOR ADVOCACY,COORDINATION,AND/OR PROGRAM
DEVELOPMENT:
ATTACHMENT C
ADVISORY COUNCIL REVIEW
Weld County Area Agency On Aging Northern Region
Region
2B
The Area Agency on Aging Advisory Council has had the opportunity to review and comment on the
following items in the Funding Request. (Comments are attached).
1. Statement of intent and justification for transfers budgeted between Parts B, C-1, and C-2,
which exceed the allowable percentage of transfers.
2.
Statement of intent and justification for use of Part B funds for Advocacy, Coordination,
and/or Program Development, which exceed the allowable percentage of transfers.
3. Request for waiver for the Area Agency on Aging to provide direct services.
4. Request for waiver to required support services percentages, which vary from the
allowable percentages.
(Access Services, 25%, In-Home Services, 15% and Legal Services, 3%).
5.
Use of Federal and State funds to increase Program Services to the elderly.
ATTACHMENT D
DIRECT SERVICE WAIVER REQUEST
Weld County Area Agency On Aging Northern Region
Region
2B
We hereby request approval of a Waiver to provide the direct services listed below.
1. Legal
2. Health Promotion
3. Caregiver
4.
5.
6.
Please attach documents describing fully the direct service to be provided to include
organizational structure and planned methods of program services delivery. Entitle these
sheets as "Direct Service Program Description".
PLEASE NOTE: If the Waiver Request is incomplete, this may result in a delay of the
approval of the Funding Request.
Legal Services (Part B)
For many years we have provided paralegal services directly out of the Weld County
Area Agency on Aging and have worked with an attorney (under contract) to support the
paralegal as needed. The paralegal works closely with community agencies and has
regular contact with key senior centers throughout the county. The program continues to
be cost effective.
Health Promotion (Part D)
For twelve years the Weld County Area Agency on Aging has been a major sponsor of
the Weld County Senior Health Fair. Three years ago the health fair committee and the
senior job fair committee decided to attempt a combined event in October, 2009. The two
committees formed into one and met monthly. The committee was comprised of many
community agencies and key community volunteers. Part D funds helped support this
effort by providing staff time and other supportive services such as bone density
screening. The event in 2009 was a success and we doubled the attendance. We will be
doing the same event again October, 2012.
We will continue to provide a varied of evidence based program and have found the
classes to very successful and have introduced a new set of clients to the Area Agency on
Aging. We are hoping that future funding will allow us to grow these popular programs
Family Caregiver Coordinator Position (Part E)
The positions continues to focus on linking family caregivers (and grandparents raising
grandchildren) with existing services and providing them with a road map to senior and
other community services. In addition, the family caregiver coordinator provides training
opportunities and maintains a respite voucher program.
We believe the family caregiver coordinator and the coordinator of the grandparents
raising grandchildren has the greatest chance to continue to flourish and be cost effect if
housed with the Area Agency on Aging. The coordinators have the benefit of working
closely with our other in-house programs such as legal assistance, the long term care
ombudsman, dental, nutrition and Options for Long Term Care. These programs have
historically worked with seniors and their caregivers and will continue to provide key
caregiver services. The Area Agency on Aging will work collaboratively with other
community agencies that provide direct caregiver services and will explore providing
funding to these agencies if appropriate and financially feasible. In addition, the Area
Agency on Aging Advisory Board continues to strongly support the current in-house
program.
ATTACHMENT t'
USE OF FUNDS WAIVER REQUEST
Weld County Area Agency On Aging Northern Region
Region
2B
Per, Restrictions On Use Of Funds, Volume 10, Section 10.240.11 B, we request approval of a
Waiver for the following services to the indicated percentage(s):
SERVICE TARGET PLANNED SHORTAGE
ACCESS 25.00% 7.87% -17.13%
USTIFICATION FOR WAIVER:
We opted many years ago not to fund senior transportation but rather support the county's effort in
locating other funds or methods for transportation.Our transportation program is funded by county
general funds, CDOT and Medicaid dollars. Due to our ongoing legal needs expressed by our senior
community we have supported our in-house paralegal program and have purchased attorney
services,as needed.
IN-HOME SERVICES 15.00% 18.29% NA I
USTIFICATION FOR WAIVER:
We continue to fund homemaker and personal care services throght RVNA. We also fund
ElderGarden,an adult day program and North Range Behavioral Helaht (peer counseling program)
since our surveys,focus groups and advisory board feedback have suported the need for these
services in Weld. other funds, such as the Older Coloradoan funds are used to enhance the home
maker and personal care program.
LEGAL SERVICES 3.00% 17.23% NA
JUSTIFICATION FOR WAIVER-
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