HomeMy WebLinkAbout20111300 WELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
February 15th, 2011
The Weld County E-911 Emergency Telephone Service Authority Board met in session on
Tuesday, February 15th, 2011 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Barbara Kirkmeyer. Present were Board
Members Barbara Kirkmeyer, Mitch Wagy, Kevin Halloran, Juan Cruz, Gary Sandau and
Randy Winsett. Staff members present included Mike Savage, Dave Mathis, Anne Mioduski,
and Susan Johnson. Blake Abercrombie (ACS), Steve Blois (OEM), Jack Statler and Monica
Mika were also present. A quorum existed
PUBLIC COMMENTS:
The public was invited to comment on business of the E-911 Board, no comments heard.
MINUTES:
Randy Winsett moved, Kevin Halloran seconded a motion to approve the minutes of the
January 18th, 2011 meeting, the motion was approved unanimously.
OLD BUSINESS:
1. Staff Report: Dave Mathis presented Dispatch stats for January 2011, [refer to Sgt.
Mathis' "January 2011 WCRCC Monthly Reports"].
• 2011 YTD: 911 calls up 9.29%, EMD calls up 24.46%, Fire incidents up 16.65%
• EMS call processing times presented
• One person in backgrounds as an over hire for anticipated vacancies
o Approval for over hire through Greeley H.R.
o Funding is neutral because it comes out of the vacancy budget and Dave
has contingency plans for 5%turnover
2. Radio Upgrade report: Dave reported that the kickoff meeting occurred with Andy
and Motorola, parts have been ordered, and nothing has been delivered yet.
3. CAD RFP update: Blake advised that the kickoff meeting last week was well
attended and several agenda items were generated for the Spillman User's Group.
• An unanticipated cost was added to the project, the servers, supporting
hardware and connectivity for the primary and secondary sites. Both servers
are necessary to eliminate a single point of failure and to have full redundancy.
• The Oversight Board has already approved "option 8"- at a cost of
$461,025.00 and determined that the City will fund 22%, the County will fund
$44% and the E-91 I Board should fund 35%of this cost.
• Juan Cruz questioned whether the equipment was going to be used solely for
E-911 purposes or what percentage of the total would be for E-911. Blake
explained that E-911 would need the entire system regardless of whether it
was shared infrastructure or not.
• The possibility of relocating the Back Up 911 Center to the Centennial
Building was also presented. Additional costs (cabling, labor, console moving,
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and connectivity) and working conditions at the present Back up site were
discussed. The board tabled the funding request until after the Treasurer's
report.
4. E-911 Fees: Don Warden is creating a spread sheet to determine how much money
Qwest owes the E-911 fund. Qwest has requested the reimbursement be incremental.
Bruce Barker will ensure the transaction is done appropriately. Verizon has asked to
be reimbursed for their extra payments. Bruce Barker will verify amounts and the next
step.
NEW BUSINESS:
1. Treasurer Reports: Randy Winsett presented the January Treasurer's Report. The
new budget format from Barb Connolly was sent to the board, with breakdown by
category. Barbara Kirkmeyer requested the item descriptions to go with the budget
categories, would like clarification on the depreciation and contingency categories and
would like to see a spending report: actual to budget.
The Board discussed the money budgeted for Spillman ($817,000) and the project
creep which has begun to occur. Per Blake, the new network cannot move ahead
without the servers requested, it needs to be purchased, installed and ready for
training. Juan Cruz cautioned the Board to watch spending because funds will become
depleted. Barbara Kirkmeyer added that unanticipated expenses occur with any
project and that ACS/Anita are being asked to provide more information to the best
extent possible about costs.
Juan Cruz moved, Kevin Halloran seconded a motion to approve an additional
budget appropriation of$161,359 to pay for network option 8 as presented,
motion carried unanimously.
Juan Cruz moved, Gary Sandau seconded a motion to approve the Treasurer's
Report as presented,motion carried unanimously.
2. Zone 3 sonet Node Upgrade: Dave Mathis reported that CCNC has presented an
estimate of costs for upgrading Weld's two TA lines at the state site. [See attached
CCNC Correspondence dated January 12, 2011.] The estimate is $2,563.31.
• Kevin Halloran moved, Gary Sandau seconded a motion to pay our portion
of the cost to upgrade the zone 3 controller. Motion carried unanimously.
3. EOC Intrado Calling credits: Steve Blois approached the Board to inquire if the
EOC could use the Intrado notification system to advise EOC personnel of activations
and drills. The Intrado system will not segregate Admin users vs Emergency users
(the 911 data is available to anyone with launch privileges) until next summer. The
Board discussed:
• the need to establish policies for alternate use to be consistent between
departments and municipalities
• the need to standardize training on system use, and the need for an M.O.U. for
appropriateness of data and 911 data
• Barbara Kirkmeyer requested that the information be presented to the Weld
County Fire Chief Association, the Weld Police Chief Association and the
Communications Advisory Board.
4. MCS Maintenance agreement: Mike Savage presented a bill from Cal Amp for
24x7x365 maintenance of the server equipment that supports MDTs in the field.
When we experienced failure of the server in the past it created huge problems for the
street and dispatch, so the equipment is necessary. Per Dave Mathis the narrow-
banding requirement effective January, 2013 will cause this equipment to be obsolete
after that date. Gary Sandau moved, Randy Winsett seconded a motion to approve
spending$7,700 on the Cal Amp maintenance agreement, motion carried
unanimously. Monica would like a list of maintenance agreements for the dispatch
center.
Discussion: Juan Cruz asked for an update on the MSAG position's progress on updating
non-compliant addresses. Previously they had not been updated due to the MSAG
position being vacant. Dave Mathis advised that Dan Huerter's folks had been working on
them and a CAD MSAG build was scheduled for later this month. The GIS staff will be
invited to update this information at the next E-911 Board meeting and the next
Communications Advisory Board meeting.
Juan also asked if the Sys Admin position that the E-911 Board funds will be the SAA
(Spillman Application Administrator) for Spillman? This is yet to be determined.
Juan suggested the E-911 Board may need to enter into an I.G.A with the Board of
County Commissioners and City of Greeley due to the shared expenses between boards.
A formal agreement would provide documentation of costs for the future if or when the
Board needed to approach the P.U.C. for fee increases. This item will be added to the
March agenda.
As there was no further business the meeting adjourned at 13:40 p.m.
Minutes taken by Susan Johnson
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