HomeMy WebLinkAbout20112808.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
OCTOBER 24, 2011
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, October 24, 2011, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Sean P. Conway, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of October 19, 2011, as printed. Commissioner Conway seconded the motion,
and it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of
Hearings conducted on October 19, 2011, as follows: 1) USR #1789 - Cannon Land Company,
do Encana Natural Gas, Inc.; and 2) USR #1785 - Doris Cunningham. Commissioner Rademacher
seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: Jerry Long, Weld County resident, stated he and Skip Carlson created a website to
promote the words, "In God We Trust", and they sell rubber stamps with that phrase. He stated he
found another website last week named In God We Trust/America.org, and the website is requesting
that counties, cities, and towns place the words, "In God We Trust," above their seals. He requested
the Board consider adopting a Resolution supporting the motto, "In God We Trust," being added above
the County seal. Mr. Long stated "In God We Trust" has been the national motto since July 30, 1956,
after World War II, the words have been printed on United States currency since the year 1864, and it is
engraved above the entrance to the Senate Chambers and in the House of Representatives. He stated
these words have provided strength and guidance to many generations of Americans in both times of
war and peace. He stated he provided a copy of the proposed Resolution to the Board, marked
Exhibit A. Chair Kirkmeyer instructed Mr. Long to submit the document to the County Attorney, and the
Board will conduct a work session to discuss the matter.
Minutes, October 24, 2011 2011-2808
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CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Rademacher seconded the motion, and it carried unanimously.
BIDS:
PRESENT BID #B1100122, FOOD SERVICES CONTRACT - SHERIFF'S OFFICE (JAIL) AND
DEPARTMENT OF JUSTICE SERVICES (WORK RELEASE): Monica Mika, Director of Finance and
Administration, stated said bid will be presented for approval on November 7, 2011, and she
recommended a work session be conducted to discuss the matter.
PRESENT BID #B1100132, CNG FUELING STATION FOR UPPER FRONT RANGE #1A -
DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated said bid will be presented for approval on
November 7, 2011. She stated two (2) vendors have submitted bid proposals, and she recommended
a brief work session be conducted to discuss this and the following bid before the approval date. In
response to Commissioner Conway, Ms. Mika confirmed her understanding is the Board must accept
the lowest bid proposals for this and the following bid, since Federal funds are being utilized, and the
Board cannot select a vendor which submitted a higher bid. Chair Kirkmeyer indicated she has items to
discuss at the work session.
PRESENT BID #81100133, CNG FUELING STATION FOR UPPER FRONT RANGE #2A -
DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated said bid will be presented for approval on
November 7, 2011.
NEW BUSINESS:
CONSIDER TEMPORARY CLOSURE OF CR 50 BETWEEN CR 61 AND U.S. HIGHWAY 34: Janet
Carter, Department of Public Works, stated said closure will commence October 31, 2011, through
November 3, 2011, in order to replace a 24-inch corrugated metal pipe (CMP). She stated the new
term beginning to be used in place of CMP is CSPA (corrugated steel pipe arch). She stated the
average daily traffic count on County Road 50 is 91 vehicles, according to a traffic count taken in the
year 2008, and road signs and barricades will be used throughout the closure, Commissioner
Rademacher moved to approve said temporary closure. Seconded by Commissioner Conway, the
motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 74 BETWEEN CRS 55 AND 57: Ms. Carter stated said
closure will commence October 31, 2011, through November 3, 2011, in order to replace a 36-inch
culvert pipe. She stated the average daily traffic count for County Road 74 is 779 vehicles, according
to a traffic count taken in the year 2006, and magnesium chloride will be utilized for dust abatement.
She stated message boards will be utilized in advance of the closure, and road signs and barricades
will be utilized throughout the closure. Commissioner Conway moved to approve said temporary
closure. Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER AGREEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY FOR CERTAIN
IMPROVEMENTS TO CR 54 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS —
MARK HAMILTON: Leon Sievers, Department of Public Works, stated this is the third and final parcel
being acquired for the Safety Project at the intersection of County Roads 54 and 49, and the property is
located immediately to the west of County Road 49 and south of the railroad tracks. He stated there
was a work session conducted regarding this matter approximately a month ago, and the property
owner wanted to add a phrase to the agreement concerning Federal land patent rights; however, he
has susequently changed his mind about the phrase, and he is a willing seller. He stated the parcel
passes through four (4) Recorded Exemptions; three (3) are rural-residential and one (1) is agricultural.
Mr. Sievers stated the parcel is 2.69 acres, and the cost will be $37,158.00 for the property, based on
an appraisal report prepared by Messick Bowes. He stated the value for the rural-residential lots was
determined to be $75,000.00 each and the agricultural lot was determined to be valued at $3,400.00
Minutes, October 24, 2011 2011-2808
Page 2 BC0016
per acre. He stated the County is reimbursing the land owner $4,100.00 for the cost of resurveying the
property and filing an amended recorded exemption plat for the adjustment of the Recorded Exemption
lots, for a total cost of $41,258.00. Commissioner Conway moved to approve said agreement and
authorize the Chair to sign all necessary documents. Commissioner Rademacher seconded the
motion. Commissioner Long congratulated Mr. Sievers for being able to reach an agreement with the
property owner. In response to Chair Kirkmeyer, Mr. Sievers confirmed the County Attorney's Office
assisted with the matter. There being no further discussion, the motion carried unanimously.
CONSIDER DESIGNATION OF CERTAIN BANKS AS DEPOSITORIES FOR WELD COUNTY
FUNDS: John Lefebvre, Treasurer, requested the banks listed in the Resolution be approved as
depositories. He stated he has reviewed the bank listings and he selected the top rated banks for his
recommendations. Commissioner Conway disclosed he is a stockholder in Colorado Community Bank,
and he moved to approve the Resolution. Seconded by Commissioner Garcia, the motion carried
unanimously.
CONSIDER DESIGNATION OF CERTAIN BROKERS AND DEALERS FOR HANDLING THE
INVESTMENT OF TRANSACTIONS OF THE FUNDS OF WELD COUNTY: Mr. Lefebvre stated the
same considerations were given to these designations as the banks, and the County has been working
with some of the brokers listed for many years. He stated he reviewed the standard disclosures
available online for the brokers and for their firms, and he has requested daily pricing information. In
response to Chair Kirkmeyer, Mr. Lefebvre confirmed these designations will be reviewed annually.
Commissioner Garcia thanked Mr. Lefebvre for the work he has completed towards this and the
previous Resolution, since the Resolutions are an important piece of succession planning, if there is a
change in leadership, and it will make the knowledge available to the public. Commissioner
Rademacher moved to approve the Resolution. Seconded by Commissioner Garcia, the motion carried
unanimously.
CONSIDER AUTHORIZING WELD COUNTY TO PARTICIPATE IN COLORADO STATEWIDE
INVESTMENT PROGRAM MONEY MARKET FUND: "PFM ASSET MANAGEMENT": Mr. Lefebvre
stated there should have been a total of three (3) firms designated in this Resolution, with two (2) more
funds being identified, in addition to "PFM Asset Management." He stated "PFM Asset Management"
has been involved with government designated mutual fund investing for a number of years in the State
of California and various places; however, it is new to the State of Colorado. He stated "PFM Asset
Management" pays one of higher rates of return; however, currently FirstBank is providing a higher
rate. He stated FirstBank is providing the rare confluence of the highest quality and the highest rate of
return; however, he wants other options to remain open, since he does not know how long this will last.
In response to Chair Kirkmeyer, Mr. Lefebvre stated this Resolution was discussed briefly at the work
session where the previous two (2) Resolutions were discussed. He stated at the work session it was
determined that a designation of money market funds is necessary, in addition to the banks; however,
"PFM Asset Management" was not specifically identified. In response to Chair Kirkmeyer, Mr. Lefebvre
stated he has ensured this is a safe place for the County's investments; it has been around for many
years and it is a quality fund, yet he has some questions remaining about some of its investments, and
he will not consider using it if he does not obtain satisfactory answers. Commissioner Rademacher
moved to approve the Resolution. Commissioner Long seconded the motion. Commissioner Garcia
inquired as to whether the Resolution needs to be amended to include the other two (2) money market
funds Mr. Lefebvre previously mentioned. Mr. Lefebvre stated there are probably designations in place
for the other two (2) money market funds, since the County has been using the funds for many years;
however, he would appreciate those funds being added to the Resolution. In response to Chair
Kirkmeyer, Mr. Barker stated he did not include the other two (2) money market funds because only
"PFM Asset Management" was discussed. He recommended leaving this Resolution as it is and
drafting a second Resolution for the other two (2) money market funds after those funds have been
discussed by the Board in a work session. Mr. Lefebvre stated the County has long standing
Minutes, October 24, 2011 2011-2808
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relationships with the other two (2) money market funds which far preceded his tenure. Mr. Barker
stated perhaps the second Resolution can be considered by the Board next week. There being no
further discussion, the motion carried unanimously.
CONSIDER AGREEMENT FOR AMBULANCE SERVICES AND AUTHORIZE CHAIR TO SIGN -
ACCENTCARE HOME HEALTH OF MOUNTAIN VALLEY, LLC, DBA ACCENTCARE OF COLORADO
(HOSPICE): Dave Bressler, Director, Weld County Paramedic Service, stated this document was
considered by the Board as a "pass-around" document and the matter was discussed at a work session
earlier in the year. He stated this is the second hospice facility which has approached the Paramedic
Service, and there is an existing agreement with the other facility. He stated the County Attorney's staff
has done an excellent job of updating the agreements for hospice facilities, in order to address people
who are admitted as hospice patients. Mr. Bressler stated the only challenge is this facility has its
home office in the Town of Windsor, and it is the first time the Paramedic Service has had an
agreement with a hospice facility outside of the City of Greeley. Commissioner Garcia moved to
approve said agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the
motion carried unanimously.
CONSIDER ACCEPTANCE OF GRANT AWARD FOR FISCAL YEAR 2010 CONGRESSIONALLY
RECOMMENDED AWARDS PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Mika stated this is
a grant Ron Arndt, Director, Regional Forensic Crime Laboratory, brought to the Board in a work
session, and the grant has already been unofficially approved; however, it is being presented to the
Board for formal approval today. She stated the grant award is in the amount of $300,000.00, for
supplies and equipment to support the Regional Forensic Crime Laboratory. Commissioner Long
moved to approve the acceptance of said grant award and authorize the Chair to sign. Seconded by
Commissioner Garcia, the motion carried unanimously.
CONSIDER RATIFICATION OF APPOINTMENTS TO BOARD OF TRUSTEES FOR HIGH PLAINS
LIBRARY DISTRICT: Commissioner Garcia stated he represented the Commissioners in the
interviewing process for these candidates. He stated there were ten (10) candidates, and the three (3)
individuals selected have all previously served on the High Plains Library District and were impressive
during their service. He moved to ratify the appointments of Lucile Arnusch, Jacqueline Maslowe, and
Brian Larson to the Board of Trustees for the High Plains Library District. Seconded by Commissioner
Conway, the motion carried unanimously.
PLANNING:
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL
FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL FOR USR
PERMIT #1772 - PETERS 313 RANCH, INC., C/O PECAN PIPELINE (RM), INC.: Richard Hastings,
Department of Public Works, stated the Pecan Pipeline (RM), Inc., facility is located west of County
Road 71, north of County Road 136, and immediately south of the Wyoming border. He stated it will be
a multi-purpose facility, and the main purpose of the facility will be the collection of products from the
EOG drilling facility, located immediately northwest of the site. He stated eventually there will be a
pipeline connecting numerous facilities. Mr. Hastings stated both the Departments of Public Works and
Planning Services request approval of the agreement and acceptance of the associated bond.
Commissioner Conway moved to approve said agreement, authorize the Chair to sign, and accept said
collateral for USR #1772. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL
FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL FOR USR
PERMIT #1708 - LONE STAR, LLC: Mr. Hastings stated this site is located south of County Road 34
and immediately east of where it intersects with County Road 49. He stated this will be an injection well
site and it will be accepting product from various facilities to the east of the facility. He stated there will
Minutes, October 24, 2011 2011-2808
Page 4 BC0016
be associated triggered improvements for improvements to County Roads 34 and 49, and both the
Departments of Public Works and Planning Services recommend approval of the agreement and the
associated bond. Commissioner Conway moved to approve said agreement, authorize the Chair to
sign, and accept said collateral for USR#1708. Seconded by Commissioner Garcia, the motion carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:28 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLO ADO
ATTEST:
• ara Kirkmeyer, hair
Weld County Clerk to the Board
Sean P. C Away, Pro-Tem
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Deputy CI@rk to the Boari e'+r
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', avid E. Long
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Minutes, October 24, 2011 2011-2808
Page 5 BC0016
EXHIBIT
Weld County Colorado
ear
IN GOD WE TRUST
RESOLUTION NO.
A RESOLUTION OF THE Weld County Commissioners, in the State of COLORADO,
SUPPORTING THE DISPLAY OF THE NATIONAL MOTTO "IN GOD WE TRUST" IN THE
COMMISSIONER'S CHAMBERS IN A PROMINENT LOCATION ABOVE THE SEAL.
WHEREAS, "In God We Trust" became the United States national motto on July 30, 1956,
shortly after our nation led the world through the trauma of World War II and;
WHEREAS, the words have been used on U.S. currency since 1864; and
WHEREAS, the same inspiring slogan is engraved above the entrance to the Senate
Chamber as well as above the Speaker's dais in the House of Representatives; and
WHEREAS, in both war and peace, these words have been a profound source of strength
and guidance to many generations of Americans; and
WHEREAS, the County desires to display this patriotic motto in the Weld County
Commissioner's chambers as a way to solemnize public occasions and express confidence in our
society.
NOW, THEREFORE, BE IT RESOLVED the Commissioners' of Weld County, Colorado
does hereby resolve as follows:
Section 1. That the Weld County Commissioners of Colorado, does hereby determine that
the historic and patriotic words of our national motto, "In God We Trust," shall be permanently and
prominently displayed in the Commissioners meeting room.
Section 2. The County Clerk shall certify to the passage and adoption of this resolution and
enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Weld County
Commissioners in the state of Colorado, held on the 24th day of October, 2011.
Commissioner Barbara Kirkmeyer, Chair Signature
Commissioner Sean P. Conway, Pro-Tern Signature
Commissioner William F. Garcia Signature
Commissioner David E. Long Signature
Commissioner Douglas Rademacher Signature
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