HomeMy WebLinkAbout20111589 THE WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD
TUESDAY,May 24th, 2011, 10:30 AM
PUBLIC WORKS CONFERENCE ROOM 1111 H Street
The Weld County Regional Communications Advisory Board met in session in on Tuesday, May
24th, 2011 at 10:30 a.m. in the Public Works Conference Room.
ROLL CALL:
The meeting was called to order by Acting Chairperson Doug Rademacher. Present were board
members Gary Barbour, Dave Bressler, Carl Harvey, Jay McDonald, Ken Poncelow, Mark Lawley,
Hugh Kane, Juan Cruz, Robert Standen and Duane McDonald. Staff members present were Mike
Savage, Anita Scrams, Dave Mathis, Robert Olsen and Susan Johnson. Pat Haugse represented Rick
Brandt, Craig McGinn represented Phil Tiffany. A quorum existed. Dan Huerter, Melinda Loera
(ACS GIS), Mitch Wagy & Troy Osborne (Weld Paramedic Services), Blake Abercrombie (ACS),
Chad Harding (Evans PD), Jerry Gamer (Greeley PD), Todd Lawrence (Wireless Advanced), Cyndi
Lovell & E Meier(RE-3J schools)and Tom Beach(SE Fire)were also present.
MINUTES:
Corrections to the minutes: 1.) page 2, motion to change "go live" for Spillman project,
add "motion carried." 2.) page 2, motion to approve Ken Poncelow for the board, change the
appointment to Police Zone 3 Representative instead of for his department and add, "motion
carried." 3.)page 3 Department of Revenue investigations change from Paul Harvey to Carl Harvey.
Mark Lawley moved, Carl Harvey seconded a motion to approve the minutes as amended,motion
carried unanimously.
OLD BUSINESS:
1. Staff Report: Dave Mathis presented the April monthly report [refer to Sgt. Mathis'
April 2011 WCRCC Monthly Report].
• 5 vacancies including Supervisor Leiton Powell's position. 1 dispatcher is
in training and 4 new hires begin on June 6th in a 3-week academy.
• 911 calls up 9.6%, EMD calls up, Fire and ambulance calls up. Law calls
and Admin line calls are slightly lower than last year.
■ Call processing times for priority 1 & 2 calls on the law side were
included in the report for the first time. Dispatchers pre-alert fire and
ambulance calls by entering them right away, versus on law calls
dispatchers gather much more information before sending them.
■ Dedicated call-takers would improve call delivery times. As centers grow
they evolve to have dispatchers and call-takers, e.g. Colorado Springs has
call-taker only positions.
2. Radio Console Upgrade: Per Dave Mathis, all in-room equipment has been
installed. The NICE recording system is going in to the back room. The new headsets
require another wire and switch. We should be on the new system next month.
3. Computer Upgrade: Anita reported that the CAD project is on schedule. Moving
the go-live date to January 2012 will allow agencies to use 2012 funding for required
equipment. Jerry Garner asked when the Tiburon maintenance contract ends. It ends
January 5th and the Spillman computers will not be up until January 31m. Anita
advised that if Tiburon needs a fix between those dates they would do the fix and bill
for it.
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4. Update on Nunn Fire: Mike Savage advised that Nunn fire sent a letter stating they
will use the numbering system upon dispatch and plain talk for operations. Dave
Mathis added that most of the operations are on the fire ground channel which does
not affect dispatch. Dave Bressler will forward the information to Med Evac and
Airlife of Denver. Tom Beach saved a copy of the letter for the Fire Chief s
Association files.
s. School District RE-3J: RE-3J school administrator Ed Meier and transportation
director Cyndi Lovell were present to request membership to CCNC to be able to
operate bus radios on the State DTR system. Discussion included the fact that Weld
County Emergency Services has a relationship with the school already, we have
equipment on their tower. Tom Beach advised that the 800 system has better
coverage than the old VHF radios.
• Dave Bressler moved, Gary Barbour seconded a motion to accept the
CCNC application from RE-3J, motion carried unanimously.
Juan Cruz stated that the Board should be prepared for other school district requests,
and future uses of the 800's in the schools, e.g. communicating with other state
agencies during emergencies. Maintenance on the tower is the school district's
responsibility; maintenance on the equipment is our responsibility.
NEW BUSINESS
1. Pager issue: Pager issues have been occurring since last February. Some pages were
taking up to 6 minutes to arrive at the pager. The situation seems to be under control
now. ACS has enlarged the data base of the server. Other solutions: the current
software (Alertify) sends a single thread (one page at a time), other software allows
numerous pages at once. Pages could also be connected to a group, and once sent,
numerous pages would go out from the group. Spillman has a relationship with
paging software company Hiplink.
INFORMATION
Hospice Death Policy: Jim Burack is communicating with the Weld Police Chiefs and may
invite Mark Ward to their next meeting
Long Term needs survey: Mike Savage announced that a user survey will be coming out
shortly from the Long Term planning committee. This will inventory present equipment in
Weld, help determine future needs and be a data base for future grants or projects. Each
agency needs to participate.
Spillman system user accounts: Anita has sent emails for everyone in the county to set up
user accounts for the Spillman System. She also detailed some costs:
• Net motion costs per MDT = $200 per MDT
• RSA token license and token per user= $75 per user
o Token replacement every 3 years at a cost of$38 per token
o Annual maintenance fee per token $6.61
• At this point it appears that all fire system users will need to have a token and will
need to take the CBI test to gain system access.
Meeting adjourned at 11:20 Minutes recorded and submitted by Susan Johnson
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