HomeMy WebLinkAbout20111253 RESOLUTION
RE: APPROVE PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANT
APPLICATION FOR NORTHERN COLORADO REGIONAL FORENSIC LABORATORY
CAPACITY ENHANCEMENT AND AUTHORIZE ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS: the Board has been presented with a Paul Coverdell Forensic Science
Improvement Grant Application for Northern Colorado Regional Forensic Laboratory Capacity
Enhancement from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriff's Office, to the U.S. Department of
Justice, Office of Justice Programs, National Institute of Justice, commencing October 1, 2011
and ending September 30, 2012, with further terms and conditions being as stated in said
application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Paul Coverdell Forensic Science Improvement Grant Application for
Northern Colorado Regional Forensic Laboratory Capacity Enhancement from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Sheriff's Office, to the U.S. Department of Justice, Office of Justice Programs,
National Institute of Justice, be, and hereby is approved.
BE IT FURTHER RESOLVED by the Board that the electronic submittal of this
application be, and hereby is, authorized.
liL SO' 2011-1253
1s-1-t t SS0032
PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANT APPLICATION FOR
NORTHERN REGIONAL FORENSIC LABORATORY CAPACITY ENHANCEMENT
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 18th day of May, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
WELD UNTY, C RADO
ATTEST: ", "� ?L�,
Ba ara KirkmeyeChair
Weld County Clerk tot ��� - ' i0 kV
'bids•¢ �-j
�i''•'t'? ' "� Sean Pi a r -Tem
BY: � �.e .J. '� `�
Deputy Cler to the Boar
i F. Garcia
APPROVED A ORM: i C
David E. Long 2
x 6unty Attorney cam,. v�
Douglas R demache
Date of signature: s/ 7/11
2011-1253
SS0032
Elizabeth Strong
From: Ronald Arndt
Sent: Monday, May 16, 2011 1:28 PM
To: Elizabeth Strong
Subject: Coverdell Grant
I took the following from a resolution for the JAG grant that I received after it was passed. . I modified it
for the Coverdell grant. I hope this will help.
RESOLUTION
RE: APPROVE PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANT APPLICATION FOR
NORTHERN REGIONAL FORENSIC LABOROATY CAPACITY ENHANCEMENT AND AUTHORIZE
CHAIR TO SIGN
WHEREAS: the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute
and the Weld County Home Rule Charter, is vested in the authority of administering affairs of Weld
County, Colorado, and
WHEREAS: the Board has been presented with a Paul Coverdell Forensic Science Improvement Grant
Application for Northern Colorado Regional Forensic Laboratory Capacity Enhancement for the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Sheriff's Office, to the US Department of Justice, Office of Justice Programs, National Institute of
Justice, commencing October 1, 2011 and ending September 30, 2012, with further terms and conditions
being state in said application, and
WHEREAS: after review, the Board deems it advisable to approve said application, a copy of which is
attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado,
that the Paul Coverdell Forensic Science Improvement Grant Application for Northern Colorado Regional
Forensic Laboratory Capacity Enhancement from the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the US
Department of Justice, Office of Justice Programs, National Institute of Justice, be, and hereby is
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said
application.
Ronald Arndt
NCRFL Director
Weld County Sheriff
1950 "O" Street
Greeley, CO 80631
970.356.4015 x 3638
CP 970.590.1902
Fax 970.304.6447
1661 2011
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2011-1253
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
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2
NIJ FY 11 Paul Coverdell Forensic Science Improvement Grants Program Page 1 of 2
r JNIJ FY 11 Paul Coverdell Forensic Science Improvement
l J Grants Program 2011-91563-CO-CD `'J.
Application Correspondence Switch to ...
Review SF-424 Print a Copy
Application Handbook APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier
FEDERAL ASSISTANCE
Overview May 19, 2011
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier
Applicant STATE
Information Application Non-Construction
4. DATE RECEIVED BY Federal Identifier
FEDERAL AGENCY
Project Information
Budget and 5.APPLICANT INFORMATION
Program Legal Name Organizational Unit
Attachments
Weld County Weld County Sheriff's Office
Assurances and Address Name and telephone
Certifications number of the person to be
915 Tenth Street contacted on matters
Review SF 4.24 Greeley, Colorado involving this application
80631-1117
Submit Application Arndt, Ronald
(970) 356-4015
6. EMPLOYER IDENTIFICATION NUMBER(EIN) 7. TYPE OF APPLICANT
Help/Frequently 84-6000813 County
Asked Questions 8. TYPE OF APPLICATION 9. NAME OF FEDERAL
AGENCY
GMS Home New
National Institute of Justice
Log Off 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
NUMBER: 16.742
CFDA Paul Coverdell Forensic Sciences Improvement Capacity digital media e aan dfo t- eLI r
TITLE: Grant Program dits. footwear
and tire treads.
12. AREAS AFFECTED BY PROJECT
Northern Colorado
13. PROPOSED PROJECT 14. CONGRESSIONAL
Start Date: October 01, 2011 DISTRICTS OF
End Date: September 30, 2012
a. Applicant
b. Project CO04
15. ESTIMATED FUNDING 16. IS APPLICATION
Federal $130,900 SUBJECT TO REVIEW BY
STATE EXECUTIVE ORDER
Applicant $0 12372 PROCESS?
soli- /a53
https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do 5/19/2011
NIJ FY 11 Paul Coverdell Forensic Science Improvement Grants Program Page 2 of 2
State $0 Program is not covered by
Local $0 E.O. 12372
Other $0
Program Income $0 17. IS THE APPLICANT
DELINQUENT ON ANY
FEDERAL DEBT?
TOTAL $130,900
N
18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
Continue
https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do 5/19/2011
NIJ FY 11 Paul Coverdell Forensic Science Improvement Grants Program Page 1 of 1
cNIJ FY 11 Paul Coverdell Forensic Science Improvement
� Grants Program 2011-91563-co-co
Application Correspondence Switch to ...
Application Handbook Project Information
Overview Descriptive Title of Applicant's Project
Applicant Capacity enhancment- LIMS, digital media and footwear and tire treads.
Information
Areas Affected by Project
Project Information Northern Colorado
Budget and Proposed Project
Program
Attachments *Start Date October/ 01/2011
Assurances and *End Date September/30/ 2012
Certifications
*Congressional Districts of
Review SF 424 Project Congressional District 04, CO
Submit Application *Estimated Funding
Federal $130900.00
Help/Frequently
Asked Questions Applicant $0.00
State $0.00
GMS Home
Local $0.00
Log Off
Other $0.00
Program Income $0.00
TOTAL $130900.00
Continue 1
https://grants.ojp.usdoj.gov/gmsexternal/projectlnformation.do 5/19/2011
The Northern Colorado Regional
Forensic Laboratory's 2010
Paul Coverdell Forensic Science
Improvement Grant Application
Capacity Enhancement - LIMS,
Equipment and Software
Upgrades
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Regional Forensic Lab
Ronald E Arndt
Northern Colorado Regional Forensic Lab
5/19/2010
PROJECT ABSTRACT
Larimer and Weld County Colorado have large populations (298,000 and 255,000 respectively)
that are spread over rural and municipal law enforcement jurisdictions. The area includes three
major cities: Fort Collins (136,000), Greeley(91,000) and Loveland(65,000). Two of the
communities also have medium to large public colleges, Colorado State University and the
University of Northern Colorado (enrollment 24,000 and 13,000 respectively). There is much
diversity in our respective communities, including how we police. Over the past two decades
much has been accomplished in terms of sharing resources. Drug Task Forces and Special
Weapons and Tactics teams work together, as well as the existence of joint Emergency
Management plans. Until recently, however, little has been discussed about what we have and
what could be shared in the area of forensic investigative services.
Five law enforcement agencies within the two counties created the Northern Region Lab Group
to address the Forensic Service needs of the region. The group created the Northern Colorado
Regional Forensic Lab (NCRFL), combining the lab staff from the five agencies to form a
forensic laboratory, providing forensic service to the Northern Colorado region. In addition, the
Colorado Bureau of Investigation(CBI) provided three staff members to participate in the
laboratory. The lab is working toward ISO 17025 accreditation, and the Colorado Bureau of
Investigation(CBI), as a member, is assisting the lab in the process of achieving this goal.
Essential in this cooperation is access by the regional lab staff to the CBI's Laboratory
information Management System (LIMS). The CBI has agreed to provide all of the software and
support for the LIMS so that the Laboratory can achieve ISO 17025 accreditation in a timely
manner and continue to provide quality forensic service to the Northern Colorado Region.
Critical to this process is providing the NCRFL analysts with computers and the associated
Page 2 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
hardware necessary to receive evidence, track the evidence throughout the laboratory, collect
data and notes on analyses performed, and generate lab reports. Computer tablets are a means of
providing the versatility needed in the lab, so an analyst can move from desk, to bench, to desk
with a computer, taking notes, preparing reports and accessing the information source for SOPs
and policies. In addition, the accessories requested will allow for the docking of the tablets at the
different sites (desk and bench) in the lab, without contamination of sites or analysts. Two
additional requests to allow the laboratory to provide quality service to the community are for a
Forensic Recovery of Evidence Device server(FRED-C) for the digital media analysts and
software for the footwear and tire tread section to create and use a database specific for their
discipline.
Page 3 of 18 Capacity Enhancement— LIMS, Equipment and Software Upgrades
TABLE OF CONTENTS: Paul Coverdell Competitive Grant Application
1. Project Abstract—pg 2
2. Statement of the Problem—pg 5
a. Program Design and Implementation—pg 9
b. Capabilities/Competencies—pg 13
c. Impact/Outcomes and Evaluations—pg 14
d. Other/ part 1 Violent Crimes data—pg 15
e. Goals, Objectives, and Timelines—pg 16
3. Collection of Performance Measures—pg 17
Page 4 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
STATEMENT OF THE PROBLEM
The Northern Colorado Regional Forensic Laboratory(NCRFL) is a regional forensic laboratory
comprised of 5 law enforcement agencies within the Northern Colorado Region that have
combined personnel and resources to more effectively and efficiently serve the agencies in
Northern Colorado. In addition, the Colorado Bureau of Investigation has thee staff members
that perform forensic analyses within the NCRFL facilities. Currently the Regional lab has 4
sites in two cites, each site is home to one of the following major disciplines; digital media,
latent prints, firearms, or chemistry. The regional laboratory provides forensic analysis in
computers, cell phones, audio/visual, latent prints, footwear&tire tracks, firearms, serial number
restoration, controlled substances and fire debris analysis. In addition, an employee of the Weld
County Sheriff's Office, is assigned to the CBI Denver facility to perform DNA testing for the
lab at the CBI facility.
One of the regional lab's major challenges is its efforts to attain ISO 17025 accreditation. Two
years ago the National Academy of Sciences provided to the United States Congress an extensive
report on the state of forensic sciences in the United States. In response to the study, Congress
issued a challenge to the forensic laboratories to develop policies and procedures to improve the
quality of forensic laboratory services. Specifically, addressed was a requirement that forensic
laboratories need to be accredited, and as an impetus to getting forensic laboratories to respond,
they are requiring that laboratories seeking federal grant dollars be currently accredited or
seeking laboratory accreditation. The Northern Colorado Regional Forensic Lab (NCRFL) is
working in partnership with the CBI to attain ISO/IEC 17025:2005 accreditation by October 1,
2014 so as to provide the communities it serves (Weld and Larimer Counties)with the highest
quality forensic laboratory service.
Page 5 of 18 Capacity Enhancement— LIMS, Equipment and Software Upgrades
ISO/IEC 17025:2005 standards are those used by forensic laboratories to guide their staff and
ensure that the laboratory meets and maintains the quality work expected of a forensic laboratory
in the United States. These international standards and the supplements developed specifically
for forensic labs by the accrediting bodies (ASCLD and FQS), require there to be uniform
policies and procedures developed, implemented and applied consistently by forensic
laboratories. In order for a laboratory to obtain this accreditation they must meet over 300
different standards. This can be accomplished only by having clearly defined policies and
procedures, written and applied training manuals, regulated and controlled documents and
effective communication so that all analysts have access to and use these documents in the daily
performance of their duties.
Laboratory Information Management Systems (LIMS) have been developed for use by forensic
laboratories for over 20 years to assist in this process, They are used to create and maintain
standardization of work and documents; manage work flow processes; identify personnel and
equipment needs; track personnel, equipment and reagents; perform case management; monitor
evidence within the lab; along with a myriad of other tasks. They are in essence a laboratory's
quality managers means of assuring the lab follows and maintains their policies and procedures.
The challenge for the NCRFL and their efforts to achieve accreditation is the implementation of
a LIMS that will allow for effective sharing of information, documents and workflow among the
staff in the laboratory at the various sites. The regional lab currently has a system in place that
can track the movement of evidence to the various sites; allow for analysts notes and lab reports
to be added into the a report management site; and provide this information to law enforcement
and prosecutors via this police management system. However, that system has limitations in its
ability to share information among analysts, standardize reports and track evidence. For example,
Page 6 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
the methods currently being used to receive evidence are not the standardized across the 4
laboratory sites, in part due to limited access to the reporting system among all of the analysts.
One site has no direct access so they must manually receive and track evidence. Two other sites
share access to the system and process evidence into and out of the lab in similar fashion. The
fourth site uses a different system to receive and track evidence, track notes and write reports. In
order for the NCRFL to become more effective and efficient in the receipt, processing, and
analysis of evidence; the reporting of results; and the monitoring of workflow and product, the
laboratory needs to have a uniform system of managing its laboratory evidence,processes and
policies.
While incorporating a LIMS is vital to the daily functions of the laboratory the laboratory has
two other requests that need to be addressed in order to provide quality service to the community
it serves. Those needs are in the area of digital media and footwear& tire tracks, where services
are being provided,but upgrades and additions will improve the capacity and quality of the
services the laboratory can provide.
As noted above the regional laboratory provides digital media examination and analysis, not only
to the 5 participating agencies but other agencies that are not part of the Regional Lab Group.
The state of Colorado has two digital media analysts, one in computer forensics working at a FBI
Regional Computer Forensic Lab (RCFL) and the other an Audio/Visual analyst working in the
NCRFL facility. Those two examiners cannot meet the needs of this region, much less the entire
state. The RCFL does provides computer services to Colorado and the surrounding states,but
agencies submitting to the FBI RCFL generally have a 6 to 8 month turnaround time, while the
NCRFL, being local can more directly respond to the needs of the submitting agency. Therefore
NRLG,using digital media examiners from the participating agencies, created a digital media
Page 7 of 18 Capacity Enhancement— LIMS, Equipment and Software Upgrades
section in the lab to provide service to the criminal justice community in Northern Colorado.
Although the turnaround time for computer cases is around 166 days(this includes felony and
misdemeanor cases), the lab responding to the public safety needs of a community can turn a
request around in weeks, dependent upon the volume of evidence submitted. In the last two
years the computer forensic analysts of the lab have received 319 requests for laboratory
examination. In that same period they have processed 362 cases (the difference in submissions
and completions is due to the large backlog that existed from 2008). It is expected that the
number of cases will remain constant or increase. (The FBI recently reported that it anticipates a
5200 fold increase in the number of child pornography cases in the future.) Not only does the lab
anticipate an increase in submissions, but recent submissions have indicated that the size of
computers ( 1 and 2 terabytes) and volume of data (up to 40 gigabytes on imaged data) begin
submitted will dramatically increase. This volume has created a need to increase the capacity and
speed of the FRED server used by the digital media examiners in the imaging and processing of
the data submitted. Therefore there is a request for a Forensic Recovery of Evidence Device
(FRED-C) Server to assist in the imaging and processing of evidence.
One other need has been identified within the footwear and tire tread sub-discipline. The regional
lab has one IAI certified footwear and tire tread analyst, with two more being trained in the
discipline. This analyst provides the service to the participating agencies of the lab as well as
other law enforcement agencies in the Northern Colorado Region. In addition, he has performed
forensic analyses on cases submitted by law enforcement agencies in Wyoming while the
Wyoming state lab trains and brings on line an analyst within this discipline. Although the
volume of cases submitted remains small (less than 1 submission a month) at this time, it is
anticipated that with the additional analysts and the training that will be provided to the law
Page 8 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
enforcement agencies on the collection and preservation of footwear and tire tracks the demand
will grow.
However, effective the sub-discipline has been, it is limited by not having access to databases
that would assist the lab and the submitting agencies in providing feedback on cases with
unidentified suspects. At present, unless there is a suspect and they submit shoes or tires, there is
no means of doing comparisons. The lab is requesting funds to purchase a footwear and tire tread
software database that will allow access to hundreds of footwear and tire products manufactured
in the U.S. that can be used to compare class characteristics. This information is expected to
provide possible investigative leads in cases with unknown suspects. It also has the potential to
reduce the number of items submitted per case as the shoes or tires can be screened and those
that do not have similar class characteristics can be eliminated. The database also allows for the
creation of a"suspect" database that can be used to compare footwear and tire treads from
similar cases to see if there the same individual is involved in multiple cases.
Program Design and Implementation
The Northern Colorado Regional Forensic Lab was created by the efforts of the Northern Region
Lab Group. This Lab Group is comprised of representatives from the Weld County Sheriff's
Office, the Larimer County Sheriff's Office, the Greeley Police Department, the Loveland Police
Department and the Fort Collins Police Services. Its goal at the time of inception was to combine
the various lab services provided by each agency into a single laboratory, with a lab director and
technical leaders to oversee the work and ultimately become a full service accredited laboratory.
Later the Colorado Bureau of investigation became involved, providing staff and equipment and
recently committed to assisting the laboratory in obtaining 1SO17025 accreditation. The agencies
Page 9 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
have signed an IGA toward those goals and the CBI recently has offered a letter of support to the
lab group. There is a plan and designs to create a full service lab and efforts are underway to
build a facility to house the laboratory. As noted earlier the lab performs forensic analysis in the
disciplines of digital media, (computer forensics and audio visual), latent prints, footwear and
tire treads, firearms and chemistry. The data listed below offers an indication of the recent work
being done by the laboratory.
Submissions
Discipline 2009 2010 2011 (projected)
Digital media: Computers/Cell Phones 122 154 129
Digital Media: Audio/Visual 231 137 159
Latent Prints/Footwear and tire treads 724 1 183 606
Chemistry 90 29 * *CBI (no data available)
hi the spring of 2010 CBI began doing all chemistry/drug analyses for the region.
Cases Completed
Discipline 2009 2010 2011 (projected)
Digital media Computers/Cell Phones 126 191 135
Digital Media Audio/Visual 170 128 153
Page 10 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
Latent Prints/Footwear and tire treads 211 1202 558
Chemistry 31 unk *CBI(no data available)
In the spring of 2010 CBI began doing all chemistry/drug analyses for the region.
As noted above the NCRFL has within 2 of its facilities CBI staff members working forensic
cases. In addition, the Northern Colorado Regional Forensic laboratory is working in partnership
with the Colorado Bureau of Investigation to attain ISO 17025 accreditation by October 1, 2014
at the latest. At one time the laboratory was accredited in Controlled Substances under the
ASCLD/LAB Legacy program. It is now seeking to attain ISO 17025 accreditation for the
disciplines of digital media, latent prints, footwear and tire treads, and firearms. A critical piece
in the attaining accreditation is having a system that can effectively track evidence; monitor
notes and reports; evaluate workflow processes; and provide ready access by analysts to data and
information. In addition, having a LIMS allows the quality manager to effectively review the
laboratory system, monitoring all of the workflow processes and products; tracking proficiency
tests and validation studies; monitoring reagent and equipment use and needs; reviewing reports;
etc., to ensure the lab is being consistent in following its policies and procedures thus meeting
the ISO standards.
The Colorado Bureau of Investigation is currently working under an ASCLD/LAB legacy
accreditation which expires in 2014. They have established a goal of achieving ISO accreditation
before the 5 year date arrives and are currently working on a Management System, a Quality
Manual, SOPs, and other documents. Since they have forensic analysts in the Northern Regional
Lab, they are committed to assisting the NCRFL in achieving ISO accreditation at the same time.
Page 11 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
In 2011, as the CBI prepares their lab and documents for ISO accreditation, the NCRFL is
working in tandem with them in the process. The CBI has committed to provide software and
hardware support, putting the regional lab under their management quality systems and the
NCRFL lab director and technical leaders are working with CBI in the development of policies
and procedures as well as training manuals.
There must be a central source for the deposition, access and retrieval of all the controlled
documents, as well as access to worksheets and reports. It is vital for the NCRFL to have access
to this information and have the CBI's support. Because of security concerns on the part of the
IT departments among the five participating agencies, there is a need for access to the CBI
network on a separate defined and controlled system. This requires the use of computers and
servers separate from those linked to the analyst's agency network. The CBI is working with the
NCRFL to obtain limited, controlled access to their network so as to access their LIMS.
As part of the overall plan to assist this laboratory into obtaining ISO accreditation grants funds
are being requested to meet the needs of providing quality laboratory services to the submitting
agencies by implementing a Laboratory Information Management System that will work in
tandem with the CBI's. The laboratory seeks to purchase the computer hardware needed for
each analyst to work online with the CBI's LIMS. In addition, funds are sought to replace a
FRED-C that is at 80% capacity and in need of greater processing speed and capacity. Finally the
lab is seeking to improve the quality and efficiency of the footwear and tire tread unit with
software to provide a readily accessible database of footwear and tire tread designs.
Therefore, when funds are made available the plan is to present a three-prong attack to quickly
meet the needs addressed above. In the month of October quotes will be obtained, following
Page 12 of 18 Capacity Enhancement— LIMS, Equipment and Software Upgrades
Weld County fiscal rules and regulations for the purchase of equipment and computer software.
Once Quotes are obtained the lab will submit the POs for the purchase of:
1. A FRED-C server
2. SICAR® footwear and tire tread software to include installation and training
3. Computer tablets, desktop PCs, scanners, barcode readers and monitors.
It is expected that all items will be purchased within the first 2-3 months of release of funds.
FRED-C:
Once purchased the digital media will await notification of delivery. Once delivered, any
additional software will be installed. Any validation work that must to be done will be completed
within the first 2 months of delivery and installation. Once all validation work is complete the
instrument will be brought on line.
SICAR® footwear and tire tread software:
Once purchased, the software will be installed onto a general access PC for use by all within the
laboratory. Training will be set up and completed within two months of install. Once training is
complete, validation of the software will be done and the database will be brought on line.
Tablets and Desktop PCs:
Once the tablets and PC have been ghosted the LIMS software will be added to the PCs and
tablets.
The CBI has the software for the LIMS available for download and once this has been completed
than the CBI will provide training into LIMS. Prior to this any information that the CBI can
Page 13 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
provide to assist in pre- tutorial training will be made available to the analysts to prepare them
for the tutorial training. At the same time access to the CBI servers, a cost that CBI has agreed to
provide will be set up so that the analysts can begin to use the system once they are trained. The
CBI's presence in the regional lab, along with their commitment to provide support will allow
for a successful transition within 2-3 months. CBI has had the LIMS software for over 3 years
and they have developed a network to support the software and therefore the transition will be
relatively straight forward for the regional lab.
Capabilities/Competencies
This funding is part of an overall process to create a full service laboratory. The lab group has a
signed InterGovernmental Agreement (IGA), it has a commitment from CBI and it has both a lab
director(prior experience as an Agent-in-Charge with the CBI; involved in several NU DNA
backlog and Cold case grants) and technical leaders. In addition is has the support of CBI during
and after the implementation of the LIMS. The laboratory has been following this vision for the
past 4 years and has taken each step carefully and under the direction of the lab group members
as well as each agencies governing body(county commissioners or city council). The program
itself is relatively basic in implementation, and with the assistance of CBI it has every
opportunity to succeed and to do so quickly.
In addition, the Weld County's accounting department has a long history of implementing,
processing and paying out grants as well as tracking the funds.
Impact/Outcomes and Evaluations
At this time the NCRFL is located in 4 different facilities, one of which has no intranet access to
the other three facilities. In addition, within each facility there is no intranet accessibility among
Page 14 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
analysts from different agencies. All sharing of documents comes by means of hard copies or
internet emails. Evidence transportation between facilities has been developed and is secure.
However, when items from the same case are sent to different facilities it becomes a manual
process to determine if a prior case has been assigned to the lab.
Therefore the implementation of a LIMS is absolutely vital to the long term success of the lab.
Security policies within each agency limit the accessibility of the analysts to use their agency
computers for casework (notes, evidence transfer, report writing etc). It is necessary that the
analyst have access to the hardware that will allow them to tie into the LIMS provided by the
CBI. The computer will allow this to occur, and in doing so there will be an increase in
communication among the analysts, document control is assured, consistency is attainable, case
assignments become electronic and immediate, evidence transfers are tracked, data is stored
secured, etc.
The FRED-C is vital to the productivity of the digital media examiners. Without the FRED-C all
data becomes decentralized, adding costs, lost of redundancy and decreasing productivity 4 to 5
fold. The laboratory functioned at one time without a FRED-C server and its presence in the lab
resulted in increase productivity, reduced costs of purchasing other hardware and software to
create redundancy and storage of images in preparation for courts. However, the current FRED-
C is at 80% capacity, its processing speed is comparatively slow and the capacity for data storage
is not adequate for the observed trend the lab has seen. As data was not collected for turnaround
time and backlogs during that period, it is only analyst experience that can be relied on to reflect
the impact of using a central server that must remain off line from any LIMS or network due to
state and federal statutes.
Page 15 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
Finally, an impact on the turnaround time by adding a footwear and tire tread database will not
be noted, as there is no backlog. The lab does not see this as having an impact on turnaround, but
as a means of providing more support to the forensic examiners in their work as well as
providing more investigative information to the field investigators. This database will allow
partials to be compared to the database, items from cases without suspects can be examined for
class characteristics and a"suspect" database can be created for similarities among cases. It is
difficult to measure the impact in numbers, other than to note the number of items submitted and
the successes obtained from the use of the database over time.
Part 1 Violent Crimes data
YEAR WCSO LCSO GPD LPD FCPS TOTAL
2007 143 96 423 114 418 1194
2008 109 118 518 109 549 1403
2009 120 102 441 147 535 1345
Goals, Objectives, and Timeline—
The goal of this project, and where the Regional Lab seeks the award funding, is to improve the
quality of service by the lab and prepare the lab for ISO accreditation. The objectives to meet
this goal will be to obtain laboratory equipment for the Digital Evidence unit, software for the
footwear and tire tread unit and the computer hardware needed to implement the LIMS being
Page 16 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
provided by CBI. The following outlines these actions as agreed upon by the Board of Directors
made up from each of the respective agencies involved in the Northern Regional Lab Group
(N.R.L.G.).
Objective One: Purchase of the Computers, monitors, scanners and barcode readers to coincide
with the implementation of the LIMS provided by the CBI.
Objective Two: Purchase of a FRED C to replace the server currently being used in the digital
media section.
Objective Three: Purchase of a SICAR® software, a footwear and tire tread software product.
The principal measure of the success of this project will be the implementation of this equipment
and the implementation of the LIMS software along with the training associated with that LIMS.
October 2011 - Grant awarded and acceptance of grant completed.
Quotes received for SICAR software, FRED-C, computer tablets, desktops,
monitors, scanners and barcode readers.
November 2011 -Submit purchase requisitions/orders to obtain the products noted above and in
the budget detail work sheet.
Receipt of items ordered
December 2011 —Perform validation on SICAR software and FRED-C.
Ghost instruments and install LIMS software into computer tablets and desktops
Receive LIMS training
Page 17 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
January 2012 —Go online with SICAR, FRED-C and LIMS
COLLECTION OF PERFORMANCE MEASURES
The laboratory currently has the ability to collect the data required as noted in the solicitation and
to provide that data in its progress reports during the period the grant is in existence. The lab uses
crystal reports, available to the lab director to generate the data requested in the grant
solicitation. Upon implementation of the LIMS that data will be collected using the newly
implemented LIMS.
Page 18 of 18 Capacity Enhancement—LIMS, Equipment and Software Upgrades
Northern Colorado Regional Forensic Laboratory
2011 Paul Coverdell Forensic Science Improvement
Budget Details and Narrative
A. Personnel—
Name/Position Computation Cost
Personnel Narrative: No funds requested for this category
B. Fringe Benefits—
Name/Position Computation Cost
Fringe Benefits Narrative: No funds requested for this category
C. Travel—
Purpose of Travel Location Item Computation Cost
Travel Narrative: No funds requested for this category
D. Equipment—$65,000
Item Computation Cost
FRED- C 1 unit x$65,000 $ 65,000
TOTAL: $65,000.00
Equipment Narrative: The Northern Colorado Regional Forensic Laboratory is the
combination of five law enforcement agencies within the counties of Weld and Larimer
including both Sheriffs Offices. The CBI also employs an analyst in this site. The analysts work
with the five participating agencies of the NRLG, the two District Attorney's offices in the
1
region, as well as periodically working cases submitted by other agencies at the request of the
district attorney's office.
The laboratory currently has a Forensic Recovery of Evidence Data Center that is 3 years old. It
is at 80% capacity and on the last two years of it warranted life. At the same time it lacks the
speed and software that is currently needed to meet the demands of the current case load.
Recently 2 cases containing over 40 gigabytes of child pornography each were submitted to the
lab and it is anticipated that more of these types of cases will be received in the future. It has
been observed that these cases generally involve the submission of computers with hard drives
containing 1 to 2 terabytes of stored data that must be searched for child pornography.
In an effort to be proactive and address the needs of the lab for the current and near future the
Northern Colorado Regional Forensic Laboratory, thorough the authority of Weld County is
making a request to secure funds for the purpose of purchasing a Forensic Recovery of Evidence
Data Center(FRED-C). The dollar amount was the result of the lab requesting a quote from a
FRED-C vendor/supplier. Weld County will follow mandatory fiscal rules and procedures in the
final procurement of the FRED-C.
E. Supplies—$50,900.
2
Supply Items Computation Cost
Computer- Tablet 15 units x$2,100 $31,500
Computer—desktop 4 units x$1,150 $4,600
Docking stations for Computer- Tablet 24 units x$200 $4,800
Scanner 4 units x$500 $2,000
Monitors 20 units x$350 $ 7,000
Barcode Readers 4 units x$250 $ 1,000
TOTAL: $50,900.00
Supplies Narrative:
The lab is requesting funding to be used to purchase the computer tablets, desktop computers,
docking stations for the tablets, scanners, monitors, and barcode readers. These items will be
used by the analysts in the receipt, tracking and return of evidence to the submitting agencies, as
well as in accessing the LIMS server for worksheets, reports templates, and all documents that
are a part of the Management Control.
The computer desktops, scanners, barcode readers and 4 monitors will be used at the point of
evidence submission at each site to receive evidence submitted to the laboratory from the
submitting agencies. Each computer will have the software necessary to enter in new
submissions and as it will be tied into the same network source there will not be multiple lab case
numbers linked to one agency case number.
The computer tablets will be made available to the analysts and lab director for casework
analysis and/or review. The remaining monitors will be used by analysts at their desk, tied to the
docking stations also located at their desks. The remaining docking stations will be situated
around the lab at bench sites so that an analyst can move their tablet from bench to desktop and
retain their work. This has shown to be an effective for evidence processing and note taking and
it eliminates redundancy in note taking and eliminates transcriptional errors. The costs were
obtained from online searches of the items listed based on description of the product desired.
3
F. Other Costs— $15,000
Description Computation Cost
SICAR Shoe and Tire track database 1 x$15,000 $15,000
TOTAL: $15000.00
Others Narrative:
SICAR 6 is a total evidence management system where records are created and images of tire
treads and shoe outsoles are stored. It can be used to match suspects to crimes or crimes to
suspects by searching accumulated databases. When no specific suspect can be identified, the
make, model and image of a shoe or tire associated with a crime can be provided and be a
valuable lead in a search for a suspect. It will provide reports on the frequency of occurrence of
a shoe sole or tire tread pattern at crime scenes and is an estimate of the popularity of shoes or
tires using the pattern. The cost was obtained from a quote from the software vendor.
Budget Summary - When you have completed the budget worksheet, transfer the totals for
each category to the spaces below.
4
Budget Cateuory Amount
Examples:
A. Personnel $0
B. Fringe Benefits $0
C. Travel $0
D. Equipment $ 65,000
E. Supplies $ 50,900
F. Other Costs $ 15,000
Total Direct Costs: $130,900
5
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U.S.DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
NATIONAL INSTITUTE OF JUSTICE
FY 2011 Coverdell Forensic Science Improvement
Grants Program
Certification as to External Investigations
On behalf of the applicant agency named below,I certify the following to the National Institute of
Justice,Office of Justice Programs,U.S.Department of Justice:
A government entity exists and an appropriate process is in place to conduct
independent external investigations into allegations of serious negligence or
misconduct substantially affecting the integrity of the forensic results committed
by employees or contractors of any forensic laboratory system,medical
examiner's office,coroner's office,law enforcement storage facility,or medical
facility in the State that will receive a portion of the grant amount.
I personally read and reviewed the section entitled"Eligibility"in the Fiscal Year 2011
program announcement for the Coverdell Forensic Science Improvement Grants
Program. I acknowledge that a false statement in this certification or In the grant
application that it supports may be subject to criminal prosecution,including under 18
U.S.C.§1001 and 42 U.S.C.§3795a.I also acknowledge that Office of Justice
Programs grants,including certifications provided in connection with such grants,are
subject to review by the Office of Justice Programs and/or by the Department of
Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant agency(that is,the agency
appirectthe ational Institute of Justice).
ignature of edifying(Official
Printed Name of Certifying Official
Cfi..-n L.n b 7),y-.;4--
Title of Certifying/ Official
��i� (7g".- / l
&.lJ Co 4 n .111 e r, Hi. (1-)e i J C.p� /
Name of AppInt Agency
(Including Name of State or Unit of Local Government)
5'l t8/i
Date l(
33
U.S.DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
NATIONAL INSTITUTE OF JUSTICE
FY 2011 Coverdell Forensic Science Improvement
Grants Program
r'Certification rt( as to Use of Funds for New Facilities
A, ''cob re fLLe.r R-1/i trcr
On behalf of the applicant agency named below,I certify the following to the National Institute of
Justice,Office of Justice Programs,U.S.Department of Justice:
The amount of the grant(if any)used for the costs of any new facility or facilities
to be constructed as part of a program to improve the quality and timeliness of
forensic science and medical examiner services will not exceed the limitations
set forth at 42 U.S.C.§3797m(c)and summarized in the FY 2011 Coverdell
Forensic Science Improvement Grants Program Announcement.
I acknowledge that a false statement In this certification or in the grant application that it
supports may be subject to criminal prosecution,including under 18 U.S.C.§1001 and 42
U.S.C.§3795a.I also acknowledge that Office of Justice Programs grants,including
certifications provided in connection with such grants,are subject to review by the Office of
Justice Programs and/or by the Department of Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant agency(that is,the agency
applying directly dire to the National Institute of Justice).
S gnne of Certifying Official
62-;:v44.1 /`Printed Name of Certifying Official
Cry EA 7,recin-
Title of Certifying Official
/ // ��^^ ^ryr�'
aGcti1 ,S'hcr,if.; G>'i-rt.. (4).0 co,,,,6)
Name of Applicari gency
(Including Name of State or Unit of Local Government)
/g/r
Date
32
U.S.DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
NATIONAL INSTITUTE OF JUSTICE
FY 2011 Coverdall Forensic Science Improvement
Grants Program
Certification as to Generally Accepted Laboratory
Practices and Procedures
On behalf of the applicant agency named below,I certify the following to the National Institute of
Justice,Office of Justice Programs,U.S.Department of Justice:
Any forensic science laboratory system,medical examiners office,or coroners
office in the State,including any laboratory operated by a unit of local
government within the State,that will receive any portion of the grant amount
uses generally accepted laboratory practices and procedures,established by
accrediting organizations or appropriate certifying bodies.
I acknowledge that a false statement in this certification or in the grant application that it
supports may be subject to criminal prosecution,Including under 18 U.S.C.§1001 and 42
U.S.C.§3795a.I also acknowledge that Office of Justice Programs grants,including
certifications provided in connection with such grants,are subject to review by the Office of
Justice Programs and/or by the Department of Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant agency(that is,the agency
applying directly to the National Institute of Justice).
%ef
S nature of ertifying Official
Printed Name of Certifying Official
Cri,._., 1...a.15 7,r c
Title of Certifying Official
cJ<la C lot Il4 SL<r;JC C.??. .— (Clad Cott •, Ai )
Name of Applican Agency
(Including Name of State or Unit of Local Government)
cld_ / R//
Date
31
U.S.DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
NATIONAL INSTITUTE OF JUSTICE
FY 2011 Coverdell Forensic Science Improvement
Grants Program
Certification as to Plan for Forensic Science Laboratories—
Application from a Unit of Local Government
On behalf of the applicant agency named below,I certify the following to the National Institute of
Justice,Office of Justice Programs,U.S.Department of Justice:
This unit of local government has developed a plan for forensic science
laboratories under a program intended to improve the quality and timeliness of
forensic science or medical examiner services provided by the laboratories
operated by the applicant unit of local government and any other government-
operated laboratories within the State that will receive a portion of the grant
amount
I acknowledge that a false statement in this certification or in the grant application that it
supports may be subject to criminal prosecution,including under 18 U.S.C.4 1001 and 42
U.S.C.4 3795a.I also acknowledge that Office of Justice Programs grants,Including
certifications provided In connection with such grants,are subject to review by the Office of
Justice Programs and/or by the Department of Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant agency(that is,the agency
applying directly to the National Institute of Justice).
ignature of C ' ing Official
' 4a) C
Printed Name of Certifying Official
Cr,..... Lcu ttc\�-
,,Ti``tle of Certifying Official ((rr-''' (r' (( `1
Laxtt Ct%11� JLiar,'tFr Oci4 CW.aloe Cot-J-13 )
Name of Appl Agency )
(Including Name of Unit of Local Government)
J/ir/il
Date
30
FY 2011 Coverdell Forensic Science
improvement Grants Program
Attachment: External investigations
The'Certification as to External Investigations'that is submitted on behalf of the applicant
agency as part of this application certifies that—
A government entity exists and an appropriate process is in place to conduct independent
external investigations into allegations of serious negligence or misconduct substantially
affecting the integrity of the forensic results committed by employees or contractors of
any forensic laboratory system,medical examiners office,coroners office,law
enfolvmlant storage facility,or medical facility In the state that will receive a portion of
the grant amount.
Prior to receiving funds,the applicant agency(that is,the agency applying directing to the National
Institute of Justice)must provide—for each forensic laboratory system,medical examiners office,
coroners office,law enforcement storage facility,or medical facility that will receive a portion of the grant
amount—the name of the'government entity(or entities)that fors the basis for the certification.Please
use the template below to provide this information.(Applicants may adapt this template if necessary,but
should ensure that the adapted document provides all required information.)
IMPORTANT NOTE:If necessary for accuracy,list more than one entity with respect to each intended
recipient of a portion of the grant amount.For example,if no single entity has an appropriate process in
place with respect to allegations of serious negligence as well as serious misconduct,it will be necessary
to list more than one entity.Similarly,if no single entity has an appropriate process in place with respect
to allegations concerning contractors as well as employees,it will be necessary to list more than one
entity.
Additional guidance regarding the'Certification as to External Investigations'appears in the"Eligibility
section of the program announcement for the FY 2011 Coverdell program.
,N`ame of Applicant Agency(Including( Name(r^ of State or UnIt of Local Oov.(�nmeat):
t,3ci1 `aI.nLj She.f1'l'(1 V CN (Iittft Co6hn*'jl
Oats:tC ,5-/ �J
Name of any forensic laboratory system,medical Existing government entity(entitles)with an
examiners office,coroners office,law appropriate process In place to conduct
enforcement storage facility,or medical facility independent external Investigations
that
trwill
l�receive
ss�portion \ /' /h1 T��,AL
1.fM>f1`\'M C'u.3 gel rune% l lda- Co u-nL �O i rt?ar 1'�^� +lr�
F u't`Pi,5 c Le-1
2.
35
FY 2011 External Investigations Attachment(continued)
Name of Applicant Agency: at a („usl so
3.
4.
5.
6.
7.
36
col os Coln&SIKINRI OilnolatiptIon
Rama C.Sloan,oheCtx
COLORADO Mglilcblstate.co.ue
DEPARTMENT
OF PUBLIC SAFETY
March 28,2011
Matt Pring,President
Northern Regional Laboratory Group
915 Tenth Street
P.O.Box 1167
Greeley,CO 80632-1167
Dear President Pr ng,
As the Director of the Colorado Bureau of Investigation, I am committed to our
partnership of providing forensic services to the criminal justice community in the
northern region of Colorado. As part of our commitment we will be providing the
following:
• We will provide all required Quality Assurance(QA)needs,including but not
limited to: annual accreditation fees,annual purchasing of the proficiency tests,
as well as the CBI Quality Manager who will manage and oversee all processes
so that the northern regional lab will be providing the highest quality of
casework.
John W.ilickanloopar
• We will assist and ensure that the Northern RegionalLaboratorywillachieveISO
..•......9.w
rXEaRNE°FKTOR 17025 forensic accreditation.
cows.Sims
Ora
Corrado Bureau
ab.s.ace • When a single facility is identified,we will purchase and install hardware and
Nance al software to connect the northern regional lab into a forensic LIMS system.
Carina
Office at vewe.m.
"°""'""'°"eM1 • We will continue to provide staff members to work controlled substances.
• We will continue to accept evidence from all northern regional law enforcement
agencies at the Greeley/Weld County laboratory and transport those cases to our
Denver Forensic Science Laboratory.
ll l..11
t • We will work with your laboratory director and assist in purchasing equipment.
ea
Gant Office
690 Kipling stmt.Bbl.300° Webb Office Grand Junction Office C rago Office
Dana.Colorado 802166826 3416 Not Baba&Street 2797 Jura 004 190 Rock Faint O,ne.UM B
(306)2304300 Pueblo.Colorado 8169E Grand Junction.Colorado 81506 Ouaco,Colorado 81301
Mot FM(303)936656E (719)542-1138 (070)2447100 (970)3161646
Yam.FAX(303)2306168 FM(719)5424411 FAX(970)246-1461 FAX(970)375.1619
O cbl.aawtOcdW.aatam.ua thlprbbOWW.eb4.coua ebi.yarga,ragc4pa.awemua tLt.d,nrmee®odpa.aem.coua
President Pring
Page 2
I look forward to our continued commitment to work with you and the other members
of the Northern Regional Laboratory Group. If you have any questions,please don't
hesitate to contact me.
SL�
Ronald C.Sloan
Ronald E. Arndt
Laboratory Director
Northern Colorado Regional Forensic Laboratory (NCRFL) - Greeley, Colorado
Discipline:
Administration
Experience:
2010 - Present Laboratory Director NCRFL- Greeley Colorado
2001 - 2010 Agent-in-Charge, Colorado Bureau of Investigation, Denver, CO
1988 - 2001 Agent, Colorado Bureau of Investigation, Denver, CO
1982 - 1987 Biochemical Technician, VA Hospital, Denver, CO
1972 - 1975 Medical Lab Technician, USAF Academy Hospital, Colorado
Springs, CO
Education:
1984 - 1987 B.S., Criminalistics, Metropolitan State College, Denver, CO
1981 - 1982 Biochemistry, University of Arkansas Medical Science, Little Rock,
AR
1976 - 1980 B.S., Chemistry, Colorado State University, Fort Collins, CO
Training:
Basic Bloodstain Pattern Identification, Denver Police Department, Denver, CO
Advanced Bloodstain Pattern Identification, Golden, CO
Isoelectric Focusing, Analytical Genetic Testing Center
Semen Identification, SERI, Richmond, CA
Nonisotopic DNA Methods of Analysis, Denver, CO
DNA Typing Methods, FBI, Quantico, VA
Fiber/Trace Collection/Microscopy
Marijuana Identification, CBI, Denver, CO
STR 310 Training, P.E. Biosystems, Rapid City, SD
Statistic Workshop and International Symposium on Human Identification, Orlando,
FL
DNA-PCR Methods. Southwest Association of Forensic Scientists, Colorado Springs,
CO
Crime Scene Investigation, CBI, Denver, CO
STR 310 Training, P.E. Biosystems, CBI, Montrose, CO
Laboratory Auditing, National Forensic Scientists Technology Center, CBI, Denver,
CO
Advanced STR 310 Training Applied Biosystems, Foster City, CA
American Academy of Forensic Sciences, Seattle, WA
Forensic Statistics in the Courtroom, Dr. Beiber, CBI, Denver, CO
Paternity Statistics, Dr. Moses Schanfield, Denver, CO
30th Crime Lab Development Symposium, 30th, St. Louis, MO
Training (continued)
Advanced ABI Prism® 3100 Series Genetic Analyzers and AmpF/STR® kit training,
CBI, Denver, CO
DNA Auditor Training, FBI, Phoenix, AZ
32nd Crime Lab Development Symposium, Minneapolis, MN
ABI GeneMapper ID and 3100 Avant Training, Denver, CO
American Academy of Forensic Science, Seattle, WA
34th Crime Lab Development Symposium, Atlanta, GA
2007 DNA summit, Washington DC
ASCLD-LAB International Preparation Course, Aurora CO
7th Annual DNA Grantees Meeting, Arlington, VA
Complex Mixture Interpretation, George Carmody and Ray Wickenheiser, CBI Denver,
CO
39th Annual NI] conference/DNA grantees, Arlington VA
Population Genetics, Dr Martin Tracey, Camp George West, Golden CO
40th Annual NIJ Conference/DNA grantees, Arlington VA
DNA Grantee meeting, Clearwater FL
DNA Auditor Training, FBI, Denver, CO
ISO 17025 Training, ASCLD/LAB, San Antonio TX
Ethics in Forensics- ASCLD Meeting, Baltimore MD
Corrective Actions - ASCLD Meeting Baltimore MD
Ethics in Forensics- CBI sponsored, Boulder CO
Courtroom Experience:
Testified in municipal, county and district courts in the state of Colorado in forensic
DNA, serology and marijuana identification.
Professional Affiliations:
American Academy of Forensic Sciences
Southwestern Association of Forensic Scientists
American Association of Crime Lab Directors
Other Qualifications:
Participation in the NIJ sponsored FORESIGHT group 2006 to 2010
ISO 17025 ASCLD/LAB Assessor
Publications:
Journal of Immunology, Vol. 136 (1986), pp 3259-65, Vol. 138 (1987), pp 446-51,
Vol. 140 (1988) pp 755-60.
Journal of Forensic Sciences, Vol. 34 (1989), pp 1318-22.
RESOLUTION
RE: APPROVE INTERGOVERNMENTAL AGREEMENT REGARDING SHARED FACILITIES
AND FORENSIC OPERATING GUIDELINES OF THE NORTHERN REGIONAL LAB
GROUP AND AUTHORIZE CHAIR TO SIGN
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Intergovernmental Agreement
Regarding Shared Facilities and Forensic Operating Guidelines of the Northern Regional Lab
Group between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the Northern
Regional Lab Group, including the City of Greeley Police Department,the City of Loveland Police
Department, the City of Fort Collins Police Services, the Larimer County Sheriffs Office, the 8th
Judicial District Attorney's Office,and the 19th Judicial District Attorney's Office,commencing upon
full execution,with further terms and conditions being as stated in said agreement and guidelines,
and
WHEREAS, after review, the Board deems it advisable to approve said agreement and
guidelines, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Intergovernmental Agreement Regarding Shared Facilities and Forensic
Operating Guidelines of the Northern Regional Lab Group between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Sheriff's Office,and the Northern Regional Lab Group, including the City of Greeley
Police Department,the City of Loveland Police Department,the City of Fort Collins Police Services,
the Larimer County Sheriff's Office,the 8th Judicial District Attorney's Office, and the 19th Judicial
District Attorney's Office be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is,authorized to
sign said agreement and guidelines.
2008-3076
(it;
,t S•0 SO0029
is- is-v
INTERGOVERNMENTAL AGREEMENT REGARDING SHARED FACILITIES AND FORENSIC
OPERATING GUIDELINES OF THE NORTHERN REGIONAL LAB GROUP
PAGE 2
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 19th day of November, A.D., 2008.
•
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
•
ATTEST: '
Wi ' H. Je e, Chair
We County Clerk to the `) `t:../ \ AI
11
• Robert D per, Pro-Tem
BY - 1L l d /
Depu Cle to the Board. `A, F
William F. Garcia
APP AST EXCUSED
David E. Long
ounty Attorney
Douglas/Rademach
Date of signature: LA I
2008-3076
SO0029
INTERGOVERNMENTAL AGREEMENT REGARDING SHARED FACILITIES
AND FORENSIC OPERATING GUIDELINES OF THE NORTHERN REGIONAL
LAB GROUP
This agreement is made and entered into of this (al"day of , 2008, by and
between the City of Greeley, a municipal corporation on behalf of the City of Greeley
Police Department (hereinafter"GPD"), the City of Loveland, a municipal corporation on
behalf of the City of Loveland Police Department (hereinafter "LPD"), the City of Fort
Collins, a municipal corporation on behalf of Fort Collins Police Services (Hereinafter
"FCPS"), the Weld County Sheriff's Office (hereinafter "WCSO"), the Larimer County
Sheriff's Office (hereinafter"LCSO"), 8`h Judicial District Attorney's Office (hereinafter
"8`h Judicial District Attorney's Office"), and 19th Judicial District Attorney's Office
(hereinafter "Weld County District Attorney's Office") collectively the "Participating
Agencies,"the"Northern Regional Lab Group,"or the"NRLG."
Whereas, the Participating Agencies are political subdivisions of the State of
Colorado duly organized and existing in accordance with Colorado law; and
Whereas, pursuant to C.R.S. Section 29-1-203(1), the Participating Agencies are
authorized to cooperate with one another to provide any function or service lawfully
authorized to each and are therefore each authorized under C.R.S. Section 29-1-203(1) to
enter into this Agreement; and
Whereas, the above-listed Participating Agencies have a shared vision to work
cooperatively to promote improved identification, collection, timeliness, quality,
accuracy, consistency, court delivery and cost effectiveness of forensic services to the
Northern Region of Colorado; and
Whereas, the Participating Agencies recognize that a cooperative and coordinated
multi-agency forensic science user group that includes pooling of resources, information,
expertise, equipment and money is the most effective and efficient way to develop such
vision as it relates to current and future forensic science needs; and
Whereas, the Participating Agencies to this Agreement have previously entered into
an informal Memorandum of Agreement for Participating Agencies providing for
cooperation in forensic services and although such Memorandum of Agreement has been
mutually beneficial, the Participating Agencies wish to formalize their cooperation
through an intergovernmental agreement as provided for by law.
NOW, THEREFORE, in consideration of the Participating Agencies' mutual promises
and agreements contained herein, and other good and valuable consideration, the receipt
of which are hereby acknowledged, the Participating Agencies hereto agree as follows:
I. Termination of Prior Intergovernmental Agreements
Those Parties to the Memorandum of Agreement for Participating
Agencies concerning cooperation for forensic services agree that this
Agreement shall replace and supersede in all respects any previous
Revision on 10/08/2008
2008-3076
agreements between the Parties concerning cooperation for forensic
services.
IT. Definitions
A. "HOST AGENCY" means the agency that has authority and control of
the host facility.
B. "Host facility" means the member of the Participating Agencies who
will house the specific forensic discipline.
C. "AGENCY COMMANDERS" shall be an individual or individuals
who have authority within the Participating Agency for command
decisions, as defined by the Participating Agency.
D. "FORENSIC DISCIPLINE" means all criminal justice scientific
procedures for the analysis, comparison, and/or determination of
evidence.
E. "FORENSIC ANALYST" means an individual who is employed by
one of the Participating Agencies and whose duties, in whole or in
part, include practicing in a forensic discipline.
F. "TEAM LEADER" means a person selected by the Board of Directors
to organize and coordinate the work of a forensic discipline team of
the NRLG.
G. "HOST FACILITY MANAGER" means the Agency Commander
where the workers of a forensic discipline are located.
III. Purpose and Scope of Agreement
A. This Agreement establishes an interim system for integrating the
staffing, resource allocation, supervision, and the identification of a
Host Facility for the Forensic Disciplines of the Participating
Agencies, and authorizes the drafting of a constitution, by-laws and
forensic-specific guidelines for each Forensic Discipline that
implement the terms and conditions of this Agreement until such time
as a separate facility is developed for the NRLG.
B. The constitution, by-laws, and forensic-specific guidelines for each
Forensic Discipline shall be created and agreed upon by the
Participating Agencies, pursuant to this Agreement. These documents
shall embody the governance and operation of the NRLG. These
documents,once created, will act in conjunction to this Agreement.
C. This Agreement shall be the controlling document, followed by the
constitution, followed by the by-laws, followed by the forensic-
specific guidelines for each Forensic Discipline.
IV. Staffing
A. Each discipline shall have a Team Leader and Forensic Analysts.
These positions will be filled by the Participating Agencies based on
available staffing, demands, and space within the Host Facility.
B. A Team Leader shall be responsible for managing case flow for each
discipline, assigning case analysis to the Forensic Analysts,
performing laboratory analysis, assisting in peer review, ensuring
consistent work product, assisting in the coordination of training for
Revision on 10/08/2008
the Forensic Discipline, providing feedback for employee performance
evaluations to the specific Participating Agency's supervisor,
providing leadership to individual Forensic Analysts in technical
procedures and current trends affecting the Forensic Discipline,
coordinating response for mutual aid on major case forensic duties,
and any other duty as agreed upon by NRLG.
C. The Forensic Analysts shall be responsible for analysis per industry
standards and per the operating manual for the Forensic Discipline as
approved by NRLG, shall successfully complete competency
evaluations annually per industry standards, and will be directly
supervised by the Team Leader. Each Participating Agency shall be
responsible for evaluations of their employees with the assistance of
the Team Leader.
D. The size and the staffing within each Forensic Discipline may be
increased or decreased as needed by the Participating Agencies.
E. Participating Agencies may request mutual aid through the team
leader.
V. Employment status
A. All salaries, benefits, overtime, and worker's compensation of
employees assigned pursuant to this Agreement shall continue to be
the responsibility of the respective employing Participating Agency,
and not of the NRLG.
B. No employee shall lose seniority, benefits, and opportunities for
promotion or assignment change in his/her respective departments
solely because of his/her assignment pursuant to this Agreement.
C. The Agency Commanders of a Participating Agency shall retain sole
authority to impose discipline on its respective employees assigned
pursuant to this Agreement. The Agency Commanders may, as
needed, schedule any of its employees for training authorized by its
own department, taking into consideration the employee's needs, its
own department needs, and the needs of the specific Forensic
Discipline.
D. All legal liability, requests for release of criminal justice records, and
any litigation arising from or out of the conduct or performance of
employees assigned to and/or working pursuant to this Agreement
shall be the responsibility of that employee's respective agency.
E. The Participating Agency shall be responsible for any negligent,
reckless, careless, or intentional actions or omissions of its employees.
VI. Resource allocation
A. Any and all capital equipment or capital resources, as defined by the
Participating Agencies procedures, shall remain the property of the
Participating Agency that made the purchase. Such Participating
Agency shall mark and identify the capital equipment per its protocols.
Each Participating Agency shall be responsible for all maintenance,
repairs, service, inspections, updates, and relocating costs of their
Revision on 10/08/2008
equipment, and shall carry such equipment on all necessary financial
records and inventory records.
B. All day-to-day necessary supplies for the Forensic Discipline shall be
provided and funded by the Participating Agency employing the
Forensic Analyst.
C. All building maintenance, repair, inspections, and service shall be
provided by the Host Agency.
D. A percentage of utility costs, including telephone, intemet connection,
power, and sewer shall be funded by the Participating Agencies
commensurate with the use of the facility. The manner of formula for
calculating the percentage amount shall be agreed upon by the
Participating Agencies; provided, however, that any agreement shall
be subject to the funding limitation set forth below.
E. Technical support for any computer systems used or located in the
Host Facility by a Forensic Analyst shall be the responsibility of the
Participating Agency employing such Forensic Analyst. Any technical
support and/or any computer systems shall meet the standards set forth
by the Host Agency and be approved through the Host Agency's
technical support.
VII. Reports
A. All Forensic Analysts shall write their reports in the shared system.
The reports shall contain the connecting Participating Agency's case
number.
B. Reviewing reports, freezing reports, and transmission of the reports to
the necessary District Attorney's Office shall be done by an Agency
appointed supervisor for the Agency requesting the forensic analysis.
C. Statistical reports shall be generated and presented to the NRLG on an
annual basis. These reports shall include the number of cases
submitted by the individual Participating Agencies, the numbcr of
procedures completed by the Forensic Analysts and the Team Leader,
and any other information as requested by the NRLG. The NRLG
may request more frequent statistical reports as needed.
VIII. Evidence storage and transportation
A. Evidence shall be primarily secured, identified, and stored by the
respective Participating Agency that is investigating the case and
such Participating Agency's facility shall be deemed the primary
storage facility.
B. The Host Facility shall provide a location where evidence can be
secured and stored on a short term basis during the forensic analysis.
C. The Forensic Analysts shall receive the evidence from this primary
storage facility, transport it to the Host Facility, perform the testing
pursuant to industry standards and the NRLG operating manual
protocol, and then return the evidence to the primary storage facility
as soon as practicable. Chain of custody shall be maintained by the
Forensic Analysts, and any short term storage at the Host Facility
shall be in a secured area.
Revision on 10/08/2008
D. The Participating Agency's primary storage facility shall be
responsible for all long term storage including retention schedules,
destruction, disposal, or release of evidence.
E. Each Participating Agency shall provide a licensed and insured
vehicle for the transport of any evidence, and the Forensic Analysts
shall abide by all procedures and policies of such Participating
Agency for care and use of automobiles.
IX. Grant Administration
A. The NRLG shall appoint a Chairperson of the grant committee to be
responsible for grant administration and funding.
X. Modification of this Agreement
A. This Agreement contains the entire Agreement and understanding
between the parties and supersedes any other agreements concerning
the subject matter of this Agreement, whether written or oral.
B. No modification, amendment, novation, renewal or other alteration
of this Agreement shall be deemed valid or of any force or effect
whatsoever, unless mutually agreed upon in writing by all parties
hereto.
C. Any modification to this agreement shall be in accordance with the
constitution and bylaws of NRLG, and be approved and signed by all
parties hereto.
Xl. Termination of Agreement
A. This Agreement automatically terminates when the NRLG
establishes a primary facility to house Forensic Disciplines. Until
such time, this Agreement shall be subject to automatic renewal
upon like terms and conditions, with any and all amendments and
modifications to the Agreement, on a calendar yearly basis from the
signing of this Agreement.
B. Any Participating Agency to this Agreement may withdraw their
employees, facility, and/or support upon sixty (60) days written
notice provided to all other Participating Agencies of the NRLG.
Upon receipt of the notice to withdraw, the NRLG Board of
Directors shall meet to discuss the reasons.
C. The termination of one party to this Agreement does not terminate
the Agreement for all other parties to this agreement.
D. The involuntary termination of a party to this agreement shall follow
the procedures set forth in the NRLG's constitution and bylaws.
X11. Assignment
This Agreement shall not be assigned, enlarged, amended, extended,
modified or altered by any of the parties hereto, except in writing, signed
by all parties as an amendment hereto.
XIII. Force Majeure
Revision on 10/08/2008
Notwithstanding anything contained herein to the contrary, it is agreed
that in the event and to the extent that fire, flood, earthquake, natural
catastrophe, explosion, accident, war, illegality, act of God, or any other
cause beyond the control of any of the parties hereto, or strikes and labor
troubles (whether or not within the power of the party affected to settle the
same) prevents or delays performance by any party to this Agreement,
such party shall be relieved of the consequences thereof without liability,
so long as and to the extent that performance is prevented by such cause;
provided, however, that such party shall exercise due diligence in its
efforts to resume performance within a reasonable period of time.
XIV. Dispute Resolution
In the event of a dispute over service, performance or Agreement
interpretation, said issue shall be forwarded to the Board of Directors of
the NRLG, as delineated in the constitution and by-laws of the NRLG, for
a decision. If the Board cannot agree as to the resolution, the next step
shall be a mediation process. If no resolution of the issue is reached, the
third step shall be an arbitration process. All steps by the Board of
Directors shall be non-binding upon the Participating Agencies; however,
the Participating Agencies shall enter into this process in good faith to
resolve the pending issue.
XV. Waiver
No waiver by any of the parties hereto of any of the terms and conditions
of this Agreement shall be deemed to be or be construed as a waiver of
any other term or condition of this Agreement, nor shall a waiver of any
breach of this Agreement be deemed to constitute a waiver of any
subsequent breach of the same provision of this Agreement.
XVI. Contingencies
A. This Agreement and obligations of the agencies hereunder are
expressly contingent upon the Agency governing bodies budgeting and
appropriating the funds needed to fulfill the Agency's obligations
hereunder.
B. Financial obligations of agencies payable atter the current fiscal year
are contingent upon funds for that purpose being appropriated,
budgeted, and otherwise made available.
C. This Agreement and all financial obligations extending beyond the
current fiscal year are subject to funds being budgeted and
appropriated to fulfill the agency's obligations under this Agreement,
regardless of whether the agency's fiscal year coincides with the
annual term of this agreement.
XVII. Headings
Paragraph headings in this Agreement are for convenience and reference
only and shall in no way define, limit or prescribe the scope or intent of
any provision of this Agreement.
Revision on 10/08/2008
XV III. No Third Party Beneficiaries
This Agreement is made for the sole and exclusive benefit of the parties
hereto and shall not be construed to be an agreement for the benefit of any
third party or parties and no third party shall have a right of action
hereunder for any cause whatsoever.
XIX. Construction of Agreement
This Agreement shall be construed according to its fair meaning and as if
it was prepared by all of the parties hereto and shall be deemed to be and
contain the entire agreement between the parties hereto. There shall be
deemed to be no other terms, conditions, promises, understandings,
statements or representations, expressed or implied, concerning this
Agreement, unless set forth in writing and signed by all of the parties
hereto.
XX. Relationship of Parties
The parties hereto enter into this Agreement as separate and independent
governmental entities and each shall maintain such status throughout the
term of this Agreement.
XXI. Counterpart Signatures
This Agreement, and any modifications to this agreement, may be
executed with counterpart signature pages, and the document with all
counterpart signatures shall constitute one and the same instrument.
[Remainder of page intentionally left blank]
Revision on 10/08/2008
SIGNATURE PAGE
INTERGOVERNMENTAL AGREEMENT REGARDING SHARED FACILITY
OPERATING GUIDELINE OF THE NORTHERN REGIONAL LAB GROUP
(TOTAL PAGES OF AGREEMENT- 8)
(TOTAL SIGNATURE PAGES-6)
LARIMER COUNTY SHERIFF'S OFFICE
O. , James A. Alderden
She ff Printed Name of Agent
Lorimer County Sheriff's Office
Date: //-4 V-OB
Revision on 10/08/2008
SIGNATURE PAGE
INTERGOVERNMENTAL AGREEMENT REGARDING SHARED FACILITY
OPERATING GUIDELINE OF THE NORTHERN REGIONAL LAB GROUP
(TOTAL PAGES OF AGREEMENT-8)
(TOTAL SIGNATURE PAGES —6)
Dated this of @steber;2008.
CITY OF LOVELAND, COLORADO(By: aCera- ,.�
ot�of L IA981`Williams, City Manager
````
ATTEST: • �y •.�y
V� O '
Lei t��<t. ��1�`y � trSEAL
City Clerk V •
APPROVED AS TO FORM: OL ORP�;�'�
�'C�L-1/1.00 Vp1nu�J
Assistant City orney
Revision on 10/06/2008
SIGNATURE PAGE
INTERGOVERNMENTAL AGREEMENT REGARDING SHARED FACILITY
OPERATING GUIDELINE OF THE NORTHERN REGIONAL LAB GROUP
(TOTAL PAGES OF AGREEMENT-8)
(TOTAL SIGNATURE PAGES-6)
CITY OF GREELEY SIGNATURE PAGE
Dated this 4 day of N-)vin&1 . 2008.
THE CITY O R ELEY, COLORADO
By: r ---
Mayor
ATTEST:
BY: &Lad A . -It",Eri a 4 ) (Seal)
Cit}(glerk
APPROVED AS TO EG FORM
By:
C' y omey
APPROVED AS TO SUBSTANCE:
By:
' y r
AVAILABILITY OF FUNDS:
B
ae
Director f nce
Revision on 10/08/2008
SIGNATURE PAGE
INTERGOVERNMENTAL AGREEMENT REGARDING SHARED FACILITY
OPERATING GUIDELINE OF THE NORTHERN REGIONAL LAB GROUP
(TOTAL PAGES OF AGREEMENT-8)
(TOTAL SIGNATURE PAGES-6)
8111 JUDICIAL DISTRICT ATTORNEY'S OFFICE
Larry Abrahamson
let Attor ey Printed Name of Agent
8'"Judicial District Attorney's Office
Date: /0 •/O. D f
Revision on 10/08/2008
SIGNATURE PAGE
INTERGOVERNMENTAL AGREEMENT REGARDING SHARED FACILITY
OPERATING GUIDELINE OF THE NORTHERN REGIONAL LAB GROUP
(TOTAL PAGES OF AGREEMENT-8)
(TOTAL SIGNATURE PAGES-6)
FORT COLLINS POLICE SERVICES
The City of Fort Collins, Colorado
A Municipal Corporation
.CBy: � J \\� Date: \\ t,
Darin Atteberry, City Manager ' ?5' v
Attest: Approved as to Form:
r\U-*AidiiiliS. - --,1:-. N e--17* -------- —
City Clerk f FORT. Teresa Ablao
{"*•" •. 1".
•.c��� Senior Assistant City Attorney
( iSEALCJ
Revision on 10/08/2008
SIGNATURE PAGE
INTERGOVERNMENTAL AGREEMENT REGARDING SHARED FACILITY
OPERATING GUIDELINE OF THE NORTHERN REGIONAL LAB GROUP
(TOTAL PAGES OF AGREEMENT-8)
(TOTAL SIGNATURE PAGES-6)
WELD COUNTY SHERIFF'S OFFICE
AND THE WELD COUNTY DISTRICT ATTORNEY'S OFFICE
BOARD OF COUNTY COMMISSIONERS nn
FOR THE COUNTY OF WELD
STATE OF COLORADO 1/4
ATTEST: - I—
/ let (I-' J i I JI _ �)
William H. Jerke, Chair Deputy Cler to the Board
Date: N0V 1 :1 7008 Date: N0V 1 9 2008
WELD COUNTY SHERIFF'S OFFICE
J n Cooke, Sheriff
tc: /O -30-Db
WELD COUNTY DISTRICT ATTORNEY'S OFFICE
rSZa
Kenneth R. Buck, District Attorney
Date: l (`7/D
Revision on 10/08/2008
&aif-3e7
NIJ FY 11 Paul Coverdell Forensic Science Improvement Grants Program Page 1 of 2
!'NIJ FY 11 Paul Coverdell Forensic Science Improvement ��:
Grants Program 2011-91563-Co-CD '�. a`
Application Correspondence Switch to ...
Application Handbook Assurances and Certifications
Overview To the best of my knowledge and belief, all data in this
application/preapplication is true and correct, the document has been duly
Applicant authorized by the governing body of the applicant and the applicant will
Information comply with the attached assurances if the assistance is awarded.
Project Information Your typed name, in lieu of your signature represents your legal binding
acceptance of the terms of this application and your statement of the
Budget and veracity of the representations made in this application. The document has
Program been duly authorized by the governing body of the applicant and the
Attachments applicant will comply with the following:
Assurances and 1. Assurances
Certifications 2. Certifications Regarding Lobbyng;_Deba_rment, Suspension_and Other
Responsibility Matters; and Drug-Free Workplace requirements.
Review SF 424
If you are an applicant for any Violence Against Women grants, this
Submit Application includes the Certification of Compliance with the Statutory Eligibility
Requirements of the Violence Against Women Act.
Help/Frequenter *Prefix: Ms.
Asked Questions
Prefix (Other):
GMS Home
*First Name: Barbara
Log Off Middle Initial:
*Last Name: Kirkmeyer
Suffix Suffix:
Suffix (Other):
*Title: Board Chair
*Address Line 1: 915 Tenth St
Address Line 2:
*city: Greeley
County: Weld
*State: Colorado
*zip Code: 80631 - 1117 Zip+4 Lookup
https://grants.ojp.usdoj.gov/gmsexternal/applicationAssurance.do 5/19/2011
NIJ FY 11 Paul Coverdell Forensic Science Improvement Grants Program Page 2 of 2
*Phone: 970 -356 -4000 Ext : 4205
Fax: -
*e-mail: b kirkmeyer@co.weld.o Email Help
I have examined the information provided here regarding the
signing authority and certify it is accurate. I am the signing authority,
or have been delegated or designated formally as the signing authority
by the appropriate authority of official, to provide the information
requested throughout this application system on behalf of this
jurisdiction. Information regarding the signing authority, or the
delegation of such authority, has been placed in a file and is available
on-site for immediate review.
Save and Continue
https://grants.ojp.usdoj.gov/gmsextemal/applicationAssurance.do 5/19/2011
OMB APPROVAL
NUMBER 1121-0140
EXPIRES 12/31/2012
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations,
policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133;
Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70
(administrative requirements for grants and cooperative agreements). The applicant also specifically
assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial
capability (including funds sufficient to pay any required non-federal share of project cost) to ensure
proper planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
3. It will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial
assistance.
'4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any
applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term
in 2 C.F.R. § 175.15(b).
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of
historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et
seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply)with any applicable statutorily-
imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets
Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile Justice
and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. §
2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42
U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the
Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the
laws for faith-based and community organizations).
7. If a governmental entity:
a. it will comply with the requirements of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment
of persons displaced as a result of federal and federally-assisted programs; and
b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit
certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal
assistance.
c. h1>U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE CHIEF FINANCIAL OFFICER
d. CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
e. Applicants should refer to the regulations cited below to determine the certification to which they
are required to attest. Applicants should also review the instructions for certification included in
the regulations before completing this form. Acceptance of this form provides for compliance with
certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part
2867, "DOJ Implementation of OMB Guidance of Nonprocurement Debarment and Suspension,"
and 28 CFR Part 83, "Government-wide Debarment and Suspension," and Government-wide
Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice
determines to award the covered transaction, grant, or cooperative agreement.
f. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28
CFR Part 69, for persons entering into a grant or cooperative agreement over$100,000, as
defined at 28 CFR Part 69, the applicant certifies that:
g. (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the making of any Federal grant, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any Federal grant or cooperative agreement;
h. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its
instructions;
i. (c) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose
accordingly.
j. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT
RECIPIENT)
k. As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR
Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR
Section 2867.20(a):
1. A. The applicant certifies that it and its principals:
m. (a)Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from
covered transactions by any Federal department or agency;
n. (b) Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
o. (c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of this certification; and
p. (d) Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
q. B. Where the applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
r. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
s. As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 83,
Subpart F, for grantees, as defined at 28 CFR Sections 83.620 and 83.650:
t. A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
u. (a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace
and specifying the actions that will be taken against employees for violation of such prohibition;
v. (b) Establishing an on-going drug-free awareness program to inform employees about
w. (1) The dangers of drug abuse in the workplace;
x. (2) The grantee's policy of maintaining a drug-free workplace;
y. (3)Any available drug counseling, rehabilitation, and employee assistance programs; and
z. (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace;
aa. (c) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph (a);
bb. (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will
cc. (1)Abide by the terms of the statement; and
dd. (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar days after such conviction;
ee. (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to: Department of
Justice, Office of Justice Programs, ATTN: Control Desk, 810 7th Street, N.W., Washington, D.C.
20531. Notice shall include the identification number(s) of each affected grant;
ff. (f) Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted
gg. (1)Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
hh. (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
ii. (g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
jj. As the duly authorized representative of the applicant, I hereby certify that the applicant will
comply with the above certifications.
NIJ FY 11 Paul Coverdell Forensic Science Improvement Grants Program Page 1 of 1
r 1NIJ FY 11 Paul Coverdell Forensic Science Improvement
J Grants Program 2011-91563-CO-CD 4 ',`'
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