HomeMy WebLinkAbout20111803.tiff RESOLUTION
RE: APPROVE LETTER OF AGREEMENT FOR CONDUCT OF AN INTEGRATED
EMERGENCY MANAGEMENT COURSE AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Letter of Agreement for Conduct of an
Integrated Emergency Management Course between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Sheriff's Office, Office of Emergency Management, and the Federal Emergency Management
Agency (FEMA)/Emergency Management Institute (EMI), commencing upon full execution, with
further terms and conditions being as stated in said Letter of Agreement, and
WHEREAS, after review, the Board deems it advisable to approve said Letter of
Agreement, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Letter of Agreement for Conduct of an Integrated Emergency
Management Course between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, Office
of Emergency Management, and the Federal Emergency Management Agency
(FEMA)/Emergency Management Institute (EMI) be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said Letter of Agreement.
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SO0032
LETTER OF AGREEMENT FOR CONDUCT OF AN INTEGRATED EMERGENCY
MANAGEMENT COURSE — FEMA/EMI
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 25th day of July, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:-a EXCUSED
Barbara Kirkmeyer, Chair
Weld County Clerk to the Board
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David E. Long
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2011-1803
SO0032
LETTER OF AGREEMENT
BETWEEN
WELD COUNTY, COLORADO
AND
DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
FOR CONDUCT OF AN
INTEGRATED EMERGENCY MANAGEMENT COURSE
By acceptance of the Federal Emergency Management Agency's (FEMA)/Emergency Management
Institute's (EMI) offer to conduct an Integrated Emergency Management Course (IEMC) for
Weld County, Colorado, from August 6-9, 2012, we agree to the following conditions:
1. Weld County will:
a. Ensure that key elected and appointed officials attend the entire course, and participants represent
positions consistent with those contained on the Recommended Participant List provided by
FEMA/EMI.
b. In addition to personnel listed on the Recommended Participant List, at a minimum provide one
qualified individual from each of the following disciplines to assist by working in the exercise
control group: fire, Emergency Medical Services (EMS), law enforcement, and public works.
Other individuals may be needed for specialized assistance to include emergency management,
public health, hospital/medical, community/human services (mass care/shelter) and public
administration.
c. Provide FEMA with copies of plans [(e.g., emergency operations, Continuity of Operations
(COOP), Continuity of Government(COG)], standard operating procedures, maps, etc., needed
for exercise scenario development.
d. Provide a Point of Contact (POC) who has principal responsibility for emergency management in
the jurisdiction, to meet with FEMA staff during a Pre-Course Analysis (PCA) site visit to:
address course logistics and requirements; select the type of hazard(s)to be addressed during
course exercises; and, establish course objectives.
e. Provide POC (who may be the same person as in § 1.d) to coordinate student logistics, including:
collecting and forwarding applications; organizing transportation; arranging meal payments, etc.
f. Complete for each participant and submit the General Admissions Applications (FEMA Form
119-25-1), to the address listed below. A minimum of 55 students and a maximum of 75 students
will attend this course. The applications will be submitted no later than 42 days (6 weeks) prior to
the course start date. Mail applications to:
National Emergency Training Center
Attn: Admissions Office
16825 South Seton Avenue
Emmitsburg, MD 21727
g. Acknowledge that student stipends will be reimbursed to the individual participants from the
jurisdiction in accordance with National Emergency Training Center (NETC) Instructinn 790O1
2011-1803
Letter of Agreement
June 24, 2011
Page 2
(enclosed). NOTE: Individuals representing Federal departments and agencies other than
Department of Homeland Security (DHS), private industry, or foreign governments are charged
for lodging at the prevailing rates which is currently $40/night.
h. Pay for participants meals (this is a non-reimbursable cost).
i. Within 6 months after the training, provide the EMI Course Manager with a written report of
any actions taken or planned as a result of participating in the IEMC.
2. FEMA/EMI will:
a. Conduct a PCA, usually by site visit, with community officials in order to accomplish
administrative requirements and develop jurisdiction-specific exercises.
b. Develop and conduct a community-specific IEMC and conduct the course at the
NETC, Emmitsburg, Maryland.
c. Provide instructors, controllers and student course materials for the IEMC.
d. Provide student housing at no cost to the student or jurisdiction.
e. Reimburse student travel expenses consistent with existing FEMA policy for a maximum of
75 students.
f Provide course certificates to participants who successfully complete the program.
Return this completed LOA to:
FEMA/EMI
IEM Branch, Room F-115
16825 South Seton Avenue
Emmitsburg, MD 21727
In the event that any of the conditions cannot be met, it is understood that FEMA has the right to cancel
the course and will not be responsible for any expenses incurred in preparation for the training activity.
For Jurisdiction: For FEMA:
Sean P. Conway C VILMA SCHIFANO ILMOE
Commission Chair Pro-Tern Superintendent(Acting)
Weld County Emergency Management Institute
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ATTACHMENT A
INTEGRATED EMERGENCY MANAGEMENT COURSE (IEMC)
COURSE DEVELOPMENT INFORMATION
The following types of information will be needed by EMI IEMC staff assigned to develop
the exercises for your community-specific IEMC. The sooner you can collect this
information the better!
1. WEBSITE INFORMATION
➢ List of websites that are applicable to locating information about your
community
2. MAPS
➢ City, county, regional and state
➢ Topographical and land use
➢ Water
➢ Sewer
➢ Gas
➢ Electric
➢ GIS mapping of key infrastructure and facilities
3. PLANS AND PROCEDURES
➢ Emergency Operations Plan (EOP)
➢ Emergency Operations Center (EOC)
➢ Standard operating procedures (SOPs) for disaster and/or emergency
management operations
➢ Mutual Aid Agreements
➢ Applicable components of coordinating organizations' (e.g., state) plan and
procedures
4. RESOURCE LISTS (for all participating agencies)
➢ NIMS resource management system (inventory, ordering, tracking system)
➢ Vehicle/equipment resources, including identification numbers and location
➢ Typical staffing for all shifts (numbers and position titles)
➢ Mutual aid resources available to include identification numbers
➢ Key logistical support locations
➢ Private resource inventories
5. HAZARDS/RISKS
➢ Summary listing of potential hazards facing the community to include threats
relevant to specific sites and key facilities
➢ Hazard vulnerability analyses
6. SPECIAL EVENTS
➢ List of scheduled/anticipated special events for the timeframe of the course,
including sporting events, concerts, festivals, conferences, etc.
Version 6/24/11
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ATTACHMENT B
INTEGRATED EMERGENCY MANAGEMENT COURSE(IEMC)
PARTICIPANT INFORMATION
Congratulations on being selected to participate in a community-specific Integrated Emergency
Management Course (IEMC) scheduled for August 6-9, 2012. Since 1982, the Emergency
Management Institute's Integrated Emergency Management Section has conducted city, county, regional
and state IEMCs. Please take a moment to read through the information below to help you prepare for
your IEMC.
CAMPUS AND FACILITY
IEMCs are typically conducted at the National Emergency Training Center in Emmitsburg, Maryland.
The following information may help with planning for your attendance and travel to FEMA's National
Emergency Training Center.
APPLICATIONS
Applications to attend this IEMC must be completed and submitted to the NETC Admissions Office 42
days (6 weeks) before the class start date. The General Admissions Application (FEMA Form 119-25-1)
can be printed from the website: http://traininp.fema.gov/Apply/ Your IEMC Course Manager will send
the application form to your jurisdiction's point of contact prior to the pre-course analysis (PCA) visit.
TRAVEL
Do not make any travel arrangements until you have received your official acceptance letter from the
NETC Admissions Office. Enclosed with your acceptance letter will be a travel insert. This insert will tell
you the travel days for this course and will also list the airports in which shuttle transportation is provided
to NETC. If you do not use the airports listed on the travel insert, transportation to the NETC campus is
at your own expense. When making your travel plans, please ask for"group rates" with the cheapest
fares on non-refundable tickets available. Please make sure the arrival time at the airport is one hour
before the NETC shuttle bus departure times. Arrangements can be made to fly into the Washington
area on the Saturday before your course begins as long as there is a substantial savings in airfare costs
to the government. If you do choose to travel on Saturday as opposed to Sunday, you must request
approval in writing prior to purchasing your airline ticket. Your Course Manager will discuss travel
options with your jurisdiction's point of contact prior to the pre-course analysis visit.
If your Travel Agent has any problems, please have them call the NETC Admissions Office at
301-447-1035 for assistance. Your jurisdiction's designated Travel Coordinator must provide a list of the
arrival airlines and arrival times at the Washington area airport(s) (i.e., Baltimore Washington
International (BWI), Reagan National Airport (DCA), Dulles International Airport (IAD) to the NETC
Admissions Office or to your Course Manager.
REGISTRATION
Upon arrival at NETC, the Registration staff will give you a room key and other information about the
NETC facility.
Special Needs
LODGING: If you have any special allergies or medical disabilities that require special housing
accommodation(s) while you are staying on the National Emergency Training Center (NETC) campus,
Version 06242011
please advise the point of contact listed below. Your accommodation(s) must be specified in writing by
your physician or medical attendant on their official stationery. The request, along with your physician's
documentation, must be sent prior to arrival on campus to:
National Emergency Training Center
Attn: Admissions, Room 1-216
16825 South Seton Avenue
Emmitsburg, MD 21727
FAX: 301-447-1658
No special accommodations can be made without prior approval. Please do not contact the Housing
Office directly to request special accommodations. While every attempt to accommodate your request
for special housing will be made, specific dormitory rooms cannot be guaranteed.
MEALS: If you have special dietary needs, contact the cafeteria (Food Service) at 301-447-1551 prior to
arrival on campus.
SECURITY: The NETC Security Office is responsible for providing emergency medical services at
NETC. If you have special needs in the event of an emergency, please consider notifying Security at
301-447-1111 upon arrival to the campus.
REIMBURSEMENT FOR COSTS AND STUDENT STIPENDS
There are no tuition fees for students who attend the IEMC program. All instruction, books, and housing
are provided at no cost. If you are eligible for stipend reimbursement, reimbursement for transportation
costs is made by FEMA directly to students via direct deposit. The direct deposit must be deposited in
an account bearing the student's name. You must provide a blank-voided check at registration.
Participants are responsible for the cost of meals ($97.70/week) while attending training.
Upon arrival at NETC, Registration staff will give students a Student Stipend Reimbursement form.
A copy of each airline ticket bearing the student's name must be attached and submitted with the
completed stipend form. Tickets must be a 21-day advance purchase, economy coach, non-refundable
ticket in order to get reimbursed the cost of the ticket or you may be limited to the state ceiling amount for
reimbursement.
DRESS CODE
Weather at our training facility may be different than the temperatures at your home area, so be prepared
to deal with changing weather conditions. If we are having colder weather, you may wish to bring a coat.
Umbrellas are important, as we do have rain, and we do not have umbrellas to share. Casual dress and
low-heeled shoes are appropriate; however, shorts, cutoffs, tank tops, and sweats are not permitted in
the classrooms. Uniformed department members are encouraged to bring a uniform to wear during the
conduct of the major exercises.
Version 06242011
Federal Emergency Management Agency
Directives Management System a,M
3 FEMA
INSTRUCTION
Number Date Organization
NETC 7900.1 January 6, 2004 FA
Administration of the Student Stipend Program
1. Purpose. This instruction has been designed to assist employees of the U.S. Fire
Administration (USFA) with their responsibilities as delegated by the Emergency Management
Institute (EMI) or National Fire Academy (NFA) Superintendent with regard to the
administration of the student stipend program.
2. Applicability and Scone. This instruction is applicable to all USFA personnel who have
responsibility associated with the receipt, approval, or processing of student stipend agreements
or the administration of the student stipend program.
3. Supersession: NETC Instruction 7900.1, Administration of the Student Stipend Program,
dated October 16, 2000.
4. Authorities:
a. Privacy Act of 1974 [Public Law (PL) 93-579], Title 5 United States Code (U.S.C.),
Section 552a.
b. Federal Fire Prevention and Control Act of 1974 (PL 93-498), as amended, Title 15
U.S.C., Section 2206 (i) (1).
c. Robert T. Stafford Disaster Relief and Emergency Assistance Act (PL 93-288, as
amended, Title 42 U.S.C., Sections 5196 (f).
5. References:
a. FEMA Travel Instructions.
b. NETC Instruction 6000.5, Policy and Procedures for Admissions.
6. Policies: The following policies will apply to the administration of the Student Stipend
Program. Any exceptions to these policies must be made in writing prior to the course start date.
a. Student stipends will only be paid for eligible students attending the following courses:
(1) Courses identified in the on-campus schedules of NFA and EMI.
(2) EMI and NFA courses scheduled at the Mount Weather Emergency Operations
Center(MWEOC).
Distribution:
(3) EMI and NFA courses scheduled at the Noble Training Center(NTC).
(4) Courses listed in the Regional Delivery schedule of NFA.
(5) Select EMI off-campus courses.
(6) Official training activities authorized by the Superintendent of the appropriate
institution.
b. Each student who is eligible to participate in the Student Stipend Program and who
wishes to file a claim for reimbursement must complete a FEMA Form 75-3 with direct deposit
information listed/attached. If the student's financial institution cannot accommodate direct
deposit, the student must submit a letter from the financial institution stating that fact.
c. Students in NFA and EMI courses conducted at NETC receive direct reimbursement
for airline, train or bus ticket costs; and no-cost ground transportation to and from the
Washington Metropolitan area airports, train stations or bus depots (or in some instances,
Harrisburg Airport). Lodging is provided at no cost.
(1) Reimbursement will consist of the cost of a 21-day pre-purchase, non-refundable
ticket for round-trip transportation by common carrier (economy coach or lesser
accommodations) or current Federal mileage allowance for privately owned vehicle, not to
exceed (NTE)the State ceiling as shown in the student's acceptance package, whichever is less.
(2) If students travel on an electronic ticket they must submit the itinerary invoice
with the actual amount shown ($0 balance) at registration. Consecutive or back-to-back courses
(NETC, MWEOC or combination) will be treated as one course for this purpose. Students who
submit a web-ticket must submit documentation of credit card payment.
(3) To avoid the perception of misuse of government funds, first-class, business
class, and refundable airline tickets will not be reimbursed over the state ceiling unless approved
in writing prior to the course start date.
(4) EMI students who are admitted to class from the wait list and do not have
sufficient time to obtain a 21-day pre-purchase, non-refundable ticket will be excluded from this
policy.
(5) NFA students who are admitted to class from the wait list and do not have
sufficient time to obtain a 21-day pre-purchase, non-refundable ticket are limited to the state
ceiling.
(6) If individuals car-pool in a privately owned or agency vehicle, only one driver is
eligible to be reimbursed under the Student Stipend Program.
(7) Mileage for use of a State, county, special district or municipal vehicle is
reimbursable only upon written request from the owning agency that such reimbursement is
desired, and must be submitted with the FEMA Form 75-3 at registration. Reimbursement
will be made only to the driver of record.
2
d. Students in NFA Regional Delivery courses receive reimbursement up to $100 for 1-
week courses and up to $200 for 2-week courses.
e. Eligible students in EMI Regional Delivery courses receive reimbursement for travel
and lodging. The EMI Superintendent or designee shall notify the Admissions Office of the
reimbursement limitations set for each course.
f Participants of EMI and NFA courses conducted at MWEOC receive direct
reimbursement for airline, train or bus ticket costs; and no-cost ground transportation to and from
Dulles Airport. If students arranged for MWEOC-provided ground transportation and their travel
is delayed causing them to miss that transportation, they can call a local taxi company and be
reimbursed up to $90. Original receipts must be submitted with the Student Stipend Agreement
(FEMA Form 75-3) at time of stipend registration.
g. For classes 5 days or less in length, students have the option of traveling over a
Saturday (1 day prior or 2 days following a class) to reduce airfare costs. Students may arrive on
campus early, but they may not stay on campus following their courses. In order to take
advantage of this option, the student must save a minimum of$250 off the cost of a round-trip
21-day pre-purchase, non-refundable, economy coach class airline ticket.
(1) Students are required to submit documentation showing actual savings.
(2) Lodging, transportation, and/or meal costs (not to exceed $90 if saving $250 or
not to exceed $180 if saving $500) will be added to the student's stipend, provided original
receipts are submitted.
(3) If the cost of POV mileage reimbursement (NTE the State ceiling) is $250 less
than the documented airfare, lodging costs while enroute (up to $90 per student occupant) may be
added to the student's stipend, provided original receipts are submitted.
h. If students are already on campus (NETC or MWEOC) attending an EMI or NFA
course and are accepted into another course the next week, they may not be able to change their
airline ticket without a penalty or to coincide with the no-cost transportation back to the airport at
the end of the second class. In these instances, the student will either be reimbursed the cost of
the change fee or up to $90 for lodging costs/transportation expenses.
i. For students traveling from Guam, Samoa, and Northern Marianas Islands (and in
some cases, Alaska or Hawaii), lodging reimbursement while enroute, up to $90 each way, will
he reimbursed, provided original receipts are submitted.
j. NETC students are responsible for the cost of ground transportation from their
residences to their local airports and return, and participation in the NETC meal program. If
students stay on campus,they are required to purchase meal tickets, which includes morning and
afternoon breaks; students staying off campus are required to purchase break tickets only.
Failure to purchase the appropriate ticket may result in removal from campus lodging, expulsion
from the course, and denial of the student stipend. Also included in the student's share of the
stipend program is the salary and benefit cost to the sponsoring organization of the student or any
3
replacement personnel necessitated by the student's absence from duty during the term of
participation in a course.
k. MWEOC students are responsible for the cost of ground transportation from their
residences to their local airports and return, and participation in the MWEOC meal program.
Failure to purchase a meal ticket may result in removal from campus lodging, expulsion from the
course, and denial of the student stipend. Also included in the student's share of the stipend
program is the salary and benefit cost to the sponsoring organization of the student or any
replacement personnel necessitated by the student's absence from duty during the term of
participation in a course.
I. NTC students are responsible for the cost of ground transportation from their
residences to their local airports and return, and participation in the NTC meal program. Failure
to purchase a meal ticket may result in removal from campus lodging, expulsion from the course,
and denial of the student stipend. Also included in the student's share of the stipend program is
the salary and benefit cost to the sponsoring organization of the student or any replacement
personnel necessitated by the student's absence from duty during the term of participation in a
course.
m. Student stipends may be paid to individuals representing State or local governmental
entities, recognized volunteer organizations or active fire or emergency management
organizations who are attending EMI or NFA training activities in an official capacity. Stipends
will not be paid to students representing the Federal Government, foreign countries, private
sector, students who are employed by contractors to State and local government entities, or
students who have no organizational affiliation.
(I) Exceptions may be made for individuals from private industry attending courses
for the benefit of the Government and contract instructor trainees (CITs) participating in courses.
(2) A foreign student is anyone who is NOT a U.S. citizen, even if the student
possesses a Social Security Number. However, if the foreign student is representing a qualified
U.S. organization at the time of application, the student is eligible for stipend reimbursement.
n. NFA students are limited to one stipend reimbursement per fiscal year for resident
courses, except for participation in pilot programs, train-the-trainer, CIT programs, or instructor
in-service offerings. Training Resources and Data Exchange (TRADE) members attending the
biannual TRADE Conference are included in the exception. The Superintendent or designee
may waive this policy, in writing to the Admissions Office, in order to accommodate special
training needs.
o. EMI students are limited to three stipend reimbursements per fiscal year. This
restriction does not apply to students who are employees of State, local and Tribal offices of
emergency services, or those enrolled in the Master Trainer Program. The Superintendent or
designee may waive these restrictions, in writing to the Admissions office, in order to
accommodate special training needs.
p. If a student fails a course and reapplies to either EMI or NFA and is accepted, no
stipend will be paid for that course. Once the student successfully completes a course, the
student will be eligible to receive a stipend for future courses.
4
q. If NFA or EMI cancels a course, the student may be rescheduled into another course.
If that occurs and a change fee results, the change fee will be paid when the student comes in for
the next course. If the student cannot be rescheduled, the student may submit a claim for the
airline ticket and it will be paid.
r. If a student cancels within 30 days or less of the start date of the course, or fails to
attend a course for which he/she is scheduled, that student will be prohibited from attending
classes at NETC for 2 years, except in cases of emergency cancellation. Any cost incurred from
the cancellations/no show (e.g., airline ticket, change fees) will be the student's responsibility.
7. Procedures. The following procedures will apply to the administration of the Student
Stipend Program.
a. Eligible students must complete FEMA Form 75-3 (with copy of check for direct
deposit information) and submit it at the time of registration, or the claim may be denied.
Student Stipend Agreement (Amendment), FEMA Form 75-3a, must be used to claim additional
reimbursement, and must be received within 60 days from start date of the class, or the
claim will be denied.
b. For NFA Regional Delivery courses, eligible students must complete and submit
FEMA Form 75-3 (with direct deposit information)to the course sponsor at the time of
registration, or claim may be denied. Stipend reimbursement may be denied if FEMA Forms 75-
3 and 75-3a, if appropriate, are not received by Admissions from the course sponsor within 60
days from start date of the class.
c. For other off-campus courses, stipend reimbursement may be denied if forms are not
received within 30 days from start date of the class.
d. FEMA Forms 75-3 and 75-3a (with direct deposit information) will be promptly
processed by Admissions staff. Students should receive payment into their checking/savings
accounts (or by check if their financial institution cannot accommodate direct deposit, or if the
student does not have an account that bears his name) within 6-8 weeks from the start date of
their classes.
e. POVs must be registered for on-campus parking. The vehicle's registration card must
be presented at the time of course registration to validate vehicle ownership. POV mileage will
be based on the odometer reading for one-way travel, and may be subject to validation. Day
students at NETC or MWEOC will be reimbursed for one round-trip ONLY.
f If taking advantage of a Saturday stay over for classes that are 5 days or less in length,
the student may request, in writing, one of the following options:
(I) The student may call the Housing and Transportation Office (301) 447-
1048/1113 or(540) 542-2266 at MWEOC at least two weeks prior to the start of the course to
determine if lodging or transportation is available. If lodging is available, a room wil be reserved
at that time. Some classes start or end on Saturday, so transportation may be available at no cost.
If not, the cost for taxi, limousine or rental car, up to a maximum of$90, may be reimbursed. (If
students car-pool in a rental car, all students claiming a portion of the reimbursement must
5
have their names printed on the rental agreement) Original receipts must be submitted at
registration or filed with FEMA Form 75-3a within 60 days of the start date of the course,
or reimbursement will be denied.
(2) If lodging is not available or the student wishes to stay in the Washington metro
area, the student may use the regularly scheduled Sunday transportation to NETC or MWEOC.
Students may not stay on campus following their courses. Lodging/meal costs (not to exceed $90
for one night if saving $250 and no more than $180 for two nights if saving over $500) are
reimbursable. Students must make their own hotel reservations, and must submit original
receipts at registration. Students choosing this option still need to call the transportation
office at least 1 week prior to the start of the course to confirm a reservation on the bus.
Students who fail to call for transportation may be required to furnish their own
transportation at their own cost.
(3) Students may chose to stay over Friday and Saturday nights following a course
by using the NETC or MWEOC Friday transportation and stay in the Washington metro area.
Students may be reimbursed for lodging/transportation and/or meals (not to exceed $90 for one
night if saving $250 and no more than $180 for two nights if saving over$500). Original
receipts and FEMA Form 75-3a must be submitted.
(4) If the minimum savings of$250 is not realized, or any documentation or receipts
are not valid, reimbursement for limousine,taxi, rental car, lodging, or meal costs may be denied.
(5) If students arrive on campus early or depart late, meals not included in their
student meal tickets may be added to the meal ticket or paid for out of pocket.
g. Ifa class is cancelled, Admissions will notify the accepted student(s) by phone and
follow up by fax, email or letter. If the class is not rescheduled, or the student cannot attend the
rescheduled class and has already purchased an airline ticket, the student may be reimbursed for
the ticket cost fee by submitting FEMA Form 75-3 with the original airline ticket to Admissions
within 30 days of original start date of class.
h. If there is a Government furlough or shutdown, the following procedures will apply:
(1) If classes were in session and students are sent home, they may incur and be
reimbursed for a penalty fee to change their airline departure times, or for an overnight stay over
in the Washington or Atlanta metro area or other connecting cities to make flight connections.
The student can claim reimbursement for the penalty fee and lodging costs (up to $90) by
submitting FEMA Form 75-3a within 30 days of original start date of class. If the furlough or
shutdown continues beyond 30 days from the original start date of the class, reimbursement will
be processed as soon as possible after Government staff are back to work.
(2) If future classes are cancelled, and students already purchased airline tickets,
they are eligible for a full reimbursement. If the class is rescheduled and the student can attend
the rescheduled offering,the student may claim reimbursement for the penalty fee incurred for
changing the ticket by submitting FEMA Form 75-3 within 30 days of notification of being
rescheduled. If the class is not rescheduled, or the student cannot attend the rescheduled class
offering, the student may claim reimbursement for the ticket by submitting FEMA Form 75-3
6
with the original ticket to Admissions within 30 days of notifying NETC that he/she cannot be
rescheduled.
i. Before each fiscal year, Admissions will calculate the average student airfare from each
state based on the past fiscal year's stipend information, and determine the state ceiling for the
next fiscal year. That information will be included in the acceptance package to the students, as
well as a sheet of`Frequently Asked Questions.'
j. Admissions is responsible for communicating the policies and procedures in this
instruction to all students.
//signed//
Ronald P. Face, Jr.
Director
NETC Management, Operations
and Support Services
U.S. Fire Administration
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ATTACHMENT C
WHO SHOULD ATTEND AN
INTEGRATED EMERGENCY MANAGEMENT COURSE (IEMC)
http:Iltraining.ferna.gov/EMIWeblIEMC/iemcpos.asp
Public Works Director
Mayor/County Executive Assistant Public Works Director
City/County Manager Water Superintendent
City/County Attorney Street Superintendent
City/County Council Members Sewer Superintendent
Public Information Officer Building and Safety Official
School Superintendent Electric Company Representative
Jurisdiction Elected/Appointed Official Gas Company Representative
Jurisdiction Department Head Water Dept. Representative
Police Chief/Sheriff Telephone Company Representative
Asst. Chief/Deputy Sheriff Public Works Dispatcher
Police/Sheriff Operations Officer Dept. of Transportation/Highways
State Police EOC Representative Public/Mass Transportation
State Police Operations Airport Manager
Watch Commander City/County Planning Official
Corrections Officer Finance Department
Police/Sheriff Dispatcher Parks and Recreation
Fire Chief Social Service Agency Case Officer
Assistant Fire Chief School Safety Officer
Battalion Chief School Resource Officer
Fire Operations Officer Housing Department Official
HazMat Specialist Private Industry
Fire Marshal Local Emergency Planning Committee
Fire Dispatcher (LEPC) Member
Public Health Director/Officer National Guard Member
Environmental Health Information Center Specialist
Assistant Public Health Officer Citizen Corps Member/CERT
Hospital Administrator Volunteer Organization Active in Disaster
Epidemiologist (VOAD) personnel (e.g., Red Cross,
Infection Control Salvation Army, faith-based orgs.)
Public Health Laboratory State/ City/County Emergency Manager
Medical Examiner/Coroner Assistant Emergency Manager
EMS/Medical Services Chief State Emergency Management
EMS Operations EOC Operations Staff
EMS Dispatcher GIS Technical Specialist
Mental Health Services Specialist
Version 6/27/2011
VI }ill II
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Integrated Emergency
Management Course
A learning experience in how to manage emergencies
EEMA 208/December 2004
Supercedes previous editions
tenaLy
yT FEMA
'''�b,_,'t��777�TSSTSS
Management
�`_O1.CYing experience in how t CO s
it, 31 Protecting the population is a �la
primary responsibility of government, and fulfill- a% e
ing this responsibility depends on the abilities of emergency 'i(e
V personnel to respond predictably when disaster strikes. It means devel- �g
�� oping and maintaining a high standard of readiness and an ability to function �,
effectively under crisis conditions. co-
vale Emergency personnel can obtain readiness either through managing emergencies or through
1` participating in exercises.Clearly, exercises are the better method of gaining the necessary expertise.
SThe Integrated Emergency Management Course, offered by the Emergency Management Institute of the
M/ Federal Emergency Management Agency (FEMA), places public officials and emergency personnel in a real-
istic crisis situation within a structured learning environment.
I The IEMC stresses the integration of functions, resources, organizations, and individuals in all phases of emergen-
cy management.This course is offered in numerous versions to meet current needs and may be offered either for
officials from several communities (generic course) or for a specific community. Current IEMC's include: IEMC/All
Hazards: Preparedness and Response; the IEMC/All Hazards: Recovery and Mitigation; IEMC/Hurricane: Prepared-
ness and Response; IEMC/Hurricane: Recovery and Mitigation; IEMC/Earthquake: Preparedness and Response;
IEMC/Earthquake: Recovery and Mitigation; IEMC/Homeland Security; IEMC/Hazardous Materials: Preparedness
and Response; IEMC/Metropolitan Medical Response System (MMRS); and IEMC/State.
Early in the course, an emergency scenario begins to unfold in sequence with classroom-style lectures, discus-
sions and small-group workshops.As the course progresses, scenario-related events of increasing complexity,
threat, and pressure occur. Participants develop emergency policies, plans, and procedures to ensure an ef-
fective response.The course culminates in an emergency exercise designed to test participants' knowl-
edge, awareness, flexibility, leadership, and interpersonal skills under extreme pressure.
Throughout the course, participants use not only new ideas, skills, and abilities but
also their own knowledge and experience. In this way, the Integrated Emergency
Management Course allows individuals to rehearse their real-life roles in a
realistic emergency situation.
( 1 )
N IEMC/ALL HAZARDS:
PREPAREDNESS and RESPONSE* (E900). This IEMC is a premier course, which focuses on an all hazards approach to
' local emergency management and is offered to students from all over the ili
Atillt United States. During the exercise the participants work together to
respond to problems including, fire, weather emergencies, and haz-
I ardous materials incidents where the students demonstrate their
skills in resource management in a stressful environment.
IEMC/ALL HAZARDS:
RECOVERY and MITIGATION (E901)
This exercise-based course emphasizes recovery and miti-
.a di gation is new in the IEMC curriculum. It is similar to
_ ` - the IEMC/All Hazards: Preparedness and Response in its
Y v -- format but emphasizes recovery and mitigation activi-
'I W f. ties-This course places key officials and other commu-
nity leaders in a simulation that begins after a disaster
' a has effected a community A key outcome is to provide
tf '� participants with an ability to carry out their respec-
k tive functions related to disaster recovery, in both the
short and the long term.
' "" IEMC/HURRICANE:
m , PREPAREDNESS and RESPONSE * (E905)
2 Students participating in this course are provided, upon
. r, , - t, _" their arrival, a status report of the hurricane (simulated)
II`Vz+ that will make landfall by midweek.The course includes
presentations on key preparedness and response issues using
a lecture/discussion process.A response exercise is conducted,
allowing participants to respond to events resulting from a hur-
t. , t; ricane making landfall.A short-term recovery exercise allows par-
ticipants to make damage assessments and begin planning to return
.,.
to normal.The policy, coordination, and operations groups have distinct
functions to perform in this intense, fast-paced course.
*Major exercises within these courses are conducted in conjunction with National Fire Academy classes.
( 2 )
IEMC/HURRICANE:
j RECOVERY and MITIGATION (E906)
r fi This IEMC with emphasis on recovery and mitigation issues is another addition
to the IEMC curriculum.This IEMC places public officials and key commu-
a _ 3,, pity leaders in a simulated environment after a disaster has affected the
is
k sio- " " ir community.A key outcome of this course is to provide participants
with the ability to carry out their respective functions related to
3/411
a disaster recovery, in both the short and long term.
#" %t, IEMC/EARTHQUAKE
PREPAREDNESS and RESPONSE * (E910)
a x,
This course is designed to meet the needs of students from
.1.
:,, earthquake prone areas of the United States. Specialized
topic areas in this course include earthquake geology,
, _ earthquake effects on structures and utility systems, haz-
S ardous identification and mitigation, and mass casualty
„ Ft and mass care contingencies. In addition to the emer-
gency response exercise, students in the IEMC/Earth-
quake course also participate in a short-term recovery
exercise where they become involved in the types of
3/4 decision making which will lead to rebuilding their
k" community after a major earthquake.As with the Haz-
a ardous Materials course, the IEMC/Earthquake is course
'''''\'\ " I 1 is offered both to students from across United States
.,;,+�e.,,. and to requesting communities.
IEMC/EARTHQUAKE:
RECOVERY and MITIGATION (E911)
This IEMC with emphasis on recovery and mitigation is-
sues is another addition to the IEMC curriculum.This IEMC
places public officials and key community leaders in a simulated
environment after a disaster has effected the community.A key
outcome of this course is to provide participants with the ability to
a� carry out their respective functions related to disaster recovery, in both
the short and long term.Also, additional planning needs to prepare for
fr earthquake response are addressed.
* Major exercises within these courses are conducted in conjunction with National Fire Academy classes.
( 3 )
rm. IEMC/HOMELAND SECURITY: (S/B 915)
rt Although similar in format to other IEMCs, this course addresses the current
4t threats and trends in terrorism and how communities should prepare for
. " t such acts. Response and recovery issues necessary to deal with the conse-
.. =f;,x,n '.
. ,° quences of a terrorist act are also addressed. Special attention is placed
r , on the response among agencies when the disaster area is also a
' crime scene. It should be noted, however, that this course is pri-
'µ
marily designed to address "consequence" considerations, not
s j+ "anti" or "counter" terrorist issues and/or procedures.
"�� IEMC/HAZARDOUS MATERIALS
PREPAREDNESS and RESPONSE * (E920)
The IEMC Hazardous Materials Course focuses on the
E
particular problems associated with responding to a
major Haz-Mat incident. Specialized topics covered in
7- , A
4the lecture portions of the course include identifica-
._Ai tion and packaging of hazardous materials, outside
` assistance, protective equipment, medical response and
N48B ? IL
' evacuations.This course is offered to students from all
over the United States and to requesting communities.
'':'‘-'''''9117' `'4 ' ,r IEMC/METROPOLITAN MEDICAL
RESPONSE SYSTEM (B970/L970)
p drI
This IEMC is designed to exercise the individual and orga-
nizational skills required in responding to and recovering
s_Yt 4 from a mass casualty terrorism-related disaster. Functional
areas addressed by the course include policymaking, decision
FEMA a� making, communications, coordination of resources, manage-
% —
n.umc cexm
1 l ment of personnel, and implementation of procedures--that is,
' the crisis response system needed for effective emergency response.
_.—..--,,,r.�-;:_;_ NOTE:Community requests for this specialized IEMC should be originated by the
primary Chief Elected Official of the requesting MMRS jurisdiction,endorsed by state EMA,
r ---_,:..-----0---- +' and forwarded through the appropriate FEMA regional office to the Superintendent of the Emer-
gency Management Institute.
*Major exercises within these courses are conducted in conjunction with National Fire Academy classes.
( 4 )
1 ,
I(1 `'*`f - -":a
i
,
APPLICATION PROCEDURES
Further information is available from your State _
Director of Emergency Preparedness or FEMA 4. t i
Regional Office,or from the NETC Admissions .
Office, 16825 South Seton Avenue,Emmitsburg, a - -. ii
MD 21727.Tel (301) 447-1415 > - 1 �..; h'
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d
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I
_ - - The majority of lEMCs are conducted at the National EmergencyTraining `" _
Center (NETC) located in Emmitsburg,MD, ten miles south of Gettysburg;
PA.However,larger classes may also be conducted at FEMA's Noble Train-
ing Center (NTC),Anniston,AL.Both locations offer full instructional and
residential facilities for the duration of the course.
( 5 )
COURSE CONTENT
The classroom portion of the course covers material from all areas of emergency management.This is
incorporated into policies, plans and procedures developed during the planning sessions.These plans are
tested during the exercise.
WHO SHOULD ATTEND THE COURSE
Elected officials are an important audience.The Integrated
Emergency Management Course is also designed for man-
m 4 agement personnel from:
•
• fire service
€. ?x - • emergency medical
• volunteer organizations
• the military
• - • industry
• public health
• law enforcement
y _ • business
• public works
• government
F • emergency management
• schools
Mid-level management, supervisory, and operational personnel
from these disciplines also benefit from the experience.
COURSE OBJECTIVE
The course can aid in building both the awareness and skills needed to develop and implement policies,
plans and procedures to protect life and property in the event of natural and man-made emergencies.
( 6 )
COURSE TOPICS
Topics typically discussed during the Integrated Emergency Management Course include:
Public Policies Perspectives Emergency Medical Care Recovery Management
Media Relations Fire Service Management
The Federal Role Law Enforcement Stress Management
The State Role Public Works / Utilities Emergency Program
Military Support to Civil Authority Community Support Applicable Case Studies
Services
INSTRUCTORS AND MATERIALS
1 _
Each topic in the course is presented by experts with � '
experience in their respective emergency management
disciplines. In addition, you receive a comprehensive I
course manual to keep as a reference source.
INTEGRATED EMERGENCY MANAGEMENT µ,
COURSE OPTIONS
The IEMC courses can be broken out into two major
categories; "hazard-specific" such as the Hazardous
Materials and Earthquake courses, and "community-spe-
cific". However, certain elements are common to all of
the IEMC offerings. Every IEMC uses a combination of lec- eve
� ?:
ture presentations, group meetings and realistic simulation + " r
exercises to demonstrate the Integrated Emergency Manage- sr
ment Systems (IEMS) concept to the participant.To further u = `
demonstrate this, the students in each class represent all of the
agencies and levels of management who would be involved in y
a local government's response to a disaster or major emergency.
These include elected officials, the fire service, law enforcement,
emergency medical services, volunteer agencies, public works and utili-
ties.This configuration gives the IEMC participant a unique understand-
ing of the roles, resources, and functions of community agencies in working
together in emergency situations.
( 7 )
Highlights of the Integrated Emergency Management Course Curriculum:
ORIENTATION
Participants are assigned to one of three groups: policy, coordination, or operations.They are
given specific jobs based on the positions they hold in their own jurisdictions. Community data,
the basis for the unfolding emergency scenario, are introduced.The upcoming emergency exer-
cise and exercise facilities (equipped with close-circuit telephones and televisions, radios, faxes,
lighted map boards, charts and computers) are explained.
The policy group (including such personnel as elected officials and exercise staff, chief of police,
emergency program manager and director of public works) meets to develop a policy statement
that answers questions such as:
•Who declares a state of local emergency?
•What authority does a declaration of emergency give policy makers?
• How will information be communicated to the public?
• Can private property be commandeered during an emergency?
The coordination group (including such personnel as deputy fire chief, hospital administrator,
and superintendent of schools) uses the public policy statement to develop a comprehensive
emergency management plan.This plan deals with such issues as:
•What resources are available during emergencies?
• How can resources be coordinated to meet local needs during an emergency?
•What kinds of agreements must be made among various resource groups prior to emergencies?
The operations group (including EMS, fire, and law enforcement personnel and Red Cross repre-
sentatives) develops standard operating procedures, based on the operations plan.These address
such problems as:
•What is the chain of command within individual disciplines?
• How can individual disciplines coordinate to ensure efficient handling of any event during an
emergency?
• How should information flow between and within individual organizations and disciplines?
Between group sessions, lectures and discussions on various topics in emergency management
provide useful background material.
( 8 )
EXERCISE
During the exercise, the three groups face a variety of emergencies.
Individuals and groups function as part of a team to respond to the
situation. Policies, plans and procedures as well as participants
skills and abilities are put to the test to manage the emergency
response effectively
CRITIQUE
Pam.'.. Following the exercise, a critique session allows par-
ticipants to decide how well they functioned during
a the emergency Individual insights gained during the
rttigtIA: exercise are reviewed and reinforced.
•
.ia z
APPROACH TAKEN DURING THE COURSE
=, A combination of classroom lectures and discussions, small-
group planning sessions, and practical exercises will expose
:f..—' a
} _� participants to new ideas and increase their awareness. For the
airemergency exercise, each participant is assigned a role similar to
e ate �e his/her real-life position.The course is designed to help individu-
-v-� als and communities identify potential deficiencies in emergency plans
and/or staff knowledge and skills so that these weaknesses can be cor-
/�i
rected prior to an actual emergency.
Participant Comments on Integrated Emergency Management Courses
"This was a wonderful educational experience. I made some excellent
professional contacts and friends. I can't wait to come back!"
"Thank you so much for teaching me the importance of
emergency management."
"I commend everyone involved in this effort to train
those who will play an important role when the time of
need arise."
"Wonderful! A very worthwhile week. Lots to bring ,
back to my community."
"Something that we can use in our personal as well as
professional lives.
"Coming with little emergency management back-
ground, there was a lot of information to consume;
however much was learned."
"As a representative of a school system, it was very eye
opening."
"Excellent course, well planned and presented. Major exercise
offered invaluable experience and gave me an appreciation for
emergency responders."
National Emergency Training Center
U.S.Department of Homeland Security
16825 S.Seton Avenue
Emmitsburg,MD 21727-8998
KEPI T�E�
!PEMA
n is
° June 24, 2011
Barbara Kirkmeyer, Chair
Weld County Board of Commissioners
915 10th Street
Greeley, Colorado 80632
Subject: Commitment Letter
Dear Commissioner Kirkmeyer:
I am pleased to confirm the commitment of the Federal Emergency Management Agency (FEMA),
Protection and National Preparedness (PNP), Emergency Management Institute (EMI), to conduct
an Integrated Emergency Management Course (IEMC) for Weld County, Colorado, at the National
Emergency Training Center(NETC) in Emmitsburg, Maryland from August 6-9, 2012. Our
commitment is contingent upon receiving a signed copy of the enclosed Letter of Agreement (LOA).
Please sign and return this LOA by July 29, 2011.
Experience has shown that this course is most successful when chief elected and/or appointed
officials and department heads participate to learn how to improve their community's emergency
management system. Without the participation of these officials, FEMA will not conduct an IEMC
program for your jurisdiction.
After receipt of your signed LOA, IEMC training staff will visit your community approximately
2-3 months prior to the course start date to perform a Pre-Course Analysis (PCA) and discuss course
details. They will meet with participating agencies to gather specific information to develop a
realistic exercise scenario for your IEMC and will conduct a course orientation for participants.
Enclosed are a course brochure; a list of information we need to develop the course (Attachment A);
information for participants (Attachment B); NETC Instruction 7900.1 (explaining the stipend
system); and a list of recommended participants (Attachment C). The participant list is generic and
we will work together to adapt it to reflect your jurisdictional organization and departments.
In addition to providing an opportunity for team building among represented departments and
agencies, the exercises conducted during the course often reveal areas where plans and procedures
need to be modified or additional staff training is required. Since course development and delivery
www.fema.gov
Commitment Letter
June 24, 2011
Page 2
involve a substantial resource commitment by both FEMA and your jurisdiction, we also require
that participants make a commitment to continue to work together after the course to improve their
emergency management capabilities and correct any deficiencies noted during the exercise. We
appreciate your support in ensuring that the appropriate follow-up activities occur, including
submission of a brief report to us (see Letter of Agreement §1.i).
We look forward to working with you and your staff in the development and delivery of this
community-specific IEMC. If you have questions about your upcoming IEMC, please contact
Al Fluman, Branch Chief, Integrated Emergency Management Branch, EMI, at 301-447-1299 or
email al.fluman@dhs.gov.
Sincerely,Ares cc.,,�� �
Vi1maG3rchi e �`e..
Superintendent (Acting)
Emergency Management Institute
Enclosures
cc:
Robin Finegan, Regional Administrator, FEMA Region VIII
Anne Griffin, Regional Training Manager, FEMA Region VIII
Hans Kallam, Director, Colorado Division of Emergency Management
Robyn A. Knappe, Training Manager, Colorado Division of Emergency Management
Margie Martinez, Undersheriff, Weld County Sheriff's Office
Hello