HomeMy WebLinkAbout20112555.tiff RESOLUTION
RE: APPROVE ACCEPTANCE OF GRANT AWARD FOR 2011 COVERDELL FORENSIC
SCIENCE IMPROVEMENT PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with the Grant Award for the 2011 Coverdell
Forensic Science Improvement Program from the U.S. Department of Justice, to the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Weld County Sheriff's Office, commencing October 1, 2011, and ending
September 30, 2012, with further terms and conditions being as stated in said grant award, and
WHEREAS, after review, the Board deems it advisable to approve said grant award, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Grant Award for the 2011 Coverdell Forensic Science
Improvement Program from the U.S. Department of Justice, to the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Sheriff's Office, be, and hereby is, approved and accepted.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said grant award.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 28th day of September, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
WEIR COUNTY, COLOVADO ..
ATTEST: �� ),QN4G( ( V<i Lr�.� - (NAY)
•�� iarbara Kirkmeyer, C iair
Weld County Clerk to the BoarI lE L°�
� (AYE)
N ` an P. •n ay, Pro-Tem S
BY: . ���_ I�C� _..t _..' I � '.�._1♦�
Deputy CI-p. to the Boa i J •.,-�;. � , . i' (AYE)
li�ltT . F.
7
APPR , S-T" FORM: �f w
(AYE)
So David E. Long
Q'ount Attorney (NAY)
Dougl s Radem cher
Date of signature: 1 2�1 I I
Ste( eori) 2011-2555
SO0032
Department of Justice
Office of Justice Programs
Office of the Assistant Attorney General Washington,D.C. 20531
August 31,2011
Ms.Barbara Kirkmeyer
Weld County
915 Tenth Street
Greeley,CO 80631-1117
Dear Ms.Kirkmeyer:
On behalf of Attorney General Eric Holder,it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 11 Paul Coverdell Forensic Science Improvement Grants Program in the amount of
$130,900 for Weld County. This funding is for the project titled,"FY 2011 Paul Coverdell Forensic Science Improvement
Grants Program."
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements,including the timely submission of all financial and programmatic reports,resolution of all interim
audit findings,and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements,you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award,please contact:
- Program Questions,Alan Spanbauer,Program Manager at(202)305-2436;and
- Financial Questions,the Office of the Chief Financial Officer,Customer Service Center(CSC)at
(800)458-0786,or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations,and we look forward to working with you.
Sincerely,
Laurie Robinson
Assistant Attorney General
Enclosures
2011-2555
• Department of Justice
Office of Justice Programs
Office for Civil Rights
Washington,D.C 20531
August 31,2011
Ms.Barbara Kirkmeyer
Weld County
915 Tenth Street
Greeley,CO 80631-1117
Dear Ms.Kirkmeyer:
Congratulations on your recent award.In establishing financial assistance programs,Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws.The Office for Civil Rights(OCR),Office of Justice Programs(OJP),U.S.Department of Justice
is responsible for ensuring that recipients of financial aid from OJP,its component offices and bureaus,the Office on Violence Against
Women(OVW),and the Office of Community Oriented Policing Services(COPS)comply with applicable Federal civil rights statutes and
regulations.We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know,Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,color,national origin,
religion,sex,or disability in funded programs or activities,not only in respect to employment practices but also in the delivery of services or
benefits.Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency(LEP)Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C.§2000d,recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency(LEP).For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals,please see the website at http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations.In general,the
regulation,Participation in Justice Department Programs by Religious Organizations;Providing for Equal Treatment of all Justice
Department Program Participants,and known as the Equal Treatment Regulation 28 C.F.R.part 38,requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient.The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation,religious name,or the religious
composition of its board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities.While faith-based organizations can engage in non-funded inherently religious activities,they must be held separately
from the Department of Justice funded program,and customers or beneficiaries cannot be compelled to participate in them.The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion.For more information on the regulation,please see OCR's
website at http://www.ojp.usdoj.gov/ocr/ettbo.htm.
State Administering Agencies and faith-based organizations should also note that the Safe Streets Act,as amended;the Victims of Crime
Act,as amended;and the Juvenile Justice and Delinquency Prevention Act,as amended,contain prohibitions against discrimination on the
basis of religion in employment.Despite these nondiscrimination provisions,the Justice Department has concluded that the Religious
Freedom Restoration Act(RFRA)is reasonably construed,on a case-by-case basis,to require that its funding agencies permit faith-based
organizations applying for funding under the applicable program statutes both to receive DOl funds and to continue considering religion
when hiring staff,even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
Office.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance,regardless of the particular funding source,the amount of the grant award,or the number of
employees in the workforce,are subject to the prohibitions against unlawful discrimination.Accordingly,OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups.In addition,based on regulatory criteria,OCR selects a
number of recipients each year for compliance reviews,audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions,an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act(Safe Streets Act)of 1968,42 U.S.C.§3789d(c),or other Federal grant
program requirements,must meet two additional requirements:(1)complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan(EEOP),28 C.F.R.§42.301-.308,and(2)submitting to OCR Findings of Discrimination(see 28
C.F.R.§§42.205(5)or 31.202(5)).
1) Meeting the ESOP Requirement
In accordance with Federal regulations,Assurance No.6 in the Standard Assurances,COPS Assurance No.8.B,or certain Federal grant
program requirements,your organization must comply with the following ESOP reporting requirements:
If your organization has received an award for$500,000 or more and has 50 or more employees(counting both full-and part-time
employees but excluding political appointees),then it has to prepare an ESOP and submit it to OCR for review within 60 days from the
date of this letter.For assistance in developing an EEOP,please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htm. You
may also request technical assistance from an EEOP specialist at OCR by dialing(202)616-3208.
If your organization received an award between$25,000 and$500,000 and has 50 or more employees,your organization still has to prepare
an EEOP,but it does not have to submit the EEOP to OCR for review.Instead,your organization has to maintain the EEOP on file and
make it available for review on request.In addition,your organization has to complete Section B of the Certification Form and return it to
OCR.The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
If your organization received an award for less than$25,000;or if your organization has less than 50 employees,regardless of the amount of
the award;or if your organization is a medical institution,educational institution,nonprofit organization or Indian tribe,then your
organization is exempt from the EEOP requirement.However,your organization must complete Section A of the Certification Form and
return it to OCR.The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing,on the ground of race,color,religion,national origin,or sex,your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies,you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws,including the requirements pertaining to developing and submitting an EEOP,reporting Findings of
Discrimination,and providing language services to LEP persons.State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding,please call OCR at(202)307-
0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.
Sincerely,
f a. tom:---
Michael L.Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice
Office of Justice Programs
Office of the Chief Financial Officer
Washington,D.C. 20531
August 31,2011
Ms.Barbara Kirkmeyer
Weld County
915 Tenth Street
Greeley,CO 80631 -1117
Reference Grant Number:201 1-CD-BX-0070
Dear Ms.Kirkmeyer:
I am pleased to inform you that my office has approved the following budget categories for the aforementioned grant award in
the cost categories identified below:
Category Budget
Personnel $0
Fringe Benefits $0
Travel $0
Equipment $65,000
Supplies $50,900
Construction $0
Contractual $0
Other $15,000
Total Direct Cost $130,900
Indirect Cost $0
Total Project Cost $130,900
Federal Funds Approved: $130,900
Non-Federal Share: $0
Program Income: SO
Match is not required for this grant program.
If you have questions regarding this award,please contact:
-Program Questions,Alan Spanbauer,Program Manager at(202)305-2436
-Financial Questions,the Office of Chief Financial Officer,Customer Service Center(CSC)
at(800)458-0786,or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations,and we look forward to working with you.
Sincerely,
it
Leigh Benda
Chief Financial Officer
r Department of Justice
Office of Justice Programs
l . PAGE 1 OF 6
� National Institute of Justice Grant
-----
•
I.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 201 I-CD-BX-0070
Weld County
915 Tenth Street 5.PROJECT PERIOD:FROM 10/01/2011 TO 09/30/2012
Greeley,CO 80631-1117
BUDGET PERIOD:FROM 10/01/2011 TO 09/30/2012
•
6.AWARD DATE 08/31/2011 7.ACTION
' IA.GRANTEE IRSNENDOR NO. 8.SUPPLEMENT NUMBER Initial
846000813 00 I
9.PREVIOUS AWARD AMOUNT $0
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $130,900
Capacity enhancment-LIMS,digital media and footwear and tire treads.
I I.TOTAL AWARD $130,900
12.SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13.STATUTORY AUTHORITY FOR GRANT
This project is supported under FYI l(NIJ-Coverdell Forensic Science Improvement)42 USC 3797j-37970;28 USC 530C
Iii
15.METHOD OF PAYMENT
GPRS
AGENCY APPROVAL -?- GRANTEE ACCEPTANCE
16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Laurie Robinson Barbara Kirkmeyer
Board Chair
Assistant Attorney General ' '
17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A.DATE
�� `-- �a
AGENCY USE u� �7 SEP 2 $_ 2011
/ - -- _
20.ACCOUNTING CLASSIFICATION CODES 21. KCDSGT0151
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B CD 60 00 00 130900
OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE.
OW FORM 4000/2(REV.4-88)
aai/- ass
_- Department of Justice
Office of Justice Programs AWARD CONTINUATION
aarr,, National Institute of Justice SHEET PAGE 2 OF 6
Grant
PROJECT NUMBER 2011-CD-BX-0070 AWARD DATE 08/31/2011
SPECIAL CONDITIONS
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs(OW)Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is
required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a
violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the
recipient is in compliance.
Ali 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States,
'.� Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or
other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and
any other audits of OW grant funds)are not satisfactorily and promptly addressed,as further described in the current
edition of the OJP Financial Guide.
4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the
enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOl OIG any credible evidence that a principal,employee,agent,contractor,
subgrantee,subcontractor,or other person has either I)submitted a false claim for grant funds under the False Claims
Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste,
abuse,or misconduct should be reported to the OIG by-
mail: '.
Office of the Inspector General
U.S.Department of Justice
Investigations Division
950 Pennsylvania Avenue,N.W.
Room 4706
Washington,DC 20530
e-mail:oig.hotline@usdoj.gov
hotline:(contact information in English and Spanish):(800)869-4499
or hotline fax:(202)616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any
contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its
subsidiaries,without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70.
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
National Institute of Justice SHEET PAGE 3 OF 6
•
Grant
PROJECT NUMBER 2O11-CD-BX-.._...... - . -�0070 AWARD DATE 08/31/2011
SPECIAL CONDITIONS
8. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg.
51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
9. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration(CCR)and
applicable restrictions on subawards to first-tier subrecipients that do not acquire and provide a Data Universal
Numbering System(DUNS)number. The details of recipient obligations are posted on the Office of Justice Programs
web site at http://www.ojp.gov/funding/ccr.htm(Award condition:Central Contractor Registration and Universal
Identifier Requirements),and are incorporated by reference here. This special condition does not apply to an award to
an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
10. The recipient agrees to comply with applicable requirements to report first-tier subawards of 525,000 or more and,in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability
and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at
http://www.ojp.gov/funding/ffata.htm(Award condition:Reporting Subawards and Executive Compensation),and are
incorporated by reference here. This condition,and its reporting requirement does not apply to grant awards made to
an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that
he or she may own operate in his or her name).
11. A.Generally Accepted Laboratory Practices. The recipient shall ensure that any forensic laboratory,forensic
laboratory system,medical examiners office,or coroner's office that will receive any portion of the award uses
generally accepted laboratory practices and procedures as established by accrediting organizations or appropriate
certifying bodies.
B.Extemal Investigations. The recipient shall ensure that requirements associated with 42 U.S.C.section 3797k(4)
(which relate to processes in place to conduct independent external investigations into allegations of serious negligence
or misconduct by employees or contractors)are satisfied with respect to any forensic laboratory system,medical
examiner's office,coroner's office,law enforcement storage facility,or medical facility in the State that will receive a
portion of the grant amount.
C.Use of Funds;No Research. Funds provided under this award shall be used only for the purposes and types of
expenses set forth in the fiscal year 2011 grant announcement. Funds shall not be used for general law enforcement
functions or non-forensic investigatory functions,and shall not be used for research or statistical projects or activities.
Use of award funds for construction of new facilities is restricted by statute. Any questions concerning this provision
should be directed to the NIJ Program Manager prior to incurring the expense or commencing the activity in question.
D. Performance Measures. To ensure compliance with the Government Performance and Results Act(Pub.L.No.
103-62),program performance under this fiscal year 2011 award is measured by the following:(1)percent reduction in
the average number of days from the submission of a sample to a forensic science laboratory to the delivery of test
results to a requesting office or agency(calculated by reporting the average number of days to process a sample at the
beginning of the grant period versus the average number of days to process a sample at the end of the grant period);(2)
percent reduction in the number of backlogged forensic cases(calculated by reporting the number of backlogged
forensic cases at the beginning of the grant period versus the number of backlogged forensic cases at the end of grant
period),if applicable to the award;and(3)the number of forensic science or medical examiner personnel who
completed appropriate training or educational opportunities with fiscal year 2011 Coverdell funds,if applicable to the
award. Recipients are required to collect and report data relevant to these measures.
ON FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
National Institute of Justice SHEET PAGE 4 OF 6
Grant
PROJECT NUMBER 2011-CD-BX-0090 AWARD DATE 08/31/2011
SPECIAL CONDITIONS
12. The recipient agrees that it will submit quarterly financial status reports to OJP on-line(at https://grants.ojp.usdoj.gov)
using the SF 425 Federal Financial Report form(available for viewing at
www.whitehouse.gov/omb/grants/standard_forms/ff report.pdt),not later than 30 days after the end of each calendar
quarter. The final report shall be submitted not later than 90 days following the end of the award period.
13. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end
of the reporting periods,which are June 30 and December 31,for the life of the award. These reports will be submitted
to the Office of Justice Programs,on-line through the Internet at https://grants.ojp.usdoj.gov/.
14. The recipient agrees to submit a final report,at the end of this award,documenting all relevant project activities during
the entire period of support under this award. This report will include the following:(I)a summary and assessment of
the program carried out with the fiscal year 2011 grant,which shall include a comparison of pre-grant and post-grant
forensic science capabilities(and shall cite the specific improvements in quality and/or timeliness of forensic science or
medical examiner services);(2)the average number of days between submission of a sample to a forensic science
laboratory or forensic science laboratory system in that State operated by the State or by a unit of local government and
the delivery of test results to the requesting office or agency;and(3)an identification of the number and type of cases
currently accepted by the forensic science laboratory or forensic science laboratory system. The recipient is required to
collect data necessary for this report. This report is due no later than 90 days following the close of the award period or
the expiration of any extension periods. The report can be filed online through the Internet at:
�.. https://grants.ojp.usdoj.gov/.
15. The recipient acknowledges,that,as stated in the solicitation for the FY 2011 Paul Coverdell Forensic Science
Improvement Grants Program,NIJ assumes that recipients(and subrecipients)of Coverdell funds will make use of the
process referenced in their certification as to external investigations and will refer allegations of serious negligence or
misconduct substantially affecting the integrity of forensic results to government entities with an appropriate process in
place to conduct independent external investigations,such as the government entity(or entities)identified in the grant
application.
The recipient shall submit the following information as part of its final report:(1)the number and nature of any
allegations of serious negligence or misconduct substantially affecting the integrity of forensic results received during
the 12-month period of the award;(2)information on the referrals of such allegations(e.g.,the government entity or
entities to which referred,the date of referral);(3)the outcome of such referrals(if known as of the date of the report);
and(4)if any such allegations were not referred,the reason(s)for the non-referral.
Should the project period for this award be extended,the recipient shall submit the above information as to the first
twelve months of the award as part of the first semi-annual progress report that comes due after the conclusion of the
first twelve months of the project period,and shall submit the required information as to subsequent twelve-month
periods every twelve months thereafter(as part of a semi-annual progress report)until the close of the award period,at
which point the recipient shall submit the required information as to any period not covered by prior reports as part of
its final report.
The recipient understands and agrees that funds may be withheld(including funds under future awards),or other related
requirements may be imposed,if the required information is not submitted on a timely basis.
16. The recipient agrees to cooperate with any assessments,national evaluation efforts,or information or data collection
requests,including,but not limited to,the provision of any information required for the assessment or evaluation of any
activities within this project.
OJP FORM 4000/2(REV.4-88)
Department of Justiceir
Office of Justice Programs AWARD CONTINUATION
''- 1 National Institute of Justice SHEET PAGE 5 OF 6
Grant
PROJECT NUMBER 2011-CD-BX-0070 AWARD DATE 08/31/2011
SPECIAL CONDITIONS
17. To assist in information sharing,the award recipient shall provide the NIJ program manager with a copy of all interim
and final reports and proposed publications(including those prepared for conferences and other presentations)resulting
from this award. Submission of such materials prior to or simultaneous with their public release aids NIJ in responding
to any inquiries that may arise. Any publications(written,visual,or sound)-excluding press releases and newsletters
-whether published at the recipient's or government's expense,shall contain the following statement: This project
was supported by Award No. ,awarded by the National Institute of Justice,Office of Justice
Programs,U.S.Department of Justice. The opinions,findings,and conclusions or recommendations expressed in this
publication/program/exhibition are those of the author(s)and do not necessarily reflect those of the Department of
Justice.
Nil defines publications as any planned,written,visual or sound material substantively based on the project,formally
prepared by the award recipient for dissemination to the public.
18. The recipient shall transmit to the NIJ program manager copies of all official award-related press releases at least ten
(10)working days prior to public release. Advance notice permits time for coordination of release of information by
NIJ where appropriate and to respond to press or public inquiries.
19. The recipient acknowledges that the Office of Justice Programs(OJP)reserves a royalty-free,non-exclusive,and
irrevocable license to reproduce,publish,or otherwise use,and authorize others to use(in whole or in part,including in
connection with derivative works),for Federal purposes:(I)any work subject to copyright developed under an award
or subaward;and(2)any rights of copyright to which a recipient or subrecipient purchases ownership with Federal
support.
The recipient acknowledges that OJP has the right to(I)obtain,reproduce,publish,or otherwise use the data first
produced under an award or subaward;and(2)authorize others to receive,reproduce,publish,or otherwise use such
data for Federal purposes. "Data"includes data as defined in Federal Acquisition Regulation(FAR)provision 52.227-
14(Rights in Data-General).
It is the responsibility of the recipient(and of each subrecipient,if applicable)to ensure that this condition is included
in any subaward under this award.
The recipient has the responsibility to obtain from subrecipients,contractors,and subcontractors(if any)all rights and
data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient,
contractor,or subcontractor refuses to accept terms affording the Government such rights,the recipient shall promptly
bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in
question without further authorization from the OJP program office.
20. Approval of this award does not indicate approval of any consultant rate in excess of$450 per day.A detailed
justification must be submitted to and approved by the Office of Justice Programs(OJP)program office prior to
obligation or expenditure of such funds.
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
National Institute of Justice I SHEET PAGE 6 of 6
Grant
PROJECT NUMBER 2011-CD-BX-0070 AWARD DATE 08/31/2011
SPECIAL CONDITIONS
21. The recipient agrees to comply with all Federal,State,and local environmental laws and regulations applicable to the
development and implementation of the activities to be funded under this award.
Categorical Exclusion:Based upon the information provided by the recipient in its application for these funds,NIJ has
determined and the recipient understands that the proposed activities meet the definition of a categorical exclusion,as
defined in the Department of Justice Procedures for Implementing the National Environmental Policy Act found at 28
CFR Part 61(including Appendix D). A categorical exclusion is an action that because of the proposed activities'very
limited and predictable potential environmental impacts,both on an individual and a cumulative basis,does not have a
significant impact on the quality of the human environment. Consequently,no further environmental impact analysis is
necessary under the requirements of the National Environmental Policy Act,42 U.S.C.4321,for these categorically
excluded activities.
Modifications:Throughout the term of this award,the recipient agrees that for any activities that are the subject of this
categorical exclusion,it will inform Nil of--(1)any change(s)that it is considering making to the previously assessed
activities that may be relevant to the environmental impacts of the activities;or(2)any proposed new activities or
changed circumstances that may require assessment as to environmental impact,such as new activities that involve the
use of chemicals or involve construction or major renovation. The recipient will not implement a proposed change or
new activity until NIJ,with the assistance of the recipient,has completed any applicable environmental impact review
requirements necessitated by the proposed change or new activity(or changed circumstances)and NIJ has concurred in
the proposed change or new activity. This approval will not be unreasonably withheld as long as any requested
modification(s)is consistent with eligible program purposes and found acceptable under an NIJ-conducted
environmental impact review process.
OJP FORM 4000/2(REV.4-88)
='- `�" Department of Justice
Office of Justice Programs
...,_ National Institute of Justice
Washington,D.C. 20531
Memorandum To: Official Grant File
From: Alan Spanbauer,Program Manager
Subject: Categorical Exclusion for Weld County
The recipient agrees to comply with all Federal, State,and local environmental laws and regulations applicable to
the development and implementation of the activities to be funded under this award.
Categorical Exclusion: Based upon the information provided by the recipient in its application for these funds,NIJ
has determined and the recipient understands that the proposed activities meet the definition of a categorical
exclusion,as defined in the Department of Justice Procedures for Implementing the National Environmental Policy
Act found at 28 CFR Part 61 (including Appendix D). A categorical exclusion is an action that because of the
proposed activities'very limited and predictable potential environmental impacts,both on an individual and a
cumulative basis,does not have a significant impact on the quality of the human environment. Consequently,no
further environmental impact analysis is necessary under the requirements of the National Environmental Policy
Act,42 U.S.C.4321,for these categorically excluded activities.
Modifications: Throughout the term of this award,the recipient agrees that for any activities that are the subject of
this categorical exclusion,it will inform NIJ of--(1)any change(s)that it is considering making to the previously
assessed activities that may be relevant to the environmental impacts of the activities;or(2)any proposed new
activities or changed circumstances that may require assessment as to environmental impact,such as new activities
that involve the use of chemicals or involve construction or major renovation. The recipient will not implement a
proposed change or new activity until NIJ,with the assistance of the recipient,has completed any applicable
environmental impact review requirements necessitated by the proposed change or new activity(or changed
circumstances)and NIJ has concurred in the proposed change or new activity. This approval will not be
unreasonably withheld as long as any requested modification(s)is consistent with eligible program purposes and
found acceptable under an NIJ-conducted environmental impact review process.
Department of Justice GRANT MANAGER'S MEMORANDUM,PT.I:
Office of Justice Programs• PROJECT SUMMARY •
•
•
National Institute of Justice
Grant
PROJECT NUMBER
PAGE I OF I
2011-CD-BX-0070
This project is supported under FYI I(NIJ-Coverdell Forensic Science Improvement)42 USC 3797j-37970;28 USC 530C
I.STAFF CONTACT(Name&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number)
Alan Spanbaucr Ronald Amdt
(202)305-2436 Laboratory Director
1950 O Street
Greeley,CO 80631-9503
(970)356-4015 ext.3638
3a.TITLE OF THE PROGRAM 3b.POMS CODE(SEE INSTRUCTIONS
ON REVERSE)
NIJ FY 11 Paul Coverdell Forensic Science Improvement Grants Program
4.TITLE OF PROJECT
Capacity enhancment-LIMS,digital media and footwear and tire treads.
5.NAME&ADDRESS OF GRANTEE li 6.NAME&ADRESS OF SUBGRANTEE
Weld County
915 Tenth Street
Greeley,CO 80631-1117
7.PROGRAM PERIOD 8,BUDGET PERIOD
FROM: 10/01/2011 TO: 09/30/2012 FROM: 10/01/2011 TO: 09/30/2012
9.AMOUNT OF AWARD 10 DATE OF AWARD
$130,900 08/31/2011
r 11.SECOND YEAR'S BUDGET 12,SECOND YEAR'S BUDGET AMOUNT
13.THIRD YEAR'S BUDGET PERIOD 14.THIRD YEAR'S BUDGET AMOUNT
15.SUMMARY DESCRIPTION OF PROJECT(See instruction on reverse)
Coverdell funds am to be used to improve the quality and timeliness of forensic science and medical examiner services and/or to eliminate backlogs in the analysis
of forensic evidence,including controlled substances,firearms examination,forensic pathology,latent prints,questioned documents,toxicology,and trace evidence.
ca/nef
OJP FORM 4000/2(REV.4-88) -�-
Esther Gesick
From: Barbara Kirkmeyer
Sent: Monday, September 12, 2011 11:18 AM
To: Esther Gesick; Barb Connolly; Monica Mika
Subject: FW: GMS Award 2011-CD-BX-0070
Original Message
From: donot-reply@ojp.usdoj .gov [mailto:donot-reply@ojp.usdoj.gov]
Sent: Wednesday, August 31, 2011 7:14 PM
To: Barbara Kirkmeyer; Ronald Arndt
Subject: GMS Award 2011-CD-BX-0070
Congratulations. You have been awarded a grant by the Office of Justice Programs at the
Department of Justice. Accepting your award is a two step process.
The first step is to designate a Financial Point of Contact (FPOC) for your award. To
designate a FPOC please follow these steps:
1. Log into GMS.
2. Click the "Awards" link on the navigation bar on the left hand side.
3. Click the "View Award Instructions" link to the right of the award you want to
accept.
4. A new page displays with this message near the top: "The FPOC designation must be
submitted before the Award Package can be accessed." The page contains text boxes highlighted
in light yellow to capture the FPOC registration information.
a. If information for the FPOC of this award already exists in GMS, the first
table entry will contain a box with the text "Available Financial Points of Contact." There
is a box with a dropdown arrow to allow the selection of the FPOC. Select the name and click
the "Load POC" box. GMS will populate the data entry fields with information from the user
Profile. Click the button near the bottom of the page labeled "Submit."
b. If the name of the FPOC is not one of the choices using the dropdown arrow,
type the appropriate information in each of the fields. Fields with an asterisk (*) are
required. Click the button near the bottom of the page labeled "Submit." The FPOC will
receive an email requesting them to complete the FPOC registration.
5. Click "Yes" on the confirmation page.
6. You are allowed to assign more than one FPOC to each award. You are able to change
the FPOC under the "Manage Users" link on the GMS home page.
NOTE: If you come to the Financial Point of Contact designation screen and the
information in the fields are already grayed out and no "Submit" button is available, then
the Financial Point of Contact has already been chosen. You will have to accept your award
and await confirmation before you can change this designation. If, at that time, you need
instructions on how to proceed, you can review the "Creating a Financial Point of Contact
instructions" or contact the GMS Helpdesk for assistance.
The second step is to click on the "Award Document" link and download the award documents. If
you choose to accept the award and ALL the special conditions, please:
1. Print the Award Document and Special Conditions.
2. Have the Award Document signed by the Authorized Grantee Official (Note: In Box 18
of the Award Document, the name and the title of the authorized grantee official are
preprinted. The person named as the official in Box 18 should sign the Award Document in Box
19 and enter the signature date in Box 19A).
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3. Have the Authorized Grantee Official initial the bottom right corner of each page
listing any Special Conditions of the Award Document.
4. Return BOTH the Award Document and the Special Conditions pages to the Office of
Justice Programs, Control Desk by email to acceptance@usdoj.gov or by fax to (toll free) 1-
866-388-3055 or (local) 202-354-4081. Select only ONE of these submission options to avoid
duplicate submissions.
If you choose not to accept the award, or if you do not agree with the terms/conditions of
the award and would like to discuss options, then please contact your OJP program manager,
Alan Spanbauer at (202) 305-2436.
If the Authorized Grantee Official named on the Award Document is no longer authorized to
accept this award on behalf of your organization, do not alter the pre-printed name in box
18. Please go to the Grant Adjustment Notice (GAN) link and request an adjustment to the name
of the authorized official. This GAN must be approved before you can accept the award. Once
the GAN to change the name of the authorizing official has been approved, you should:
1. Print the approved GAN;
2. Print the original award document;
3. Have the new approving official sign the acceptance next to the former official's
name and initial the special conditions page(s);
4. Email or fax the signed acceptance, special conditions, and the approved GAN to the
Control Desk as noted above in #4;
If you have programmatic questions, contact Alan Spanbauer at (202) 305-2436. For financial
questions, contact OCFO Customer Service at 1-800-458-0786. For questions about retrieving or
printing these documents, designating a Financial Point of Contact, or creating a Grant
Adjustment, please contact the GMS Help Desk at 1-888-549-9901 option #3 or email them at
gms.helpdesk@usdoj.gov.
Web link to GMS: https://grants.ojp.usdoj.gov
Please follow these links to access important OJP instructions:
Creating a financial point of contact instructions:
http://www.ojp.usdoj.gov/funding/pdfs/fsr_user_manual.pdf
Post Award Instructions: http://www.ojp.usdoj.gov/funding/pdfs/post_award_instructions.pdf
OJP Financial Guide: http://www.ojp.usdoj.gov/financialguide/
Please do not reply to this message. You can contact your program manager Alan Spanbauer at
(202) 305-2436.
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