HomeMy WebLinkAbout20110868.tiff RESOLUTION
RE: APPROVE APPLICATION FOR COLORADO WASTE TIRE GRANT PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Application for the Colorado Waste Tire
Grant Program from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, to the Colorado Department of Public Health and Environment, commencing July 2,
2011, with further terms and conditions being as stated in said grant application, and
WHEREAS,after review, the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for the Colorado Waste Tire Grant Program from the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on
behalf of the Weld County Department of Public Health and Environment to the Colorado
Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said grant application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 4th day of April, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, C LORADO
ATTEST- E �� S I ) Llli E< <,
! Barbara Kirkmeyer/, Chair
Weld County Clerk to th i 0 t "1 c�
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�'II�.'�,i': . + S an P w , Pro-Tem
BY: trig'�, � � �� i � �
Deputy Clerk to the =•- ��'
Wil F. G rcia
APPR A' i ^bRM: c,3 C
David E. Long y
t Attorney co Iry a
Q Douglas ademacher
Date of signature: /
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9 Li _A -1 I 2011-0868
HL0038
1861 -30 1 1 MEMORANDUM
wI E L oI N T Y To: Board of County Commissioners
From: Mark E. Wallace, MD, MPH
Subject: Application for Tire Grant to CDPHE
Date: March 28, 2011
Attached, for your consideration, is an application from the Environmental Health Services (EHS)
Division of the Department of Public Health and Environment for a Waste Tire Cleanup Grant
from the Colorado Department of Public Health & Environment (CDPHE). This application
requests $36,763 in funding to provide financial assistance to Weld County residents for the
clean-up and recycling of illegally stored waste tires.
I recommend that the EHS division be given permission to proceed with this application.
BACKGROUND:
The EHS Division has successfully implemented several tire cleanup grants over the past few
years using a voucher type program. Owners of identified tire sites, for whom clean-up of their
tires would constitute a financial constraint, are provided a voucher to cover the recycling costs
of their tires (must meet certain requirements as described in the application), at our selected tire
recycler (contractor). The owner is required to transport their own tires for recycling. Based on
prior waste tire cleanup grants implemented by the EHS division, it is estimated that in a 12
month period (commencing 07/02/2011), we will be able to assist with the recycling of
approximately 25,000 tires for a total project cost of$59,109 (see application for full cost
breakdown). Weld County will be contributing $22,346, as in-kind (includes salary, fringe, and
residents estimated transportation costs). The contractor, Snowy River Enterprises, has already
been selected, through an open-bid process. Snowy River Enterprises has been the selected
contractor for all our previous waste tire grants.
SERVICE,TEAMWORK,INTEGRITY,QUALITY
2011-0868
isefli: Ns DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
1555 N. 17th Avenue
Greeley, CO 80631
Public Health
' Web: http://www.co.weld.co.us/departments/healthenvironment/
ill Health Administration Public Health&Clinical Environmental Health Communication. Emergency Preparedness
Vita Records Services Services Education 8,Planning &Response
Tel 970 304 6415 Tele 970 304 70 970 304 6420
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COLORADO
Colorado Waste Tire Grant Program
Illegal Waste Tire Cleanup Application
Organization: Weld County Department of Public Health & Environment
City, State,Zip: 1555 N. 17t1i Ave., Greeley, CO 80631
E-Mail Address: gvergara(ud,co.weld.co.us URL Address: www.co.weld.co.us
Phone Number: (970)304-6415, ext. 2226
Fax Number: (970) 304-641 I
Federal Tax Identification
Number:
Legal Tax Status (check one): _ Municipality X County
By signing and submitting this application,the applicant agrees to operate the program as described in the Application for Funding and
in accordance with the grant terms and assurances.The applicant agrees that the information provided in this application is,to the best of
the applicant's knowledge and based on reasonable inquiry,true,accurate,and complete.The applicant understands that knowingly
submitting any false information on this application could result in the project not being considered for funding or voiding any current or
future contracts with the Department of Public Health& Environment.
Print name of Authorized Official: Barbara Kirkmeyer
Signature of Authorized Official
(Chair of Board of County
Commissioners or Mayor only):
Please insert electronic signature4Amr icA, -
signature if being sent by mail.
APR 0 ': 7011
Date: Title: Chair, Weld County Commissioners
c>20//.--,08&
Project Director or Contact Person: Financial Officer:
Name: Gabrielle Vergara Name: Tanya Geiser
Title: Solid & Hazardous Waste Education Specialist Title: Business Manager
Address: WCDPHE, 1555 N. 17th Ave., Greeley,CO 80634 Address: WCDPHE, 1555 N. 17'1 Ave.,Greeley, CO 80634
Phone: (970) 304-6415, ext. 2226 Phone: 304-6410
E-Mail: gvergara@co.weld.co.us E-Mail:
Total Amount of Funds Requested: $36,763
Total Matching/In-Kind Contributions: $22,346
Total Project Cost: $59,109
Colorado Waste Tire Grant Program
Illegal Waste Tire Cleanup Application
Describe in detail the waste tire cleanup project to be conducted under this grant program and
describe why the waste tires are stored in or illegally disposed of in their current location. Describe
how long the illegal tire site has been at the current location. How was the site found/reported?
What has the response been of the property owner to conduct a cleanup? Indicate what previous
steps were taken to stop or cleanup the illegal tire site. What steps are going to be done so another
illegal waste tire dump does not occur again at this site? What, if any, has been the public response
on the illegal tire dump site?Cite applicable regulations and ordinances that allow for funding to
clean up the illegal tire site (Provide current copy in appendix). Minimum '/2 page required for this
question
Weld County is roughly 4,000 square miles,with approximately 34%of the land within its boundaries being
used for agriculture purposes. Waste tires are a common concern in areas of high agricultural use,with
approximately 3 million waste tires being used, nation-wide,for agricultural purposes every year. While every
one of these tires is being re-used for a useful purpose, and not being dumped somewhere illegally,there
comes a time when they,too,will need to be disposed of,either because they are no longer needed or they
have broken down to the point where they are needing to be replaced. Tire piles(legal or illegal) pose a major
health threat. They provide a receptacle for standing water,where mosquitoes may lay eggs, increasing their
population. Mosquitoes are a known vector for transmitting deadly diseases, including West Nile virus and
dengue fever. Weld County has documented numerous cases of both human and animal West Nile infections.
Other disease carrying pests, such as rodents,can also be found in tire piles. Fire also presents a concern.
Scrap tire fires are difficult to extinguish and can burn for long periods, releasing thick black smoke and
contaminating the soil and nearby waterways with an oily residue.
Illegal waste tire piles in Weld County are typically identified by our code enforcement officer, using the
definition of a noncommercial junkyard, as defined in our county code. The storage of waste tires by a private
home/land owner constitutes a noncommercial junkyard. If the Zone district does not allow for a
noncommercial junkyard,the waste tires(and other junk or secondhand materials) must be removed. If there
are quite a number of tires,this can represent a significant financial hardship to the property owner. Whereas
the county does have a solid waste fund (funded by a surcharge to the tipping fees at all landfills located in
Weld County)to support our household hazardous waste disposal facilities, and community cleanups (in
unincorporated Weld County), it does not provide for the cleanup of private properties.
In years past,with funding from the Department of Local Affairs,we have been able to assist in the cleanup of
illegal waste tire piles. Initially, our efforts focused on identifying larger sites and assisting with the cleanup of
those. We've also sponsored"tire amnesty"days,where Weld county residents could bring their waste tires to
a designated drop-off site for free disposal. The method we've found most successful, however, which we
started using in 2007, is the process we would like to continue with, if awarded funding.
Through this method, illegal tire sites are usually identified in one of two ways. Either the property owner has
self-identified (we usually do a press release and other no-cost advertising)or through a complaint to the
County's zoning compliance officer. To receive assistance,the property owner must meet a few minimum
requirements, including: (1)they must have at least 50 tires, (2)tires must not have been received from a tire
recycler for use in windbreaks or snow fences, (3)cost of disposal presents a financial hardship, (4)the
owners of the tires must transport their own tires our selected contractor, and (5) property owner must sign a
statement indicating that they will not collect any more tires on their property.
Once we get a request for assistance from a county resident,we assess their eligibility, before doing a site
visit. We do a site visit to determine that the tires are indeed coming from the location stated by the resident
(that they're not being brought in from somewhere else)and to confirm the number of tires. We take a picture
of the tires and provide the homeowner with a voucher, listing the number and type of tires they will be allowed
to take to the tire recycler(contractor). The owner of the tires is then responsible for confirming a delivery date
and time with the contractor, and for transporting their own tires. The contractor then takes only the number
and type of tires listed on the voucher. If the owner ends up having more tires than originally estimated
(counted), we can issue another voucher for the remainder. After the tires have been delivered to the
contractor, we do a follow-up site visit to assure that all the tires have been removed from the property and to
take an"after" picture, for documentation.
2. Where are the tires currently located? (Provide copy of map in appendix. If multiple sites, one map
can be submitted showing each location)
Not applicable based on requested project format.
3. What is the estimated number(or weight)of waste tires to be removed? (Note: If multiple sites,
breakdown number(or weight) of waste tires for each location)
Based on the number of tires collected during our previous waste tire cleanups, we anticipate collecting
approximately 25,000 tires, with a breakdown as follows: 87% (21,750 tires) will be passenger vehicle tires
without rims, 7% (1,750 tires) will be passenger vehicle tires with rims, 4% (1,000 tires) will be truck/tractor
tires less than 28", and 2%(500 tires)will be tractor tires greater than 28".
4. How will the tires be transported?
As part of the in-kind match, the property owners will be responsible for the transportation of their own tires to
the selected contractor.
5. How will the tires be use (mark all that apply):
X Recycled
❑_Reuse
❑_Disposed(see question#7 if marked)
6. What will be the end use of the tires(recycled or reuse only):
Snowy River Enterprises, our selected contractor has been in the scrap tire business since October of 1991,
and has been a 100%recycle facility since 2007. Some of the end uses of the tires collected at Snowy River
Enterprises include, shredded tire chips for civil engineering applications, leach fields, landscape"bark",
playgrounds, and horse arenas. It was stipulated in the county's bid request that all tires collected through this
project must be recycled.
7. If disposed in a licensed landfill,explain why the tires cannot be recycled or reused: N/A
8. What is the name and location of the state, county or municipal owned or approved storage or
disposal facility where the waste tires will be stored/disposed?
Snowy River Enterprises
4450 Mulligan Dr.
Longmont, CO 80504
(Sekich Business Park/Weld County Rd. 91/2)
9. Estimate Earliest Date Project Can Begin: Upon receipt of grant/purchase order.
10. Estimated End Date: 12 months from receipt of grant/purchase order.
Colorado Waste Tire Grant Program
Illegal Waste Tire Cleanup Application
Using the following budget table, please break down your overall budget for this project. Include
estimates of matching/in-kind amounts. Description of budget categories:
Personnel Salaries&Wages- County or municipal employees directly working on grant(include inmate
help if applicable).
Fringe Benefits- Related to those indicated on "Personnel Salaries& Wages". Includes health insurance,
Retirement funds, FICA, etc.
Contractors/Subcontractors- Outside labor hired by county/municipality to perform cleanup work.
Equipment Use Costs-Cost from use of equipment to transport or schred tires by county or municipality.
If use of equipment costs is part of the contractors/subcontractors quote, leave under the
"contractors/subcontrators" budget catagory.
Budget Category Grant Application Matching or Total Amount
Amount In-Kind Amount
Personnel Salaries& Wages $7,293 $7,293
Fringe Benefits $2,553 $2,553
Contractor/Subcontractor $36,763.00 $36,763
Equipment Use Costs (transportation) $12,500 $12,500
Total Project Cost: $36,763.00 $22,346 $59,109
11. Describe how these costs were derived. Please note that a competitive bidding process is required
unless county or municipal labor and equipment is used to implement the entire project. Describe
how any matching/in kind amounts were calculated. If costs for cleanup go higher than awarded
amount during the project, how will they be covered?
It is estimated that county staff will spend approximately 5 hours per week(or.125 FTE)on this project
($4,862 gross monthly salary x .125 x 12 months). Fringe is calculated at 35%of employee's salary. The cost
for the contractor is based on price per tire(and type)for recycling (see table below).
TOTALS
Sub Total 21,750 1,750 1,000 500 25,000
Cost/Tire $1.05/tire $2.10/tire $5.25/tire $10/tire
Total Cost $22,838.00 $3,675.00 $5,250.00 $5,000.00 $36,763.00
In-kind transportation is estimated based on what Snowy River Enterprises(selected contractor)would charge
the property owner to pick-up/transport the tires(50 cents/tire). Based on the number of tires we anticipate
collecting, in a 12 month period (25,000),this would amount to$12,500.
12. What is the per ton cost to process or use the raw waste tire material?
Rustye Cole,owner of Snowy River Enterprises, selected recycling contractor, estimates the per ton cost to
process raw waste tire material to be$115.
13. How often will you be submitting invoices for reimbursement?(Note: maximum of one invoice per
month allowed)
Invoices will be submitted on a quarterly basis.
14. This contract will be on a cost reimbursement basis. What will be your organization's source of
cash and how will your organization manage its cash flow between the time costs are incurred and
reimbursed?
General county funds will be used to support this program between the time costs are incurred and the time we
are reimbursed.
15. Is there any compliance issues by the county or municipality currently open with the state of
Colorado? Please describe in detail what the issue is and how it could potentially impact the cleanup
process.
There are no compliance issues by Weld County currently open with the state of Colorado.
16. What experience does the project director have with dealing with illegal waste tire cleanups? With
managing a grant project with the state?
The project director, Gabrielle(Gabri)Vergara, has managed two out of our three past waste tire programs. In
this capacity she has been responsible for all aspects of the program,from working with the waste tire
"generators"and recycling contractor, to submitting reports and other correspondence with the State. In
addition to these grant funded projects, Gabri has experience managing several other state grants for us. We
also have other environmental health specialists on staff with expertise in waste management that can assist
Gabri if needed.
17. Is there any known potential issues or concerns that would cause the delay or non completion of this
project?
There are none.
Colorado Waste Tire Grant Program
Illegal Waste Tire Cleanup Application
Appendix
• Copy of current local regulations or ordinances for waste tire storage & disposal
• Copy of bid for cleanup from in-state private entity(if applicable)
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