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Home My WebLink About20111425.tiff RESOLUTION RE: APPROVE CONTRACT FOR VICTIM WITNESS ASSISTANCE PROGRAM AND AUTHORIZE CHAIR TO SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Contract for the Victim Witness Assistance Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office,and the Victim's Assistance and Law Enforcement(VALE) Board, commencing July 1, 2011, and ending June 30, 2012, with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract for the Victim Witness Assistance Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Victim's Assistance and Law Enforcement (VALE) Board be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 6th day of June, A.D., 2011. BOARD OF COUNTY COMMISSIONERS WE D COUNTY, COL.RADO H?• ' IE �(i Ell ea / ATTEST: ", � .�.i 11-ca.i Weld County Clerk to the Bo ara Kirkmeyer hair -(861 ('' std: ' , n P. onway, Pro-Tem BY �`/ ��I��=�1 I ti '\ Deputy Clerk to the Board 1r illiam F. Garcia AP ROC/6 AS TO EXCUSED /77 vid E. Lon ountyAttorney CIf�sC.,^t'/glas rademach r Date of signature: _ 0 0179 3oPcnn ee;u/7 O�/0�/�O// 2011-1425 DA0023 VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District 19T11 JUDICIAL DISTRICT VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19" Judicial District has made the following award: Grantee: District Attorney's Office Victim Witness Assistance Unit 915 Tenth Street Greeley CO 80632 Grant Number: 2011-8 Project Title: Victim Witness Assistance Program Grant Period: July 1, 2011 through June 30, 2012 Amount of Grant Award: $1 19,000.00 IT IS HEREBY AGREED: I. All award disbursements are contingent upon the availability of local VALE funds. 2. The contents of the grant application will become contractual obligations of the grant recipient and are incorporated into this contract as if fully set forth herein. 3. The grant recipient is required to submit four quarterly Financial Reports by October 28,2011,January 31,2012,April 30,2012 and July 31, 2012. The final report must be cumulative and reflect the activities of the entire contract period. Financial Reporting Forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 4. The grant recipient is required to submit four quarterly Narrative Program Reports by October 28, 2011,January 31,2012,April 30,2012,and July 31,2012. These reports must address any special conditions that are listed in this contract. The final report must be cumulative and reflect the activity of the entire contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 5. The Board will pay out in 4 quarterly installments of $29,750.00: 1'" payment in July 2011 after the signed contract is received, and 2"d, 3rd and 4d'payments after receipt and acceptance of the required quarterly Financial Report and Narrative Program Report due October 28,2011, January 31,2012, and April 30, 2012 . 6. Failure to comply with the reporting requirements may result in the Board's termination of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting requirements may also jeopardize future funding to this grantee. Post Office Box 1167—915 Tenth Street—Greeley,CO 80632-(970)356-4010-FAX(970) 2011-1425 PAGE 2 OF 3 7. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board and the grant recipient are as follows: 1- re-write Q#22 Controls for writing checks 8. Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board prior to any such change. 9. In the event all of the monies paid to the grant recipient are not expended within the contractual period, the local VALE Board, in its discretion, may enlarge the time period of the contract or request that monies not used be repaid to the Board. The grant recipient shall submit written notification to the VALE Board by June 1, 2012 if the grant recipient will have any remaining funds at the end of the grant period. All unused funds shall be returned to the local VALE Board unless the grant recipient makes a request in writing for use of the funds beyond the grant period and such request has been approved, in writing, by the local VALE Board. Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expenses; and • Why the funds were not expended during the grant period. The local VALE Board will make a decision as to the extension of the grant period by June 30, 2012. 10. The grant recipient agrees that all funds received under this contract shall be expended solely for the purposed stated in the grant and approved by the local VALE Board. Any funds not so expended including funds lost or diverted to other purposes, shall be repaid to the local VALE fund. 11. The grant recipient agrees to comply with all applicable non-discrimination legal mandates. 12. Non-compliance with any portion of the contract may result in termination of the grant, withholding of funds, returning money to the local VALE fund, and/or other action as deemed necessary by the members of the local VALE Board. 13. All grant recipients shall make available to the Board or its authorized designee, upon request, all current records and other information, including audit/financial statements, relative to the implementation of the grant. 14. Amendments of any terms of this contract shall have prior approval of the local VALE Board. Requests to amend this contract shall be in writing. 15. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seg. 2 • 40. PAGE 3 OF 3 The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Original signatures of each party to this application are required. Please use BLUE INK to distinguish the original documents from copies Project Director: Signature: i) `Ckfik\ Date: S-3(1- It Name and Title: 'i'AO\akPI� OlcQc \ c (...)--"s: V � SQ{ �tQJ Printed �>�!V`(\ � Financial Officer: Signature: aJ v,Q 6;44 Date: JUN 0 E 2011 Printed Name and Title: Barbara Connolly, Controller Authorized Official: Signature // } - � � e�- Date: JUN 0 F 7011 Printed Name and Title: J3arhara Ki rkmeyer. Chair. Board of Weld County Commissioners VALE Board z � Signature: Date:�� "/I _AU Printed Name a Title: Julie Shade, Chair of VALE Board • The Project Director: The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project, and is responsible for meeting all reporting requirements. The Project Director must be a person other than the Authorized Official or the Financial Officer. • Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds, verification of expenditures, audit information and financial reports. The person who actually prepares the financial reports may be under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director. • Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter into legal contracts for the funded agency;for example, if the funded agency is one of the following,then the corresponding authorized official is as follows: state agency- department or division director; city-mayor or city manager; county-chairperson of the county commissioners; sheriffs department-chairperson of the county commissioners; police department -mayor or city manager; courts-chief judge; district attorney's office-district attorney; institution of higher education- president of the institution or chair/dean of the appropriate department; private non-profit agency- president or chairperson of the board of directors; school district- superintendent/assistant superintendent. The authorized official must be a person other than the project director or the financial officer. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as bylaws or resolutions) immediately following the signature page. 3 PR VALE PROJECT BUDGET INFORMATION PROJECT FUNDS REQUESTED BUDGET: Continuation Applicants fill out Columns 1 , 2, and 3 . New Applicants fill out Column 2 only. ROUND TO THE NEAREST DOLLAR Continuation Applicants ALL APPLICANTS Continuation (Column 1 ) (Column 2) Applicants (Column 3) Current Grant Award Requested Budget Increase or Decrease PERSONNEL PERSONNEL (4" / -) Job Position Job Position/NAME VW Director (Holden) 26,452 VW Director (Holden) 26,452 0.00 VW Assistant (Lopez) 20,000 VW Assistant (Lopez) 25,086 +5,086 Cty DV FT VW — (Hammer) 6,300 , -6,300 VW DVFT/Cty Intern (Murley) 13,382 VW DVFT/Cty Intern (Murley) 1 1,31c1 ' 12,790 - 592 VW Clerical (Sutliff) 16,386 I VW Clerical (Sutliff) 1 j 113.- 15,586 - 800 VW Assistant (Joseph) 9,992 VW Assistant (Joseph) 9,992 0.00 Fringe Benefits 27,488 Fringe Benefits ? 0 J ) (, 30,094 -2,606 Subtotal 120,000 - - Subtotal 20,000 0. 00 I SUPPLIES AND OPERATING SUPPLIES & OPERATING EXPENSES 1 \ `i u,, (+ / -) EXPENSES Subtotal Subtotal IN-STATE TRAVEL IN-STATE TRAVEL (+ / -) ;,, . t , Subtotal Subtotal PROFESSIONAL SERVICES * PROFESSIONAL SERVICES -4.1.-.W...... Subtotal Subtotal c . TOTAL FUNDS: 120,000.00 r ' TOTAL FUNDS REQUESTED: -42%80t 0.00 \ \ LiU : : a 18 SECTION C - GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are mandatory for all applicants.) 10. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with the criminal justice system. • OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime victims during the 12-month grant period. EST. NO. EST. NO. VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME Adults Molested as Children 310 Child Physical Abuse 86 Child Sexual Abuse 8 Survivors of Homicide Victims 36 DUI/DWI —Victims of vehicular assault or 40 Robbery homicide, DUI/DWI crashes, or careless driving resulting in death 970 Domestic Violence . 566 Assault Other violent crimes: Kidnapping, 34 Adult Sexual Assault 276 Attempted Murder, Menacing, Stalking, Retaliation, Intimidation, Tampering, 62 Elder Abuse (including economic 200 Other, please specify: Burglary of a exploitation and fraud crimes) Dwelling, Indecent Exposure, VOP SA Case, At Risk Juveniles TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 2,588 Refer to Application Instructions for information on how to count victims. 5 • OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of unduplicated victims during the 12-month grant period. EST. NO. EST. NO. VICTIMS SERVICES VICTIMS SERVICES Civil Legal Advocacy/Court Individual Therapy Accompaniment Civil Legal Attorney Assistance 690 Information / Referral (in person) 1300 Criminal Justice Support/ 1698 Information / Referral (by phone) Advocacy/Court Accompaniment 472 Crisis/Counseling Intervention (in person) 96 Language Services (interpretation) 64 Crisis/Counseling Intervention (by phone) Shelter/ Safehouse 28 Emergency Financial Assistance Transitional Housing 798 Follow-up (in person, by phone,or written) Transportation Forensic Exam 2,588 Victim Compensation Assistance (required) 141 Victim/Survivor Advocacy Group Treatment/Support 2,588 Victim Rights Act Services Hospital/Clinic Response Refer to Application Instructions for the definitions of the services listed in the chart. 6 11. PROJECT-SPECIFIC GOALS AND OBJECTIVES: Add no more than four additional goals with objectives. Use format provided below. Goals should be clear, concise, general statements that highlight what the project intend to achieve. They should relate to the Project Description and Budget pages of the Application. Objectives (no more than three per goal) should be quantifiable (i.e. a number can be attached) in order to measure changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by whom, and by when. A timetable of projected achievement should be indicated in the Goals and Objectives. Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports. Efficiency: Were the project's proposed activities accomplished as projected? Effectiveness: How will you determine that your project is effective or has made a difference to the victims served? GOAL 2: Provide direct assistance to victims of domestic violence by providing Victims' Rights information and education, referral to community services, updates on the status of the prosecution and support throughout the court process. Objective 1. By June 30, 2012, provide services to 800 primary victims of misdemeanor domestic violence and 170 primary victims of felony domestic violence. Objective 2. By June 30, 2012, have "meaningful consultation"with 80% of misdemeanor domestic violence victims the next working day after the crime which should result in a 25% disposition rate. On a quarterly basis, recap the results including a review of victim surveys to identify the positive and negative aspects of the program and make any needed changes. Objective 3. By June 30, 2012, have contact with 68% of the primary domestic violence victims (prior to defendant's Advisement Hearing)to provide information, support, and referrals. On a quarterly basis, recap the results including a review of victim surveys to identify the positive and negative aspects of the program and make any needed changes. GOAL 3: Provide direct assistance to victims of gang violence including Victims' Rights information and education, referral to community services, updates on the status of the prosecution and support throughout the court process. Objective 1. By June 30, 2012, provide services to 75 primary victims. Objective 2. Attend quarterly GANG Trainings which enhance law enforcement and District Attorney's Office knowledge in Weld County regarding gang offenders being placed on Parole, new gang activities, new gangs coming into the area and report on trainings. GOAL 4: Provide victim and witness services: VRA notifications, court hearing call offs and Trial support. Objective 1. By June 30, 2012, send 21,000 VRA Notification letters to victims. Objective 2. By June 30, 2012, call off 2300 victims and witnesses (non-officers)to avoid them traveling to court to testify in a hearing. Objective 3. By June 30, 2012, provide trial support for 230 trials; District Court 70 trials; County Court 125 trials, and Juvenile 35 trials. 7 GOAL 5: Collaborate with Law Enforcement Agencies, Probation, and Victim Service Agencies to coordinate efforts in serving victims, responding to victim client feedback on service. Objective 1. Participate in monthly or quarterly meetings of Domestic Violence Coalition, Coordinating Committee for Victims of Crime, Advocate Meeting with A Woman's Place. Look for opportunites to increase knowledge and resources by meeting with community agencies that provide services and interpretation for victims from diverse cultural and ethnic backgrounds. Objective 2. Have VW Unit staff attend trainings when possible (monetarily and scheduling). Have VW Unit staff participated in trainings when requested. Report on both activities. Objective 3. Achieve an 80% approval rating on all returned victim surveys and on a quarterly basis, provide a summary of results of the victim surveys evaluating client satisfaction and uncover positive and negative aspects of the programs and any need for change Hello