HomeMy WebLinkAbout20111129 RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 9, 2011
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, May 9, 2011, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Sean P. Conway, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long — EXCUSED
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of May 4, 2011, as printed. Commissioner Rademacher seconded the motion,
and it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
PROCLAMATIONS:
MENTAL HEALTH MONTH - MAY, 2011: Chair Kirkmeyer read the certificate into the record,
proclaiming May, 2011, as Mental Health Month.
Larry Pottorff, Executive Director of North Range Behavioral Health (NRBH), thanked the Board, and he
stated the proclamation is very meaningful to him. He stated it is important for the community to
understand mental health and mental wellness, and he appreciates the support NRBH has received
from the Board over the years. He stated NRBH has been doing research, in conjunction with the
County's 150th Anniversary. He stated NRBH has been in existence since the year 1912 and the first
child guidance clinic opened in the year 1929, which reflects well on the awareness of this community
about the needs of our children and the importance of mental health in general. Mr. Pottorff stated this
is an important opportunity to recognize everyone has experiences with mental illness, since almost
every family is affected by mental illness is some way, with one (1) out of four (4) Americans struggling
with mental illness at some point in their lives. He stated treatment works, and the worst thing one can
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do is ignore it; therefore, it is healthy to openly discuss and recognize mental illness. Commissioner
Conway thanked Mr. Pottorff for all NRBH does for the citizen's of Weld County, and he stated there
will be an open house on May 18, 2011, for the new NRBH facility in the City of Fort Lupton, with
catered barbecued food from a local eatery. He stated the new building appears to be incredible and it
will be a great asset to Fort Lupton. Commissioner Garcia stated NRBH does a great job, and the care
and love of the counselors and assistants is obvious.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
BIDS:
PRESENT BID #61100065, TITLE III PROGRAMS - DEPARTMENT OF HUMAN SERVICES: Monica
Mika, Director of Finance and Administration, stated said bid will be presented for approval on May 16,
2011, and a work session has been scheduled to discuss the bid. She stated it is possible the approval
of the bid will need to be continued on May 16, 2011, since is the first time the Department of Human
Services has worked with the Area Agency on Aging on a bid process.
APPROVE BID #61100059, 2011 CRACKFILLER - DEPARTMENT OF PUBLIC WORKS: Ms. Mika
stated this bid was presented to the Board on April 25, 2011. She stated Crafco, Inc., is the sole
vendor that submitted a bid, and staff has verified it has long term relationships established with other
governments, including the Cities of Wheatridge and Thornton, Boulder County, and the State of
Kansas, which all indicated they have been pleased with Crafco, Inc.'s performance. Commissioner
Rademacher moved to approve the sole bid from Crafco, Inc., in the amount of $54,360.00, based on
staff's recommendation. Seconded by Commissioner Conway, the motion carried unanimously.
NEW BUSINESS:
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - MONAGO OPERATING, INC.:
Christopher Woodruff, Assessor, stated Monago Operating, Inc., is an oil and gas operator, and the
petition is for various wells for the 2008 assessment. He stated when Monago Operating, Inc., filed its
original declaration with the Assessor's Office, it did not remove the allowable netback expenses;
therefore, it subsequently filed a corrected filing. He stated the original assessed value was
$453,840.00, and the corrected assessed value is $310,540.00, which is a difference of $143,300.00,
and will yield a tax abatement in the amount $9,783.71. Commissioner Conway moved to approve said
tax abatement, in the amount of $9,783.71, for Tax Year 2008, based on staff's recommendation.
Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - MONAHAN GAS AND
OIL, INC.: Mr. Woodruff stated this situation is the same as the last item of business; Monahan Gas
and Oil, Inc., did not remove its netback expenses, and it is an allied company to Monago
Operating, Inc. He stated the original assessed value was $647,310.00, the corrected assessed value
is $501,500.00, and he recommended a tax refund in the amount of $9,477.89. In response to
Commissioner Rademacher, Mr. Woodruff confirmed these are small operators which simply did not
know to remove the netback expenses; however, the companies correctly filed the information in the
year 2010. Commissioner Rademacher moved to approve said refund, in the amount of $9,477.89,
based on staff's recommendation. Seconded by Commissioner Conway, the motion carried
unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 2 BETWEEN CRS 15 AND 17: Janet Carter,
Department of Public Works, stated said closure will commence May 16, 2011, through May 20, 2011,
in order to replace a culvert. She stated staff will be installing a 30-inch elliptical reinforced concrete
pipe (RCP) to replace a 30-inch corrugated metal pipe (CMP). She stated message boards will be
utilized in advance of the closure, due to the volume of traffic on County Road 2, which has an average
daily traffic count of 2,557, according to a traffic count taken in the year 2009. Ms. Carter stated
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magnesium-chloride will be utilized for dust abatement on the gravel portions of the detour route, and
road signs and barricades will be utilized throughout the closure. Commissioner Rademacher moved to
approve said temporary closure. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 29 BETWEEN CRS 10.5 AND 12: Ms. Carter stated
said closure will commence May 9, 2011, through May 23, 2011, in order for Northern Colorado
Constructors, Inc., to install a waterline sewer extension for the City of Fort Lupton. She stated the
traffic count for County Road 29 is 61 vehicles, according to a traffic count taken in the year 2008.
Commissioner Rademacher moved to approve said temporary closure. Seconded by Commissioner
Garcia, the motion carried unanimously.
CONSIDER PROPOSAL AND CUSTOMER SERVICE AGREEMENT FOR SCANNING AND
CONVERSION OF FILES FOR WELD COUNTY DISTRICT ATTORNEY'S OFFICE AND AUTHORIZE
CHAIR TO SIGN - HOV SERVICES: Bruce Barker, County Attorney, indicated the Board approved
two (2) similar agreements last week for other County departments. He stated this agreement is for the
District Attorney's Office, and the total amount of the agreement is $7,327.00. In response to Chair
Kirkmeyer, Mr. Barker confirmed this agreement is with the same company as the agreements
approved last week; however, there are not the same concerns as expressed about the agreements
presented last week, since the files will travel in a different manner. In response to Commissioner
Conway, Mr. Barker confirmed these documents are case files, and copies of the files are retained by
the District Attorney's Office. Commissioner Conway moved to approve said proposal and agreement
and authorize the Chair to sign. Commissioner Rademacher seconded the motion. In response to
Chair Kirkmeyer, Mr. Barker stated the Board will sign the agreement as the entity contracting for
services, even though there is a place for the District Attorney to sign the agreement. Chair Kirkmeyer
stated the Board of County Commissioners is the only entity which can encumber Weld County's funds.
There being no further discussion, the motion carried unanimously.
CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY, APPROVE SALE OF
SAME TO GENTECH SCIENTIFIC, INC., AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY
DOCUMENTS: Barb Connolly, Controller, stated when the Department of Public Health and
Environment experienced a water leak a few months ago, the spectrometer was damaged. She stated
the damaged spectrometer has been replaced, and there is a small market available to sell the
damaged unit. She stated Gentech Scientific, Inc., submitted the high bid, in the amount of $3,800.00;
therefore, she recommends approval of the sale. Commissioner Conway moved to declare said
property as surplus equipment, approve the sale of the same to Gentech Scientific, Inc., and authorize
the Chair to sign all necessary documents. Seconded by Commissioner Garcia, the motion carried
unanimously.
CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY, APPROVE SALE OF
SAME TO LIMON AMBULANCE SERVICE, AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY
DOCUMENTS: Ms. Connolly stated this is an ambulance in the County's fleet and it is not scheduled
to be replaced yet; however, the transmission needs to be replaced, and it was determined preferable
to retire this unit, instead of one of the other units scheduled to be retired, as opposed to replacing the
transmission. She stated the Limon Ambulance Service has offered $12,000.00 for the unit, and it is
unconcerned about the transmission, since it is only interested in obtaining the box. Commissioner
Rademacher inquired as to whether the whole ambulance will be delivered before the Limon
Ambulance Service removes the box.
Dave Bressler, Director, Weld County Paramedic Service, stated the ambulance will be towed on a
flatbed trailer. He stated Weld County offered to repair the transmission; however, the Limon
Ambulance Service declined, due to the cost, and it determined it will relocate the unit via a flatbed
trailer to its shop. In response to Commissioner Rademacher, Mr. Bressler stated there is no
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equipment remaining on the box; it is empty. Commissioner Rademacher moved to declare said
property as surplus equipment, approve the sale of the same to the Limon Ambulance Service, and
authorize the Chair to sign all necessary documents. Seconded by Commissioner Conway, the motion
carried unanimously.
CONSIDER SURPLUS MATERIALS DONATION AGREEMENT FOR MEDICAL EQUIPMENT AND
AUTHORIZE CHAIR TO SIGN - EASTMAN KODAK COMPANY: Mr. Bressler indicated this
agreement is to accept the donation of the remaining medical equipment that Eastman Kodak
Company utilized when its fire department was in operation. He stated Mr. Barker has reviewed the
agreement and made the necessary changes to it. In response to Commissioner Rademacher,
Mr. Bressler confirmed the list of the surplus materials is reflected on Attachment A of the proposed
agreement. Commissioner Garcia moved to approve said agreement and authorize the Chair to sign.
Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER CANCELLATION OF BOARD OF COUNTY COMMISSIONERS MEETING SCHEDULED
FOR JUNE 8, 2011: Chair Kirkmeyer indicated several of the Board members will be attending a
Colorado Counties, Inc. (CCI) conference on June 8, 2011; therefore, there will not be quorum for the
Board meeting on the same date. Commissioner Rademacher moved to cancel the Board of County
Commissioners meeting scheduled for June 8, 2011. Seconded by Commissioner Conway, the motion
carried unanimously.
FINAL READING OF WELD COUNTY CODE ORDINANCE #2011-1, IN THE MATTER OF
REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, OF
THE WELD COUNTY CODE (CON'T FROM 2/7/11): Commissioner Conway moved to read
Ordinance#2011-1 by title only. Seconded by Commissioner Garcia, the motion carried unanimously.
Mr. Barker read the Ordinance into the record by title, and he indicated the reason this Ordinance was
continued was to be able to conduct a work session, which did not occur. He stated a work session is
scheduled with the requisite individuals for May 23, 2011; therefore, he requests the final reading of the
Ordinance be continued to May 25, 2011. Chair Kirkmeyer provided the opportunity for public
testimony; however, none was given. Commissioner Conway moved to continue the final reading of
Ordinance #2011-1 to May 25, 2011, at 9:00 a.m. Seconded by Commissioner Rademacher, the
motion carried unanimously.
PLANNING:
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL
FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL FOR
USR #1769 - MARCUM MIDSTREAM 1995-2 BUSINESS TRUST, DBA CONQUEST OIL (C-8):
Donald Carroll, Department of Public Works, stated this site is located on County Road 77, between
County Roads 124 and 126, and a performance bond, in the amount of $300,000.00, has been
submitted for deceleration lanes and if needed, an acceleration lane, which will be triggered when there
are 50 vehicles or more turning right per hour. In response to Commissioner Rademacher, Mr. Carroll
clarified the 50 vehicles required to trigger the acceleration lane refers to 50 vehicles exiting this site;
not 50 vehicles in general. Ms. Carter reiterated there must be 50 vehicles during a one (1) hour period
of time, as opposed to throughout the day, and she stated this will most likely never occur; however, the
trigger is in place in case there is great expansion in the area. Commissioner Rademacher moved to
approve said agreement, authorize the Chair to sign, and accept collateral for Use by Special Review
Permit#1769. Seconded by Commissioner Garcia, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Minutes, May 9, 2011 2011-1129
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Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
',I. '�► WELD COUNTY, COLO'ADO
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ATTEST:
'arbaraKirkmeyer, Chair
Weld County Clerk to th • �
a••- •� O¢ 5 .�
r � —s,
Sean P. n Pro-Tem
BY: A 1 • ��
Deputy Clerk to the Boa • %
William F. G
AP , D - . � ORM: EXCUSED
David E. Long
noun ttorney
Dougl Radema her
Minutes, May 9, 2011 2011-1129
Page 5 BC0016
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