HomeMy WebLinkAbout20111440 RESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT FOR LONG TERM CARE OMBUDSMAN/FRIENDLY VISITOR PROGRAM
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for the Long Term Care
Ombudsman/Friendly Visitor Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Area Agency on Aging, and the Victim Assistance and Law Enforcement(VALE)
Board, commencing July 1, 2011, and ending June 30, 2012, with further terms and conditions
being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for the Long Term Care Ombudsman/Friendly Visitor Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency on
Aging, and the Victim Assistance and Law Enforcement(VALE) Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 13th day of June A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
W LD COUNTY, CO ORADO.
ATTEST: % �i��
1861 �• &� _ arbara KirkmeyChair
o � , •
Weld County Clerk to th Bo r,•; '.; __I
Q Se n Pro-Tem
BY: J!l" �L� I I� "" �y�
Deputy Clerk to the Board •
m F. Garcia
rEri AS M:
David E. Long
y A orney '*�
Douglas ademache
Date of signature: a
1/2/5.0
7_/'_ao// 2011-1440
HR0082
MEMORANDUM
�1 8 6 1 - 2 0 1 1 DATE: June 8, 2011
TO: Barbara Kirkmeyer, Chair, Board of County Commissioners
WELD�COUNTY a
FROM: Judy A. Griego, Director, Human Sent'. 3
RE: Weld County Department of Human Services' Area Agency
on Aging's Long Term Care Ombudsman Advocate/
Friendly Visitor Program VALE Contract
Enclosed for Board approval is the Department's Area Agency on Aging's Long Term Care
Ombudsman Advocate/Friendly Visitor Program Victim Assistance and Law Enforcement(VALE)
Contract. This Contract was reviewed by Pass-around Memorandum dated May 26, 2011, and
approved for placement on the Board's Agenda.
This Contract allows the Ombudsman program to provide elder abuse prevention programs to long
term care staff, continue the long term care friendly visitor program, and maintain and strengthen
the Volunteer Ombudsman Program. The Ombudsman Program has received the VALE grant for
the past 14 years.
The funded amount for the July 1, 2011 through June 30, 2012, funding cycle is $12,000.00.
If you have any questions, give me a call at extension 6510.
2011-1440
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S.,the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee: Weld County Department of Human Services
Area Agency on Aging
315 C North lit Avenue
Greeley CO 80631
Grant Number: 2011-3
Project Title: Weld County Long term Care Ombudsman/Friendly Visitor Program
Grant Period: July I, 2011 through June 30, 2012
Amount of Grant Award: $12,000.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grant
recipient and are incorporated into this contract as if fully set forth herein.
3. The grant recipient is required to submit four quarterly Financial Reports by
October 28, 2011,January 31,2012,April 30,2012 and July 31,2012. The final
report must be cumulative and reflect the activities of the entire contract period.
Financial Reporting Forms will be provided by the local VALE Board. Grant recipients
are required to use these forms.
4. The grant recipient is required to submit four quarterly Narrative Program Reports by
October 28,2011,January 31,2012,April 30,2012, and July 31,2012. These reports
must address any special conditions that are listed in this contract. The final report must
be cumulative and reflect the activity of the entire contract period. Narrative Program
Report forms will be provided by the local VALE Board. Grant recipients are required to
use these forms.
5. The Board will pay out in 4 quarterly installments of $3,000.00: 1s` payment in July
2011 after the signed contract is received, and 2nd, 3`d and 4`h payments after receipt and
acceptance of the required quarterly Financial Report and Narrative Program Report due
October 28, 2011, January 31, 2012, and April 30, 2012 .
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee.
Post Office Box 1167—915 Tenth Street—Greeley,CO 80632-(970)356-4010-FAX(970)352-8023
PAGE 2 OF 3
7. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grant recipient are as follows:
1-provide ombudsman brochure mentioned in grant app —submit
immediately
2-agency attend VRA Training
8. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
9. In the event all of the monies paid to the grant recipient are not expended within the
contractual period, the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grant recipient
shall submit written notification to the VALE Board by June 1, 2012 if the grant recipient
will have any remaining funds at the end of the grant period. All unused funds shall be
returned to the local VALE Board unless the grant recipient makes a request in writing
for use of the funds beyond the grant period and such request has been approved, in
writing, by the local VALE Board.
Such requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as to the extension of the grant period by
June 30, 2012.
10. The grant recipient agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
11. The grant recipient agrees to comply with all applicable non-discrimination legal
mandates.
12. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as
deemed necessary by the members of the local VALE Board.
13. All grant recipients shall make available to the Board or its authorized designee, upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
14. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
15. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
2
PAGE 3 OF 3
The grant recipient, through the following signatories, understands and agrees that any VALE
monies received as a result of the awarding of the grant application shall be subject to the terms of
this contract. Original signatures of each party to this application are required. Please use BLUE
INK to distinguish the original documents from copies
Project Director
Signatur • 1-iio '7� % :e -� Date: 512 5 //
Printed Name and Title: Ft. a ,ri ,-7c-riezc , i�i4va;e, /lead:
Financial Officer:
Signature: Date: .SJZS1'1
Printed Name and Title: LCanard &,* 11 - h3 nal Ala V '
Authorized Official:
Signatur ( lit/ i/29l1v Date: JUN 1 3 2011
Printed Name and Title: Barbara Kirkmeyer, Chair, Board of Weld County Commissioners
VALE Board �j�
"r --c) 11 Signature: . r " Date: ID -/l
Printed Na a�: Julie Shade, Chair of VALE Board
• The Project Director: The person who has direct responsibility for the implementation of the
project. This person should combine knowledge and experience in the project area with ability to
administer the project and supervise personnel. He/She shares responsibility with the Financial
Officer for seeing that all expenditures are within the approved budget. This person will normally
devote a major portion of his/her time to the project,and is responsible for meeting all reporting
requirements. The Project Director must be a person other than the Authorized Official or the
Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the program
and who has responsibility for the accounting, management of funds,verification of expenditures,
audit information and financial reports. The person who actually prepares the financial reports may
be under the supervision of the Financial Officer. The Financial Officer must be a person other
than the Authorized Official or Project Director.
• Authorized Official: The authorized official is the person who is, by virtue of their position,
authorized to enter into legal contracts for the funded agency;for example, if the funded agency is
one of the following,then the corresponding authorized official is as follows: state agency-
department or division director; city-mayor or city manager; county-chairperson of the county
commissioners; sheriffs department-chairperson of the county commissioners; police department
- mayor or city manager; courts-chief judge; district attorney's office-district attorney; institution of
higher education-president of the institution or chair/dean of the appropriate department; private
non-profit agency-president or chairperson of the board of directors; school district-
superintendent/assistant superintendent. The authorized official must be a person other than the
project director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the
authority to enter into contractual agreements such as this grant, you must provide official documentation of
delegation (such as bylaws or resolutions) immediately following the signature page.
3
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VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1,2, and 3.
New Applicants fill out Column 2 only. ROUND TO THE NEAREST DOLLAR
Continuation Applicants 4 ALL APPLICANTS Pi Continuation
(Column 1) (Column 2) Applicants
(Column 3)
Current Grant Award Requested Budget Increase or
Decrease
PERSONNEL PERSONNEL (+ / )
Job Position/NAME , Job Position/NAME
y
Kathleen Alvarado 7,893.00 , Kathleen Alvarado 8,086.00T 193.00
Assistant Ombudsman Assistant Ombudsmanle
A 1
Raegan Maldonado 877.00 Rae•an Maldonado 1,176 e,- 299.00
Lead Ombudsman a Lead Ombudsman §
di
Fringe Benefits 1,930 00 Erin.e Benefits 2,038 z 108.00
Subtotal 10,700 00 Subtotal 11,300 600.00
SUPPLIES AND OPERATING SUPPLIES& OPERATING EXPENSES le. (+/-)
EXPENSES ri
Training Materials 200 1 Trainin. Materials 200 -0-
sFO
.11 Er
Subtotal 200
Subtotal 200 0-
IN-STATE TRAVEL IN-STATE TRAVEL (+/-)
Le
Milea a 1,100.00 Milea a a 500.00 ke -600.00
Subtotal `+ Subtotal
PROFESSIONAL SERVICES . PROFESSIONAL SERVICES (+/-)
Subtotal
x' Subtotal
TOTAL FUNDS: $12,000 TOTAL FUNDS RE®'TESTED: S12,000 i ' -0-
17
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ig
( 7
•
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
10. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims'experience with the criminal justice system.
• OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of
crime victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
Child Physical Abuse Adults Molested as Children
Child Sexual Abuse Survivors of Homicide Victims
DUI/DWI —Victims of vehicular assault or Robbery
homicide, DUI/DWI crashes, or careless
driving resulting in death
Domestic Violence Assault
10 Adult Sexual Assault Other violent crimes such as hate and
bias crime, gang violence (specify).
80 Elder Abuse (including economic Other, please specify
exploitation and fraud crimes)
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 90
•
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number
of unduplicated victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
Civil Legal Advocacy/Court Accompaniment Individual Therapy
Civil Legal Attorney Assistance 70 Information/Referral (in person)
Criminal Justice Support/Advocacy/Court 70 Information/Referral (by phone)
Accompaniment
30 Crisis/Counseling Intervention (in person) Language Services (interpretation)
30 Crisis/Counseling Intervention (by phone) Shelter/Safehouse
Emergency Financial Assistance Transitional Housing
90 Follow-up (in person, by phone,or written) Transportation
Forensic Exam 70 Victim Compensation Assistance
(required)
28 Group Treatment/Support Victim/Survivor Advocacy
Hospital/Clinic Response Victim Rights Act Services
R
0
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11. PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add no more than four additional goals with objectives. Use format provided below.
Goals should be clear, concise, general statements that highlight what the project intend to achieve. They should
relate to the Project Description and Budget pages of the Application.
Objectives(no more than three per goal)should be quantifiable(i.e. a number can be attached)in order to measure
changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by
whom, and by when. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2: The Assistant Ombudsman will provide ongoing supervision and training of the Volunteer
Ombudsmen and Friendly Visitors.
Objective 1: Maintain 3 volunteers within the Ombudsman Program until December 2011 and fill any
volunteer vacancies by June 2012. Provide any new Volunteer Ombudsmen with 20 hours of initial
training, required to become certified as a Volunteer Ombudsman.
Objective 2: Ensure that each Volunteer Ombudsman has the opportunity to complete their continuing
education hours that are required for recertification. Each Volunteer Ombudsman will complete 8
hours of continuing education by December 315', 2011; and an additional 8 hours of continuing
education by June 30`", 2012.
Objective 3: Provide 2 community groups with information regarding the Volunteer Ombudsman
Program by December 2011 and 2 additional community groups by June 2012.
GOAL 3: The Assistant Ombudsman, Volunteer Ombudsmen and the Lead Ombudsman will provide
education regarding the Ombudsman Program, Resident Rights, Abuse Prevention and additional early
intervention topics to nurse aides in training. This education will also include information regarding Victim
Rights and Victim Compensation. We believe that these trainings relate to the provision of services for
early crisis intervention.
Objective 1: Schedule trainings with the Nurse Aide Coordinator at AIMS Community College (both
campuses, Fort Lupton and Greeley), 2-4 times a quarter, during the funding cycle.
Objective 2: Educate 50-75 students from July to December 2011, and 50-75 students from January
to June 2012.
Objective 3: Provide education to 2-4 nurse aide high school classes during this funding cycle.
GOAL 4: The Assistant Ombudsman, Volunteer Ombudsmen and the Lead Ombudsmen will educate
long term residents and their families about the Ombudsman Program and their Rights as Residents.
This education will also include information regarding Victim Rights and Victim Compensation. When
applicable, we will refer victims to appropriate social service and victim compensation programs and offer
assistance in filling out forms for compensation. We believe that this education relates to the provision of
services for crisis intervention.
Objective 1: Provide one-on-one education to 20 long term care residents per quarter.
Objective 2: Provide group education during 2 Resident Council meetings per month (6 per quarter)
during the funding cycle.
Objective 3: Provide education to 4 Family Councils by the end of the funding cycle, June 2012.
5 �.
GOAL 5: The Assistant Ombudsman, Volunteer Ombudsmen and the Lead Ombudsman will provide
education to long term care staff members during this funding cycle. This education will also include
information regarding Victim Rights and Victim Compensation. We believe that these trainings relate to
the provision of services for early crisis intervention.
Objective 1: Discuss training topics available through the Ombudsman Program with management
staff from 4 long term care facilities by November 2011 and 4 long term care facilities by May 2012, to
determine educational needs.
Objective 2: Provide 2 long term care staff inservices by December 2011 and 2 additional inservices
by June 2012.
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