HomeMy WebLinkAbout20112771.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
OCTOBER 19, 2011
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, October 19, 2011, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Sean P. Conway, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of October 17, 2011, as printed. Commissioner Garcia seconded the motion,
and it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of
Hearings conducted on October 11, 2011, as follows: 1) Violation Hearings. Commissioner
Rademacher seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: Commissioner Rademacher moved to add the following item under
New Business: 2) Consider Intergovernmental Agreement for Construction of Roadway Improvements
for CR 28 between CRs 7 and 9.5 and authorize the Chair to sign - Town of Mead [2011-2765].
Commissioner Conway seconded the motion, which carried unanimously.
PUBLIC INPUT: Pete Ambrose, Missile Site Caretaker, stated he is retiring and he will be moving. He
stated there are approximately 12 tote containers in the missile site and he requested to borrow them to
use to them to move and then he will return them. In response to Chair Kirkmeyer, Mr. Ambrose stated
the totes are empty. The Board indicated Mr. Ambrose may borrow the containers. Chair Kirkmeyer
directed Mr. Ambrose to communicate with Pat Persichino, Director of Buildings and Grounds, or Toby
Taylor, Department of Buildings and Grounds, to work out the details.
CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed.
Commissioner Long seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: Commissioner Conway stated last Friday Project
Connect occurred, with the assistance of over 800 volunteers, including Commissioner Garcia, who
Minutes, October 19, 2011 2011-2771
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sprung into action and assisted approximately 30 individuals who attended the event for legal advice.
He thanked the Department of Human Services, particularly John Kruse, who mobilized individuals to
assist people having challenges with applications, and the Department of Public Health and
Environment, including Dr. Mark Wallace, M.D., whose staff completed the health screening portion of
the event. He stated Commissioner Long also attended the event, and he thanked all the County
employees who donated time and made Project Connect hugely successful. Commissioner Conway
stated over 1,100 individuals attended the event and there was a range of 52 different services offered.
Commissioner Rademacher commended Commissioners Conway and Garcia for their efforts in making
Project Connect successful. Commissioner Garcia congratulated Commissioner Conway for his
involvement in an amazing event, and he stated people in the community are still talking about Project
Connect. Commissioner Conway stated the Project Connect Steering Committee will be completing a
Needs Assessment, to determine whether services are being effectively delivered, which will be
reported back to the Board and Department heads.
Commissioner Rademacher stated he attended a meeting with the Longmont City Council last night
and it went very well, He stated discussion occurred about oil and gas, intergovernmental agreements,
and County Road 26.
Commissioner Garcia stated the Small Business Development Center (SBDC) has facilitated over
11 million in capital formation for the year, to date, and the average amount of time the SBDC has
spent with each client served is 5.5 hours. He stated 99 businesses have been served in the City of
Greeley, 24 in the Town of Windsor, and 13 in the City of Evans. He stated a total of 186 businesses in
Weld County have been served this year.
Chair Kirkmeyer stated she attended a North Front Range Metropolitan Planning Organization (MPO)
meeting last Thursday, on behalf of Commissioner Conway, since he was working hard on Project
Connect. She stated additional funds have become available for the Surface Transportation Program
(STP), the Congestion Mitigation and Air Quality (CMAQ) Program, and enhancements. She stated as
a result of the additional State and Federal funding for CMAQ, the County's entire CMAQ project will be
funded, in the amount of 3.9 million.
BIDS:
PRESENT BID #61100137, CUSTODIAL SERVICES FOR BUSINESS PARK BUILDINGS -
DEPARTMENT OF BUILDINGS AND GROUNDS: Monica Mika, Director, Department of Finance and
Administration, stated this bid will be presented for approval on November 2, 2011, and nine (9)
vendors submitted bid proposals. Commissioner Rademacher stated there is a drastic spread between
the highest and lowest bids, and he inquired as to whether the County has conducted business with the
company which provided the lowest bid. Ms. Mika stated she is unsure as to whether the County has
conducted business with the low bidder before; however, staff will diligently review the bid, including the
annual costs, and it will also compare the number of people, in addition to the number of buildings.
NEW BUSINESS:
CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND MAINTENANCE OF
CRS 25 AND 106 RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN - CHESAPEAKE
OPERATING, INC.: Don Carroll, Department of Public Works, stated this agreement is to access the
1-H drilling site, which is located three (3) miles north and two (2) miles west of the Town of Nunn. He
stated staff has verified the County right-of-way, an access permit is in place, notice has been posted
on a blue and white sign at the intersection, and staff has notified the surrounding land owners.
Commissioner Long moved to approve said agreement and authorize the Chair to sign. The motion,
which was seconded by Commissioner Rademacher, carried unanimously.
Minutes, October 19, 2011 2011-2771
Page 2 BC0016
CONSIDER INTERGOVERNMENTAL AGREEMENT FOR CONSTRUCTION OF ROADWAY
IMPROVEMENTS FOR CR 28 BETWEEN CRS 7 AND 9.5 AND AUTHORIZE THE CHAIR TO SIGN -
TOWN OF MEAD: Bruce Barker, County Attorney, stated Wayne Howard, Department of Public
Works, provided this agreement for his review approximately one (1) week ago; however, the
agreement was already signed by the Town of Mead. He stated the second paragraph of the
agreement states, "Mead has operational and maintenance jurisdiction of County Road 28 beginning
from the section line of County Road 9.5"; however, it should not state the section line. He stated it
would be more appropriate to state the right-of-way line of County Road 9.5; however, he did not
complete the change since the Town of Mead had already signed the agreement. Mr. Barker stated the
intent of what was meant is apparent in Exhibit A of the agreement, and the form of the agreement is
correct; therefore, he recommends approval. Commissioner Conway inquired as to whether the County
should provide a letter of clarification regarding the agreement. Mr. Barker stated it will be adequate to
simply notify the Town of Mead about it, since the intent is obvious in Exhibit A of the agreement.
Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign.
Commissioner Garcia seconded the motion, which carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:18 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLO$ADO
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Minutes, October 19, 2011 2011-2771
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