HomeMy WebLinkAbout20112131 RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
AUGUST 3, 2011
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, August 3, 2011, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Sean P. Conway, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther Gesick
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of August 1, 2011, as printed. Commissioner Long seconded the motion, and
it carried unanimously.
AMENDMENTS TO AGENDA: Commissioner Rademacher moved to add the following under New
Business: 7) Consider Vote Remote Processing System and Services Agreement and authorize Chair
to sign - Spectrum Print Services, LTD. Seconded by Commissioner Conway, the motion carried
unanimously.
PUBLIC INPUT: Doug Meyer, County resident, referenced Sections 22-5-40 and 22-5-50 of the Weld
County Code and stated he met with Commissioner Conway and discussed changes, and he would like
a public vote for the record, since many residents feel certain aspects of the Comprehensive Plan
violate their right to the exclusive use and control of their property.
Commissioner Garcia thanked Mr. Meyer for his comments and Commissioner Conway for meeting to
review the issue; however, he is not in support of the inclusion of the word "voluntary" donation
because it is redundant language. He further stated he and the other members of the Board do not
support the requirement for open space because it is not the County's place to control the end use of
private land. He stated the proposed language of "should provide fair and just compensation" seemed
to imply the County would endorse open space purchases and he does not support that concept.
Mr. Meyer stated the proposed language was a compromised revision of the language previously in the
Comprehensive Plan. Commissioner Long confirmed this is a public input period and this discussion is
better delayed to a time when the full board can be involved in discussion and formal action will not be
taken at this time. Chair Kirkmeyer agreed and stated the Board will have a public vote on the matter
during the three separate readings of Ordinance #2011-9, with the first reading being scheduled for
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Monday, August 22, 2011. In response to Commissioner Conway, Chair Kirkmeyer stated the
Ordinance process allows input from the public, in addition to what is being presented by staff, at the
direction of the Board. She further stated there was a very public process for review of the
Comprehensive Plan three years ago. Commissioner Conway commented the items he reviewed with
Mr. Meyer can be further discussed with the full board in a future work session. He clarified that the
discussed changes were presented to the Board; however, they were not agreed upon and Planning
Services staff was directed to not proceed with inclusion before the Planning Commission.
CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed.
Commissioner Garcia seconded the motion, and it carried unanimously.
BIDS:
PRESENT BID #61100113, ROOF REPLACEMENT/REPAIR FOR PUBLIC WORKS BUILDING -
DEPARTMENT OF BUILDINGS AND GROUNDS: Monica Mika, Director, Department of Finance and
Administration, presented the six bids received, which will be considered for approval on August 17,
2011. Toby Taylor, Department of Buildings and Grounds, stated he is seeking emergency approval of
this bid, due to the numerous leaks in the roof of the Public Works building, which need to be repaired
before the next big storm. He recommended approval of the low bid from Bob Behrends Roofing, in the
amount of $47,692.00. In response to Commissioner Rademacher, Mr. Taylor stated the bid
specifications included a 20 year warranty, and he explained the price difference is likely a result of the
manufacturer the contractor selects. In response to Chair Kirkmeyer, Mr. Taylor stated this contractor
did a good job with repairs at the missile site after the tornado, and he clarified the proposed repairs will
only involve the roof section of the administrative portion of the building. Commissioner Rademacher
moved to approve said bid on an emergency basis, as recommended by staff. Commissioner Conway
seconded the motion, which carried unanimously.
COMMISSIONER COORDINATOR REPORTS: Commissioner Conway stated he attended the Weld
County Fair, and he commended the Fair Board and all of the volunteers who participated in providing
a wonderful event with lots of fun activities. He stated this year had record attendance, and the
Commissioners also participated in various events, and Chair Kirkmeyer agreed it was a quality event.
Commissioner Garcia commented it was a time of great family fun, he found the Fiddle Fest to be
particularly impressive, and the Fair also sponsored a great partnership with Centennial Village and
area museums.
OLD BUSINESS:
CONSIDER SERVICES AND SOLUTIONS AGREEMENT, ADDENDUM TO SAME, AND SERVICES
AND SOLUTION ORDER, AND AUTHORIZE CHAIR TO SIGN - XEROX CORPORATION (CON'T
FROM 7/27/2011): Ms. Mika stated she and Dr. Mark Wallace, Director of Department of Public Health
and Environment, apologize for requesting a second continuance; however, this will be a huge change
for the department and the figures need a thorough review. Commissioner Garcia stated Dr. Wallace
wants to assess the budgetary impacts, and he agrees it is best to be diligent and not rush. In
response to Commissioner Conway, Ms. Mika confirmed it is a trial program and she feels it is wise to
continue the review until everyone is assured it will have a positive financial impact. Ms. Mika stated
staff will be prepared to make a recommendation on August 10, 2011. Commissioner Conway moved
to continue said agreement, addendum, and order to August 10, 2011. The motion, which was
seconded by Commissioner Garcia, carried unanimously.
NEW BUSINESS:
CONSIDER SMALL TRACT OIL AND GAS LEASE (N1/2 NW1/4, S12, T9N, R66W) AND AUTHORIZE
CHAIR TO SIGN - TURNER OIL AND GAS PROPERTIES, INC.: Bruce Barker, County Attorney,
stated the Mineral Leasing Policy allows for a waiver of the bid process for leases on parcels which are
five acres, or less. He stated Turner Oil and Gas Properties, Inc., has offered $480.00 to lease 1.2
Minutes, August 3, 2011 2011-2131
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mineral acres. Commissioner Rademacher moved to approve said lease and authorize the Chair to
sign. The motion was seconded by Commissioner Garcia, and it carried unanimously.
CONSIDER SMALL TRACT OIL AND GAS LEASE (SW1/4 AND W1/2 NW1/4, S32, T10N, R66W)
AND AUTHORIZE CHAIR TO SIGN -TURNER OIL AND GAS PROPERTIES, INC.: Mr. Barker stated
this is a similar request from the same company as described in the previous item for 4.1 acres, in the
amount of $1,640.00 for a three-year term. Commissioner Rademacher moved to approve said lease
and authorize the Chair to sign. The motion was seconded by Commissioner Garcia, and it carried
unanimously.
CONSIDER REAPPOINTMENT OF DUANE NAIBAUER TO BOARD OF RETIREMENT:
Commissioner Conway moved to reappoint Duane Naibauer to the Board of Retirement, with a term to
expire July 31, 2015. Commissioner Garcia seconded the motion, which carried unanimously.
CONSIDER APPOINTMENT AND REAPPOINTMENTS TO AREA AGENCY ON AGING:
Commissioner Long moved to appoint Mary Jones, and to reappoint Linda Banghart, Donna Mason,
and Alexander Zauder, all with terms expiring January 31, 2014. Commissioner Rademacher
seconded the motion, which carried unanimously.
CONSIDER DESIGNATION OF PARTICULAR PUBLIC PLACE FOR POSTING OF PUBLIC
NOTICES: Mr. Barker stated the Board passes a Resolution each January designating the official
location for the posting of public notices, and this Resolution will replace the existing Resolution to
designate the location in the new Administration Building, effective August 8, 2011. Commissioner
Rademacher moved to approve said Resolution. Commissioner Conway seconded the motion, which
carried unanimously.
CONSIDER DIRECTING CLERK TO THE BOARD TO HAVE PUBLISHED EMERGENCY
ORDINANCE NO. 244-A, IN THE MATTER OF A SUPPLEMENTAL APPROPRIATION FOR THE
YEAR 2011: Barbara Connolly, Controller, explained the Board is required to publish a notice prior to
consideration of a Supplemental Appropriation Ordinance. Commissioner Garcia moved to approve
said Resolution. Commissioner Rademacher seconded the motion, which carried unanimously.
CONSIDER VOTE REMOTE PROCESSING SYSTEM AND SERVICES AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - SPECTRUM PRINT SERVICES, LTD: Mr. Barker stated he has
reviewed the terms of the agreement, explained there will be no cost to the County, and indicated the
attachment is a graphic demonstration of what the equipment looks like. Steve Moreno, Clerk and
Recorder, stated use of this equipment will be a pilot project, in coordination with the vendor and
Colorado Secretary of State. He stated the new technology is anticipated to improve efficiency in
processing ballots to complete the counts on Election Day, rather than days later. He further stated the
equipment has been used in other jurisdictions around the nation, with apparent success. In response
to Commissioner Conway, Mr. Moreno stated El Paso and Jefferson Counties are also conducting
similar pilot projects. Responding to Commissioner Rademacher, Mr. Moreno stated he will present a
proposal to continue with the equipment next year if this pilot project is successful. Chair Kirkmeyer
commended the Clerk and Recorder's Office for its continual search for new ideas to improve the
process. Commissioner Rademacher moved to approve said agreement and authorize the Chair to
sign. The motion was seconded by Commissioner Conway, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, August 3, 2011 2011-2131
Page 3 BC0016
There being no further business, this meeting was adjourned at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
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Minutes, August 3, 2011 2011-2131
Page 4 BC0016
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