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Home My WebLink About20110908.tiff RESOLUTION RE: GRANT PERMIT FOR TEMPORARY ASSEMBLY TO FRANK'S RIDE FOR CHILDREN, C/O GREG RISEDORF- MAY 15, 2011 WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, Frank's Ride for Children, c/o Greg Risedorf, 2544 Jarett Drive, Mead, Colorado 80542, has presented to the Board of County Commissioners an application for a Permit for Temporary Assembly on land within the unincorporated portion of the County of Weld, State of Colorado, to be held from 8:00 a.m., until 9:00 p.m., on May 15, 2011, on property described as follows: Anderson Farms, 6278 County Road 3.25, Erie, Colorado, 80516; being further described as part of Section 32, Township 2 North, Range 68 West of the 6th P.M., Weld County, Colorado WHEREAS, said applicant has paid Weld County the sum of ONE-HUNDRED DOLLARS ($100.00)for said Weld County Permit for Temporary Assembly, and WHEREAS, having examined said application, the Board deems it appropriate to grant a Weld County Permit for Temporary Assembly to Frank's Ride for Children, c/o Greg Risedorf, and WHEREAS, said permit shall be issued subject to compliance with the terms and conditions as set forth in the application materials and upon the express condition and agreement that the temporary assemblage will be conducted in strict conformity to all laws of the State of Colorado, and WHEREAS, any violation to said terms and conditions shall be cause for revocation of said permit and forfeiture of bond. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that said Weld County Permit for Temporary Assembly on May 15, 2011, be, and hereby is, granted to Frank's Ride for Children, c/o Greg Risedorf, to conduct a temporary assemblage at the hereinabove described location. 2011-0908 f � SO , tops . LC0022 5 a--1l PERMIT FOR TEMPORARY ASSEMBLY - FRANK'S RIDE FOR CHILDREN, C/O GREG RISEDORF PAGE 2 BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said Permit. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 11th day of April, A.D., 2011. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLO DO ATTEST: ' KO i1:i11Li ,LA il-ar ttic- r «"y arbara Kirkmeyer, hair Weld County Clerk to ' 'l*t r ) ' . Sean . Con y, Pro-Tern —) Deputy Clerk to the Bo''+ j vl �7 Williarp F. G is AP, VED AS-TO M: c, QA) David E. Long _ ou y Attorney ; c, ?)(1,69._0_1/4-v- ottA ' Douglas�tademacher Date of signature: 0670 /i/ 2011-0908 LC0022 WELD COUNTY PERMIT FOR TEMPORARY ASSEMBLY By action of the Board of County Commissioners of the County of Weld, State of Colorado, taken this 11th day of April, 2011, IT IS HEREBY GRANTED a permit for a temporary assemblage on land within the unincorporated portion of the County of Weld, State of Colorado, to be held from 8:00 a.m., until 9:00 p.m., on May 15, 2011, on property described as: Anderson Farms, 6728 County Road 3.25, Erie, Colorado 80516; being further described as part of Section 32, Township 2 North, Range 68 West of the 6th P.M., Weld County, Colorado This permit authorizes Frank's Ride for Children, c/o Greg Risedorf, to hold such an assemblage so long as it is in accordance with Chapter 12 of the Weld County Code and all other applicable State and County statutes and regulations. This permit is subject to compliance with the terms and conditions as set forth in the application materials and to additional conditions set forth by the Board and attached hereto. PERMIT APPROVED this 11th day of April, 2011. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST. � = áeyer, air / Weld County Clerk to asBY: �? Sean P. ay, Pro Tem / Deputy Clerk to the B.-�� ('"V��- Willia}nt. Garcia APP D AS • David E. Long Court Attorney L;"-- \noe9sicC (�� Douglas fgademacher Date of signature: 4Z2 c2,1// / NOTE: THIS PERMIT MAY BE REVOKED AND THE BOND FORFEITED FOR FAILING TO MEET THE CONDITIONS SET FORTH HEREIN. 2011-0908 LC0022 APPLICATION FOR TEMPORARY ASSEMBLY INSTRUCTIONS TO APPLICANT: Complete each section and mark "N/A"where not applicable. Additional sheets may be attached and maps, sketches or drawings may be substituted for the verbal description of plans for the assembly site. All required information must be furnished before the application will be processed. NAME F=ranks R ;de For fC� I-\ , � olren AGE: a5+ K \I/tilt-- RESIDENCE: e,l o G r,e R; s.cd o r T ( 51 i ) 19 6 r1 - 9,3 r s� MAILING ADDRESS:_ dgyy Jars +� C)r � v� fheaol Co gb5ya NAME: N I A AGE: RESIDENCE: MAILING ADDRESS: NAME: Ai 1A AGE: RESIDENCE: MAILING ADDRESS: NAME: .ti A- AGE: RESIDENCE: MAILING ADDRESS: (This must list all partners in a partnership, officers of an unincorporated association, society or group, or, if there are no officers, by all members of such association, society or group. IF A CORPORATION, ATTACH A CERTIFIED COPY OF THE ARTICLES OF INCORPORATION.) 1. Address and legal description of all property upon which the assembly is to be held: 1914-asc sc4- 4 + -V4C-kt4 A. Name, residence and mailing address of the record owners of such property(Attach a notarized statement by the record owners of such property consenting to the assembly if application is not made by all of the record owners.) NAME: 5 c a1 +uc- hrcite RESIDENCE: MAILING ADDRESS: NAME: RESIDENCE: MAILING ADDRESS: 2011-0908 LcooQa 1 2. Nature or purposes of the assembly: 5'e..c a 4 { 4,. Ile- d 3. Dates and hours during which the assembly is to be held: 5e, c a t }y c, h e c 4. Maximum number of persons to be allowed at assembly at any one time: 1 5. The maximum number of tickets to be sold, if any: 5c c a -} G c- ti{ d 6. Identify plans to limit number of persons to the maximum identified above: 7. Identify plans for supplying potable (drinking) water, including the source, number, and location of facilities, and type and means of disposing of waste deposited: 5 e_C a + �qC. Led 8. Identify the plans for holding, collecting, and disposing of solid waste materials: S t,e. q-4-4- 4 c h-�, 9. Identify the plans for providing separate toilet facilities for males and females, including the source, number, and location, type and the means of disposing of wastes deposited: qf a heal 0:'000'00000000'C0000 000.000000 10. Identify the plans to provide for medical facilities, including the location and construction of any structures, the names, addresses, and hours of availability of emergency medical technicians and nurses and provisions for emergency ambulance service: St C Q I 7-4 c 1- e ci 11. Identify the plans, if any,to illuminate the location of the assembly, including the source and amount of power,and the location of lamps: 5C <- C1+ 1-4C- e.4 12. Identify the plans for parking vehicles, including size and location of lots, points of highway access and interior roads, including routes between highway access and parking lots: 54._ q f 4 -e__- 13. Identify the plans for communications with hospital, police, and fire services, including the source,amount, and location of communication equipment: -e -e_ 44c. k-c. � 14. Identify the plans for camping facilities, if any: 5-e. f a 14c r�to :0100 Cl DO DUD DO SID 000 000.0[lD 000 15. Identify the plans for fire protection: 5e e 4-4 c. \-e- d 16. Identify the plans for security, including the number of guards,their deployment,their names, addresses,credentials and hours of availability and description of peer group control, if any: " 4 + uchoc( 17. Identify the plans for sound control and sound amplification, if any, including number, location, and power of amplifiers and speakers: 5 t� q c- -e_ 18. If applicable, identify plans for meeting County health standards for food concessions and concessionaires who will be allowed to operate on the grounds, including the names and addresses of all concessionaires and their license permit numbers: s E 2 g T 4 q c. k-c c/ 19. Identify the plans, if any, for an electrical system: 0:T00'0000000 0 b0 000 000.000 000 20. Identify the plans to ensure that trees, underbrush, large rocks, and other natural features shall be left intact and undisturbed, and natural vegetative cover retained, protected and maintained so as to facilitate drainage, prevent erosion, and preserve the scenic attributes; and the plans to abate dust on the site: t 5e_ e_ a t it c ),r. d 21. Attach a statement by a bonding company licensed to do business in the State of Colorado indicating its intent to furnish a bond required in Section 12-1-30.B.13 of the Weld County Code to ensure performance by the applicant of each of the terms and conditions of the temporary assemblage permit. 22. Attach a statement by an insurance company licensed to do business in the State of Colorado stating its intent to provide liability insurance, as required by Section 12-1-30.B.14 of the Weld County Code, to protect against injury to persons or property occurring as a result of such an assembly. 23. Submit$100.00 fee for each event where three-hundred fifty(350)or more people assemble or can reasonably by anticipated to assemble at any one (1) location, unless the location is properly zoned for such assembly, in which case one permit shall be required for the total number of events scheduled for that location for the reminder of the calendar year, not to exceed ten (10) events per year. As used herein, the term event means an assembly or anticipated assembly which is scheduled to last for three (3) consecutive days or less. BY THIS APPLICATION, APPLICANT(S) AGREES TO INDEMNIFY AND HOLD HARMLESS WELD COUNTY OR ANY OF ITS AGENTS, OFFICERS, SERVANTS,AND EMPLOYEES FROM ANY LIABILITY OR CAUSES OF ACTION WHICH MIGHT ARISE BY REASON OF GRANTING OF A TEMPORARY ASSEMBLAGE PERMIT,AND FROM ANY COSTS INCURRED IN DEFENDING AGAINST SUCH ACTIONS OR IN CLEANING UP ANY WASTE MATERIAL PRODUCED OR LEFT BY THE ASSEMBLY. 0:'000'00000000'00000000.000000 The applicant, and each of them, swears, (affirms) that, to the best of his knowledge, the statements contained in the application are true and correct. Applicant' sig Gre- yrt--\ A • R ;se_oior± Applicant's printed name CAM rm&r1 Applicant's position SUBSCRIBED AND SWORN to before me this I4o& day of Monk: 20 l L . Witness my hand and official seal. •••E•• •• R G -{12 e cot r1OTARk `, ? Notary Public My commission expires: • Q aq �i3 :s .PUBuc M:\CTB\CTB FORMS\FOASMBLY.DOCdoc Frank's Ride for Children Temporary Assembly Application May 15, 2011 Question 1. 6728 County Road 3.25; Erie, Colorado 80516 being further described as part of Section 32, Township 2 North Range 68 West of 6`h P.M. Weld County, Colorado Question 1/A: James Anderson, 3528 County Road 28, Longmont, Colorado 80504 Question 2: The mission of Frank's Ride is to help Colorado Children who are fighting life-threatening illnesses and who want to have a wish granted. The children we sponsor participate in our run- riding in our sidecars. They and their families have a great time and really enjoy seeing all the motorcycles and vehicles supporting their wishes. Question 3: Sunday, May 15, 2011 8am to 9pm Question 4: The total number we expect 1,000 to 1,500 to attend the 2010 event Question 5: Not Applicable. Participants pay their donation fee on the day of the event at Sign-up/Registration. These proceeds are then donated directly to the Make-A-Wish Foundation of Colorado Question 6: See above-Not Applicable Question 7: The location has a potable water system on site throughout the location, including drinking fountains and bottled water available in coolers on ice in various shaded areas of the event premises. (Drinking fountains are located in the Kitchen Facility and Event Building/bottled water will be available in coolers placed throughout location) Question 8: Benson & Benson Roll Off Service will be providing a roll off dumpster. They will be disposing of the waste the day after the event. Question 9: Permanent public facilities are available in the event building. Portable facilities will be provided by Waste Management (including 3 Men's, 3 Women's, and 1 Handicap Stall) Question 10: Longmont Emergency Unit located in Longmont, Colorado will be providing emergency ambulance/medical services at this year's event. The ambulance and medical technicians will be located on the property for the entire duration of the event. Question 11: The facility has permanent lighting, including interior and exterior yard lighting throughout the facility. Question 12: Facility is equipped with a permanent parking area. See attached map. Points of highway access are Highway 52 to Road 3 `/ to Parking lot at facility. Question 13: Through phones and radios Longmont Emergency Unit Personnel, Fire Service and Police Staff will be working on volunteer staff and will be present throughout the duration of the event. Question 14: Not Applicable Question 15: Mountain View Fire Protection located in Erie, Colorado Question 16: The entire volunteer staff of Frank's Ride will provide security for the event. The staff members are identified by wearing black"Frank's Ride Poker Run Staff' shirts. Additionally, there will be twenty staff members designated specifically as "Frank's Ride Security. Question 17: All speakers will be directed away from neighboring establishments. Sound system will be provided by a professional sound company. Question 18: All food will be provided by commercial donations. Frank's Ride Staff will be preparing and serving the food. A full service kitchen is located on the facility, including a industrial dishwasher, sinks with hot/cold water, commercial refrigerators, etc. NO outside concessions will be provided. Question 19: Permanent (Panel Breaker System) electrical systems are provided throughout the permanent building on the site. Question 20: Anderson Farms is an event site. No natural environment will be disturbed. LETTER OF CONSENT I, Jim Anderson, Do hereby authorize the use of my property for the sole purpose of holding the event known as Frank's Ride for Children. This event benefits Make-A-Wish Foundation of Colorado and is scheduled for Sunday, May 15, 2011. I do understand that there will be approximately 1,000 to 1,500 people attending. As well as, staff members from Frank are Ride and Make-A-Wish Foundation of Colorado. It is also my understanding that there will be Roast pork and beef (served with all the trimmings). Alcoholic /non alcoholic beverages, as well a, live entertainment on the event premises. My property is completely fenced with one main gate serving as the main entrance to the event premises. Respectfully, Jim Anderson 6728 WCR 3 1/4 Erie, Colorado 80516 ATE AC CERTIFICATE OF LIABILITY INSURANCE D18/20IDDMYY) 2/18/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: June Clark Brown & Brown Insurance of AZ, Inc PHONE I FAX 2800 North Central Avenue, Suite 1600 INC,No,Eat):602-277-6672 (NC.No1:602-287-6758 EMAIL Phoenix AZ 85004 _ADDRESS: i clark©bbphoenix.com PRODUCER CUSTOMER ID#:MAKER-1 INSURER(S)AFFORDING COVERAGE NAIC p INSURED INSURER A:Philadelphia Indemnity Ins Co. 18058 Make a Wish Foundation of Colorado INSURER B: 7951 E. Maplewood Ave. , #126 Greenwood Village CO 80111 INSURER C:. .- INSURER D: INSURER E: _ INSURER F: COVERAGES CERTIFICATE NUMBER:952351616 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDLSUBR POLICY EFF POLICY EXP LIMITS LTRINSR WVD POLICY NUMBER IMMIDD/TYYY) (MM/DDIYYYY) A GENERAL LIABILITY Y PHPK619853 9/1/2010 9/1/2011 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $100,000 CLAIMS-MADE X OCCUR : MED EXP(Any one person) $5,000 PERSONALS ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 PRO- POLICY JFCT I LOC $ A AUTOMOBILE LIABILITY PHPK617853 9/1/2010 9/1/2011 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) IX ANY AUTO BODILY INJURY(Per person) $ ALL OWNED AUTOS BODILY INJURY(Per accident) $ I SCHEDULED AUTOS PROPERTY DAMAGE $ {X HIRED AUTOS (Per accident) X NON-OWNED AUTOS _ $ UMBRELLA LIAB X OCCUR PH0H319B68 9/1/2010 9/1/2011 EACH OCCURRENCE $10,000,000 EXCESS LIAB CLAIMS-MADE I AGGREGATE $10,000,000 • DEDUCTIBLE $ _. X RETENTION $10,000 $ WORKERS COMPENSATION WC STATU- 1 OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE ,NIA. E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) , E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Additional Insured wording applies to General Liability per form PI-SE-001 (12/05) . RE: Frank's Ride for Children May 15, 2011, 7:OOam to 5:OOpm CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Weld County Government 1762 Weld County Road 20 1/2 Longmont CO 80504 AUTHORIZED REPRESENTATIVE ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25(2009/09) The ACORD name and logo are registered marks of ACORD PI-SE-001 (12/2005) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. FUND RAISING EVENTS ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. This insurance applies to"bodily Injury","property damage",and "personal and advertising injury" arising out of all of your fund raising events with the following exceptions unless scheduled in paragraph C. below: • Parades sponsored by the Insured • Aircraft • Motorcycle runs and automobile rallies • Fireworks—exhibitors operated by the Insured. • Firearms • Animals—other than house pets • Carnivals and fairs with mechanical rides sponsored by the Insured • Rock, Hip-Hop or Rap concerts—with admission over 500 people • Events including contact sports • Rodeos sponsored by the Insured • Political Rallies • Any event lasting more than 5 days(including otherwise acceptable events) • Any event with greater than 500 people at any one time(including otherwise acceptable events) • Any event with liquor provided by the Insured If a license is required for such activity. • Any activities by third party telemarketing,direct mail,or internet advertising(including spam) firms. B. Section II—Who Is An Insured is amended to include as an additional insured the person(s)or organization(s)related to your fund raising events, but only with respect to liability for"bodily injury", "property damage"or"personal and advertising injury"caused,in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf. However,third party telemarketing,direct mail,or internet advertising(including spam)firms shall not be Insureds. C. Schedule of fund raising events: Event(s) Start Date Finish Date Premium Page _1 of 1 CONTINUATION CERTIFICATE Insurance Company Pioneer General Insurance Company 601 S.Figueroa Street,Suite 1600,Los Angeles,CA 90017-5721B n Bond Amount Effective Date Expiration Date Bond Number 80d 980 LICENSE DescrS -CONTRACTORS $3,000.00 2/25/2011 2/26/2012 P59913 Obligee: WELD COUNTY WELD COUNTY BOARD OF COMMISSIONERS GREELEY CO THIS BOND CONTINUES INFORCE TO THE ABOVE EXPIRATION DATE CONDITIONED AND PROVIDED THAT THE LOSSES OR RECOVERIES ON if AND ALL ENDORSEMENTS SHALL NEVER EXCEED THE PENALTY SET FORTH IN THE BOND AND WHETHER THE LOSSES OR RECOVERIES ARE WITHIIN THE FIRST AND/OR SUBSEQUENT OR WITHIN ANY EXTENSION OR RENEWAL PERIOD,PRESENT, PAST OR FUTURE.ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. Principal: Agent: $4� osq .. TF FRANK'S RIDE FOR CHILDREN 2003 FIRST MAINSTREET INSURANCE,LLC e c, 1; I b ' ' 209 SHERMAN STREET P.O.BOX 847 LONGMONT CO 80501 LONGMONT CO 80502 iit ‘H-H Memorandum Ville TO: Christie Peters, CTB From: Dan Joseph, Environmental Health Specialist COLORADO DATE: 03/21/11 SUBJECT: Temporary Assembly Permit and Special Events Liquor License for LC0022 In response to your request, Environmental Health Services has reviewed the Special Events Permit and Temporary Assembly Permit, LC0022, for Frank's Ride for Children 2011, located at 6728 County Road 3.25, Erie, Colorado. The following are the recommendations made by this Department: 1) Temporary hand washing stations should be located outside the portable toilets and at animal areas where customers may touch or pet the animals. Should you have any questions regarding this matter, please contact me at extension 2206 or via e-mail at dioseph(&co.weld.co.us. Thank you. CC: Cindy Salazar, Debra Adamson MEMORANDUM ;;E' To: Christie Peters, Deputy Clerk to the Board March 28, 2011 lilacFrom: Bethany Salzman, Zoning Compliance Officer, Dept. of Planning Services COLORADO Subject: LC0022 Review of the following Temporary Assembly Permit by the Department of Planning Services shows the following: Applicant: Frank's Ride for Children c/o Greg Risedorf PO Box 327 Mead, CO 80542 Location of Event: Anderson Farms 6728 CR 3.25 Erie, CO 80516 Zone District: A(Agricultural) This property is currently permitted through AmUSR-1232 as a "Guest Farm". No existing violations were noted. SERVICE,TEAMWORK,INTEGRITY,QUALITY MEMORANDUM VI ID C TO: Christie Peters, Clerk to the Board DATE: March 17, 2011 FROM: Janet Carter E.I., Public Works COLORADO SUBJECT: Temporary Assembly Frank's Ride for Children The Weld County Public Works Department has reviewed this proposal. Our requirements are as follows: REQUIREMENTS: 1. No parking will be allowed on Weld County Roadways. 2. Approximately 1,000 vehicles will require parking on the property 3. This area is not in a Special Flood Hazard Area (SFHA) as determined by the Federal Emergency Management Agency (FEMA). Page- 1 -of 1 March 17,2011 C\Documents and Settings\cmpeters\Local Settings Temporary Internet Files\Content.Outlook\ZXA08ES1\Temp Assembly Frank's Ride031711(2).DOC * Interoffice Memo eld Emergency Management To: Christie Peters Deputy Clerk to the Board �./ From: Roy Rudisill Date: April 8, 2011 Subject: Temporary Assembly Permit Make—A-Wish Christie, after review of the application and conversations with the Sheriffs Office, Public Works and Mt View Fire, I do not see any issues with the application for assembly. I will coordinate with First Responder Agencies on the development of an "Incident Action Plan", if the agencies feel there is a need for one Roy Rudisill FROM THE DESK OF ROY RUDISILL DIRECTOR OEM WELD COUNTY SHERIFF'S OFFICE 1950 O STREET GREELEY,CO 80631 970-356-4015 ExT.3990 Christie Peters From: Julie Mercer Sent: Sunday, April 10, 2011 7:27 PM To: Christie Peters Cc: Ken Poncelow Subject: Make-A-Wish/Frank's Ride To whom it may concern, I went out to the address listed and did the inspection on the sight, looked over the paper work, and requirements for the temporary liquor license involved in this event. Everything looked good and was in place as was submitted in the original paperwork.This is not the first time that an event has been held here and we have not had any problems with past events. I am sorry that I could not make the meeting due to another appointment that I could not change. I just wanted to explain a few changes I made on the map they submitted. I put in the location of the beverage stand and checked to see that the alcohol was ordered from a source that is permitted. Everything looked good and I also marked the location that food will be served which is in close proximity to the beverage stand.This is within requirements of food or snacks being available when alcohol is being served. Also it is fenced and the one place of concern a temporary fence is always put up before the event. All the above was in accordance with the liquor licensing requirements. I talked with them about making sure they have someone working the gate so that no alcohol leaves the fenced area and ends up in the parking lot.This was covered and they already had plans to have someone working the gate. Also we talked about no alcohol to be consumed or served after 2 am and they understood that as a requirement for the liquor license. After my inspection of the area and talking with the property owners I believe that everything is in order and completed as required and I have no concerns for this event moving forward. Thank you for your time, Julie Mercer/Deputy Weld County Sheriff Office 970-397-3346 i TEMPORARY ASSEMBLY REVIEW FORM Date: March 17, 2011 TO: {DEPUTY} FROM: CTB SUBJECT: Temporary Assembly/Special Event Liquor License Check Please review all records on the following property for any associated reports during the last year and return your report to the Weld County Clerk to the Board's Office within seven days. Your report will be used by the Board of County Commissioners in considering issuance of a Temporary Assembly Permit. A copy of the file will be sent through interoffice mail for your review. PLEASE RESPOND NO LATER THAN: MARCH 28, 2011 EVENT INFORMATION: FRANK'S RIDE FOR CHILDREN C/O GREG RISEDORF 6728 COUNTY ROAD 3.25 ERIE, COLORADO 80516 EVENT DATE: MAY 15, 2011, FROM 8:00 A.M. - 9:00 PM ************......****..************.................................................................... X No concerns 73-ly) Deputy's Initials The Sheriffs Office had a concern and the deputy has mutually worked with the property owner/event manager to correct the concern. (Complete Attached Worksheet) Unresolved concerns exist requiring a Probable Cause Hearing scheduled by the Board of County Commissioners. (Complete Attached Worksheet) Please notify :ILA )t e rnpfc PR at Extension + of the date and time of the Board of Commissioner's Temporary Assembly hearing. 6-397-33 q Temporary Assembly Worksheet The following concerns are noted: N0 (-Unreel-1\S— AAA -gym me ker1cti0n 0C" o ' Oh.rv;Vi c Loo — Ua , The property owner and the Sheriffs Office have collectively agreed to implement the following to correct concerns noted above: (A time line and corrective action should be listed for each concern) e hie le_ ( 3-- ,23 - 1 Property 0 n JPleas= P• nt Date JARY112XOXi - Property Owner Signatures D u y's Signature Use another sheet of paper or attach separate proposal to this packet if needed. Attach copies of all reports associated with this property for the last year. Both the Deputy and the Event Manager will be required to attend the Temporary Assembly Hearing to testify to the above agreement. I WELD COUNTY SHERIFF'S OFFICE Community Resourpe Office LIQUOR ENFORCEMENT WORKSHEET 195O p Street Greeley,Colorado 80631 Voice(970)356-4015•Fax(970)304-6467 Inspection Report O Incident Report CRIt: ucerne T.sde Harr*f G nV- (j }�S i 1\ Licensee Name:/VA License#/Type!-- �— gyp`1]��lc t^��(\\01 Date of Report/Incident 43_ ;)3...1 Address:o 6p 2 �1! II Person Contacted:Racine tic r to l u JCC3U- L c Telephone#: SS �y F(' t2 , es Pr(� NIA Yes 3�3-�� - 1`�b No NIA State Liquor License Posted i Manager Registered X State Sales Tax License Posted Sd License in Control of Premises f County Liquor License Posted X Trade Name Property Registered Federal Form 11'Call(800)398-2822 Premises Ph s�tcal Control Adequate _ Food Service License Posted Acceptable Dispensing System Minor Warning Sign Posted x Off Premise Storage Licensed Meals and Snacks Available Only Permitted Items Sold Cleanliness Adequate .)( Alcohol From Permitted Source ' Books&Invoices Available x Discuss Sales of Liquor to Minors Alcohol Beverage Stock Acceptable Discuss Sales I oficated Persons , 47 OWarning UFollow-Up inspection 9 �, (L4.7 Licensee!Representative SignatureDate Violation: f Date: I Time: r S+biect: I DOB: I Hgt. Wgt: I I Eyes Hair: Clothing: DL!DO Stale: Address: City: Stale: Zip: Evidence: Yes NO kW Phone ft. Summons t: Court Date: Photos: Yes NO N. ative: ► >.�� ► * A vl L_ �Ls • i Deputy:' #: 3 Date: r3 �` F 3 q4 itp ' i ail wig !" M 1 ,1/2_ ,.. z....._ • Illx av I I 1 at,Q. , „,... o�+ u'' 0.CC .. -i on k vY e y V .,. , 1 1 3 ciii II wl, . ii tt 0 U �� . ��; ~i ' 1 //a 'C l \ 1 ��CCC......///// m A Ow?, rifir .v I C FyRes.. 1 ' 1 it.,c T` 1 ' Ip IYY `I� \\I 1 1IF v� W Yl • ! '' - iliac 6 , , .2, ,g, Y C I�fC1 S, m • i • iiiM i WH 7 i 9 fig' I N.11b�.'�1 jll • rr • Illfr A �1 _ - r•A +. I W Q r i r r� b 1 I o 4e Y Y O t'1Q1) ,y o �' ! , y Itii ,uJ L �'' Wx � ,, j F^N i I� 1. 1 7E� Q ' ' 1 Lii ...„, . = IFr a 1 'jl C! ,...sA NOTICE OF APPLICATION FOR TEMPORARY ASSEMBLY Pursuant to the Weld County Code, a public hearing will be held in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Centennial Center, 915 10th Street, First Floor, Greeley, Colorado 80631, at the time specified. If a court reporter is desired, please advise the Clerk to the Board, in writing, at least five days prior of the hearing. The cost of engaging a court reporter shall be borne by the requesting party. In accordance with the Americans with Disabilities Act, if special accommodations are required in order for you to participate in this hearing, please contact the Clerk to the Board's Office at (970) 336-7215, Extension 4226, prior to the day of the hearing. The complete case file may be examined in the office of the Clerk to the Board of County Commissioners, Weld County Centennial Center, 915 10th Street, Third Floor, Greeley, Colorado 80631. E-Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us DOCKET#: 2011-26 DATE: April 11, 2011 TIME: 9:00 a.m. APPLICANT: Make-A-Wish Foundation of Colorado, Inc./Frank's Ride for Children c/o Greg Risedorf P.O. Box 327 Mead, CO 80542 REQUEST: Application for a temporary assembly of more than 350 persons on May 15, 2011 LEGAL DESCRIPTION: Part of Section 32, Township 2 North, Range 66 West of the 6th P.M., Weld County, Colorado LOCATION: Anderson Farms, 6278 County Road 3.25, Erie, Colorado, 80516 (See Legal Description for precise location.) BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: March 25, 2011 PUBLISHED: March 30, 2011, in the Fort Lupton Press PROOF OF PUBLICATION FORT LUPTON PRESS STATE OF COLORADO COUNTY OF WELD SS. I, Allen Messick, do solemnly swear that I am the Publisher NOTICE OF APPLICA APPLIATTIION FOR of the Fort Lupton Press that the same is a weekly Pursuant to the Weld County Code, newspaper printed and published in the County of Weld, a public hearing will be held in the circulation therein; Chambers ofthe Board of County State of Colorado, and has a general Commissionerserr of Weld County, that said newspaper has been published continuously and Colorado,Center,915 Weld 10th Street,First Floor, uninterruptedly in said county of Weld for a period of more Greeley, Colorado 80631, at the time specified. than fifty-two consecutive weeks prior to the first If a court reporter is desired,please advise the Clerk to the Board, in publication of the annexed legal notice or advertisement; writing, at least five days prior of er that said newspaper has been admitted to the United the hearing. The cost of engaging P P a court reporter shall be borne by States mails as second-class matter under the provisions the requestingparty. In'accordance with the Amencans with Disabilities of the act of March 3, 1879, or any amendments thereof, Act, if special accommodations are required in orderforyou to participate and that said newspaper is a weekly newspaper duly in this headn ,please contact the qualified for publishing legal notices and advertisements Clerk to the Board's Office at(970) 9 336-7215, Extension 4226, prior to within the meaning of the laws of the State of Colorado. the day of the hearing. The complete case file may be That the annexed legal notice or advertisement was examined in the office of the Clerk to published in the regular and entire issue of every number welddCCoou tyCounty e to Commissioners, l tter91 of said weekly newspaper for the period of ONE 10th Street, Third Floor, Greeley, Colorado 80631. E-Mail messages consecutive insertion(s); and that the first publication of sent to an individual Commissioner may not be.included in the case file. said notice was in the issue of newspaper, dated 30th day To ensure inclusion of your E-Mail correspondence into the case the, of MARCH 2011, and the last on the 30th day of MARCH please send a copy to egesIck@ 2011 DOCKEToco.weld.co.us DATE:IM April 11,2011 ., t I TIME: AN a.m. a DATE:CANT: Make-A-Wish foundation of Colorado, Inc./Frank's Ride for / Children Publisher, Subscribe a sworn before me, this 30th so Greg Risedod P.0.Box 327 day of, MARCH 2011 Mead,CO 80542 REQUEST. Application for a temporary assembly of more than 40\ persons on May 15,2011 LEGAL DESCRIPTION: Part of• Notary Public. Section 32,Township 2 North, Range 66 West of the 6th P.M., LOCATION:. Anderson Web County,Colorado � 2 8 County Farms, Road 3.25,Erie,6 /O� . > ' Colorado,W516(See Legal i -�'` Description for precise location.) / $umfh k A 1/ BOARD OF ( ' ( ( COUNTY COMMISSIONERS ICJ WELD COUNTY,COLORADO (PA' .:,r• ; !a � DATiD: March 25,2011 \12 \ I. PUBLISHED: Mardi 30,2011, in • _, � P if the Fort Lupton Press c Ur Nit. �. My Commission Expires : 1AIC`1_-� 0 RECEIPT DATE -�,'i(a/�Qii NO. 8 581 f; p RECEIVED FROM R d�L�G2 7 0 o o ADDRESS 2S 4i Ct/a i Pia_ c m o (IL aai Co e05-7/ D— $ 2QQ.63 p n / l U ° o a FOR Spe(JJ(L a n t —r�.mp( ar t'mi / a) 0 m HOW PAID M �"� CASH 1� p ( .K IT .5‘-/ .' t31 Cal (: 040,CHECK 00 BY OP 4 .3ii HONEY ORDER 0 RECEIPT DATE //Vat/i NO. 858 a a -o M R CEIVED FROM 9 '. . ��► /� - Q 0 m (5 A DRESS D T ' - c a) O ' / CA) • � :----- a--) V ° oa FO' ( I 31 ) -� ) 0 (- 5430 a) O N HO PAID � ac� CM1oQ CAS CHEC -------/ eami , CD .BY l//�A(J''/`�`�1 J e \7r MONEY ORDER U.S. Postal Service,. I; CERTIFIED MAILTM RECEIPT 111 (Domestic Mail Only;No Insurance Coverage Provided) F•r. inf rmati•n visit •ur we•site at www.us•s.c•rryr ru N tit Postage $ m Certified Fee p Rs e ntRequired) Postmark Receipt e Fee (Endorsement n Here ru Restricted Delivery t Fee - (Endorsement Required) co Total Postage&Fees j c " In 'apt; 3 - 7- I i p Sent To ~p m 1 �._o.; u- �� cue h lc(ae Street,Apt. or PO Box No. opat" ll ti��iUfL�f Ciry, re.ZIP+4 �Ot1-Oc1 • .O11 -0°IO9 SEN•E•: C•M'LETE THIS SECTIeN COh1YETE THIS SECTIIN •N OELIVE•Y • Complete items 1,2,and 3.Also complete A. Sig ture Item 4 if Restricted Delivery Is desired. • Print your name and address on the reverse . =air resses so that we can return the card to you. B. Fl -/• by(Printed..: :) C. r+te of :livery • Attach this card to the back of the mallpiece, C-' 17_ or on the front If space permits. D. Is delivery:.. :.- • : : from Hem 1 O 1. Article Addressed to: If YES,enter delivery address below: ❑No 0.10 Ci re,c6 Se CLOY-C "VY\o s ca. �Dyb \S'' Cuk-; ^ r `'1y Zti 'C1/4v-' S. Service Type 'k.lLC� CSC `gD`s a Certified Mall ❑Express Mall ❑Registered O Return Receipt for Merchandise ❑Insured Mail O C.O.D. 4. Restricted Delivery?(Extra Fee) O Yes 2. Ankle Number (Transfer from Sett label 005 \Y a0 0003 3-2 s Q3oa`7 PS Form 3811.February 2004 Domestic Return Receipt tozsesa2-M-tsao Hello