HomeMy WebLinkAbout20111345.tiff THE WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD
TUESDAY, April 26th, 2011, 10:30 AM
PUBLIC WORKS CONFERENCE ROOM 1111 H Street
The Weld County Regional Communications Advisory Board met in session in on
Tuesday, April 26, 2011 at 10:30 a.m. in the Public Works Conference Room.
ROLL CALL:
The meeting was called to order by Chairperson Barbara Kirkmeyer. Present were board
members Barbara Kirkmeyer, Dave Bressler, Jim Burack, Carl Harvey, Rory Rudisill,
Jay McDonald, Mark Lawley, Jay McDonald, Ken Poncelow, Hugh Kane, Juan Cruz,
and Duane McDonald. Staff members present were Mike Savage, Anita Scrams, Dave
Mathis, and Robert Olsen. Also attending was Jerry Garner (Greeley Police Chief),
Sharon McCabe (City of Greeley HR Director), Blake Abercrombie (ACS), Dan Huerter
(ACS GIS), Malinda Loera (ACS GIS).
Minutes:
Juan Cruz wanted a correction made to the minutes from the meeting on March 22"d
2011. In Old Business, item #5, EOC calling credits. There is a sentence that advises
"Monica Mika reminded the board that the system was purchased by Weld County with a
Grant". Juan Cruz wanted a correction made to state that the system was purchased years
ago. The grant Monica is talking about covers recent upgrades and changes.
Gary Barbour moved, Carl Harvey second a motion to approve the March 22"d, 2011
minutes, motion carried unanimously.
OLD BUSINESS:
I. Staff Report: Dave Mathis presented Dispatch stats for March, 2011 [refer to
March 2011 WCRCC Monthly Report and Personnel Report as of April 6,
2011]. YTD 911 calls are up, EMD calls are up, and Fire calls are up. Four
dispatchers did resign to begin work with Fort Collins Dispatch. We have four
vacancies. The conditional offer made last month to a prospective dispatcher
was rescinded due to information revealed during the polygraph. We have
seven dispatch candidates in the background phase of our hiring process.
2. Radio Console Upgrade status: Initial testing indicates that all is working fine.
Next week radios will be upgraded. The project is on schedule.
3. CAD Upgrade Update: Anita Scrams advised that the new network is up and
working. Two Spillman servers have been installed. Next week Spillman will
be conducting additional testing. The project is on schedule for training. Blake
Abercrombie has identified some gaps that he will be working on.
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Phil Tiffany had questions about connectivity costs. Anita and Blake agreed to
send out a break down of the different costs to board members.
Jim Burack made a request to push scheduled training past December, 2011.
This would provide departments with additional flexibility to obtain funding for
the Spillman project. After additional discussion, Jim Burack motioned to
move the "go live" date from December to January. Carl Harvey second the
motion.
4. Update on Nunn fire following protocol: Mike Savage advised that he has
been communicating with the Fire Chief with Nunn fire and they will comply.
5. Dispatcher benefit comparisons: Sharon McCabe (City of Greeley HR
director) presented a memorandum that gave a comparison of benefits offered
by comparable Colorado municipalities as well as Weld County. Board
Members asked to see more information. They indicated that they would like to
see actual numbers. Sharon McCabe clarified that the reason the four dispatch
employees resigned, to work at the Fort Collins center, was because of the Fort
Collins' pay structure, not because of the difference of benefits offered.
Mark Lawley asked questions about the current pay structure and how
employees receive pay increases. Again, Board Members wanted more
information with actual numbers. Dave Mathis provided a handout that
indicated the additional costs to bring WCRCC personnel up to Front-Range
Parity. Barbra Kirkmeyer asked questions about the scheduled overtime. She
wanted the scheduled overtime, an increase in pay with scheduled overtime that
could reach up to a 7.5 percent increase (depending on how much time an
employee takes off), to be considered when looking at dispatcher pay. After
discussions about what a dispatcher needs to do to get the 7.5 increase in pay,
Mark Lawley indicated that he did not feel the 7.5 percent increase (because of
scheduled overtime) should not be included in discussions concerning actual
numbers for pay increases.
6. Follow-up on cost to train a dispatcher: Dave Mathis provided a handout that
gave a breakdown of the approximate cost to train a single dispatcher. The total
cost (including in-house academy, 30 weeks of console time, EMD certification
and overtime to back fill one vacancy during training) came to 80,572.00.
NEW BUSINESS
1. Ken Poncelow Board Appointment: Mike Savage announced to the board
that the new Fort Lupton Police Chief, Ken Poncelow, will be representing his
police department's position on the board. Motion to make this official set by
Juan Cruz and Mark Lawley seconded the motion.
2. WCRCC Hospice Death Policy: Dave Mathis presented modifications to a
Hospice policy. With the approval of the physician advisor (Dr. Kitagawa), on
calls in which attending Hospice personnel arrive on site of an unattended death
and confirmed that the patient is deceased, they will be able to notify the
coroner directly. This will benefit the family and first responders. The Board
members were fine with the new policy, although requested a change with how
the proposed policy is written. The original policy change request was worded:
"In most cases an attending nurse or other practitioner will make a direct
coroner notification without calling dispatch" it is requested that "other
Practitioner" be replaced with "nurse practitioner". Dave Bressler shared
comments of appreciation for the changes with the new policy. Jerry Garner
made the request to run this by the police chiefs; Barb Kirkmeyer advised to
run this by everyone's organization.
3. SE Repeater Issue: Phil Tiffany brought up concerns with the radio coverage
in south east part of Weld County and how the problem can be solved with a
new tower site. Mike Savage commented that the planned upgrades with the
simulcast project should take care of the problems.
Dan Hueter gave a power point presentation of our current radio coverage
areas. The power point indicated areas of satisfactory coverage and areas of
poor or no coverage. He also presented what the coverage would look like with
the planned improvements.
INFORMATION
Communications Long Range Planning Meeting: Barb Kirkmeyer presented an
Online Assessment Survey that was covered during an earlier meeting. She requested
involvement and input. Mike Savage confirmed that the handouts presented to the
board were samples and that he was open to input for any survey adjustments. They
want all input by Friday, April 29`h.
Department of Revenue investigations: Dave Mathis advised that a group with the
Department of Revenue investigations has a Marijuana Enforcement Team requesting
permission to have some of our primary channels. Paul Harvey shared some initial
concerns and wanted more information. Dave Mathis made it clear that they will be
instructed to operate under certain instructed guidelines.
Juan Cruz made the request to present this to all of the agencies that own the talk
groups. Roy Rudisill will take care of contacting the Sheriff The Comm Board is fine
with them having the channels as long as the owners give their approval and the team
operates under the instructed guidelines.
Boulder wants primary Fire and side channels
The board agreed to share our fire channels with Boulder Rural FD.
Minutes taken by Robert Olsen
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