HomeMy WebLinkAbout20112906.tiff RESOLUTION
RE: APPROVE TASK ORDER AMENDMENT #4 FOR CORE SERVICE IMMUNIZATION
PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Task Order Amendment#4 for the Core
Service Immunization Program between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, commencing
October 14, 2011, and ending December 31, 2011,with further terms and conditions being as stated
in said task order amendment, and
WHEREAS, after review, the Board deems it advisable to approve said task order
amendment, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Task Order Amendment #4 for the Core Service Immunization Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and
the Colorado Department of Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said task order amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 2nd day of November, A.D., 2011, nunc pro tunc October 14, 2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
r
ATTEST: l/..�ctKt... �c
Barbara Kirkmeyer, Chair
Weld County Clerk to the Board
XCUSED
an P. Co Pro-Tem
Deputy C rk to the Boar 1861tv 7
ni F. Garcia
APPROVED AS, FORM: ® D- "y ehQ r orj
David E. Long
C my Aftorney
Douglas ademach r
Date of signature: //[8 //
one Toitcti 2011-2906
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1 6 6 1 2 0 1 1 Memorandum
TO: Barbara Kirkmeyer, Chair
County
Board of County Commissioners
W E L DEC 0 U N T Y FROM: Mark E. Wallace, MD, MPH, Director
Department of Public Health and
Environment
DATE: October 10, 2011
SUBJECT: Amendment for Task Orders #4:
Immunization Core Services Delivery
Contract
Enclosed for Board review and approval is contract amendment between the Colorado
Department of Health and Environment and the Board of County Commissioners of Weld
County on behalf of the Department of Public Health and Environment (WCDPHE). This
contract is for continuation of the Immunization Core Services Contract.
If approved, the additional funding for this contract will allow the Department to provide
immunizations to children in Weld County. We will be able to create higher immunization rates
to reduce morbidity and mortality of infectious diseases.
The term of this contract is for October 14, 2011 —December 31, 2011. Funding for this
amendment will not exceed $42,137.00. I recommend your approval of this task order
amendment.
Enclosure
2011-2906
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DCEED-IMN
DEPARTMENT OR AGENCY NUMBER
FHA
CONTRACT ROUTING NUMBER
12-37165
AMENDMENT FOR TASK ORDERS#4
This Amendment is made this 27th day of September,2011 by and between the State of Colorado,acting by and
through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT whose address or principal place
of business is 4300 Cherry Creek Drive South,Denver.Colorado 80246,hereinafter referred to as the"State";
and,BOARD OF COUNTY COMMISSIONERS OF WELD COUNTYJa political subdivision of the State of
Colorado)whose principal address or principal place of business is 915 10 St,Greeley,Co 80632,for the use and
benefit of Weld County Department of Public Health and Environment,whose address or principal place of
business is 1555 North 17'b Avenue.Greeley,Colorado 80631 hereinafter referred to as the"Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract,dated January 23,2007 with contract routing number 08 FHA 00052.
Pursuant to the terms and conditions of the Master Contract,the parties entered into a Task Order Contract,dated
January 4.2008 with contract encumbrance number PO FHA IMM0800227 and contract routing number 08
FHA 00227.as amended by Limited Amendment#1,Routing number 09-00143,Limited Amendment#2,
Routing number 09-00225,Contract Amendment#1,Routing number 10-7461,Amendment for Task Orders
#2,Routing number 10-9030,and Amendment for Task Orders#3,Routing number 11-26625,collectively
referred to herein as the"Original Task Order Contract,whereby the Contractor was to provide to the State the
following:
To promote activities to increase and enhance availability of age appropriate immunizations for vaccine
preventable diseases,provide educational offerings about immunizations,and support the Colorado
Supplemental Nutrition Program-Women,Infants,and Children(WIC).
The State promises to increase the amount of funds to be paid to the Contractor by Forty-Two Thousand.One
Hundred Thirty-Seven.($42,137.00)during the current tenn of the Original Task Order in exchange for the
promise of the Contractor to continue to perform the work identified in the Original Task Order Contract.
NOW THEREFORE,in consideration of their mutual promises to each other,stated below,the parties hereto agree
as follows:
1. Consideration for this Amendment to the Original Task Order Contract consists of the payments and
services that shall be made pursuant to this Amendment,and promises and agreements herein set forth.
2. It is expressly agreed to by the parties that this Amendment is supplemental to the original task order
contract,contract routing number contract routing number 08 FHA 00227,as amended by Limited
Amendment#1,Routing number 09-00143,Limited Amendment#2,Routing number 09-00225,
Contract Amendment#1,Routing number 10-7461,Amendment for Task Orders#2,Routing
number 10-9030,and Amendment for Task Orders#3,Routing number 11-26625,collectively
referred to herein as the"Original Task Order Contract,which is by this reference incorporated herein. All
terms,conditions,and provisions thereof,unless specifically modified herein,are to apply to this
Amendment as though they were expressly rewritten,incorporated,and included herein.
Page 1 of 4 Rev 3/16/2010
ao/i 9'%o
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified,
altered,and changed in the following respects only:
A. This Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified
by contract routing number 08 FHA 00227. This Amendment is for the current term of January
1.2011 through and including December 31.2011. The maximum amount payable by the State
for the work to be performed by the Contractor during this current term is increased by Forty-
Two Thousand.One Hundred Thirty-Seven Dollars(542.137.001 for an amended financial
obligation of the State for the current term of One Hundred Twenty Thousand.Six Hundred
Eighty-Seven Dollars ($120,687.00)and an amended total financial obligation of the State of
Three Hundred Fifty Thousand,Eight Hundred Thirty-Six Dollars($350,836.00). Of the
amended financial obligation for the current term Fourteen Thousand.Two Hundred Dollars
($14100.001 are attributable to a funding source of the State of Colorado,and One Hundred Six
Thousand.Four Hundred Eighty-Seven Dollars(5106.487.001 are attributable to a funding
source of the United States Government(see Catalog of Federal Domestic Assistance(CFDA)
number 93.268). Of the amended total financial obligation of the State referenced above Forty-
Two Thousand Six Hundred Dollars.($42,600.001 are attributable to a funding source of the
State of Colorado and Three Hundred Eight Thousand Two Hundred Thirty-Six Dollars,
($308.236.001 are attributable to a funding source of the United States Government. The Revised
Budget for this current term is incorporated herein by this reference and identified as"Revised
Exhibit G? The Original Task Order Contract is modified accordingly. All other terms and
conditions of the Original Task Order Contract are reaffirmed.
B. The State may increase or decrease funds available under this Contract using a Grant Funding
Letter substantially equivalent to Exhibit H. The Grant Funding Letter is not valid until it has
been approved by the State Controller or designee. A sample of the Grant Funding Letter is
incorporated herein by this reference and identified as"Exhibit H."
4. The effective date of this Amendment is November 14.2011 or upon approval of the State Controller,or
an authorized delegate thereof,whichever is later.
5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General
Provisions of the Original Task Order Contract,in the event of any conflict,inconsistency,variance,or
contradiction between the terms and provisions of this Amendment and any of the terms and provisions of
the Original Task Order Contract,the terms and provisions of this Amendment shall in all respects
supersede,govern,and control. The Special Provisions and other terms and conditions of the Master
Contract shall always control over other provisions of the Original Task Order Contract or any subsequent
amendments thereto. The representations in the Special Provisions to the Master Contract concerning the
absence of personal interest of state of Colorado employees and the certifications in the Special Provisions
relating to illegal aliens are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED,BUDGETED,
AND OTHERWISE MADE AVAILABLE.
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Page 3 of 4 Rev 3/16/2010
IN WITNESS WHEREOF,the parties hereto have executed this Amendment on the day first above written.
*Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
BOARD OF COUNTY COMMISIONERS OF WELD COUNTY(a political subdivision of the State of Colorado)
for the use and benefit of Weld County,Department of Public Health and Environment
CONTRACTOR: STATE:
Board of County Commissioners of Weld County State of Colorado
(a political subdivision of the State of Colorado) John W.Hickenlooper,Governor
for the use and benefit of Weld County,Department
of Public Health and Environment
/L.J Signature of Atthorized Offic er t P',� r For the Executive Director
gnu DEPARTMENT OF PUBLIC HEALTH
Barbara Kirkmeyer AND ENVIRONMENT
Print Name of Authorized Officer
Chair
Print Title of Authorized Officer
PROGRAM APPROVAL:
By:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until
signed and dated below by the State Controller or delegate. Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto,the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
David J.McDermott,CPA
By: 04--11,0s7� �
Date: /2—L1//1
Page 4 of 4 Rev 3/16/2010
Revised Exhibit G
As modified by Task Order Amendment#4
Amendment routing number 12 FHA 37165
REVISED BUDGET
CONTRACTOR: Weld County Health Department
PROJECT: Immunization Program
FOR THE PERIOD: January 1,2011 through December 31, 2011
FORMAL TITLE: Contract Amendment #4
INFORMAL TITLE: Immunization Core Services Delivery Contract
ORIGINAL CONTRACT ROUTING#: 08 FHA 00227
Funded
by
CDPHE
Budget for January 1,2011 thru December 31,2011(Federal Funds) 64,350.00
Budget for January 1,2011 thru June 30,2011 (State Funds) 14,200.00
Additional Funds for October 14,2011 -December 31, 2011 (Federal Fund 42,137.00
TOTAL AMENDED AMOUNT 120,687.00
Page 1 of 1
Exhibit H
GRANT FUNDING CHANGE LETTER
Date: State Fiscal Year: I Grant Funding Change Letter# CMS Routing#
TO: Insert Grantee's name
In accordance with Section of the Original Contract routing number , [insert the following
language here if previous amendment(s), renewal(s) have been processed] as amended by [include all
previous amendment s), renewal(s) and their routing numbers], [insert the following word here if
previous amendment s), renewal(s) have been processed] between the State of Colorado, Department
of Public Health and nvironment and Contractor's Name beginning Insert start date <insert start date of
original contract> and ending on Insert ending date <insert ending date of current contract amendment>,
the undersigned commits the following funds to the Grant:
The amount of grant funds available and specified in Section of<insert contract amendment
number and routing number is❑ increased or O decreased by$amount of change to a new total
funds available of$ <insert new cumulative total>for the following reason: . Section
is hereby modified accordingly.
This Grant Funding Change Letter does not constitute an order for services under this Grant.
The effective date of hereof is upon approval of the State Controller or , whichever is later.
STATE OF COLORADO
John W. Hickenlooper,GOVERNOR
Department of Public Health and Environment PROGRAM APPROVAL:
•
By: Lisa Ellis, Purchasing&Contracts Unit Director BY:
Date:
ALL GRANTS REOUTRE APPROVAL BY THE STATE CONTROLLER
CRS 124-30-202 requires the Stab Controller to approve all State Grants.This Grist is not valid until signed and dated below by
the State Controller or delegate.Grantee is not authorized to begin performance until such time.If Grantee begins performing prior
thereto,the State of Colorado Is not obligated to pay Grantee for such performance or for any goods and/or services provided
hereunder.
STATE CONTROLLER
David J.McDermott,CPA
By:
Date:
Page 1 of 1
Effective Date:1/6/09-Rev 0125/09
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