HomeMy WebLinkAbout20111503.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING PURSUANT TO HOUSE
BILL 04-1451 WITH VARIOUS AGENCIES AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Memorandum of Understanding Pursuant
to House Bill 04-1451 among the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, and
various agencies, commencing July 1, 2011, and ending June 30, 2012, with further terms and
conditions being as stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said Memorandum of
Understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding Pursuant to House Bill 04-1451 among
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, and various agencies, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 20th day of June, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLO DO
ATTEST .ei gc � (/ /,� �
ttssarbara Kirkme er, hair
Weld County Clerk to th: :;- • ��N Y
' ��¢� EXCUSED
,,%r> fW S Sean P. Conway, Pro-Tem
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Deputy Clerk to the Board EXCUSED
Wi�F. Garcia
AP D AS TO a!�
avid E. Long
unty Attorney — Gpt. A0c 0—A.Arm
r Douglas Raiemacher
Date of signature: eC/2kfi
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MEMORANDUM
1861 - 2011
DATE: June 16, _2011
WELD COUNTY TO Barbara Kirkmeyer, Chair, Board of County Co loners
FR: Judy A Griego, Director, Human e s `
RE: Memorandum of Understanding bet een the Weld County
Department of Human Services and Various Parties
Enclosed for Board approval is a Memorandum of Understanding between the Department and
Various Parties. This Memorandum of Understanding was reviewed under the Board's Pass-
Around Memorandum dated June 6, 2011, and approved for placement on the Board's Agenda.
This Memorandum of Understanding continues the collaborative agreement under HB 04-1451. It
is anticipated that 4,608 youth may be served through the services indicated in this MOU by all the
partner agencies.
By signing this MOU, we are committing to $9,000 per Weld County Partner (Human Services
$9,000.00, Weld County $9,000.00, Health Department $9,000.00).
The term of this MOU is July 1, 2011 through June 30, 2012.
If you have any questions, please give me a call at extension 6510.
2011-1503
MEMORANDUM OF UNDERSTANDING
PURSUANT TO HOUSE BILL 04-1451
This Agreement is made by and between A WOMAN'S PLACE, INC., located at P.O.
Box 71, Greeley, CO, 80632, BARTELS & COMPANY CPA's, located at 7251 West
20th Street, Greeley, CO, 80631, the WELD COUNTY BOARD OF COUNTY
COMMISSIONERS, located at 915 10th Street, Greeley, CO, 80631, CENTENNIAL
BOARD OF COOPERATIVE EDUCATIONAL SERVICES ("BOCES"), located at
2020 Clubhouse Drive, Suite 230, Greeley, CO, 80631, THE CHIEFS OF POLICE
ASSOCIATION, located at the Greeley Police Station, 2875 W 10`h Street, Greeley, CO,
80634, the CITY OF GREELEY, located at 1000 10`h Street, Greeley, CO, 80631, the
WELD COUNTY DEPARTMENT OF HUMAN SERVICES ("Human Services"),
located at 315 N. I I`h Avenue, Greeley, CO, 80631, ED CLARK located at University
Schools & Frontier Academy, 6525 W. 18th Street Greeley, CO 80634, the WELD
COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT ("Public
Health"), located at 1555 N. 17`h Avenue, Greeley, CO, 80631, DIVISION OF YOUTH
CORRECTIONS, NORTHEAST REGION ("DYC"), located at 3997 S. Valley Drive,
Suite 200, Longmont, Colorado 80504, the TOWN OF FREDERICK—POLICE
DEPARTMENT, located at 333 5th Street, Frederick, CO, 80530, the 19TH JUDICIAL
DISTRICT including PROBATION DEPARTMENT ("Judicial"), located at 934 9th
Avenue, Greeley, CO 80631, the 19th JUDICIAL DISTRICT ATTORNEY ("District
Attorney"), located at 915 10th Street, Greeley, CO 80631, NORTH RANGE
BEHAVIORAL HEALTH ("North Range") a non-profit organization, located at 1300
N. 17th Avenue, Greeley, CO 80631, NORTHEAST BEHAVIORAL HEALTH
PARTNERSHIP, LLC ("BHO") Behavioral Health Organization, located at 1300 17`h
Avenue, Greeley, CO 80631 , WELD COUNTY SCHOOL DISTRICT #6 ("School
District 6), located at 1025 9`h Avenue, Greeley, CO, 80631, WELD COUNTY
SCHOOL DISTRICT RE-1, located at 14827 Weld County Road 42, Gilcrest, CO,
80632, the WELD COUNTY SHERIFF'S OFFICE, located at 1950 O Street, Greeley,
CO, 80631, SIGNAL BEHAVIORAL HEALTH NETWORK ("SIGNAL") Managed
Service Organization for the Provision of Treatment Services for Alcohol and Drug
Abuse, Located at 455 Sherman St. Ste. 455, Denver, CO 80203, and the UNITED WAY
OF WELD COUNTY ("United Way"), located at 814 9`h Street, Greeley, CO 80632.
Each signatory to this MOU is referred to as a "Party", and collectively as "Parties".
WHEREAS, the Colorado General Assembly has determined that a collaborative
approach to the delivery of services to children and families may lead to the provision of
more appropriate and effective delivery of services; and
WHEREAS, the Colorado General Assembly has determined that such collaboration may
ultimately allow the agencies providing treatment and services to provide appropriate
services to children and families within existing consolidated resources; and
WHEREAS, the Colorado General Assembly has determined that it is in the best interests
of the State of Colorado to establish a collaborative management of multi-agency services
provided to children and families; and
WHEREAS, Colorado revised statutes, Section 24-1.9-101, et.seq. authorizes the county
department of social services to enter memorandums of understanding with specific
agencies for the purpose of promoting a collaborative system of local-level interagency
oversight groups and individualized service and support teams to coordinate and manage
the provision of services to children and families who would benefit from integrated
multi-agency services; and
WHEREAS, the undersigned desire to enter into an agreement for the collaboration of
services to families and children who would benefit from integrated multi-agency
services; and
WHEREAS, the undersigned agencies include all of the agencies required by statute;
NOW THEREFORE, in consideration of the premises and mutual promises and
covenants herein contained, the Parties agree as follows:
The Agreement. This Memorandum of Understanding ("MOU" or "Agreement") is
contained in this writing, which consists of 26 pages and three(3) Attachments.
Term of the Agreement. This MOU shall be effective beginning July 1, 2011 and shall
expire June 30, 2012.
I. Renewal of MOU. The Parties may renew this MOU annually subject to mutual
agreement. Each Party reserves the right to elect not to renew the MOU after expiration
of the current term. If any Party intends not to renew the MOU, it should give notice of
such intent at least thirty (30)days prior to expiration of the Agreement.
II. Population to be Served. The persons who will be recipients of services under this
MOU shall be "children and families who would benefit from integrated multi-agency
services", ("Recipients"). This population of persons is defined as follows:
A. Children, youth and families who are, or are at risk of becoming involved in the
child welfare or juvenile justice systems and who are receiving, or would benefit from
integrated multi-agency services from two or more YFC 1451 Collaborative Management
Program (1451 CMP) partner agencies (as listed in the 1451 Collaborative Management
Project 2011-12 MOU); and
B. Children and Youth (ages birth to 18 years or birth to 21 years for
Developmentally Disabled children) who are:
1. Habitually truant (as defined by Colorado Revised Statute), making them
at significant risk to drop out of school and enter the juvenile justice system.
2. All child welfare clients who are in out of home placement, especially out
of county placement.
3. Children who are adjudicated delinquent and enter the supervision of
probation and/or Senate Bill 94, or are committed to the custody of the Division
of Youth Corrections.
4. Children and youth whose permanency has been negatively affected by
meth and other drug use by themselves or their caregiver.
5. Youth who are at risk to enter the child welfare system and are enrolled in
the Multi-Disciplinary Youth Assessment Team (MYAT) Program.
C. It is anticipated that 4,608 youth may be served through the services indicated in
this MOU. These numbers may be duplicated due to the youth and families receiving
multiple services from multiple providers.
III. Services and Funding Sources. The Parties agree to provide the following specific
services and subject to available funds, hereby identify the following funding sources for
the provision of such services. (Services provided may include but are not limited to
prevention, intervention, treatment, family preservation, family stabilization, out-of
home-placement, services for children at imminent risk of out-of home placement,
probation services, services for children with mental illness, public assistance, medical
assistance, child welfare)
A. HUMAN SERVICES.
The Weld County Department of Human Services (DHS) has legal responsibility
to protect children by providing assessment and services to abused and neglected
children in cases involving primary care givers. Services include screening,
assessment and short-term intervention, including case management and benefits.
Children who have entered the system receive services including assessment, case
management, placement recommendations, foster care, adoption, core services
and economic assistance. Sources of funding include federal, state and local
funds for Child Welfare Administration, Core Services and Temporary Assistance
for Needy Families (TANF).
DHS will collect data outlined in Appendix B and report that data in the format
prescribed by the 1451 CMP and its evaluator for outcome analysis.
We estimate the cost of cash and in-kind services to be approximately$20,805 for
participation in 1451 CMP meetings, committees, Utilization Review Team
Staffing and Support, and data collection efforts. Out of this total, $9,000 cash
will be utilized for 1451 CMP staff and operations and $11,805 of in kind
contributions will cover the staffing and support for the Utilization Review Team.
Programs offered through the Department of Human/Social Services include:
1. Multi-Disciplinary Youth Assessment Team (MYAT):
The Multidisciplinary Youth Assessment Team (MYAT) works with
families and their youth, ages 10-17, who are experiencing conflicts,
substance abuse issues, truancy, suicidal ideations, runaway behaviors,
depression, interest in gangs, and disobedience. MYAT case managers
work closely with families to build an alliance and develop goals and tasks
that will help change unwanted behaviors. Treatment planning is
individualized to the needs of each youth and their parents and each case
is staffed by the entire MYAT team to provide a continuum of services
and expertise. The assigned case manager focuses on short-term
interventions that build on the strengths of youth and families while
connecting them to community resources. Through these efforts the
MYAT team strives to empower youth and their families, help parents
develop a successful family system, encourage parents to re-engage in
parenting and promotes youth participation in age appropriate activities.
MYAT is a collaborative effort comprised of professionals from many
community agencies who have expertise in: mental health/substance
abuse, public health, public education, social services,juvenile justice, and
faith-based programs. The following agencies contribute resources to the
MYAT Program: North Range Behavioral Health, Weld County
Department of Public Health, 19th Judicial District-Weld County
Probation Department, St. Vrain Valley School District, Ft, Lupton RE-8
School District, Life Bridge Church, and Weld County Department of
Human Services. The overarching goals of the program are to develop
autonomous families who know how to access community resources and
to prevent youth from entering the juvenile justice or child welfare
systems.
It is anticipated that this collaboration will empower youth from 900
families through contacts,follow-up and case management services. Total
federal, state and county funding is $311,904 provided through Colorado
Works.
2. Teamwork Innovation, Growth, Hope and Training (TIGHT):
The TIGHT Youth Corps Program engages adjudicated at risk youth in
valuable service projects that benefit the community; educational
components designed to improve the members' functioning levels in
reading and math and prepare them to re-enter school or obtain their GED;
and life skill development activities to prepare them for life after their
Corps experience. Corps members participate in these activities five days
per week, eight hours per day. The goal of the TIGHT Program is to
eliminate or delay the need for confinement or out of home placement by
exposing participating youth to a variety of worthwhile projects within
their communities. Additionally, by being engaged in activities that
promote growth in self esteem and sense of community, Corps members
are able to realize that there are positive alternatives available to them.
They learn that when they make positive choices, the service they perform
has value and that they can and do make a difference in their communities.
Additionally, youth are engaged in a variety of activities that promote
positive development such as team building activities, conflict resolution
training, journaling and reflection activities, and first-aid and CPR
training. A therapeutic treatment model provides the necessary family
based services, treatment, and support that the youth need to remain at
home. Partners include: Weld County Department of Human/Social
Services, Youth in Conflict Program; and Probation, 19th Judicial District.
Participating youth and their families will average 30. Total federal, state
and county funding is $244,893 from Core Service Funding, $68,400 from
Temporary Assistance for Needy Families (TANF), and North Range
Behavioral Health will provide Functional Family Therapy for those
youth/families in need, at an estimated amount of $25,000 through
Medicaid dollars.
B. 19th JUDICIAL DISTRICT including PROBATION.
The 19th Judicial District has legal responsibility to make the best possible
decisions for youth and their families while protecting the community in cases
involving dependency and neglect, delinquency, truancy, paternity and support
and adoptions. Sources of funding are appropriated funds from the State of
Colorado.
1. Best Practices Court Program:
In 2009 the Colorado Court Improvement Program (CIP) initiated a Best
Practice Court Teams structure to complement its other programs to
support innovation and best practices in dependency and neglect courts
throughout the state of Colorado. CIP has developed and implemented a
training curriculum, conducts site visits, and is able to provide technical
assistance to Colorado judicial districts to improve outcomes, increase
collaboration and assist in problem solving. The 19th Judicial District
transitioned into the "Best Practice Court" format utilizing the same
committee and subcommittee structure that had been established during its
designation as a National Council of Juvenile and Family Court Judges'
Model Court from 2007-2009.
The 19th Judicial District Best Practice Court structure includes the former
Weld County Child Welfare Collaborative (CWC), now called the Best
Practice Court Steering Committee; three subcommittees that are focused
on achieving specific, measurable, attainable, realistic and timely goals;
and an oversight committee that consists of the decision makers of our
various stakeholders. The following outcomes/goals are addressed by the
Best Practice Court subcommittees:
1. Visitation/Orientation
• Making sure that parents are in the most appropriate form
of visitation to keep families together while protecting and
improving the child's life.
2. Transition/Education
• Identifying gaps and needs of youth that are "aging out" of
the foster care system including skills training, preventing
homelessness, becoming a member of the community, etc.
3. Permanency
• Shortening time between children becoming available for
adoption and their actual adoptions while addressing the
youth's struggles (i.e. prior abuse, attachment problems,
etc). (Note: this subcommittee is currently dormant while
the Best Court Practices teams are reassessed this year.)
The YFC 1451 Collaborative Management Program (1451 CMP) of Weld
County has been designated the "Oversight Committee" for the Best
Practice Court program and consists of the Director of the Department of
Human/Social Services, the Director of North Range Behavioral Health,
Superintendents or representatives of Weld County school districts, the
Weld County Attorney or his representative, a Guardian ad litem, a lawyer
for respondent parents, the Executive Director of Court Appointed Special
Advocates (CASA), the Executive Director of Child Advocacy Resource
and Education (C.A.R.E.).
It is anticipated that this collaborative program will impact a minimum of
500 youth.
2. Intensive Court Supervision Program:
The Intensive Court Supervision process is designed to maximize, as an
early intervention, the quality of time spent with the juvenile and their
family in community supervision. Each juvenile and family works in close
collaboration with the juvenile's treatment providers, including the court
and probation, in a unified effort focusing on positive reinforcement, pro-
social modeling and support of self-efficacy. Evidence gained through
research has established this model as the most effective approach for
reducing recidivism. ICS results in reduced recidivism of youth offenders,
increases cost effectiveness & community safety through positive
outcomes for offender youth & family, and strengthens and expands
existing collaborations to improve effective and efficient use of resources.
It is anticipated that the Intensive Court Supervision Program will directly
impact 32 youth in FY2011-12.
3. Probation:
The Probation Department has legal responsibility to provide court
ordered supervision and/or investigation for juveniles in order to make
them more successful while also providing community safety. Services
include coordination of services for juveniles placed on probation, case
plans outlining risks and needs, referrals to outside treatment agencies, and
monitoring progress in education, employment and treatment. Sources of
funding are appropriated funds from the State of Colorado.
The 19`h Judicial District will collect data outlined in Appendix B and report that
data in the format prescribed by the 1451 CMP and its evaluator for outcome
analysis.
We estimate the cost of cash and in-kind services to be approximately$21,754 for
participation in 1451 CMP meetings, committee meetings, executive committee
and data collection.
C. HEALTH.
The Weld County Health Department has legal responsibility to prevent disease,
disability and death and to promote healthy behaviors by developing health
programs which meet the needs of the people of Weld County. Services include
relationship counseling to youth and families through individual or in small
groups, in homes, churches through youth groups and Quinceanera ceremonies
and a teen counselor who deals with abstinence, family planning, and
contraceptive, STD and pregnancy issues. Sources of funding include Weld
County,the State of Colorado and fees for services.
We estimate the cost of cash and in-kind services to be approximately$13,210 for
support for staff and operation expenses as well as participation in 1451 CMP
meetings, committee meetings, executive committee and data collection. ($9,000
cash for 1451 CMP staff and operations and$4,210 in kind)
D. SCHOOL DISTRICTS.
The School Districts in Weld County have legal responsibility to provide free
public education to all residents of the state between the ages of six and twenty-
one years. Sources of funding include local, state and federal education funds,
including property taxes, specific ownership revenue, grants, entitlements and
bond revenues.
The Centennial Board of Cooperative Educational Services (BOCES): BOCES
represents 10 of Weld County's 14 school districts and exists to provide high
quality programs and services through partnerships and collaboration which
support the educational priorities of and enrich educational opportunities for
students. BOCES will be responsible for participation in 1451 CMP identified
projects and services that improve outcomes for the population to be served, as
identified in Section II and Appendix B of this agreement. BOCES offers a
variety of suspension and expulsion programs, a drop-out retrieval process to get
youth back into school, truancy prevention and alternative high school programs,
as developed among member school districts.
BOCES will collect data outlined in Appendix B and report that data in the format
prescribed by the 1451 CMP and its evaluator for outcome analysis.
Greeley-Evans Weld County School District 6: District 6 serves 18,500 students
in grades k-12 through 35 schools located in the neighboring cities of Greeley and
Evans. District 6 will be responsible for participation in 1451 CMP identified
projects and services that improve outcomes for the population to be served, as
identified in Section 11 and Appendix B of this agreement.
District 6 will collect data outlined in Appendix B and report that data in the
format prescribed by the 1451 CMP and its evaluator for outcome analysis.
Weld County School District RE-1: District RE-1 serves 1,981 students in grades
k-12 through 6 schools located in LaSalle, Gilcrest, and Platteville . District RE-1
will be responsible for participation in 1451 CMP identified projects and services
that improve outcomes for the population to be served, as identified in Section II
and Appendix B of this agreement.
District RE-1 will collect data outlined in Appendix B and report that data in the
format prescribed by the 1451 CMP and its evaluator for outcome analysis.
We estimate the cost of in-kind services from District 6, District RE-1, and
Centennial BOCES to be approximately $15,128 for participation in 1451 CMP
meetings, committee meetings, executive committee and data collection.
E. MENTAL HEALTH & TREATMENT SERVICES FOR ALCOHOL AND
DRUG ABUSE.
North Range Behavioral Health Center (NRBH) has legal responsibility to
provide medically necessary mental health services. Services include a full range
of inpatient and outpatient mental health treatment services. Primary sources of
funding include a contract with the State of Colorado to provide services to the
uninsured and underinsured and a contract with Northeast Behavioral Health
Partnership, LLC to provide medically necessary mental health treatment services
for individuals with Medicaid benefits.
NRBH provides comprehensive alcohol and drug treatment center serving nearly
7,000 individuals annually. NRBH offers detoxification, residential, and
outpatient services to adults, adolescents, and men or women primarily in Weld
and Larimer Counties, and provides approved domestic violence and offender
programs.
NRBH will collect data outlined in Appendix B and report that data in the format
prescribed by the 1451 CMP and its evaluator for outcome analysis.
We estimate the cost of cash and in-kind services to be approximately$28,097 for
support for staff and operation expenses as well as participation in 1451 CMP
meetings, committee meetings, executive committee and data collection. ($20,000
cash for 1451 CMP staff and operations and$8,097 in kind)
Programs offered through NRBH include:
1. Multisystemic Therapy (MST):
MST is an intensive family- and community-based treatment modality that
addresses the multiple determinants of serious antisocial behavior in
juvenile offenders. MST addresses the multiple factors known to be
related to delinquency and therefore strives to enhance both the safety of
the individual and family directly receiving MST services as well as the
safety of the greater community in which the youth resides. MST delivers
intensive home-based services via therapists fully trained in MST and
supported through weekly supervision and telephone consultation with an
MST System Supervisor. Therapists carry a small and demanding
caseload, and length of treatment averages 2 to 5 months. The program
targets 11-18 year old chronic offenders who are often deeply involved
with delinquent peers, experiencing problems at school and abusing
substances. MST strives to "empower parents with the skills and resources
needed to independently address the difficulties that arise in raising
teenagers and to empower youth to cope with family, peer, school, and
neighborhood problems." Within a context of support and skill building,
the therapist places developmentally appropriate demands on the
adolescent and family for responsible behavior. The MST program avoids
or reduces lengthy placement in Residential Treatment Center care and is
offered in partnership among NRBH and DHS.
The number of youth and families to be served in MST on average is 75.
Total State general fund and Medicaid funding is $493,737. Based on
fiscal year 10/11 data DHS, utilizing Core Service funding, will contract
for approximately$53,760. Based on fiscal year 10/11 data, Senate Bill 94
will contract for approximately$62,500.
2. Functional Family Therapy (FFT):
FFT is an intensive family-based treatment that addresses the pervasive
patterns of relational dysfunction known to be determinants of conduct
disorder, violent acting out and substance abuse among youth 11-18 years
old. FFT addresses the multiple factors known to be related to delinquency
and therefore strives to enhance both the safety of the individual and
family directly receiving FFT services as well as the safety of the greater
community in which the youth resides. FFT delivers intensive home-based
and outpatient services via therapists fully trained in FFT and supported
through weekly supervision and telephone consultation with an FFT
National Consultant. Therapists carry caseloads of 12-15 families and
length of treatment averages 2 to 6 months. FFT targets 11-18 year old
chronic offenders whose family relationships are characterized by
pervasive patterns of resentment, disrespect, anger, and hopelessness. In
addition, youth being treated through FFT are often involved with
delinquent peers, abusing substances and experiencing difficulty in their
school environment. FFT strives to empower parents with the skills and
resources needed to increase management of family conflict, address the
difficulties that arise in raising teenagers, and work together to decrease
referral behaviors. These results are achieved when family relational
patterns are changed and warmth and effective communication between
family members are increased. The FFT program also avoids or reduces
lengthy placement in Residential Treatment Center care and is offered in
partnership among NRBH and DHS.
The number of youth and families to be served in FFT on average is 125.
Total State general fund and Medicaid funding is $249,618. Based on
fiscal year 10/11 data DHS, utilizing Core Service funding, will contract
for approximately$32,099. Based on fiscal year 10/11 data, Senate Bill 94
will contract for approximately$21,500.
3. Transitions to Independence:
The Transitions to Independence (TIP) model is an evidence supported
practice developed by Hewitt B. "Rusty" Clark, Ph.D., to guide youth and
young adults with emotional and behavioral difficulties through the
transition of life domains (employment, education, living situations, and
community life functioning.) Research has shown that involvement in this
program showed an increase in employment rates, success in reaching
education goals, a decreased involvement in the criminal justice system,
and a decreased need for "intensive" mental health and substance use
disorder services.
The TIP system is comprised of guidelines that support the framework for
"Transition Facilitators" to provide person-centered, strengths-based
programming for youth and young adults ages 16-23. The implementation
of this model will provide opportunities for consumers to succeed in areas
of education, employment, social and problem-solving skills, symptom
management, living situation/housing, personal health care, transportation
resources, substance use disorder prevention/relapse prevention, reaction
to stigma, personal effectiveness/wellbeing, and community
supports/resources.
The number of youth and families projected to be served within the TIP
model is 52 youth and young adults. Total State general fund and
Medicaid funding is $121,087.
4. Colorado Partnership for Success (Colorado Prevention Partners
Program: 2006-2010 - WC Prevention Partners: 2010-2015)
In partnership with Island Grove Regional Treatment Center, The Weld
County Department of Social/Human Services formed the Weld County
Prevention Partners in August 2006. WCPP was formed to promote a
safer, healthier Weld County through strategies that prevent and reduce
substance abuse. Since its beginning WCPP has ensured data collection
and needs assessment guided the coalition building process developing a
comprehensive strategic plan and implementation of evidence based
prevention policies, programs and/or practices. CPPS will focus on
changing binge drinking and other related problems areas directed at 12-
17 year old Hispanic youths and their parents in Weld County.
The 1451 CMP of Weld County will remain the Prevention Policy Board
for the CPPS project and offers support, guidance, and credibility. It is
expected that the 1451 CMP will have increased involvement in the
formation of the next phase of WCPP. This prevention initiative is guided
by a Prevention Leadership Council —WC and supported by an active local
Epidemiology Work group; providing data, analysis and research. WCPP
continues to be data driven and implement evidence based strategies.
A number of original strategies will be sustained with the acquisition of
the CPPS grant funding. Including social marketing, social norm projects,
data collection in County schools through the HKCS, Community Trials —
Responsible Alcohol Retailers of WC, Youth Coalition with pro social
activities, Strengthening Families 10-14 parenting classes Life Skills —
Health Curriculum for schools and community , and other prevention
education and dissemination of materials at parades, booths and health
fairs.
WCPP will be responsible for participation in 1451 CMP identified
projects and services that improve outcomes for the population to be
served, as identified in Section II and Appendix B of this agreement.
WCPP receives $400,000 annually for five years in Federal Grant
Funding, through the Substance Abuse and Mental Health Services
Administration Colorado Partnership for Success Grant. This grant
spending began May 2010 with the hiring of a full time evaluator that will
be asset to the entire community as we continue the way we do prevention
business in the State of Colorado. We estimate the cost of in-kind services
to be approximately $1,512 for participation in 1451 CMP meetings,
committee meetings and data collection.
4. Family Treatment Court
The Family Treatment Court will provide integrated substance abuse,
mental health, and community services to children and families in Larimer
and Weld Counties who have become involved with the child welfare
system, particularly those who are involved with methamphetamine.
This Project focuses on increasing the safety, well-being, and permanency
of at-risk children by providing a continuum of integrated services to those
children, their parents, caregivers, and their families' support systems. It
includes three goals: (1) Parental substance abuse will be more effectively
addressed; (2) Children's needs will be addressed so that they can become
healthy, successful adults, despite parental substance abuse; and (3) The
involved agencies will work together to increase the quality,
appropriateness, and effectiveness of services for families involved with
substance abuse and the child welfare system.
New services will be developed, including increased substance abuse
treatment capacity and integrated substance abuse/mental health services.
The existing collaborative efforts designed to combat the impacts of
methamphetamine will become more focused to provide a seamless,
regional response that is more effective and efficient.
Project partners include: Weld County Department of Human Services;
Larimer County Department of Human Services; 19th and 8th Judicial
Districts — District Court; North Range Behavioral Health; Larimer Center
for Mental Health; Northeast Behavioral Health Partnership, LLC; The
Larimer County Interagency Oversight Group; and the YFC 1451
Collaborative Management Program of Weld County.
The Family Treatment Court anticipates serving 48 families, including 72
adults and 162 children.
F. BEHAVIORAL HEALTH ORGANIZATION (BHO).
Northeast Behavioral Health Partnership, LLC has legal responsibility to manage
and pay for medically necessary mental health treatment services for individuals
with Medicaid benefits who have certain mental illnesses (covered diagnoses).
Services are provided via contracts with providers and include assessment,
outpatient, residential and inpatient care. Its source of funding is a contract with
the State of Colorado to administer the Colorado Medicaid Community Mental
Health Services program in Weld County.
We estimate the cost of cash and in-kind services to be approximately$15,295 for
support for staff and operation expenses as well as participation in 1451 CMP
meetings, committee meetings, executive committee and data collection. ($10,000
cash for 1451 CMP staff and operations and$5,295 in kind)
G. DIVISION OF YOUTH CORRECTIONS, NORTHEAST REGION.
The Division of Youth Corrections is responsible for management and oversight
of State-operated and privately contracted residential facilities, and for
community alternative programs that serve and treat youth aged 10-21 years who
have demonstrated delinquent behavior. Programs and services administered by or
under contract with the Division serve over 8,000 youth throughout Colorado.
The Division is also responsible for allocating funds by formula to each judicial
district in accordance with Senate Bill 91-94 to develop local alternatives to
incarceration as a means of reducing reliance on costly residential placement.
Local SB91-94 programs serve approximately 12,000 youth per year.
DYC will collect data outlined in Appendix B and report that data in the format
prescribed by the 1451 CMP and its evaluator for outcome analysis.
We estimate the cost of cash and in-kind services to be approximately $3,696 for
participation in 1451 CMP meetings, committee meetings and data collection.
1. SB-94 - TOPS Day Report Program
The mission of the "TOPS" (Today Offers Positive Skills) Day Reporting
Program is to provide intense supervision, monitoring, and a
comprehensive educational and life skills intervention for at-risk juvenile
offenders and their families, with the aim of reducing recidivism,
increasing successful academic achievement, and thereby promoting
positive interventions to aid youth in self-sufficiency within the
community while increasing public safety.
Partners included in this project: North Range Behavioral Health (program
development, supervision, and staffing for individual/family intervention,
Character Skill education, Substance Use Disorder services); Aims
Community College (academic assessment, diploma or GED studies);
School District 6 (committee member, diploma or GED studies); Weld
County Health Department (Healthy Lifestyles groups); Department of
Social Services (JSPC chair, Positive Masculinity program, parenting
education); Child Advocacy Resource and Education, Inc. (parenting
resources); Juvenile Probation (client supervision, staff speakers); Youth
& Family Connections (YFC-community member); YFC 1451
Collaborative Management Program (interagency oversight and start-up
funding); Weld Employment Services (GED services and employment
skills education).
SB-94 TOPS Day Report Program will collect data outlined in Appendix
B and report that data in the format prescribed by the 1451 CMP and its
evaluator for outcome analysis.
The number of youth offenders on pre-trial or adjudicated status, ages 14
to 17 years served for,fiscal year 2010-2011 (12 participants served for
approximately 4 month periods of time), up to 36. Funding for facility
operations and maintenance for PY10-11 includes funds from Senate Bill
94 and North Range Behavioral Health. In-kind staffing is also provided
by NRBH.
H. DOMESTIC VIOLENCE.
A Woman's Place is the only agency in Weld County that provides safe shelter
and a continuum of services specifically designed for victims of domestic
violence. All services are confidential and available in English and Spanish. In
addition, A Woman's Place has engaged the services of a confidential 24/hr/day
interpretation service that provides interpretation in over 150 languages.
Services include screenings, intakes and crisis intervention 24 hours per day, 365
days per year; Prevention and Treatment Counseling services; crisis and domestic
violence advocacy, individual and group education and support for residents and
non residents; individual and group support for children and adolescents; life
skills, entrepreneurship and parenting support and education; case management;
legal advocacy; 24 hour phone coverage for crisis calls, information/referral.
We estimate the cost of cash and in-kind services to be approximately $1,035 for
participation in 1451 CMP meetings and committee meetings.
19th JUDICIAL DISTRICT ATTORNEY.
The District Attorney's Office has legal responsibility to seek justice and
punishment where appropriate and assure community safety through juvenile
prosecution; and to provide alternative forms of punishment and rehabilitation to
first time, non-violent youth offenders ages 10-17 through the Juvenile Diversion
program. Juvenile Diversion helps youth avoid formal prosecution. The District
Attorney's Office has also collaborated with the community to develop a Juvenile
Assessment Center.
The District Attorney's Office will collect data outlined in Appendix B and report
that data in the format prescribed by the 1451 CMP and its evaluator for outcome
analysis.
We estimate the cost of cash and in-kind services to be approximately $10,942 for
support for staff and operation expenses as well as participation in 1451 CMP
meetings, committee meetings, executive committee and data collection. ($9,000
cash for 1451 CMP staff and operations and$1,942 in kind)
1. Juvenile Diversion Programming (Juvenile Diversion)
is authorized under C.R.S. §19-2-303 in which the General Assembly
declares its intent to establish a juvenile diversion program to provide
community-based alternatives to the formal court system that will reduce
juvenile crime, recidivism, change juvenile offenders' behavior and
attitudes and reduce the costs within the juvenile justice system.
The Chief Deputy District Attorney or the designated Deputy District
Attorney refers appropriate first-time, non-violent juvenile offenders, ages
10 to 17, whose cases are legally sufficient for the filing of formal charges
in the traditional court system, to the Director of the diversion program for
consideration. The diversion program provides case management and
referral of juveniles accepted into the program to appropriate community
agencies as needed to address issues with the juveniles and their families
to prevent further criminal behavior. Diversion agreements are entered
into, which may include such activities as community service, restitution,
attendance at educational programming offered by diversion case
managers, school attendance, cooperation with school policies, referral for
substance abuse or mental health treatment and projects to encourage
future endeavors. When a juvenile successfully complete his/her diversion
agreement, the case is closed without the filing of formal charges.
It is anticipated that the Juvenile Diversion program will divert 115
juveniles from the traditional court system in FY 2011-2012.
J. UNITED WAY OF WELD COUNTY
United Way of Weld County works to improve the lives of people by mobilizing
the caring power of our community. Focus is on programs and solutions that
provide children with a good start; support increased graduation rates and youth
success; assist people through crisis; strengthen families and adults and help them
achieve financial stability and self-sufficiency. United Way helps connect people
who need help and those who want to help through a comprehensive database of
health and human care services and 2-1-1 InfoLine.
We estimate the cost of cash and in-kind services to be approximately $1,942 for
participation in 1451 CMP meetings, committee meetings and data collection.
K. WELD COUNTY LAW ENFORCEMENT
The Weld County Chiefs of Police Association fosters communication and
effective working relationships among the multiple law enforcement agencies
located in Weld County. Membership includes the leadership and employees of
Weld County law enforcement agencies and their customers. Law enforcement
functions and services include administration, supervision, training and field
operations.
Weld County Law Enforcement representation for the collaboration management
is also provided by the Weld County Sheriff's Office and the Town of Frederick's
Police Department. All three law enforcement agencies are valuable assets to the
YFC 1451 Collaborative Management Program.
We estimate the cost of cash and in-kind services of the Weld County Chiefs of
Police Association, the Weld County Sheriff's Office, and the Town of Frederick's
Police Department to be approximately $8,724 for participation in 1451 CMP
meetings, committee meetings and data collection.
L. WELD COUNTY GOVERNMENT
Weld County Government provides guidance, organizational support and
financial support for the YFC 1451 Collaborative Management Program (1451
CMP) activities. Weld County Government will be responsible for participation
in 1451 CMP identified projects and services that improve outcomes for the
population to be served, as identified in Section II and Appendix B of this
agreement.
Weld County Government will also assist and support the collect data outlined in
Appendix B and report that data to the 1451 CMP for outcomes analysis.
We estimate the cost of cash and in-kind services to be approximately $10,841 for
support for staff and operation expenses as well as participation in 1451 CMP
meetings, committee meetings and data collection. ($9,000 cash for 1451 CMP
staff and operations and$1,841 in kind)
M. CITY OF GREELEY
The City of Greeley provides guidance, organizational support and financial
support for the YFC 1451 Collaborative Management Program (1451 CMP)
activities. The City of Greeley owns the 4,090 square foot building that houses
Youth &Family Connections and the 1451 CMP and rents the building to our
organization for$10 per year. The estimated in-kind donation for use of the
facility is valued at$12 per square foot.
We estimate the cost of cash and in-kind services to be approximately$53,005 for
participation in 1451 CMP meetings, committee meetings, and facility use.
($49,080 in kind for facility use and $3,925 in kind for participation is CMP
meetings.)
N. COMMUNITY MEMBERS
The YFC 1451 Collaborative Management Program also receives guidance and
support from local community members. Local community members assist in
creating fund development plans, engaging in fund raising activities and
developing community relations to promote community involvement and
support. Rich Bartels of Bartels & Company and Ed Clark are two of our
community members that provide in-kind services by attending CMP meeting and
involvement in multiple CMP committees.
We estimate the cost of cash and in-kind services of Rich Bartels with Bartels &
Company and Ed Clark to be approximately $6,421 for participation in 1451
CMP meetings and committee meetings.
O. YOUTH & FAMILY CONNECTIONS (YFC)
The purpose of YFC is to provide a coordinated, multi-agency, single entry site
for services and resources that contributes to the safety of youth, families, and the
community through prevention, intervention, comprehensive assessment and
improved access to services.
Juveniles that are referred to YFC are assessed for drug and alcohol usage, mental
health issues, educational needs, and family problems to help determine which
services are most appropriate for the individual. Once the assessment is complete,
the juvenile and his or her family are referred to agencies whose services will best
meet their needs. Services include: Diversion, Restorative Justice, Mediation,
Case Management, Drug and Alcohol Counseling, Mental Health Treatment, Life
Skills Training, and Parenting Classes.
In addition to the services mentioned above, YFC's merger with the HB-1451
Interagency Oversight group has created the YFC 1451 Collaborative
Management Program (1451 CMP) which acts as an oversight organization for a
multitude of projects and programs throughout Weld County. They promote
coordination and assistance in planning of service delivery activities including,
but not limited to, cross systems training, grant writing support and integration,
and fund development assistance. To provide youth the greatest opportunity for
success by reducing duplication and identifying gaps in service, the YFC 1451
Collaborative Management Program is developing collaborative community
partnerships to share information between on youth of mutual concern. This
process of information sharing along with a coordinated, multi-agency, single
entry site for services and resources will help to eliminate fragmentation of
services provided throughout Weld County.
Programs offered through YFC include:
1. Teen Pregnancy Prevention and Support Protect
Youth & Family Connections (YFC) created a Teen Pregnancy Prevention
and Support Program after being awarded a grant from the
TANF/Statewide Strategic Use Fund from the Colorado Works
Department. This program aims to provide pregnancy prevention
education to teens throughout Weld County and support services to teen
parents. The project includes no-cost services including but not limited to:
pre-natal & post-natal healthcare, parenting education, child birth support,
nutrition classes, and short term child care. This program targets teen
parents, male and female, as well as teens currently pregnant or sexually
active. The fundamental change for this project is to establish a central
location at YFC for teens to access services. Teens will be identified
through a needs assessment and referred to the most appropriate services,
education, and support deemed beneficial for their circumstances.
The majority of Referrals to this project will be coming from the following
partners: 19th Judicial District Juvenile Probation Department; SB-94;
Juvenile Court; 19th Judicial District District Attorney Juvenile Diversion
Unit; Weld County Department of Human Services; and Weld County
School District 6. Along with possible referrals, the following agencies
will be providing contracted services: Weld County Department of Public
Health and Environment; Sunrise Community Health Center; Child
Advocacy Resource & Education (CARE); Banner Health Northern
Colorado Medical Center; and Planned Parenthood. The YFC 1451
Collaborative Management Program will be providing project oversight
and contracting an external evaluation of the program as it progresses.
The number of teen parents to receive support services with this program,
allowing them to re-engage in school, is 150.The number of teens
identified as being at-risk of becoming pregnant and/or teen parents that
will receive evidence-based pregnancy prevention education is 900. Total
funding from the TANF/Statewide Strategic Use Fund is $200,000. In-
kind funding for this project comes from the following sources: Youth &
Family Connections, Juvenile Probation Department, and the Weld
County Department of Public Health and Environment, and total
$108,054.
2. Truancy Response and Intervention Program (TRIP)
The TRIP program provides an assessment of needs, focusing on the
causes for truant behavior, individualized intervention plans, structured
access to appropriate community based resources and case management
services.
TRIP evolved out of a program called Truancy Diversion which began
operation in January 2007, under the supervision of the 19th Judicial
District Attorney's Office, to provide access to services, case management
and support for truant youth ordered to participate in this program by the
Truancy Court. In July 2008, Youth & Family Connections (YFC)
assumed responsibility for TRIP, which was modified into a multi-tiered
intervention program designed to facilitate open communication with
relevant community partners and increase youth success with the program.
Case managers work closely with the Truancy Court Magistrate and
school districts in Weld County to help youth stay in school and remain
engaged in the education process. Since July 1st, 2008, 1433 youth have
been court ordered into this program with a 55 % success rate.
Individual intervention plans with TRIP also carry the weight of the
Truancy Court to ensure participation and compliance with program
protocols. This program is a valuable component of the truancy
intervention efforts currently in place for Weld County and an active
partner in the 1451 CMP's Truancy Outcome activities.
It is anticipated that the TRIP Program will serve 500 youth from the
truancy court system in FY 2011-2012.
It is anticipated that YFC serve 800 youth referred from Weld County
school districts and partner agencies for Truancy assessment and
intervention services for PY 2011-2012.
Total federal, state and county funding for the TRIP Program is estimated
to be $150,000 per year and is provided through the YFC Operational
Funds. These funds consist of local and county contributions and multiple
grant awards.
3. South Weld County Office
Youth & Family Connection's (YFC) has established a second office site
located in south Weld County intended to improve accessibility for
youth/parents and strengthen partnerships with school districts,
municipalities and local based service providers. The South County office
is located at 451 Oak Street, Suite 106B in Frederick, CO.
Through this second office site, YFC provides intervention services,
support and alternatives each year for 300 middle and high school
students, ages 10-17 with a focus of helping them remain in school and
stay free of the juvenile justice system. This is accomplished by use of
best-practice models for intervention and support services, improved
access for youth/parents and connection to local based service providers.
Total funding for the South Weld County Office is estimated to be
$110,000 per year and is provided through a Federal grant and YFC
Operational Funds, which consist of local and county contributions and
multiple grant awards.
4. Weld County Mentoring Network
The Weld County Mentoring Network, a coalition designed to promote
mentoring and to support mentoring organizations throughout Weld
County, has been created and housed under YFC. The Mentoring
Network will assist in the establishment of a community-based youth
mentoring program using the Partners Mentoring Association's evidence-
based youth mentoring model and by collaborating with Partners
Mentoring Youth of Northern Colorado.
Partners Mentoring Youth (PMY) has provided high-quality mentoring
services to our State's youth for more than 30 years and has been proven
to help youth show:
• Attitude less accepting of violence,
• Increased self-esteem and self-confidence,
• Lower rates of individual delinquency,
• Decreased intent to use drugs,
• Decreased acceptance of others' substance abuse,
• Increased attachment to adults who are not parents or relatives, and
• Increased ability to plan for the future.
A PMY Program Coordinator offers case management for our Weld
County office with support from the overall Partners organization, and a
volunteer Advisory Council, made up of local community leaders,
provides oversight and support to the Program Coordinator employed
through this grant.
YFC currently collaborates with 10 Weld County school districts and 16
law enforcement agencies to identify youth engaged in high risk behavior,
to complete needs assessments, and to coordinate services. YFC's partner
agencies will continue to be involved in the mentoring program and have
already been involved in laying the groundwork for this mentoring
initiative.
The overall purpose of the Weld County Mentoring Network is to prevent
and reduce substance use among Weld County youth under the age of 18
by raising awareness of and participation in mentoring countywide and
increasing best-practice mentoring opportunities. The YFC 1451
Collaborative Management Program will be providing project oversight
and contracting an external evaluation of the program as it progresses.
Total funding for the Weld County Mentoring Network is $98,787 and is
provided through a Federal Substance Abuse Prevention Block Grant
from the Colorado Division of Behavioral Health.
YFC will collect data outlined in Appendix B and report that data in the format
prescribed by the 1451 CMP and its evaluator for outcome analysis.
Approximate Total cash contributions from all 1451 CMP partners and agencies for
staff and operational expenses = $66,000
Approximate Total in-kind services/contributions from all 1451 CMP partners and
agencies = $198,130
Approximate Grand Total= $264,130 Total
IV. Oversight group. The Parties agree that there is hereby created a Youth & Family
Connections 1451 Collaborative Management Program (1451 CMP) whose membership
shall be comprised of a local representative of each Party to this MOU, each such Party
having voting member status.
A. Membership requirements are:
1. Designate a policy and decision-making representative or designee;
2. Attend and actively participate in regularly scheduled meetings;
3. Assume personal responsibility in oversight of the project by reading
reports, making recommendations and managing conflict in a professional,
problem-solving manner;
4. Assume solution focused responsibility for oversight of the financial status
of the project;
5. Participate in both short and long-term planning and goal setting;
6. Provide input and recommendations; and
7. Assume personal responsibility to help assure the project remains mission-
driven.
B. The members of the 1451 CMP will elect the following officers: a
President, a Vice-President, a Treasurer and a Secretary. The officers shall serve as the
Executive Committee of the 1451 CMP, shall develop the agenda for each meeting and
shall perform such other tasks as are appropriate or requested by the 1451 CMP.
Appointment, Term of Office and Qualifications according to the Youth and Family
Connections By Laws as follows: The Board shall choose annually the President and the
Vice President of the Board, who shall be Directors and also a Secretary, a Treasurer, and
such other officers as the Board may deem necessary or advisable. Each of such officers
shall hold office until the next annual election and until his successor is elected and
qualified. One person may hold more than two of said offices. No instrument required to
be signed by more than one officer shall be signed by the same individual in more than
one capacity_
C. The 1451 CMP has adopted an Operating Agreement, a copy of which is attached
hereto and incorporated herein by reference Appendix A. The Operating Agreement
may be amended by a majority of the members.
D. Procedures for resolving disputes by a majority vote of those members authorized
to vote are:
1. The dispute must be submitted in writing to the President;
2. The President will attempt to resolve the conflict by facilitating discussion
and seeking solution through consensus agreement;
3. If consensus agreement is not achieved, the membership will vote on the
issue and recommendations will be made to the executive director or
department head of each Party to this MOU;
4. The executive director or department head of each Party will have final
authority concerning personnel and fiscal matters related to their
contribution and participation on the project.
E. Other voting members may be added to the 1451 CMP membership by a majority
vote of the members authorized to vote.
F. The 1451 CMP will meet at least monthly.
G. The 1451 CMP has established the following committees:
1. Executive: Sets Agenda for regular board meetings, conducts performance
evaluations of Directors, Acts on behalf of the YFC Board, subject to the
authority of the whole board.
2. Evaluation: To make recommendations concerning data sharing, including
identification, collection, analysis and use of various types of data to
further collaboration. To make recommendations regarding the
establishment of outcomes and outcome monitoring.
3. Finance: Develops and presents annual budget, 1451 Incentive Fund
investment and utilization
4. Resource: Creates a fund development plan, engages in fund raising
activities &evaluates revenue streams
5. Community Relations: Develops community relations to promote
community involvement and support
6. Truancy Response Workgroup: A committee made up of multiple Weld
County School Districts, the 19th Judicial District, and the National Center
for School Engagement to identify and create protocols that can be
adopted and conformed to in Weld County for the reduction of truant
behavior in Weld County's youth.
7. Substance Abuse Response Coordinating Council Workgroup: to conduct
a Community Resource Assessment, an environmental scan of issues in
Weld County and to hold a County Wide Summit which will allow us to
understand the resources and gaps in to services for Weld County youth
affected by meth or other drug use; explore the "strategic junctures" in the
continuum of prevention, intervention, treatment and recovery; and, to
identify and develop goals and an action plan to address substance abuse
in Weld County. (Partnered with the State Meth Taskforce, Colorado
Alliance for Drug Endangered Children, Weld County - Colorado
Prevention Partners Project and the Omni Institute)
8. Community Utilization Team Planning Workgroup: This is a newly
formed workgroup with the responsibility of developing a process for
reviewing and planning services for target population not currently served
under another team.
H. In the event that the 1451 CMP identifies a need for a different committee
structure, the following process shall be followed for creation of such committee
structure:
1. 1451 CMP members will be asked to voluntarily participate on
committees.
2. Nonvoting members from other community representatives will be
included in the committee for purposes of input, evaluation and
recommendations to the 1451 CMP.
V. Collaborative Management Processes. The 1451 CMP shall establish a
collaborative management process to be utilized by individualized service and support
teams described below. The collaborative management process shall address risk-
sharing, resource-pooling, performance expectations, outcome-monitoring, and staff
training in order to do the following:
A. Reduce duplication and eliminate fragmentation of services provided to
Recipients;
B. Increase the quality, appropriateness, and effectiveness of services delivered to
Recipients, to achieve better outcomes; and
C. Encourage cost sharing among service providers.
On January 18, 2007, 1451 CMP members approved a Collaborative Management Plan to
address the population to be served identified on page 2, Section II(B)(2). This
Collaborative Management Plan will be reviewed and updated annually to reflect any
changes to the population to be served, identified on page 2, Section II.
VI. Individualized Service and Support Teams. The Utilization Review Team,
through DHS, is the ISST that reviews out-of-home and out-of—county placements, to
insure the least impacting, clinically appropriate treatment for the children and youth,
ultimately reducing child welfare and mental health out of home/out of county
placements that are consistent with the best interests of the child and the safety of the
community. Additional collaborative teams that review client needs and establish
treatment plans are found in Weld County: MYAT, DHS Team Decision Making
Meetings, Foster Care Reviews, Child Protection Teams, Probation, Court and Mental
Health Staffings, etc..
In 2011-12 the 1451 CMP will review and update its Collaborative Management Plan to
outline the support and training that can be provided to these existing collaborative based
teams that will lead to consistent processes for working with families across multiple
agencies and systems, ultimately improving outcomes and reducing duplication.
VII. Authorization to Contribute Resources and Funding. Each Party to this MOU
represents that it has the authority to approve the contribution of time, resources, and
funding to solve problems identified by the 1451 CMP in order to create a seamless,
collaborative system of delivering services to Recipients. The Parties to this MOU have
agreed to contribute funding to continue to employ an executive director to the 1451
CMP. The resources and funding to be contributed are identified on page 3, Section III.
VIII. Reinvestment of Moneys Saved. The 1451 CMP will create a procedure, subject
to the approval of the head or director of each Party agency, to allow any moneys
resulting from waivers granted by the federal government and any state general fund
savings realized as a result of the implementation of services provided to Recipients
pursuant to this MOU to be reinvested by the Parties to this agreement in order to provide
appropriate services to Recipients.
A. Weld County Department of Social Services chooses to participate in surplus
distribution for general fund allocations.
B. The 1451 CMP's evaluator will assist the 1451 CMP in the development of a
definition of savings that would be incorporated into this Agreement as agreed to
and approved by the 1451 CMP.
C. Weld County elects to have any realized savings from the implementation and
continuation of its 1451 Collaborative Management process to be reinvested back
into the 1451 program. It is the intent of the 1451 CMP to use any savings to
further expand and build upon the principles of the 1451 process. Individualized
agency savings will be kept by the individual agency and used to support staff
participation and in-kind contributions to the 1451 process.
The 1451 CMP agrees to reinvest earned incentive monies, first for the
development and continuation of integrated staffing processes and secondly,
depending on the payout amount, for promoting program development for
meeting gaps in services as identified through valid needs assessment and
planning processes.
Earned incentive monies will be housed at Youth & Family Connections acting as
the Interagency Oversight Group for the Weld County Collaborative Management
Program and will be utilized to fund and support the development of
infrastructure, programs and services, with priority given to:
1. One-time, rather than ongoing, expenditures,
2. Consultation and training,
3. Providing start-up funds to programs and/or services that will become self-
sustaining,
4. Programs, services or infrastructure that:
a. Positively impact one or more 1451 MOU target populations or
outcomes
b. Involve two or more 1451 member organizations or community groups
c. Leads to improved outcomes for the target populations
d. Leads to a reduction in dependency on services
e. Increases process or cross system efficiencies
f. Leads to a reduction in the costs of providing services, or reduces the
amount of dollars being spent outside of Weld County for the
provision of comparable services.
g. Priority will also be given to programs that meet the criteria of being
Evidence Based, Best Practice, or Promising Practice programs.
The YFC 1451 Collaborative Management Program (1451 CMP)of Weld County,
which is comprised of the Directors of each member agency, makes the final
decision on the reinvestment of moneys saved, incentive moneys and on any new
grants/funding sources that are pursued.
IX. Performance-Based Measures. The Parties hereby determine that they will attempt
to meet performance measures specified by the Department of Human Services ("DHS")
and elements of collaborative management as defined by rule of the State Board of
Human Services, ("State Board").
The procedure established pursuant to Section IV above shall be used to determine how
incentive monies received by the Weld County Department of Human/Social Services
shall be reinvested by the Parties.
Please see Weld County Outcomes in Appendix B.
X. Confidentiality Compliance. Parties agree that State and Federal law concerning
confidentiality shall be followed by the Parties and 1451 CMP. Any records used or
developed by the 1451 CMP or its members or by the ISST that relate to a particular
person are to be kept confidential and may not be released to any other person or agency,
except as provided by law.
Each 1451 CMP member agrees to fully participate in the 1451 CMP Evaluation Process
by using a Common Informed Consent to Release Confidential Information Form and
process and/or by entering into a individual Agreement with the 1451 CMP Evaluator,
who has been contracted and approved by the 1451 CMP, so a meaningful evaluation
may be conducted.
In addition, Human Services, Judicial, Weld County School Districts and Law
Enforcement have agreed to and will formally execute an Interagency Agreement for
Juvenile Information Exchange which will enable agencies to share valuable information
needed to adequately address the safety and needs of the child and family, while
protecting and honoring their right to privacy and confidentiality.
XI. Reports. Commencing January 1, 2007, and each January l s` thereafter, pursuant to
Section 24-1.9-103, C.R.S., the 1451 CMP shall provide a report to the executive director
or head of each Party to this MOU. The report shall include:
A. The number of children and families served through the ISSTs and the outcomes
of the services provided, including a description of any significant improvement
in outcomes for the target population;
B. A description of the estimated costs of implementing the collaborative
management approach and any estimated cost-shifting or cost-savings that may
have occurred by collaboratively managing the multi-agency services provided
through the ISSTs;
C. An accounting of moneys that were reinvested in additional services provided to
the target population due to cost savings that may have resulted from or been due
to meeting or exceeding the performance measures specified by DHS and
elements of collaborative management established by the rules of the State Board;
D. A description of any identified barriers to the ability of the state and county to
provide effective services to the Target Population; and
E. Any other information relevant to improving the delivery of services to the Target
Population.
In order produce an accurate outcomes report, all 1451 CMP partners commit to
(1) helping to develop a master list of all children (by name and birth date) who
are identified as the population to be served (Section II.) and to collect data
outlined in Appendix B and report that data in the format prescribed by the 1451
CMP and its evaluator for outcome analysis.
XII. Termination of MOU. The Parties acknowledge that withdrawal from this MOU
of any statutorily required Party will result in the automatic termination of this
Agreement and termination of the collaborative system of delivery of services developed
hereunder. The withdrawing Party shall assist the other Parties to achieve an orderly
dissolution of the collaborative system with as little disruption as possible in the delivery
of services provided to Recipients.
A. Withdrawal/Termination Any Party may withdraw from this Agreement at any
time by providing 30 days written notice to all other Parties.
B. For Loss of Funds. Any Party may withdraw from this Agreement, or modify
the level of its commitment of services and resources hereunder, effective immediately,
in the event of loss or reduction of resources from its funding source identified herein.
Any Party withdrawing due to loss of funds will provide notice of withdrawal, in writing
within 30 days.
XIII. Miscellaneous Provisions.
employees, agents and assigns and shall inure to the benefit of the respective
survivors, heirs, personal representatives, successors and assigns of said parties.
B. No portion of this MOU shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of
this MOU be deemed to have created a duty of care which did not previously exist
with respect to any person not a party to this MOU.
C. It is expressly understood and agreed that the enforcement of the terms and
conditions of this MOU and all rights of action relating to such enforcement shall
be strictly reserved to the undersigned Parties, and nothing in this MOU shall give
or allow any claim or right of action whatsoever by any other person not included
in this MOU. It is the express intention of the Parties that any entity, other than
the undersigned parties, receiving services or benefits under this MOU shall be an
incidental beneficiary only.
IN WITNESS WHEREOF, the Parties hereto, through their authorized representatives
have executed this Memorandum of Understanding effective for the dates written above.
MEMORANDUM OF UNDERSTANDING
PURSUANT TO HOUSE BILL 04-1451
HB 04-1451 MOU 7-1-10
THE BOARD OF COUNTY CO MISSIONERS, WELD COUNTY
By: /fib/ Date: JUN 2 0 2011
Barbara Kirkmey , Chair
Its:
2(/A-/_`:('3
HB 04-1451 MOU 7-1-10
THE WELD COUNTY EP TMENT OF HUMAN SERVICES
By: ,d' 7 Date: 6/15PC(1
Its: Diil ytor L
HB 04-1451 MOU 7-1-10
THE 19TH JUDICIAL DISTRICT
By: wv. — Date: 6 - 2_6(
Its: istrict Court Judge
FEB 04-14.51 MOU7-1-10
PROBATIQ DEP ,T 19 JUDICIAL DISTRICT
By: 11 (/� Date: 6 - 13 - Znlj I
Its: Chief Probation Officer
HB 04-1451 MOU 7-1-10
THE WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT
By: -C/VP Date: 6-241
Its: -Executive cteC D f e c4-O /IQa HA Se r vic C
P�J �
HB 04-1451 MOU 7-1-10
NORTH RANGE BEHAVIORAL TH
By: Date: June 13, 2011
Its: Executive ctor
HB 04-1451 MOU 7-1-10
NORTHEAST BEHAVIORAL HEALTH PARTNERSHIP, LLC
By: VAGkJiR J . M ...‘t,,,,(2,4.4_,— Date: to k, a. \ 1 l
Its: Executive Director
HB 04-1451 MOU 7-1-10
CENTENNIAL BOCES
By: eaugy fie0 Date: 6-/9-
Its: Executive Director
FIB 04-1451 MOU 7-1-10
WELD COUNTY SCHOOL DISTRICT#6
By: Fc-C Date: 6-6-//
Its: Dire for of School Safety& Security
HB 04-1451 MOU 7-1-08
SIGNAL BEHAVjO L H SCI TH NETWORK
By: Date:
Its:
HB 04-1451 MOU 7-1-10
DIVISION OFJHC9ETIONS.NORTHEAST REGION
By: Date: 1/ Ail
Its: Regional Director
HB 04-1451 MOU 7-1-10
DISTRICT ATTORNEY, 19TJJUDICIA�L DISTRICT
By: �as4 u/ ce Date: 6/gird(
Its: District Attorney
HB 04-1451 MOU 7-1-10
UNIT OF WEL. CO►1 TY (
By: Date: lU ^ ` \
Its: Exec tive Director
HB 04-1451 MOU 7-1-10
WELD COUNT HIEFS OF P IC ASSOCIATION I
By: Qty Date: (f1 ' /
Its:
BB 04-1451 MOU 7-1-10
BARTELS & COMPANY CPA'S
��
By: -7/� — Date: G-1- 2e,,
Its: (��
HB 04-1451 MOU 7-1-10
CITY OF F ERICK-POLICE DEPARTMENT
By: //fL1� Date: 117,-/7-0
Its: CFZi (, o r PD G/ c.e
HA 04-1451 MOU 7-1-10
CITY OF G LEY
By: • �I /1/`9"Y-/1/691,4-- 00--4t:-
[I " " Date:
Its:
/ rd'1
HB 04-1451 MOU 7-I-10
WELD COUNTY SCHOOL DISTRICT RE-1
By: tiZJ., sc , Date: (e//3/t/
Its:
HB 04-1451 MOU 7-1-10
WELD COUNTY SHERIF S OFFICE
By: > Date; V - d`e
Its:
HB 04-1451 MOU 7-1-10
A WOMAN'S PLACE, INC
By: ...-a< �5.r Date: `/.O,"
z,'sc ,yvsh-
Its: Executive Director
ED CLARK
BY (�/ —St. Date: ' ( /
Appendix A
YFC 1451 COLLABORATIVE MANAGEMENT PROGRAM
OPERATING AGREEMENT
This Operating Agreement is adopted by the Members of the YFC 1451
Collaborative Management Program (1451 CMP) to set forth the expectations and
guidelines of the Members for working together in a collaborative effort.
I. Purpose.
The 1451 CMP exists pursuant to state law to implement collaborative
management processes with respect to services to children and families who would
benefit from integrated multi-agency services. The collaborative management processes
are intended to reduce duplication, eliminate fragmentation of services, increase the
quality, appropriateness and effectiveness of services, achieve better outcomes and
encourage cost-sharing among service providers.
II. Planning Goal.
The 1451 CMP's planning goal is to intervene successfully with families before
they enter the judicial system through the child welfare and/or juvenile justice systems;
and upon their entry into these systems, to expedite the positive resolution of their
treatment or case plans. The 1451 CMP agrees to attain this goal through collaborative
processes which address: (i) risk sharing; (ii) resource pooling; (iii) development of
performance expectations; (iv) outcome monitoring; and (v) staff training and
development.
III. Membership.
The Members of the 1451 CMP are the designees of the agencies who: (i) serve or
have an interest in children and youth and their families in or at risk of being in the
judicial system; and (ii) have entered into a Memorandum of Understanding (MOU) to
engage in collaborative management processes. The MOU provides that the designees
shall be policy and decision-making representatives of the agency who have the authority
to approve contributions of time, resources and funding to solve problems identified by
the 1451 CMP.
Members should demonstrate the ability and commitment to: (i) regularly attend
and participate in the 1451 CMP meetings; (ii) represent the interests and needs of their
agencies and the populations they serve; (iii) view services to children, youth and their
families on a global level; and (iv) understand the mandates and needs of other 1451
CMP agencies.
Members who miss a meeting are responsible for taking necessary steps to apprise
themselves of the content of the meeting.
IV. Decision-Making Process.
The 1451 CMP will use a consensus decision-making process by identifying and
exploring the interests of all Members and reaching decisions that satisfy these interests
to the greatest extent possible. In the event consensus cannot be reached, the decision
will be made by a majority vote of the Members. However, no vote shall compel the
specific action or expenditure of monies by any agency if that agency determines that it is
contrary to its mandates, contract provisions, applicable statute or regulation, availability
of funds or best interest.
V. Guidelines for Member Communications.
The Members of the 1451 CMP shall strive to comply with the following
guidelines for their communications with one another:
1. Speak candidly, but respectfully.
2. Listen as an ally, not an adversary.
3. Share all relevant information.
4. Participate fully, but encourage and allow others to do so also.
5. Not interrupt or engage in side conversations.
6. Avoid personalizing issues.
7. Check for understanding; ask questions.
8. Not dwell on things that did not work in the past.
9. Confine comments to the topic under discussion.
10. Show a willingness to think about new ideas.
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Appendix C
Weld County
Out of Home / Out of County Placement
Collaborative Management Plan
PHASE 2
TARGET POPULATION
Children and families who would benefit from integrated multi-agency services that have children
that are placed,or are at risk of being placed out of their homes/out of the county for treatment.
PURPOSE
UTILIZATION REVIEW TEAM
The Utili>ation Review Team is a multi-agency team modeled after the Weld County Department of
Social Services' (DSS) Utilization Review Committee. The original model,developed and
implemented by DSS, has been modified by the Interagency Oversight Group of Weld County to
expand agency representation,clarify agency roles and enable the team to review potential out-of-
home/out-of-county placements from all partner agencies.
The purpose of the Utilization Review Team is to review out-of-home and out-of—county
placements,and insure the least impacting,clinically appropriate treatment for the children and youth
of Weld County,ultimately reducing child welfare and mental health out of home/out of county
placements that are consistent with the best interests of the child and the safety of the community.
GUIDING PRINCIPLES FOR PROTOCOLS
Pursuant to the mandate of C.R.S. §24-1.9-102,the members of the Weld County Interagency
Oversight Group (IOG) have agreed to appoint work groups to develop protocols for serving
specific target populations. These principles are intended to provide guidance to such work groups
and to the TOG concerning the development of such protocols. Upon adoption, each protocol shall
become a part of the collaborative management plan of the IOG.
1. The protocols shall be collaboratively developed by staff designated by the agencies that
serve or should serve the relevant target population.
2. The protocols shall promote administrative and service delivery cooperation and
coordination.
3. The protocols shall address risk-sharing and resource-pooling.
4. The protocols shall include proposed outcomes,outcome monitoring and staff training.
5. The protocols shall be based on the understanding that, to the extent allowable under
applicable law, the affected agencies will share pertinent and relevant information concerning
mutual clients.
6. The protocols shall specifically delineate the roles and responsibilities of all parties.
7. The protocols shall establish details of how affected agencies integrate their services to the
relevant target population.
8. Prior to implementation, the protocols shall be reviewed and approved by the members of
the JOG.
PROTOCOLS
I. Utilization Review Team
The Utilization Review Team is a multi-agency committee that has been given authority to review
and make recommendations for out-of-home and out-of-county placements. These
recommendations will insure the least impacting clinically appropriate treatment for the children and
youth of Weld County while reducing child welfare and mental health out of home/out of county
placements that are consistent with the best interests of the child and the safety of the community.
This team will review and obtain prior approval of such out of home placements as follows:
A. Review for approval caseworker/agency requests for placement of children and
youth in more costly and restrictive foster care;i.e.,out-of-state placements,
therapeutic residential child care facility, etc. Review of all CI IRP placements
and rate negotiations.
B. Review for approval, at a minimum every six months,ongoing CPA foster care
placements,to include a CPA case manager or therapist,and youth,when
appropriate, to ensure that children are returned to their parents or the
community,as appropriate.
C. Review for approval, at a minimum of every three months,ongoing
TRCCF/RCCF/PRTF placements,to include a facility case manager or
therapist,and youth,when appropriate, to ensure that children are returned to
their parents or the community, as appropriate.
D. Review at discharge to determine the success of the placement.
II. Utilization Review Team Composition
A. Social Services Utilization Review Specialist or Designee;
B. Social Services Business Office Representative Rate Negotiator or Designee;
C. Caseworker presenting child for placement;
D. Foster Care Coordinator
E. Representative from Weld County School District 6 or other school district;
F. North Range Behavioral Health Representative (BHO);
G. TRCCF/CPA provider representative;
H. Weld County Probation Representative;
I. Department of Youth Corrections Representative;
J. Substance Abuse Provider Representative;
K. The youth's designated therapist/provider will be present to update progress of youth.
L. Youth age 12+ may be invited to participate in their case-specific review.
M. Parent(s),GALs, and CASAs shall be invited to participate in their case-specific review.
III. Utilization Review Team Commitments
Each member agency will:
A. Clearly identify the resources that they can commit to serving the youth presented
before the Utilization Review Team. This may be accomplished through the
development of Memorandums of Understanding between the Utilization Review Team
and each member agency.
B. Insure that the designated agency representatives know the limitations of their services
and the requirements of the funding they bring to the table.
C. Insure that the designated agency representatives have the authority to commit or
decline the use of their agency identified resources.
D. Sign appropriate confidentiality and release of information agreements.
IV.Types of Placements Reviewed
A. All requests (see attachment/form PRT FORM) for children or youth to be placed in
any higher-level care other than County Certified Foster Care Homes. These requests
shall consider, at a minimum,the caseworker's proposed outcome and length of stay in
the placement.
B. Any request to transfer a child or youth from one higher-level placement to another
higher-level placement and any TRCCF/RCCF/PRTF lateral placement changes.
C. Children in foster care placements for six months to assess if treatment and
permanency plan goals are being met. After the first 6-month review, the youth will be
reviewed on an as needs basis. The PRT will determine when the case will be re-
reviewed.
D. Any other foster care case the committee determines should be subject to follow-up or
more frequent review due to the critical nature of the placement.
E. The CANS is completed by the Mental Health Professional at the time that the
placement referral is received from the Caseworker and/or agency representative,
when a higher level of care other than a foster care homes is being requested.
NOTE: Non-DSS agencies requesting case review are not required to utilize item E.
(CANS) as a mental health assessment. This assessment may be utilized when
appropriate and requested by member agency.
V. Recommendations and Decision Authority for Placements
A. The Utilization Review Team reviews and makes conclusions for placements.
B. If a consensus on conclusions is not reached by the Utilization Review Team,
additional steps may need to take place to reach a final decision.
• Disputes that may need to be resolved:
o Level of placement,
o Appropriate level of service,
o Service provider(s),
o Payer source.
• Resolution options:
o Group consensus,
o Team decision making,
• A team is assigned to review the case for additional
resources and options. If a solution is not reached,the
case may be brought before the URT for re-review.
o Referral to Directors from involved agencies for resolution.
NOTE:The final decision to take on risk or to commit resources will lie
with the affected agencies and their administration.
C. If the court deviates from the recommendations of the evaluation for
placement, as per State statutes 19-2-907(5)(a), 19-3-508(5)(b)(I), and 19-3-
701(6), the court shall make specific findings of fact relating to its decision,
including the monthly cost of placement,if ordered. A copy of such findings
shall be sent to the chief justice of the Supreme Court,who shall report
monthly to the joint budget committee and annually to the house and senate
committees on health, environment,welfare,and institutions on such
placements.
VI. Utilization Review Procedures
A. The Utilization Review Team will meet weekly. Caseworkers and/or agency representatives
will be pre-scheduled for 15-20 minute reviews.
B. The Caseworker and/or agency representative will present the Utilization Review Specialist
with the Utilization Review Team Agreement 1-week prior to scheduled review. The
agreement will have the assigned agency supervisor's signature indicating that the placement
plan has been reviewed by the supervisor,pending URT authorization.
C. The caseworker and/or agency representative presents the case to the URT.
D. The URT reviews and determines approval,disapproval,or conditional approval in the
allotted scheduled time.
F. The URT documents its decision by each individual signing the appropriate form and files
such form in the child's case record.
F. Emergency Placements: Placement requests that arise after hours,on weekends or
holidays,for a child needing emergency placement into a
CPA/WCFH/TRCCF/RCCF/PRFT or emergency removal from any placement are
at the discretion of the Emergency Duty worker AND supervisor. If a child is placed
within a CPA/WCFH/TRCCF/RCCF/PRTF in this emergency situation,the
Service Utilization Unit Representative will be notified by the caseworker no later
than 9:00 a.m. on the next working day.ALL EMERGENCY PLACEMENTS WILL
BE CONSIDERED TEMPORARY PLACEMENTS UNTIL
CPA/WCFH/TRCCF/RCCF/PRTF PROTOCOL IS COMPLETED.
G. A worker placing a child/youth in a TRCCF/RCCF/PRTF without first contacting the
Service Utilization Unit to initiate the above process will be subject to personnel action such
as a corrective action.
H. The decision for placement will be final and will represent the agency's position in the
matter. Caseworkers and/or agency representative will be expected to incorporate such
decisions into Treatment Plans as these are presented to the Court.
VII. Quality Improvement Processes:
A. The Utilization Review Team and the IOG Outcomes Committee will initially
meet once every two months to review program outcomes and determine the
team's progress.
• Services provided will be reviewed and evaluated for their effectiveness in
producing desired outcomes.
• Recommendations will be made as to the utilization or improvements that
can be made to currently utilized services.
• Services needed,and not available in Weld County will be identified through
this review process.
B. All recommendations for improvement or program development will be made
as a result of peer review of best practices,evidence-based practice, and
promising practice literature. The URT will determine potential services and
processes for bringing to, building upon or improving in Weld County.
Research and/or best practices will be used to dictate viable methods of
reducing child welfare and mental health out of home/out of county
placements that are consistent with the best interests of the child and the safety
of the community.
C. A training/orientation for referring agencies and new team members will be
developed. This training/orientation will address and review the protocols and
purpose of this Collaborative Management plan and will be delivered on an as
needed basis. Through this training process, staff from the partnering agencies
will gain a working knowledge of the URT process and will be able to
appropriately refer cases for review.
NEXT STEPS
• Modify the PRT form to accommodate the URT Protocols
o Add a section for partner agencies to submit comments on cases prior to case
review
o Add a section to document decisions and recommendations. This section could
also be forwarded to the court or other agencies to document recommendations.
• Review URT procedures and modify appropriately to:
o Insure agency participation
• Develop criteria for bringing cases to the URT for review
o Identify and meet necessary staffing and additional resource needs
• Develop an interagency MOU between the URT and member agencies that:
o Clearly define the services that the agency can provide the URT
o Clearly define the resources that the agency can commit to the URT
o Defines agency commitment and involvement in the URT process
• Activate Information Management/Outcomes Committee or work team—establish a process for
identifying desired outcomes and reporting procedures
o Identify outcomes data that shows successes and/or areas of improvement
o Define terms and data sets
o Identify information to track
o Improve process for gathering data from multiple agencies
o Address confidentiality issues with sharing information among multiple agencies
• Develop training/orientation for referring agencies and new team members.
Hello