HomeMy WebLinkAbout20113226.tiff Woad 96 1]
Emergency —dephorm SeMoc
Auithcr y i oard
2012
FINAL BUDGET
dentatan/eA ti,n, 2011-3226
iz-iy-.za i i
CIV)
WELD 911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
P.O. Box 758
Greeley,Colorado 80632
Phone(970)356-4000, Ext 4245
November 15, 2011
Division of Local Government
1313 Sherman Street
Room 520
Denver, CO 80203
Dear Sirs:
Enclosed please find the following documents relating to the Weld County 911 Emergency
Telephone Service Authority
Certification of 2012 budget copy
2012 Budget Message
• Description of Service
• Budgetary Accounting Basis
• Lease/Purchase Agreements
• Summary of Resources and Estimated Expenditures
• Line Item Revenue, Operating Expenses and Capital Equipment
Affidavit of Publication
Resolution to Adopt 2012 Budget
2012 Resolution to Appropriate Sums of Money
Because the authority is supported by a telephone surcharge, no property tax is levied or authorized.
If you have questions please do not hesitate to contact me or Don Warden, Director of Budget and
Management Analysis, at (970)336-7215, Extension 4218.
Very truly yours,
Randy Winsett
Secretary/Treasurer
911 Emergency Telephone Service Authority
Budget Message
Service:
Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had no
method to report emergencies using the telephone system. To serve the public welfare and the best
interests of all citizens in Weld County, 41 government entities within Weld County agreed to form
the Weld County 911 Emergency Telephone Service Authority to implement enhanced 911
emergency telephone capabilities for every telephone in Weld County.
E-911 is a telephone system utilizing the single three-digit number 911 for reporting police, fire,
medical, or other emergency situations. A call on the E-911 system automatically displays the
location of the caller's telephone number, address for the telephone, and other supplemental
information of the calling party's location at a Public Safety Answering Point (PSAP). There is a
single PSAP in the Weld County Regional Communications Center serving 18 law enforcement
agencies, 20 fire districts, and three EMS services. Individual response personnel for each
jurisdiction are notified of the emergency from the PSAP.
The Weld County 911 Emergency Telephone Service Authority is a separate legal entity responsible
for the administration of the E-911 emergency telephone service program for all of Weld County,
except the Town of Erie. The Authority Board is authorized to collect an emergency telephone
charge not to exceed seventy cents per month. The Authority Board must determine the surcharge
rate each year, no later than September 1st, and fix the new rate to take effect commencing with the
first billing period of each telephone customer on, or following, the next January 1st.
Funds collected from the surcharge must be spent to pay for dispatch and computer support staff,
equipment costs, installation costs,the monthly recurring charges, and, if moneys are available after
such charges are fully paid, such funds may be expended for emergency medical services provided
by telephone. Any funds collected and unexpended at the end of the budget year are carried over to
the next succeeding year to be used in supplying E-911 emergency telephone service.
The Authority Board may do any act as may be necessary to continue operation of the 911
emergency telephone service including, but not limited to, the ability to negotiate with equipment
vendors and service suppliers to obtain the benefit of technological developments. These benefits
must improve or enhance the quality and efficiency of 911 emergency telephone service to the
users.
The primary funding resource for E-911 service is the surcharge established in 1988, at fifty cents
per month, per telephone service. Beginning in 1998,the surcharge was also extended to wireless
phones. Effective January 1, 2009, the surcharge went up to seventy centers per month, per
telephone service. The revenue from the seventy cent surcharge and surplus revenues carried
forward from previous years will produce sufficient revenues in 2012 to fund expenditures authorized
by the intergovernmental agreement and current legislation.
Budgetary Accounting Basis:
The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in
the accounts and reported in financial statements. The Basis for Accounting relates to the timing of
the measurements made regardless of the measurement focus applied.
Revenue and expenditures or expenses are accounted for using a modified accrual method. This
method recognizes revenue in the year in which it becomes both measurable and available as net
current assets or,when revenue is of a material amount, planned for but not yet received. Revenue
in the modified accrual method primarily consists of surcharges collected even though the surcharge
may not have yet been remitted by telephone companies in the service area. Unbilled charges for
services are recorded in the appropriate fund at year end. Expenditures are generally recorded
when the related fund liability is incurred.
The Board adopted a policy in the meeting on September 15, 1992,to fund an equipment reserve by
depreciating E-911 equipment, effective January 1, 1993. Equipment will be depreciated using a
straight-line method and a five-year life. This depreciation method results in an annualized expense
of$362,092.
Lease-Purchase Agreements:
The following supplemental data regarding lease purchase agreements involving real property
pursuant to Section 29-1-104(2)(d), C.R.S., 1973, as amended:
$ 0 A. The total amount to be expended during the ensuing fiscal year
for payment of obligations under all lease-purchase agreements
involving real property.
$ 0 B. The total maximum payment liability of the local government
under all lease-purchase agreements involving real property over
the entire terms of such agreements, including all optional
renewal terms.
$ 0 C. The total amount to be expended during the ensuing fiscal year
for payment obligations under all lease-purchase agreements
other than those involving real property.
$ 0 D. The total maximum payment liability of the local government
under all lease-purchase agreements other than those involving
real property over the entire term of such agreements, including
all optional renewal terms.
Weld County E-911
Emergency Telephone Authority
for the period
January 1, 2012 to December 31, 2012
Actual Estimated Proposed Final
Resources 2010 2011 2012 2012
Beginning Fund Balance $ 5,375,576 $ 5,099,263 $ 2,524,500 $ 2,524,500
Estimated Revenue
Surcharge 2,146,748 2,165,000 2,150,000 2,150,000
Interest 72,231 40,000 50,000 50,000
Total Resources $ 7,594,555 $ 7,304,263 $ 4,724,500 $ 4,724,500
Estimated Expenditures
Operations
Personnel $ 0 $ 895,000 $ 0 $ 0
Office Supplies 2,974 9,665 10,100 10,100
Small Items of Equipment 49,498 59,735 48,535 48,535
Computer Software 3,394 22,258 25,665 25,665
Uniforms 0 1,000 1,000 1,000
Other Supplies 6,803 10,975 11,125 11,125
Telephone Charges 1,806,681 140,738 140,888 140,888
Contract Payments 30,451 577,547 1,407,174 1,407,174
Training 829 19,100 43,758 43,758
Other Prof. Services 96,450 20,250 32,100 32,100
Grants and Donations $ 0 $ 0 $ 0 $ 0
Equipment
Equipment $ 498,212 $ 3,023,495 $ 40,000 $ 40,000
Depreciation 252,398 121,000 362,092 362,092
Contingency 0 0 100,000 100,000
Emergency Reserve 0 0 150,000 150,000
Total Expenditures $ 2,747,690 $ 4,900,763 $ 2,372,437 $ 2,372,437
ENDING FUND BALANCE $ 4,846,865 $ 2,403,500 $ 2,352,063 $ 2,352,063
ENDING FUND BALANCE
with Depreciation
and Contingencies $ 5,099,263 $ 2.524,500 $ 2_714,155 $ 2,714,155
Weld 911 Emergency
Telephone Authority
2012
7300- Emergency 2010 2011 2012 2012
22300 Telephone Operations Actual Estimate Proposed Final
6111 Personnel $ 0 $ 895,000 $ 0 $ 0
6210 Office Supplies 2,974 9,665 10,100 10,100
6220 Small Items of Eqpmt. 49,498 59,735 48,535 48,535
6225 Computer Software 3,394 22,258 25,665 25,665
6248 Uniforms 0 1,000 1,000 1,000
6249 Other Supplies 6,803 10,975 11,125 11,125
6367 Telephone Charges 1,806,681 140,738 140,888 140,888
6379 Contract Payments 30,451 577,547 1,407,174 1,407,174
6400 Training 829 19,100 43,758 43,758
6370 Other Prof. Services 96,450 20,250 32,100 32,100
6710 Grants and Donations 0 0 0 0
Total Expenditures $ 1,997,080 $ 1,756,268 $ 1,720,345 $ 1,720,345
Weld 911 Emergency
Telephone Authority
2012
7300- 2010 2011 2012 2012
22300 Equipment Actual Estimate Proposed Final
6540 Depreciation $ 252,398 $ 121,000 $ 362,092 $ 362,092
6952 Equipment 498,212 3,023,495 40,000 40,000
Total Expenditures $ 508,466 $ 3,144,495 $ 402,092 $ 402,092
7300- 2010 2011 2012 2012
22300 Reserves Actual Estimate Proposed Final
6940
CONT Contingency $ 0 $ 0 $ 100,000 $ 100,000
6940
EMGY Emergency Reserve 0 0 150,000 150,000
Total Expenditures $ 0 $ 0 $ 250,000 $ 250,000
Weld 911 Emergency
Telephone Authority
2012
7300- 2010 2011 2012 2012
22300 Revenues Actual Estimate Proposed Final
4410 Telephone Surcharge $ 2,146,748 $ 2,165,000 $ 2,150,000 $ 2,150,000
4610 Earnings on Deposit 72,231 40,000 50,000 50,000
Total Revenue $ 2218,979 $ 2205,000 $ 2200,000 $ 2,200,000
RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE
EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD
911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR
BEGINNING ON THE FIRST DAY OF JANUARY, 2012, AND ENDING ON THE LAST DAY OF
DECEMBER, 2012
WHEREAS,the Authority Board of the Weld Emergency Telephone Authority has appointed
Randy Winsett, Secretary/Treasurer, to prepare and submit a proposed budget to said governing
body at the proper time, and
WHEREAS, Randy Winsett, Secretary/Treasurer, has submitted a proposed budget to this
governing body for its consideration, and
WHEREAS, upon due and proper notice, published or posted in accordance with the law,
said proposed budget was open for inspection by the public at a designated place, a public hearing
was held on November 15, 2011, and interested taxpayers were given the opportunity to file or
register any objections to said proposed budget.
NOW,THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911
EMERGENCY TELEPHONE SERVICE AUTHORITY:
Section 1. That estimated expenditures for the fund are as follows:
Emergency Telephone Authority Fund $ 2,372,437
Section 2. That estimated revenues for the fund are as follows:
From unappropriated surplus $ 2,524,500
From sources other than general property tax 2,200,000
From general property tax levy 0
TOTAL REVENUES $ 4,724,500
Section 3. That the budget, as submitted, amended, and summarized above by fund, hereby
is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for
the year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the Chairman
of the Authority Board and made a part of the public records of the Authority.
ADOPTED this 15th day of November, A.D., 2011.
ATTEST:
E ET REASUR R Tf CHAIR
HORITY BOARD AUTHORITY BOARD
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY
TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH
BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE
2012 BUDGET YEAR
WHEREAS,the Authority Board, on November 15, 2011, has adopted the annual budget in
accordance with the Local Government Budget Law, and
WHEREAS,the Authority Board has made provision therein for revenues in an amount equal
to, or greater than, the total proposed expenditures as set forth in said budget, and
WHEREAS, it is not only required by law, but also necessary, to appropriate the revenues
provided in the budget to and for the purposes described below, so as not to impair the operations
of the Authority.
NOW,THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911
EMERGENCY TELEPHONE SERVICE AUTHORITY:
That the following sums are hereby appropriated from the revenue of the Emergency
Telephone Authority Fund for the following purposes:
Emergency Telephone Authority Fund
Current Operating Expenses $ 1,720,345
Capital Outlay 40,000
Depreciation 362,092
Contingency 100,000
Emergency Reserve 150,000
TOTAL FUND $ 2,372,437
ADOPTED this 15th day of November, A.D., 2011.
1
ATTEST: ,(ickIi1.F( "
ETARY/TREAS RER HAIR
THORITY BOARD AUTHORITY BOARD
NOTICE AS TO PROPOSED BUDGET
NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County
911 Emergency Telephone Service Authority Board for the ensuing year of 2012. A copy of the
proposed budget has been filed in the Weld County Office of the Clerk to the Board, located at
1150 O Street, Greeley, Colorado, where same is open for public inspection. The proposed
budget will be considered at a regular meeting of the Authority Board to be held in the Pawnee
Conference Room, located within the Weld County Administration Building, 1150 O Street,
Greeley, Colorado 80631, on November 15, 2011, at 12:00 p.m. Any interested elector within
such Weld County 911 Emergency Telephone Service Authority may inspect the proposed
budget and file or register any objections thereto at any time prior to the final adoption of the
budget.
WELD COUNTY 911 EMERGENCY
TELEPHONE SERVICE AUTHORITY
WELD COUNTY, COLORADO
DATED: October 28, 2011
PUBLISHED: November 2, 2011, in the Fort Lupton Press
PROOF OF PUBLICATION
FORT LUPTON PRESS
STATE OF COLORADO
COUNTY OF WELD SS.
I, Allen Messick, do solemnly swear that I am the Publisher
of the Fort Lupton Press that the same is a weekly
newspaper printed and published in the County of Weld,
State of Colorado, and has a general circulation therein;
that said newspaper has been published continuously and NOTICEA UDGETOPOSED
uninterruptedly in said county of Weld for a period of more NOTICE IS HEREBY GIVEN that a
than fifty-two consecutive weeks prior to the first proposed budgethasbsen submfled
to the Weld Go 911 Emergency
publication of the annexed legal notice or advertisement; Telephone Service Authority Board
that said newspaper has been admitted to the United o the proposed bbudget of l has been
States mails as second-class matter under the provisions
of the act of March 3, 1879, or any amendments thereof, I filed in the Weld County Olticeofthe
Clerk to the Board,located at 1150
and that said newspaper is a weekly newspaper duly o street,Grassy,Colorado,where
same is open tar public Inspection.
qualified for publishing legal notices and advertisements The proposed adget wS be
within the meaning of the laws of the State of Colorado. o the Authorityred ai a regular meeting
ehed
of the Board to be hang
That the annexed legal notice or advertisement was in the Pawnee Conference Room,
9 located within the Weld County
published in the regular and entire issue of every number Administration Budding, 1150 O
Sheet, Greeley, Colorado 60631,
of said weekly newspaper for the period of ONE on November 15, 2011, at 12:00
in
consecutive insertion(s); and that the first publication of p.m. Any Id interested
CooreH 91elector
1eE aergenhcy
said notice was in the issue of newspaper, dated 2nd day Telephone Service Authody may
inspect the proposed budget and file
of NOVEMBER 2011, and the last on the 2nd day of or register any objections thereto at
any time prior to the final adoption of
NOVEMBER 2011 the budget.
WELD COUNTY 911 EMERGENCY
TELEPHONE SERVICE
. AUTHORITY
Publisher, Su scribed and sworn before me, this grid WELD COUNTY,COLORADO
day f NOVEMBER 2011 DATED: October 26,2011
, PUBLISHED:November 2,2011,in
the Fort Lupton Press
/ Notary blic.
-'
CJ;-\\
k Or <_ ')
My Commission Expires : 02/02/2014
NOTICE AS TO PROPOSED BUDGET
NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County
911 Emergency Telephone Service Authority Board for the ensuing year of 2012. A copy of the
proposed budget has been filed in the Weld County Office of the Clerk to the Board, located at
1150 O Street, Greeley, Colorado, where same is open for public inspection. The proposed
budget will be considered at a regular meeting of the Authority Board to be held in the Pawnee
Conference Room, located within the Weld County Administration Building, 1150 O Street,
Greeley, Colorado 80631, on November 15, 2011, at 12:00 p.m. Any interested elector within
such Weld County 911 Emergency Telephone Service Authority may inspect the proposed
budget and file or register any objections thereto at any time prior to the final adoption of the
budget.
WELD COUNTY 911 EMERGENCY
TELEPHONE SERVICE AUTHORITY
WELD COUNTY, COLORADO
DATED: October 25, 2011
PUBLISHED: October 28, 2011, in the Greeley Tribune
Affidavit of Publication
STATE OF COLORADO
ss.
County of Weld,
I Jennifer Usher
of said County of Weld, being duly sworn, say
that I am an advertising clerk of
THE GREELEY TRIBUNE,
that the same is a daily newspaper of general
circulation and printed and published in the City of
Greeley, in said county and state; that the notice or
advertisement, of which the annexed is a true copy,
has been published in said daily newspaper for
.NOTICE ASTOPROP0SED BUDGET consecutive (days): that the notice was published in
I4OTICE IS HEREBY GIVEN that a proposed budget has been the regular and entire issue of every number of said
submitted to the Weld County 911 Emergency Telephone San during the period and time of
vice Authority Board for the ensuing year of 2012. A copy of the newspaperg
proposed budget has been filed in the Weld County Office of of said notice, and in the newspaper
Cie* o Board,located r apublic nsp O street,Grea proppose Colorado', publicationro proper and not in a supplement thereof; that the
where same is openat erregular
inspection.gf The proposed B budget
will be in the Pa nee Conference
Room
Wtheated w n the to P P nP
be held CluMe PawneeaoBuildeRoom0ac Street,e Greeley,
Colorado first publication of said notice was contained in the
Weld County al,Administration Novem Building,11,e O 00 .Greeley,
Culoredo808or,on November 15,2011,911 Em p.m. Any in- Twenty-eighth day of October A.D. 2011 and
phon terested elector within such Weld County 911 Emergency Tale-
tpineegister nuthy° ymayinspectetapmimeprortothentl the last publication thereof: in the issue of said
adoption
register abu g tdions thereto et any time prior m me final
m the budget. newspaper bearing the date of the
WELD COUNTY 911 EMERGENCY Twenty-eighth day of October
TELEPHONE SERVICE
WELD COUNTY,COLORADO AUTHORITY A.D. 2011 that said The Greeley Tribune has been
DATED: October 25,2011 published continuously and uninterruptedly during
The Tribune the period of at least six months next prior to the
October 28,2011 - • first issue thereof contained said notice or
•
advertisement above referred to; that said
newspaper has been admitted to the United States
mails as second-class matter under the provisions
of the Act of March 3, 1879, or any amendments
thereof; and that said newspaper is a daily
newspaper duly qualified for publishing legal
notices and advertisements within the meaning of
the laws of the State of Colorado.
October 28, 2011
Total Charges: $22.44 (^ + f G
A ertising Clerk
28th day of October 2011
My Commission Expires 6/14/2013
Notary Public
Esther Gesick
From: dig-filing dig-filing [dlg-filing@state.co.us]
Sent: Thursday, December 29, 2011 3:59 PM
To: Esther Gesick
Subject: Re: Weld County 911 Emergency Telephone Service Authority (62084) 2012 Budget
Thank you for your submission to DLG. This is your confirmation email
notifying you that your filing reached our email box. We will review
your submission and contact you with any problems or issues if
necessary.
Please do not reply to this email as it is auto-generated.
Thank you,
DLG Staff
»> Esther Gesick <egesick(dco.weld.co.us> 12/29/11 15:58 >>>
Esther E. Gesick
Deputy Clerk to the Board/Office Manager
1150 0 Street IP.0. Box 758'Greeley, CO 80632
tel: (970) 336-7215 X4226
[cid:image001.png(&01000642.00312850]
Confidentiality Notice: This electronic transmission and any attached
documents or other writings are intended only for the person or entity
to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have
received this communication in error, please immediately notify sender
by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this
communication or any attachments by anyone other than the named
recipient is strictly prohibited.
C.a'rnrru.un itatjZFINJ
/a— RI-2D 11 ao/1—, .2cR(e,
1
Hello