HomeMy WebLinkAbout790927.tiff RESOLUTION
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RE: AMENDMENTS TO ADMINISTRATIVE CODE FOR RENTAL OF COUNTY OWNED FACILITIES.
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado Statute and the Weld County Home Rule Charter, is vested
with the authority of administering the affairs of Weld County, Colorado,
and
WHEREAS, the Director of Finance and Administration, Superintendent of
Building .& Grounds, and the Fair Manager, have been directed by the Board of
County Commissioners to review all policies relating to the rental on County
owned facility, and
WHEREAS, with the construction of the new library facility, there is
a meeting room available for rental by community groups, and
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
desire to recover all costs incurred in the operation of County owned faci-
lities that are used for rentals to non County sponsored groups, and
WHEREAS, the Director of Finance and Superintendent of Building&
Grounds and Fair Manager have recommended the adoption of the amended adminis-
trative code sections relating to the rental of County owned facilities in
order to better. Manage the facilities and recover cost being incurred by the
County for non County use, and
WHEREAS, the Fair Manager has recommended the addition of some equipment
to enhance the facility and maximize utilization, and solicit other groups
using the facility to more fully recover ongoing operating costs.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the amendments to the Administrative Code Section
entitled "Buildings and Facilities" attached hereto and incorporated herein
as a part of this resolution, be, and hereby are, adopted, and
BE IT FURTHER RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the rate schedule incorporated in the above Administra •
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tive Code changes be, and hereby is, adopted, and becomes effective immediately
for all new bookings at County owned facilities, and
ladl" `. BE IT FURTHER RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Director of Finance is instructed to include in the
next quarterly supplemental appropriation, funds in the amount of FIVE THOUSAND
DOLLARS ($5,000) . to acquire capital items and make the necessary maintenance
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on buildings for energy efficiency and provide for the printing of brochures
regarding the County owned facilities available for rental, and •
BE IT FURTHER RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Fair Manager has Board approval to solicit greater
utilization of County owned facilities that are available for rental.
The above and foregoing resolution was, on motion duly made and seconded,
adopted by the following vote on the 9th day of July, A.D. , 1979.
BOARD OF COUNTY COMMISSIONERS
LD COUNTY, COLORADO
0J0Y� �t
ATTEST: Q[.cy 7et :Z.
Weld County Clerk and Recorder
an rk to the Board
i
B .
uty County C1 c
APP V AS TO FORM:
County Attorney
DATE PRESENTED: . JULY 9, 1979
ADMINISTRATIVE C0pk n 7/9/79
Buildings and Facilities: Pg. 7
10. Rental Policy for County-owned Buildings at Island Grove Park.
A. It is the policy of the County Commissioners to allow the use of •
the County-owned buildings at Island Grove Park on a cost basis to
community groups when such does not interfere with regular County
sponsored activities.
B. The Board of County Commissioners does not intend to compete with
persons who have space to rent. No group is entitled to the
continuous or intermittent use of County Fair buildings when such
use cannot result to the benefit of the entire community. There
is no obligation on the part of the County to make the buildings
available to groups for strictly personal or commercial purposes.
C. The use of the buildings shall be denied to groups who, in the
judgment of the County Commissioners have as their purpose:
1) To advocate or foment racial or religious prejudices,
2) To advance any doctrine or theory subversive to the Constitution
or laws of the State of Colorado or the United States, or
3) To advocate social or political change by force or violence.
D. Policy on Rental of 4-H Building.
1) All groups sponsoring meetings in the 4-H Building shall make
application on forms provided by the Weld County Extension
Office. Scheduling will be made by the Weld County Extension
Office.
2) Any activity sponsored by County government may use the 4-H
Building at no cost.
3) Any groups with adult sponsors (such as Scouts., church groups, etc.)
where use is not prohibited under B and C above, may use the 4-H
Building at no cost during the time the building is normally open,
that is, Monday through Friday from 8 AM to 4 PM; however, an
initial damage deposit of $50.00 shall be required.
4) Community meetings of general importance where no admission fee
is charged may use the 4-H Building during the time the building
is normally open; however, an initial damage deposit of $50.00
shall be required.
5) Rates on the Rental Schedule in this section shall be charged,
plus the initial $50.00 deposit, to all sponsored groups other
than County-sponsored groups using the 4-H Building after
regular hours.
6) No alcoholic beverages will be permitted upon the premises.
ADMINISTRATIVE CODs\ n 7/9/79
Buildings and Facilities: Pg. 8
7) The sponsoring group shall arrange for a janitor or County
employee to be present at the 4-H Building during the time
the premises will be used by the group, if used on weekends
or holidays, or after 12 Midnight on weekdays.
8) The sponsoring group shall , at the end of the lease period,
remove all supplies, materials, refuse and any other materials
from the leased space, and shall leave the premises in a
condition reasonably similar to the condition in which the
premises were rented. If any damage is done to the property
by any person or persons of the sponsoring group, the damage
will be repaired, and the damage deposit paid will be used to
defray the expenses thereof and the balance, if any, will be
refunded to the sponsoring group. If no damage is done, the
entire deposit will be refunded.
E. Policy on Rental of Livestock Exhibit Barn.
1) Any County-sponsored activity will use the Livestock Exhibit
Barn at no cost.
2) Any properly sponsored groups may use the Livestock Exhibit
Barn during the time the building is normally open, that is,
Monday through Friday from 8 AM to 4 PM at the rates
established on the Rental Schedule in this section.
F. Policy on Rental of Conference Rooms in the Exhibition Buildings.
1) The upstairs Conference Rooms will be used for County-sponsored
activities only when County officials are in charge of the
activity.
2) The north entrance must be used for meetings in upstairs
Conference Rooms
3) All scheduling of the Conference Rooms will be done through
the Extension Office.
4) Preparing of meals is restricted in the Conference Rooms,
because facilities are inadequate.
5) Keys to upstairs will not be checked out by anyone. Janitor
or Extension Agent must be present with the key.
6) Seating Capacity, 200 persons.
7) Facilities available: small kitchen, 200 chairs, 12 tables,
blackboard.
ADMINISTRATIVE C0pX., n 7/9/79
Buildings and Facilities: Pg. 9 (Replace Pg. 10)
10. G. Policy on Rental of Exhibition Hall .
1) All scheduling and arrangements shall be made through the
Buildings and Grounds Superintendent.
2) Equipment available for usage:
a. 9 sets of bleachers (50 persons each)
b. 1000 steel chairs
c. Public address system (must be supervised by County employee)
d. Tie racks for 100 head of livestock
e. Sheep and/or hog pens (200 animals)
f. Stage -- 16 ft. by 30 ft. (in sections)
g. Kitchen facilities consisting of a grill-type stove, oven,
sink and refrigerator.
3) Any activity sponsored by County government may use the
Exhibition Hall at no cost.
4) Requirements of lessee:
a. Lessee must furnish dumpsters and pay for trash removal
to a trash hauler of lessee's choice.
b. The Buildings and Grounds Superintendent may require the
lessee to furnish security during the activity; Weld County
is not responsible for loss or damage to property of lessee.
c. Lessee shall provide to Weld County proof of liability
insurance policy covering the term of the lessee's rental
of the Exhibition Hall . The policy shall cover all risk
which could reasonably be anticipated through negligence
of the lessee. The policy shall identify the County as
"hold-harmless".
d. The lessee shall arrange for a janitor or County employee to
be present at the Exhibition Hall during the time the premises
will be used by the group; if after 12:00 Midnight or on
a weekend, lessee shall pay the janitor or employee at the
rate of $6.00 per hour.
5) Charges to lessee: The charges as established on the Rental
Schedule in this section are for rental of the Hall and include
electricity and air conditioning. All charges are payable to
the Buildings and Grounds Superintendent three (3) days
prior to the start of the activity.
ADMINISTRATIVE C0pc n 7/9/79
Buildings and Facilities: Pg. 10 (replace Pg. 11)
10. G. 6) Damage deposits shall be made by the group requesting usage
in addition to all other charges, and must be paid three (3)
days before the start of the activity.
7) Reservation of the Exhibition Hall must be made at least two
weeks in advance of the scheduled activities.
8) Serving of alcoholic beverages may be allowed within the
Exhibition Hall with the provision of adequate security;
sale of alcoholic beverages will require proof of a Special
Events Liquor Permit issued by the City of Greeley for the
activity, in addition to security requirements.
H. Any waiver of fee must be done by a Board Resolution, and the
Board shall always attempt to recover any direct cost of the
activity incurred by the County for the group whose fee was
waived.
11. Rental Policy for Library Meeting Room.
A. It is the policy of the County Commissioners to allow the use of
the Weld County Library Meeting Room on a cost basis to community
groups when such does not interfere with regular County-sponsored
activities.
B. The Board of County Commissioners does not intend to compete with
persons who have space to rent. No group is entitled to the -
continuous or intermittent use of the Library Meeting Room. There
is no obligation on the part of the County to make the Meeting
Room available to groups for strictly personal or commercial
purposes.
C. The use of the meeting room at the Library shall be denied to
groups who, in the judgment of the CountyCommissioners, have
as their purpose:
1) To advocate or foment racial or religious prejudices,
2) To advance any doctrine or theory subversive to the Constitution
or laws of the State of Colorado or the United States, or
3) To advocate social or political change by force or violence.
D. Bookings for displays of art forms in the meeting room will be
handled by a volunteer staff member and limited to six weeks for
each display. In addition to being subject to the regular rules,
anyone dxhibiting art must provide any desired security.
E. Policy on Use of Library Meeting Room.
1) All groups sponsoring meetings in the Library shall make
application on forms provided by the Weld County Library.
Scheduling will be made by the Reader's Advisor.
ADMINISTRATIVE COpk, ("1 7/9/79
Buildings and Facilities: Pg. 11
11. E. 2) Any activities sponsored by County Government may use the
meeting room at the Library at no cost.
3) The rate on the Rental Schedule in this section shall be
charged, plus the initial $50.00 deposit, to all sponsored
groups other than County-sponsored groups using the Library
Meeting Room after regular hours.
4) No alcoholic beverages will be permitted upon the premises.
5) Because of the nature of the Library's operation with large
volumes of books and other documents, no smoking will be
permitted upon the premises.
6) The sponsoring groups shall , at the end of use, remove
all supplies, materials, refuse, and any other materials
from the leased space, and shall leave the premises in a
condition reasonably similar to the condition in which the
premises were rented. If any damage is done to the property
by any person or persons of the sponsoring group, the damage
should be repaired, and the damage deposit paid will be used
to defray the expenses thereof, and the balance, if any, will
be refunded to the sponsoring group. If no damage is done,
the entire deposit will be refunded.
7) The Library shall arrange for an employee to be present at
the Library Meeting Room during the time the premises will be
used by a group, if used after the Library's closing hours.
8) Any group with adult sponsors, where use is not prohibited
under B and C above, may use the Library Meeting Room at no
cost during the time the building is normally open; however,
an initial damage deposit of $50 shall be required.
9) Seating capacity, 50 persons.
10) Facilities available: small kitchenette containing a large
coffeemaker and a small refrigerator, 50 chairs, 1 table,
lecturn, projection screen and blackboard.
11) No admission may be charged for any meeting or exhibit.
12) If use of Library-owned audio visual equipment is requested
by a non-County group using the Library Meeting Room, a Library
employee must operate the equipment, and an operator's fee of
$6.00 per hour or any portion of that time will be charged.
Arrangements for this equipment must be made at least one week
in advance with the Reader's Advisor and the fee paid at that time.
13) The users must notify a Library staff member when the meeting
room has been cleared. It must be emptied by 10:30 PM.
ADMINISTRATIVE COPS n 7/9/79
COMMERCIAL RENTAL SCHEDULE
4-H Building
Room #1 and #2 $20.00 per hour
Class Room $10.00 per hour
Kitchen and Dressing Rooms $15.00 per hour
Stage and Dressing Rooms $5.00 per hour
Exhibition Building
(Expo Hall) $100.00 for 1 to 4 hours
$250.00 for 4 to 8 hours
$325.00 over 8 hours
1/3 Section $120.00 per day, Monday-Thursday only
Annex Rooms #1 and #2 $ 15.00 per hour
Kitchen $ 10.00 per hour
Livestock Shelter
$100.00 for 8 hours
Library Meeting Room
$10.00 per hour
RECOGNIZED WELD COUNTY GROUPS
MON. TUES. WED. THURS. FRI . SAT. , SUN.
4-H Building N/C N/C N/C N/C
Exhibition Building N/C N/C N/C N/C
Livestock Shelter N/C N/C N/C N/C
Library N/C N/C N/C N/C N/C N/C N/C
EQUIPMENT RENTAL SCHEDULES
Tables $1.00 each
Chairs $1.00 per hundred
Bleachers $2.50 each
Stages $2.00 per large section
P.A. System 5% of rental rate
Kitchen Equipment varies by specific item used
Back drops (curtains) $ .60 per foot
Stage lighting $1.00 per unit
Carpet $1.00 per section
Chalk Boards $1.00 per rental
RULES
$50.00 Damage and Cleaning Fee will be applied to rental charges if everything
is left in a satisfactory condition.
A County employee responsible for the building must be present during weekend
events. The employee will be paid $6.00 per hour by sponsoring group prior
to the opening of event.
Any County labor provided beyond routine service will be charged on a cost
recovery basis determined by the Fair Manager for fair buildings use.
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