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Home My WebLink About20112746.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO OCTOBER 17, 2011 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, October 17, 2011, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Chair Commissioner Sean P. Conway, Pro-Tem Commissioner William F. Garcia Commissioner David E. Long Commissioner Douglas Rademacher Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Esther Gesick Director of Finance and Administration, Monica Mika MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners meeting of October 12, 2011, as printed. Commissioner Conway seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of Hearings conducted on October 12, 2011, as follows: 1) USR #1791 - Bernhardt Farms, LLC, do DCP Midstream, LP; 2) USR #1792 - Thistle Down, Inc./Michael and Daisy Boulter, Donna Boulter, Roger Boulter, William Boulter and Carol Thompson, c/o DCP Midstream, LP; 3) USR #1793 - Herman Libsack, do DCP Midstream, LP; 4) USR #1794 - Kendall Sullivan, c/o DCP Midstream, LP; and 5) USR11-0005 - WETCO Farms, Inc., do DCP Midstream, LP. Commissioner Conway seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. PUBLIC INPUT: No public input was given. CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed. Commissioner Rademacher seconded the motion, and it carried unanimously. / ah I Minutes, October 17, 2011 2011-2746 \°' Page 1 BC0016 PRESENTATIONS: RECOGNITION OF SERVICES, SHERIFF'S OFFICE - BILL SPALDING: Chair Kirkmeyer read the certificate recognizing Bill Spalding for 37 years of service with the Sheriffs Office. Mr. Spalding was not present. Commissioner Conway commended Mr. Spalding for his service to the citizens of Weld County and wished him the best in his future plans. Commissioner Rademacher and Chair Kirkmeyer requested staff confirm the Sheriff's Office was notified of this presentation. (Clerk's Note: Prior e-mail communication indicated Mr. Spalding was not expected to attend; however, arrangements were made to ensure his plaque and pin will be delivered.) BIDS: PRESENT BID #B1100135, CUSTODIAL SERVICES FOR DOWNTOWN BUILDINGS - DEPARTMENT OF BUILDINGS AND GROUNDS: Monica Mika, Director of Administrative Services, stated staff will be reviewing this bid and present a recommendation on October 31, 2011. PRESENT BID #B1100136, CUSTODIAL SERVICES FOR HUMAN SERVICES BUILDINGS - DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Mika stated staff will be reviewing this bid and present a recommendation on October 31, 2011. APPROVE BID #61100128, ALTERNATE COMMUNICATIONS DISPATCH CENTER ADDITION DESIGN — DEPARTMENT OF FINANCE: Ms. Mika stated this bid was presented on October 3, 2011, and after review, staff recommends approval of the low bid from Roche Constructors. Commissioner Rademacher moved to approve said low bid, as recommended by staff. Commissioner Conway seconded the motion, which carried unanimously. APPROVE BID #61100129, ELEVATOR UPDATES FOR CENTENNIAL CENTER - DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Mika stated this bid was presented on October 3, 2011, and after review, staff determined street level trash removal service would be adequate and the freight/trash elevator did not need to be replaced. She explained each of the vendors indicated their bid proposals were all inclusive and did not include an itemized cost breakout; therefore, staff recommends the bid be rejected and rebid for the two internal personnel elevators. In response to Commissioner Conway, Toby Taylor, Department of Buildings and Grounds, confirmed the freight/trash volume has been significantly reduced since the facility is no longer used as a jail to house inmates. Commissioner Rademacher moved to reject said bid and re-bid for the two internal personnel elevators. Commissioner Conway seconded the motion, which carried unanimously. NEW BUSINESS: CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON CR 13 BETWEEN SH 66 AND CR 46: Janet Carter, Department of Public Works, stated she conducted a speed study on County Road 13, between State Highway 66 and County Road 46, and determined the speed limit restrictions are inconsistent throughout the corridor. She stated County Road 13 is an arterial roadway and she reviewed the current posted speeds and average traveling speeds for the record. She also indicated there has been a total of 25 traffic accidents, which is fairly low for an eight-mile corridor, and only two were related to speed. Ms. Carter stated, based on her evaluation, she recommends increasing the 45 Mile Per Hour (MPH) segments to 55 MPH for a uniform speed throughout, with a reduction to 45 MPH at the approach to the intersection with State Highway 66. Commissioner Rademacher commended staff for their work on this project. In response to Commissioner Conway, Ms. Carter stated there is not much documentation to determine how the speed limits originated. In response to Chair Kirkmeyer, Ms. Carter stated the draft Resolution is adequate and the 45 MHP approach to the intersection can be addressed internally by staff. Commissioner Rademacher moved to approve said speed limit adjustments, with the appropriate installation of traffic control devices. Commissioner Garcia seconded the motion, which carried unanimously. Minutes, October 17, 2011 2011-2746 Page 2 BC0016 CONSIDER TEMPORARY CLOSURE OF CR 68 BETWEEN CRS 61.5 AND 61.75: Ms. Carter requested approval to close County Road 68, between County Roads 61.5 and 61.75, from October 24, until October 29, 2011, for a culvert replacement. She stated they will use message boards in advance of the closure and apply magnesium chloride on the gravel portions of the detour route for dust control. She further stated the average daily traffic count, taken in 2011, was approximately 740 vehicles, and standard barricades and road signs will be used for traffic control. Commissioner Rademacher moved to approve said temporary closure. Commissioner Garcia seconded the motion, which carried unanimously. CONSIDER TEMPORARY CLOSURE OF CR 74 BETWEEN CRS 39 AND 41: Ms. Carter requested approval to close County Road 74, between County Roads 39 and 41, from October 24, through October 31, 2011, for a 24-inch culvert replacement. She stated magnesium chloride will be applied on the detour route for dust control, and message boards will be posted in advance of the closure. She further stated standard signs and barricades will be used during the closure for traffic control, and the average daily traffic count on County Road 74, taken in 2011, was approximately 2,336 vehicles. Commissioner Garcia moved to approve said temporary closure. Commissioner Conway seconded the motion, which carried unanimously. CONSIDER APPLICATION FOR TEMPORARY ASSEMBLY OF MORE THAN 350 PERSONS ON OCTOBER 22-23, 2011 - BOYD AND HELEN ARNOLD: Brad Yatabe, Assistant County Attorney, stated Boyd and Helen Arnold have resubmitted an application for a Temporary Assembly to be held on October 22 and 23, 2011. He stated the original application was presented to the Board on August 10, 2011, at which time the applicant withdrew the matter due to scheduling conflicts with emergency response entities and to allow additional time to finalize some of the requirements. Mr. Yatabe stated the referral response from the Department of Public Health and Environment indicates additional portable toilets will be required, for a total of six, with corresponding hand washing stations. Roy Rudisill, Director, Office of Emergency Management, stated he spoke with Fire Chief, Tom Beach, and Dave Bressler, Director of the Weld County Paramedic Service, and they both indicated the local fire department could provide EMT service; however, the ambulance is not licensed for medical transport services. He stated the Weld County Code requires two EMT's, per 350 people, and one for each additional 150 people; therefore, he believes a contract with the Weld County Paramedic Service would be necessary. Mr. Rudisill stated the security firm needs to designate a specific number of security officers, and the traffic plan will be developed through the Incident Management Plan. Commissioner Rademacher stated the use of unlicensed EMT's is not uncommon and, although they cannot transport, many venues are dependent upon their services until a licensed ambulance or helicopter can arrive. Helen Arnold, applicant, stated they intend to have five guards on patrol both days, with five races held on Saturday and 15 events on Sunday. She stated Northern Colorado Traffic Control is preparing a Traffic Control Plan and will provide flagging staff to direct traffic. She further stated there will be a designated landing zone for an emergency helicopter, there is a hydrant to water the animals, Dr. Troy Dougherty from the Animal Clinic in Fort Lupton will be on-call, and she is working to obtain an amended contract for six portable toilets and hand washing stations. Commissioner Rademacher moved to approve said Temporary Assembly Permit. Commissioner Garcia seconded the motion. In response to Chair Kirkmeyer, Ms. Arnold confirmed they will be completing an Incident Management Plan with the Office of Emergency Management. There being no further discussion, the motion carried unanimously. CONSIDER COURT SECURITY GRANT APPLICATION AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY - COLORADO OFFICE OF THE STATE COURT ADMINISTRATOR COURT SECURITY CASH FUND: Ms. Mika provided copies to be added to the record for the Board's review and explained this grant request is different from most in that it requires electronic approval/signature, which was completed on Friday in order to meet the State deadline. She reviewed the various requested items for the record. Commissioner Garcia stated this matter was reviewed in a work Minutes, October 17, 2011 2011-2746 Page 3 BC0016 session and the Board expressed concern with priority items #5 and #6. He stated Toby Taylor, Department of Buildings and Grounds, was present at the Local Security Team (LST) meeting on September 28, 2011, and it was his understanding that those items would be deferred and only the remaining items were to be submitted with this grant application. Karen Salaz, 19th Judicial District Administrator, stated Commissioner Garcia is correct and she confirmed the surveillance cameras for Plaza South emergency and the Video Surveillance Network for West Annex were eliminated from the request. In response to Chair Kirkmeyer, Ms. Salaz stated there is no match requirement for this grant, and she indicated the document provided by Ms. Mika was a preliminary version and she would supply a copy of the final submitted version for the record following the meeting. She explained the total amount on the final submission was in the amount of $135,000.00. She further stated Commissioner Garcia and Judge Hartmann have met to determine other fund generating options. Commissioner Conway commended Commissioner Garcia for his work on this matter. Commissioner Garcia moved to approve said application and authorize the Chair to sign electronically. Commissioner Conway seconded the motion, which carried unanimously. CONSIDER APPOINTMENT OF DEPUTY DISTRICT ATTORNEY AND AUTHORIZE CHAIR TO SIGN - JOSCELYN GORSLINE: Commissioner Conway move to appoint Joscelyn Gorsline as a Deputy District Attorney. Commissioner Long seconded the motion, which carried unanimously. CONSIDER EXPRESSION OF SUPPORT FOR UNITED STATES POSTAL SERVICE RETAINING POST OFFICE AT CARR, COLORADO: Mr. Barker stated the proposed Resolution is similar to previous actions of the Board supporting retaining Post Offices in various rural Weld County communities. He noted paragraphs #2 and #3 are different from the New Raymer Resolution. Commissioner Conway commended Commissioner Long for his efforts in this matter and stated paragraph #2 directly addresses the issue with the Niobrara Energy Park and the specific needs it will generate. Commissioner Long stated paragraph #3 was also drafted as a result of public input indicating the various rural home businesses will be directly impacted if the post office is closed, resulting in more traffic, pollution, and cost. Commissioner Long moved to approve the Resolution of Support, as drafted. Commissioner Rademacher seconded the motion, which carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, October 17, 2011 2011-2746 Page 4 BC0016 There being no further business, this meeting was adjourned at 9:35 a.m. BOARD OF COUNTY COMMISSIONERS WEJ.,D COUNTY, COLO,RADO 7 ATTEST: -iii..- // ' `�! /Barbara Kirkmeyer, hair Weld County Clerk to the Board ---% Sean P. CoLnw Pro-Tem BY: � � � Deputy Irk to the Bo > Willi Garcia 4 Inez avid E. Low 1561tPlisg1�1.- ® 4' ` , D ugl Rademach QDF3' Minutes, October 17, 2011 2011-2746 Page 5 BC0016 Hello