HomeMy WebLinkAbout20110557 RESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
APPLICATION FOR VICTIM SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Victim Assistance and Law Enforcement
(VALE) Grant Application for the Victim Services Unit from the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Sheriff's Office, to the VALE Board, commencing July 1, 2011, and ending June 30, 2012, with
further terms and conditions being as stated in said application, and
WHEREAS,after review, the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the VALE Grant Application for the Victim Services Unit from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Weld County Sheriffs Office, to the VALE Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 28th day of February, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
WE D COUNTY, C L RADO
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SO0032
2011 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County
(VICTIM ASSISTANCE LAW ENFORCEMENT)
APPLICATION
Grant Period -July 1, 2011 through June 30, 2012
VALE Applications must be received at the
District Attorney's Victim/Witness Program
by Monday, February 28, 2011 at 3:00 PM
Location: 915 Tenth Street, 2nd floor, Greeley
Mailing: PO Box 1167, Greeley, CO 80631
Please read the Announcement of Funds before completing this document.
THIS FORMAT MUST BE USED TO APPLY.
For information and questions, contact:
JoAnn Holden, VALE Board Administrator
PO Box 1167
Greeley, Co 80632
jholdenaco.weld.co.us
Phone: (970) 356-4010 X4747 or Karol Patch X4748
GENERAL INSTRUCTIONS:
1. Submit to the District Attorney's Victim/VVitness Program, 915 Tenth Street, P. O. Box 1167, Greeley, CO 80632,
on or before the deadline listed above,an original and eight copies of the grant application and attachments.
Mark"VALE APPLICATION"on the envelope.
NOTE:Late applications maybe denied solely due to failure to meet the deadline. Applicants are responsible for the method of
delivery selected and to assure that applications are delivered to the DA's Victim/Witness Program prior to the deadline.
2. Only one copy of the agency audit or financial review needs to be submitted.
3. Applicants are required to follow the VALE Grant Application format exactly, and are expected to respond to each
item listed. DO NOT CHANGE PAGE BREAKS.The application is different from last year. Last Year's Application
WILL NOT be accepted.
NOTE:If an application does not contain complete answers to each item listed in the grant application,this lack of information may be
the basis for denying or reducing a grant award.
4. The body of application should be constructed of single-sided pages only.
5. Font size must be at least 10 points.
6. Do not place applications in binders or folders, but fasten with staple in the upper left hand corner.
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2011-0557
DO NOT INCLUDE THIS PAGE WITH YOUR APPLICATION
2011-2012 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County
Application page 1
SECTION A - AGENCY INFORMATION: VALE USE ONLY
1. APPLICANT AGENCY: Weld County Sheriffs Office Grant#:
Amount Requested:
Program Name: Weld County Law Enforcement Victim Services Unit Amount Funded:
Street Address(if not confidential):
1950"O" Street
Greeley, CO 80631
Mailing Address (if different):
P O Box 330
Ft. Lupton, CO 80621
Phone: 303-637-2424
Fax: 303-637-2423
E-Mail: scvancara@co.weld.co.us
2. CONTACT PERSON: Susan Cvancara
Title: Director
Phone: 303-637-2424
Fax: 303-637-2423
E-Mail: scvancara@co.weld.co.us
3. Agency Status(i.e., governmental, private-non-profit, or private-for-profit): Governmental
Non-profit TAX ID#
NOTE:If you are claiming non-profit status and if you have not previously provided documentation supporting this claim
to the VALE Board,then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE: Victim Services Funding
5. Give a problem statement that is specific to the community the project will serve.
The Weld County Sheriffs Office and 8 Police Departments would be without a Victim Services
Provider if we were not here. We propose to continue providing immediate crisis counseling and
follow-up services to all victims of crime and critical incidents 24/7 to those agencies, if we
continue to receive funding.
6. FUNDS REQUESTED: $66,328.00
ITEMS 1 - 6 MUST REMAIN ON THIS PAGE
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SECTION B - NARRATIVE SUMMARY:
7. Agency description: Weld County Law Enforcement Victim Services Unit(WCLEVSU)
is a law enforcement based victim services unit based out of the Weld County Sheriff's
Office. Our unit currently serves all unincorporated areas within Weld County, any smaller
townships that currently don't have active police departments such as Mead, Severance,
Nunn, Keenesburg, Hudson and Garden City. We also provide services to eight south county
police departments (Lochbuie, Ft. Lupton, Dacono, Frederick, Firestone, Platteville, Gilcrest
and the Weld County portion of Erie).
Our primary responsibility is providing immediate 24 hour crisis intervention, resources and
referrals to appropriate supporting agencies, and most importantly support these communities
and the citizens during any emotionally traumatic events that may or may not be included in
the Victims' Rights Act should our services be requested.
8. Brief Project Description for which the funds are being requested. Our primary objective is to
continue providing immediate crisis intervention and follow-up service to all victims of
criminal and critical incident events. We firmly believe in thoroughly educating victims, as
well as providing them with "leave behind" materials to help them move positively forward
from victim to survivor at their discretion, while allowing them to make conscious and
controlled decisions regarding their future. Furthermore, our unit strives to continuously
provide training to all agencies so that they understand the importance of administering
service to victims within the first 72 hours.
9. RESPONSIBLE PARTIES: List the two individuals who are responsible for ensuring the
grant is administrated as proposed by the organization and approved by the VALE Board.
Person Title Phone Email
1) Susan Cvancara Director 303-637-2424 scvancara@co.weld.co.us
2) Barbara Connolly Finance Director 970-336-7240 bconnolly@co.weld.co.us
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SECTION C - GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are mandatory
for all applicants.)
10. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
• OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of
crime victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
Adults Molested as Children
60 Child Physical Abuse 10
75 Child Sexual Abuse 25 Survivors of Homicide Victims
10 DUI/DWI —Victims of vehicular assault or 20 Robbery
homicide, DUI/DWI crashes, or careless
driving resulting in death
500 Domestic Violence 160 Assault
80 Adult Sexual Assault 20 Other violent crimes INTIMIDATION-
MENACING
10 Elder Abuse (including economic 40 m IsEeSSizlNrECENT
exploitation and fraud crimes)
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 1000
Refer to Application Instructions for information on how to count victims.
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OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number
of unduplicated victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
0 Civil Legal Advocacy/Court 0 Individual Therapy
Accompaniment
0 Civil Legal Attorney Assistance 50 Information/ Referral (in person)
5 Criminal Justice Support/ 100 Information/ Referral (by phone)
Advocacy/Court Accompaniment
50 Crisis/Counseling Intervention (in person) 5 Language Services (interpretation)
100 Crisis/Counseling Intervention (by phone) 0 Shelter/ Safehouse
0 Emergency Financial Assistance 0 Transitional Housing
450 Follow-up (in person, by phone, or written) 10 Transportation
500 Victim Compensation Assistance
0 Forensic Exam
(required)
0 5 Victim/Survivor Advocacy
Group Treatment/Support
15 Hospital/Clinic Response 500 Victim Rights Act Services
Refer to Application Instructions for the definitions of the services listed in the chart.
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11. PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add no more than four additional goals with objectives. Use format provided below.
Goals should be clear, concise, general statements that highlight what the project intend to achieve. They should
relate to the Project Description and Budget pages of the Application.
Objectives(no more than three per goal)should be quantifiable(i.e. a number can be attached)in order to measure
changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by
whom,and by when. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2: Continue providing all VRA information, resources, referrals, victim's compensation
information, advocacy, education and crisis support services to all victims of crime from the Weld
County Sheriff's Office and the 8 Police Departments listed: Lochbuie, Ft Lupton, Dacono,
Frederick, Firestone, Erie, Platteville and Gilcrest.
Objective 1: From July 1, 2011 through June 30, 2012, the Victim Services Program will provide"on-
scene" immediate crisis support and referral information to 60 people who have been victimized by
crimes.
Objective 2: Everyday verify that we have looked for all VRA crimes that may have been committed
and send out packet of information to each of those victims.
Objective 3: Provide at minimum 1 follow-up call to ensure victims have received their proper VRA
paperwork and to answer any questions they might have regarding said paperwork no later than 1
week after initial crime or crisis.
Objective 4: On a monthly basis, sending out surveys/questionnaires to those we have provided "on-
scene" service to maintain high standard of service.
GOAL 3: Continued training and increased communication with agencies listed in Goal 2 that we
provide service to.
Obiective 1: Each quarter contact each agency to maintain open dialog regarding problems, concerns
or questions.
Objective 2: Offer yearly trainings with each agency on the VRA, Victims' Compensation and training
on services offered for non-VRA crimes.
Objective 3: Quarterly maintain supply of brochures for each agency or per their request.
Objective 4: At random, send out surveys to officers/deputies regarding the quality of service that was
provided by advocate.
GOAL 4: To recruit, train and maintain volunteers for our program.
Objective 1: Offer 40 hour basic training once a year to recruit additional volunteers.
Objective 2: Continuing mileage for the volunteers for their on-call time during the year.
Objective 3: Continue providing cell phones for volunteers during the year.
Objective 4: Maintain 7 volunteers per quarter.
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12. Address what problems, if any, you anticipate in implementing your program's goals and objectives.
My biggest problem is with volunteers. I have several people who live in the smaller south county
towns we serve and would like to volunteers but only in their towns. It was always stated that if you
volunteered for WCLEVSU you were to serve the entire area. I have had several good people not join
due to that reason.
How do you plan to resolve these problems? I have spoken with a couple of Chiefs and we have decided
to try and get volunteers from each of their towns by putting an 'add' in each city's water bills asking for
volunteers. I think we would be able to develop 2 schedules for dispatch, one for the City's call outs and
one for the County call outs—that way we can have more volunteers and they would be able to stay in
the smaller areas and not have to serve the entire county.
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13. Services as defined in the V.A.L.E. statute, 24-4.2-105 (4) (a—m) C.R.S.
a) Indicate YES for services which are indicated in the Goals and Objectives of this application, and
NO for services NOT indicated in the Goals and Objectives of this application.
YES NO Services: C.R.S. 24-4.2-105 (4) (a—m)
X (a) Provision of services for early crisis intervention;
X (b) Provision of telephone lines for victims and witnesses
assistance;
X (c) Referral of victims to appropriate social service and victim
compensation programs and assistance in filling out forms for
compensation;
X (c.5) Assistance programs for victims and their families;
X (d) Education of victims and witnesses about the operation of the
criminal justice system;
X (e) Assistance in prompt return of the victims' property;
X (0 Notification to the victim of the progress of the investigation,
the defendant's arrest, subsequent bail determinations, and the
status of the case;
X (g) Intercession with the employers or creditors of victims or
witnesses;
X (h) Assistance to the elderly and to persons with disabilities in
arranging transportation to and from court;
X (i) Provision of translator services;
X (j) Coordination of efforts to assure that victims have a secure
place to wait before testifying;
X (k) Provision of counseling or assistance during court appearances
when appropriate;
X (1) Protection from threats of harm and other forms of
intimidation;
X (m) Special advocate services
(7)(b)"Special advocate services"means the services offered to aid victims
who are children, including,but not limited to,court-appointed special advocate
(CASA)programs, sexual assault treatment and prevention programs,
community-based youth and family servicing programs,gang alternative
programs,school-based intervention and prevention programs,big brother and
big sister programs offering aid to children who are victims,restitution
programs,partners programs offering aid to children who are victims,and child
abuse treatment programs.
(2.5) (a) (I) The court administrator of each judicial district may apply for grants of
moneys for the purpose of collecting all moneys assessed by the courts, including moneys owed
pursuant to this article, and collecting and disbursing restitution owed to victims of crime;
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b) For each YES listed in 13 a), reference the Goal and Objective that relates to the service
provided.
List letter(a—m) List Goal and Objective(s) pertaining to the service provided in your GOALS and
which refers to 13.a OBJECTIVES.
A Goal 2 Objective 1
C and C.5 Goal 2
D Goal 2
E Goal 2
F Goal 2
G Goal 2
H Goal 1 Objective 2
Goal 2
L Goal 2
14. Will this project utilize volunteers and or interns? ® Yes ❑No
If yes, please answer the following:
4 Number of volunteers/interns which were utilized from July 1, 2010 through
December 31, 2010.
1689 Number of volunteer/intern hours from July 1, 2010 through December 31, 2010.
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SECTION D - SERVICE INFORMATION:
15.What is the population and geographic area targeted for service through this project?
Weld County's population is over 210,000 citizens with approximately 80,000 residing in the
county alone. The other areas in which I serve would be approximately 23,000 citizens
within the city limits of the Police Departments I provide service to. WCLEVSU serves
almost half of the population of Weld County and the majority of the area is rural ranging
from the boarder of Adams County/Brighton to the Colorado state line.
a) How many crime victims have you served and will you serve?
VICTIMS SERVED VICTIMS SERVED VICTIMS SERVED PROJECTION OF
1 YEAR 1 YEAR SIX MONTHS VICTIMS TO SERVE
July 1, 2008 July 1, 2009 July 1, 2010 July 1, 2011
Through Through Through Through
June 30, 2009 June 30, 2010 December 30, 2010 June 30, 2012
819 878 258 1000
b) Are there other community agencies currently providing like services to the targeted population?
There are no other law enforcement based victim services or community based agencies
providing immediate crisis intervention or VRA services to victims of crime in the areas that we
serve.
If yes, explain how this project is not a duplication of services.
16. Document community support, coordination and networking by providing the following information:
a) List the top five agencies who your agency works most closely with in coordination and provision
of crime victim services and indicate how you work with them.
AGENCY HOW YOU COORDINATE
1- DA's Office Work hand in hand with victims to explain legal process, protection
orders&fast track procedures for a smooth transition for them. We
also utilize the DA's office for training.
2-A Woman's Place Assist victim in contacting shelter of intake process, transporting
victims to shelter if needed and describing criminal justice process.
3-SAVA Collaborate on recruitment ideas, present at volunteer meetings&
assist in building SAVA's presence in Weld County.
4-Colorado Legal Services Helping victims in their civil process after a criminal event has
happened.
5-GPD Covering calls for each other if needed so that victims are not left
hanging with no services. (they have covered for me and I am
willing to cover for them)
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b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime
(CCVC)? If"yes," provide the name and position(s) of the CCVC participant(s) and their level of
involvement in that group.
NAME OF MEMBER HOW THEY PARTICIPATE
Suzi Cvancara Attend quarterly meetings and on the VR Week Luncheon and training
committee
c) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
* In addition to participating in the CCVC group and trainings, I am on the Sexually Violent Predator
Community Notification Team that gives presentations when a SVP is released into the community.
*I am also a participant of the Centennial Crisis Support Team that does debriefings for the community.
*I attend the Weld County Chiefs of Police Association to update them on victims' rights information when
needed and to answer any victim's rights questions that might arise.
*The Every 15 Minutes program is a multi-jurisdictional program that creates cooperation in the
education of drinking and driving arena for both parents and students.
* I also speak at MADD victim impact panels to those who have committed crimes against society.
*The RESPECT program that I do is education and awareness for students regarding domestic violence
and sexual assault. As a result of these classes we typically have a victim that will come forward and
report that a crime has been committed—because they didn't realize before that it was a crime.
Director will ask the following agencies to speak at new Volunteer training and/or monthly on-going
training: SAVA, A Women's Place and The Area Agency on the Aging, District Attorney's office, Boulder
County Sheriffs Office, Colorado State Patrol and the SANE program representative.
Cecil O'Farrell and Dave Beckman with Greeley Police Department were wonderful during the death of
Deputy Sam Brownlee. Even though we were dealing with a horrible homicide that involved one of our
own, we still had victims that needed to be helped. They stepped in and filled in for us when we needed it
so that no victim was left without service.
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SECTION E -VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
17. a) Does your agency regularly inform victims about Victim Compensation and help them to apply
when appropriate? ® Yes n No
How? Every victim that we see gets victim's compensation information and help completing the forms if
needed. We will also 'interoffice' them to the District Attorney's office when needed for the victim. We
also have victim's compensation information in our VRA brochures with all the victim compensation
information on it.
b) Explain any major issues that hinder your agency in helping crime victims to understand Victim
Compensation eligibility requirements and to apply for benefits.
None
c) Does your a ency regularly conduct/receive Victim Compensation training for direct services staff
and volunteers? Yes n No
Date of the last training: October 2010 South County training
Person who conducted the training: Karol Patch
_4_Number of Staff and Volunteers in your agency providing services to crime victims.
4 Number of Staff and Volunteers who attended the last Victim Compensation Training.
VALE USE ONLY
Reviewed Victim Compensation Coordinator
Comments:
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SECTION F - VICTIM RIGHTS ACT:
18. Has your agency taken steps to assure that all staff and volunteers have read and understand the
GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES:
Rights afforded to crime victims-C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of
crimes; C.R.S. 24-4.1-303; and Child victim or witness—rights and services—C.R.S. 24-4.1-304
® Yes n No
a) Briefly describe how your agency assures that all staff and volunteers are trained on VRA.
Director provides training on the VRA to all volunteers during their initial training and are updated
at least once a year or whenever they have questions regarding something that comes up on a
call that they were on. Director also trains Officer and Deputies alike.
b) Does your agency have a statutory mandate to notify victims about their rights under VRA?
Z Yes n No
c) VRA Training:
Date of the last training: July 30, 2009
Person who conducted the training: Dan Griffin from COVA
4 Number of Staff and Volunteers in your agency providing services to crime victims.
2 Number of Staff and Volunteers who attended the VRA Training.
d) How does your agency notify victims of their rights under VRA?
When we are called on scene we provide all victims a VRA brochure and explain to the victim the
rights they are afforded. If we speak to them by phone or if they refuse our services at the time the crime
occurs, we will mail them out a packet of information that includes a VRA brochure. Not more than 1
week later a follow-up is done with the victim to ensure they received the packet in the mail. We discuss
the contents and go over their rights at that time.
e) Does your agency have a brochure describing VRA? ® Yes n No
If"yes", list the languages in which your brochure is available. See SECTION I. ATTACHMENTS
ENGLISH AND SPANISH
f) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes
brochures from other agencies. See SECTION I ATTACHMENTS. DO NOT INCLUDE VICTIM
COMPENSATION BROCHURES.
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SECTION G - EVALUATION:
How will you evaluate the effectiveness of this project?
19. If this is an application for continuing funding, how successful has this project been in the past in
accomplishing its proposed goals and objectives?
We have been successful in most areas. Our numbers are increasing and I feel that because of
measures taken to go over all reports taken by each of my agencies, we are catching VRA calls that
otherwise would have slipped thru the cracks. Trainings have been asked for and completed by most
police departments and brochures have been disbursed to all agencies.
The failure of maintaining volunteers would be our biggest challenge. We are trying to change that now
as described in question 12.
20. a)What is the projected cost per client served (cost/benefit ratio)? How did you calculate this
figure?
Projected cost per client would be$67.27 per victim.
Taking the grant amount requested of$67,277 dividing it by the estimated 1000 victims is where the cost
ratio comes about.
SECTION H - BUDGETARY INFORMATION:
All Budget pages MUST be completed.
21. What is the management plan for the project? (Specifically, who will be responsible or
accountable for the administration of the project?)
DIRECTOR is responsible for the day to day administration of the grant. Director is also
responsible for providing grant reports.
22. What controls and processes does your agency have in place for writing checks? The answer
should include information including: who in the agency is authorized to request a check, who is
authorized to write a check, who is authorized to sign a check, whether or not dual signatures are
required on any checks, and whether or not a person authorized to write a check could sign a check to
themselves.
All VALE checks that come into the WCLEVSU are put into an account with Weld County's accounting
system. When checks are written from this account, director must request a check thru supervisor who
approves it. Approved request then goes to Sheriffs Office purchasing agent who then requests money
from Weld County's Accounting department for actual written check.
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BUDGET INFORMATION
TOTAL AGENCY VICTIM SERVICES
Please indicate the sources for ALL funding your agency receives for victim
services.
FUNDING START DATE END DATE
AMOUNT Month/Day/Year Month/Day/Year
VALE Grant (if applicable) $66,359.00 07 / 01 / 10 06 / 30 / 11
DCJ Consolidated Grant 01 / 01 / 10 12 / 31 / 10
VOCA or VAWA or
State VALE
Grant (if applicable) / / / /
Other / / / /
Other / / / /
Other / / / /
TOTAL $66,359.00 / / / /
Please specify the source of"Other" funds (other grants, government funds,
city funds, donations, fund-raising, etc.) "Other" funds should reflect hard
dollars and NOT in-kind contributions (office space, phones, etc)
HOW WILL FUTURE FUNDING NEEDS BE MET?
Currently the Weld County Sheriff's Office is picking up everything that is not paid for by
the grant. They do have the majority of the call outs. The Sheriffs Office who currently
provides the bulk of additional funds to support us. The Sheriffs Office will continue to
provide balance of salary, benefits, office space x 2,telephones, fax line, cell phones, office
supplies (copier and basic supplies) annual memberships, trainings cars, fuel and insurance
for autos for paid personnel and volunteers use.
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VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1,2, and 3. ROUND TO THE NEAREST DOLLAR
New Applicants fill out Column 2 only.
Continuation Applicants ALL APPLICANTS Continuation
(Column 1) (Column 2) Applicants
(Column 3)
Current Grant Award Requested Budget Increase or
Decrease
PERSONNEL PERSONNEL (+/-)
Job Position Job Position/NAME
Director 30,748.00 Director/Cvancara 29,251.00 - 1,497
Specialist 30,521.00 Specialist/Graves 20,868.00 - 9,653.
Fringe Benefits Fringe Benefits 11,709.00 + 11,709
Subtotal 61,269.00 Subtotal 61,828.00 + 559.
SUPPLIES AND OPERATING SUPPLIES& OPERATING EXPENSES (+/-)
EXPENSES
Cell phones 1,650.00 Cell phones 1,650.00 0.00
Paper and postage 1,000.00 Paper and Postage 1,000.00 0.00
Training Budget 1,000.00 Training Budget 1,000.00 0.00
Subtotal 3,650.00 Subtotal 3,650.00 0.00
IN-STATE TRAVEL IN-STATE TRAVEL (+/-)
Mileage Cost 1,440.00 Mileage Cost 850.00 - 590.
Subtotal 1,440.00 Subtotal 850.00 - 590.
PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-)
Subtotal Subtotal
TOTAL FUNDS: $66,359.00 TOTAL FUNDS REQUESTED: $66,328.00 - 31.00
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VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A. PERSONNEL:
List each job position; include the name of the employee, if available. If two individuals have the same
job title, list it twice.
Indicate FTE of individual (EX: 1 FTE; .5 FTE; .75 FTE)
TOTAL COST- Show the total amount of salary and fringe benefits of the position
(SALARY and FRINGE BENEFITS are to be show separately.)
VALE%- Show the VALE percent requested for the total cost of the position
VALE Funding- Calculate the VALE funding request based on the TOTAL COST and VALE%.
Other Funding Source(s)- Indicate how the position is paid for other than VALE funding. If the
position cannot be funded(because 100% VALE Funding) indicate this.
Title of Job FTE Total VALE VALE If THIS grant funding will not pay for
Position\Name Cost °/U Funding the entire position,what other SOURCE
Requested Requested will be used to pay for the rest of the
position
Director/Cvancara 1 58,514 70% 40,960 Weld County Sheriff's Office
Specialist/Graves 1 57,965 36% 20,868 Weld County Sheriff's Office
Narrative Justification: Explain and justify the project's budget and relate the personnel budgeted to
project activities and their qualifications.
Name of and Title of Person: Susan Cvancara, Director
VALE Cost: $29,251.00 Salary $11,709.00 Benefits
Duties to be performed\project activities: Director is responsible for daily operations of the unit
including stats and grant reports. Director must attend meetings that are essential to maintaining
updated information and continued networking with other agencies. All staff training, volunteers and law
enforcement officer training is done by Director. Director is also responsible for the"on call" schedule
and trouble-shooting any problems that may arise with volunteers regarding schedule or issues with
dispatch. Director also does direct victim services (on call from 3AM to 3PM) during the week, nights and
weekends.
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Name of and Title of Person: Tara Graves, Specialist
VALE Cost: $20,868.00 Salary
Duties to be performed\project activities: Specialist is responsible for providing on-scene direct
services to victims when called out(on call 3PM to 3AM). Any time a victim has phone contact or refuses our
services, a packet of information regarding the crime they are a victim of is mailed to them. Specialist then
provides follow-up when they have had a chance to read over the information that was given to them in person
or via the mail. Specialist also helps in scheduling ongoing training for volunteers and assists with any training
that Director request. Specialist will maintain volunteer supply room so that they have everything they need.
Name of and Title of Person:
VALE Cost:
Duties to be performed\project activities:
Name of and Title of Person:
VALE Cost:
Duties to be performed\project activities:
B. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be specific,
itemized costs related to victim services.
The request for ongoing funding for volunteer phones is very important for their safety and security. When we
get calls from Officers/Deputies who are working with a victim who would like to speak with us by phone, it is
important that we use a phone that the volunteer can use and not worry about victims continuing to call their
personal home or cell phone.
Our"Phone" contacts and "Refusals" are the largest part of our client contacts. Thus the amount of paper and
postage for our information packets is increasing every year. We are finding that we are using more paper
and need more postage to complete our practices. We also have a postage increase due to the client
surveys that need a post paid return envelope so we can receive the surveys back in our office.
The volunteer training budget is also an important part of retaining our volunteers. They get so little in the
form of thanks that this budget is to help, in a small way, to let them know we do appreciate them. If we start
the new program of the 'south county' volunteers and create 2 on call schedules I am hoping to have a couple
of trainings to begin our program there.
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C. IN-STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
Mileage for the volunteers are a tiny"perk"that lets them know we are so excited that they
are here and we appreciate the sacrifice they make on behalf of the victims they serve. It is
nice for them to volunteer their time but I think it is asking a lot for them to have to pay for
fuel to go to call locations and monthly trainings. Our cost is somewhat smaller as advocates
have the option to use the county cars that we now have.
If the south county project gets up and running we will have a smaller area to cover and those
advocates will not have as much mileage to claim.
D. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
E. DIFFERENCES FROM LAST YEAR'S REQUEST(Continuation Applicants only).
If this is an application for continuing funding, explain any changes in proposed funding.
Changes from last year are minimal. A shift in the payroll numbers but still remains close to the amount
that it was last year and mileage cost has decreased due to county cars being used more and hopefully
smaller area for volunteers to cover when south county project gets started.
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VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT
SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS
AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE
SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304.
SUCH WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH
REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT
TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY
APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL
THE REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH
WRITTEN ACKNOWLEDGMENT.
The prospective grantee certifies to the VALE Board, by submission of this completed Grant
Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims,
that the agency or person described herein has read and understands the rights afforded to crime
victims as required by C.R.S. 24-4.2-105 (4.7).
PROJECT DIRECTOR: Susan Cvancara
TITLE: Director Victim Services
PROJECT: Weld County Victim Services Unit
AGENCY: Weld County Sheriff's Office
ADDRESS: P��O--��Box 330—Ft. Lupton, CO 80621
SIGNATURE:51&W �L DATE: a "35 JO
COPIES OF THE STATUTES DESCRIBED WILL BE PROVIDED TO PROSPECTIVE
GRANT RECIPIENTS UPON REQUEST.
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VALE Grant Application Signature Page
Applicant Agency: Weld County Sheriffs Office
Project Title: Weld County Law Enforcement Victim Services Unit
Grant Period: July 1,2011 to June 30,2012
We hereby certify that the information contained herein is true and correct to the best of our
knowledge and belief. The following signatories understand and agree that any grant received as a
result of this application shall incorporate and be subject to the statements made within the above
described VALE Grant Application (The Application). Furthermore,the signatories certify that
they have each read The Application and are fully cognizant of their duties and responsibilities for
this project.
Original signatures of each party to this application(i.e.,Project Director,Financial Officer and
Authorized Official) are required. Please use BLUE INK to distinguish the original documents
from copies. Refer to Application Instructions for definitions for the signing authorities.
Project Director:
Name: Susan Cvancara Position/Title: Victim Services Director
Agency(including Division or Unit): Weld County Sheriffs Office
Mailing Address: PO Box 330, Ft. Lupton, CO 80621
Phone: 303- 37-2424 Fax: 303-637-2423 E-Mail: scvancara@co.weld.co.us
Signatur 0 Date: c) •a -dart
Financial Officer:
Name: Barb Connelly Position/Title: Finance Manager
Agency(including Division or Unit): Weld County Government
Mailing Address: PO Box 578,Greeley, CO 80631
Phone: 970-336-7240 Fax: E-Mail: bconnelly@co.weld.co.us
Signature: 6_,4„nQ4 Date: a1aiii
Authorized Official:
Name: Barbara Kirkmeyer Position/Title: Chair of County Commissioners
Agency(including Division or Unit): Weld County Government
Mailing Address: PO Box 578,Greeley,CO 80631
Phone: 970-33 215 Fax• E-Mail:bkirkmeyer@co.weld.co.us
Signatur . Jyt,SV / Date: 2- - 1t //
In accordance with the Colorado Revised tatutes 24-72-202.6,information supplied in this application is considered a public record.
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off/A C516 7
SECTION I- ATTACHMENTS:
Your agency's VRA brochure OR the VRA brochure your agency utilizes.
Client Survey
A signed copy of the attached Grant Applicant Memorandum of Understanding Concerning the
Rights Afforded to Crime Victims.
A list of your agency's Board of Directors, (private non-profit)
Include a copy of agency's most recent audit report or financial review. If agency is not subject to
audit, explain how proper management and disbursement of funds is monitored. (Only one copy of the
audit or financial review is required.)
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