HomeMy WebLinkAbout20110333.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JANUARY 31, 2011
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, January 31, 2011, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Sean P. Conway, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher- EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther Gesick
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of January 26, 2011, as printed. Commissioner Conway seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Long seconded the motion, and it carried unanimously.
BIDS:
PRESENT BID #B1100025, 2011 BRIDGE REHABILITATIONS - DEPARTMENT OF PUBLIC WORKS:
Monica Mika, Director of Finance and Administration, stated four vendors have submitted bids to do
enhancement work on ten bridges throughout the County. She noted there is a large difference
between the high and low bids, and staff will review the specifications and present the matter to the
Board for approval on February 14, 2011. In response to Ms. Mika, the Board indicated a work session
is not necessary, and Commissioner Conway commented he is pleased to have two local vendors at
the top of the list.
RECONSIDER BID #B1100005, ONE (1) 4X4 FULL-SIZE REGULAR CAB DIESEL PICKUP -
DEPARTMENT OF PUBLIC WORKS: Barb Connolly, Controller, stated upon further review it was
determined the low bidder did not meet specifications and the next bid that meets specifications is the
eighth bid. She stated the Department of Public Works would like to reject the overall bid and also
modify the specifications to increase the gross vehicle weight (GVW) from 10,000 pounds up to 11,500
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pounds. In response to Commissioner Conway, Pat Persichino, Director, Department of Public Works,
explained the low bid did meet the new GVW requirements; however, the vendor did not install the
specified truck body, which would increase the amount by $6,600.00. Commissioner Garcia moved to
reject the bid from Transwest GMC Truck, based on staffs recommendation, and rebid the item with
the new specifications. Seconded by Commissioner Conway, the motion carried unanimously.
RECONSIDER BID #B1100010, ONE (1) HALF-TON 4X4 SHORT BOX PICKUP WITH SNOW PLOW
- DEPARTMENT OF PUBLIC WORKS: Ms. Connolly stated upon further review it was discovered the
initial low bid did not include the specified snow plow; therefore, staff recommends rejecting the low bid
and accepting the second low bid. Commissioner Garcia moved to revise the bid to accept the second
low bid from Phil Long Ford, in the amount of$28,144.00, based on staffs recommendation. Seconded
by Commissioner Long, the motion carried unanimously.
NEW BUSINESS:
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - STONE RIDGE
STABLES, LLC: Christopher Woodruff, Assessor, gave a brief description of the property location and
explained the site was misclassified as all agricultural outbuildings; however, a portion of the barn has
been converted into a residence, and he reviewed the adjusted valuation amounts for the record.
Commissioner Conway moved to approve said petition for tax abatement for Tax Years 2008 and 2009,
based on staffs recommendation. Seconded by Commissioner Garcia, the motion carried
unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES — KATHLEEN MCPHAUL:
Mr. Woodruff provided a brief description of the location of the parcel and explained the property
description record, in 2005, did not accurately reflect the horse arena and all of the improvements on
the property. He stated the property owner waited until the year 2010 to submit a petition, and upon
inspection of the property the appropriate adjustments have been made; however, staff is only allowed
to go back two years, and he reviewed the adjusted amounts for the record. In response to
Commissioner Garcia, Mr. Woodruff stated staff received no evidence from the petitioner to support the
amount on the petition, and staff's recommendation is based on their inspection. Chair Kirkmeyer
confirmed the petitioner was not present. Commissioner Long moved to approve said petition for tax
abatement for Tax Years 2008 and 2009, based on staff's recommendation. Seconded by
Commissioner Garcia, the motion carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - DOUGLAS SMITH:
Mr. Woodruff stated the petitioner is requesting a reclassification from residential to agricultural;
however, staff inspected the two parcels and could not determine a true agricultural use on either site.
He further stated there are no animals and one of the parcels is overgrown with weeds; therefore, he
recommends denial of the petition to maintain the current listed values. The petitioner was not present,
and no public testimony was offered concerning this matter. Commissioner Long moved to deny said
petition for tax abatement for Tax Years 2008 and 2009, based on staffs recommendation. Seconded
by Commissioner Conway, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 33 BETWEEN CRS 40 AND 42: Janet Carter,
Department of Public Works, requested approval for the temporary closure of County Road 33,
between County Roads 40 and 42, for a culvert replacement. She stated the average daily traffic count
for County Road 33, taken in 2009, was approximately 268 vehicles. She further stated staff will apply
magnesium chloride for dust control, and use standard road signs and barricades for traffic control.
Commissioner Garcia moved to approve said temporary closure. Seconded by Commissioner Conway,
the motion carried unanimously.
Minutes, January 31, 2011 2011-0333
Page 2 BC0016
CONSIDER AGREEMENT FOR CONSTRUCTION OF ONE (1) COMPRESSED NATURAL GAS
FUELING STATION WITHIN DENVER REGIONAL COUNCIL OF GOVERNMENTS (DRCOG)
REGION AND AUTHORIZE CHAIR TO SIGN: Elizabeth Relford, Department of Public Works, stated
under this agreement, Weld County will act as a pass through for the Colorado Department of
Transportation (CDOT) to receive North Front Range Metropolitan Planning Organization (MPO)
Congestion Mitigation Air Quality (CMAQ) funds, in the amount of$760,000.00, and the local match will
be provided by the bidder. Commissioner Garcia moved to approve said agreement and authorize the
Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER AGREEMENT FOR CONSTRUCTION OF ONE (1) COMPRESSED NATURAL GAS
FUELING STATION WITHIN NORTH FRONT RANGE METROPOLITAN PLANNING ORGANIZATION
REGION AND AUTHORIZE CHAIR TO SIGN: Ms. Relford stated this agreement is a result of the
quick implementation HIRE (Hiring Incentives to Restore Employment Act), and the funds will be used
to upgrade the Weld County fueling site. She stated the County will utilize existing funds for the grant
match, in the amount of $89,000.00. Commissioner Conway moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
Commissioner Kirkmeyer commended Ms. Relford and Ms. Carter for all of their hard work on this
project. Commissioner Conway agreed and stated this will have a profound impact on the air quality in
Weld County.
CONSIDER STATEMENT OF GRANT AWARD FOR JUVENILE ACCOUNTABILITY BLOCK GRANT
AND AUTHORIZE CHAIR TO SIGN: Ken Poncelow, Sheriff's Office, stated this award is the result of a
previously approved grant application which was done on behalf of North Range Behavioral Health,
with no local cash match. Commissioner Conway moved to approve said Statement of Grant Award
and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER ASSIGNMENT OF TAX LIEN SALE CERTIFICATES TO MARVIN ENTERPRISES, LLC,
AND AUTHORIZE CHAIR TO SIGN: Bruce Barker, County Attorney, stated Marvin Enterprises, LLC,
has paid the Treasurer for the various tax lien fees, in the amount of $507.57, for two mobile homes
and one real property. Commissioner Conway moved to approve the assignment of said Tax Lien Sale
Certificates to Marvin Enterprises, LLC, and authorize the Chair to sign. Seconded by Commissioner
Garcia, the motion carried unanimously.
CONSIDER ASSIGNMENT OF TAX LIEN SALE CERTIFICATES TO USA LAND TRUST, LLC, AND
AUTHORIZE CHAIR TO SIGN: Mr. Barker stated USA Land Trust, LLC, has paid the Treasurer for the
various tax lien fees, in the amount of$807.52, for eight real properties. Commissioner Conway moved
to approve the assignment of said Tax Lien Sale Certificates to USA Land Trust, LLC, and authorize
the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND APPROVING
SALE OF SAME TO ARROW MANUFACTURING, INC., AND AUTHORIZE CHAIR TO SIGN ALL
NECESSARY DOCUMENTS: Barb Connolly, Controller, stated this proposal is concerning an
ambulance which was involved in a traffic accident during the last snow storm. She explained the back
door, bumper, and frame structure of the box were damaged, and although it is scheduled to rotate out
of the fleet, she recommends selling it now, for the offered amount of $5,500.00, rather than keeping it
and potentially having to send a damaged vehicle into service before it is replaced. In response to
Commissioner Conway, Ms. Connolly stated the sale would include the box, which is damaged, but not
any of the internal equipment. She also confirmed an insurance claim was filed and the County
received $12,000.00 to cover the damages. Responding further to Commissioner Conway,
Ms. Connolly indicated the replacement vehicle has been ordered, and they cost an average of
$150,000.00. In response to Chair Kirkmeyer, Ms. Connolly confirmed the equipment is drivable;
however, its service is questionable due to the damage to the rear door. Commissioner Garcia stated
Minutes, January 31, 2011 2011-0333
Page 3 BC0016
Dave Bressler, Director, Paramedic Service, indicated the box has over 1 million miles on it.
Responding to Chair Kirkmeyer, Ms. Connolly stated the Limon Paramedic Service indicated interest in
purchasing the chassis; however, they only offered $3,000.00, in comparison to the current offer.
Commissioner Garcia moved to declare said equipment as surplus and authorize the Chair to sign all
necessary documents. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER APPOINTMENT TO WORKFORCE DEVELOPMENT BOARD: Commissioner Conway
moved to appoint Dr. Mary Freitag to the Workforce Development Board as the small business
representative, with a term to expire December 31, 2013. Seconded by Commissioner Garcia, the
motion carried unanimously.
CONSIDER REAPPOINTMENTS TO 911 EMERGENCY TELEPHONE SERVICE AUTHORITY
BOARD: Commissioner Garcia moved to reappoint Gary Sandau to the 911 Emergency Telephone
Service Authority Board as the Fire Protection County Appointee, and Mitch Wagy as the Emergency
Medical Service County Appointee, with terms to expire January 8, 2013. Seconded by Commissioner
Conway, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:30 a.m.
BOARD OF COUNTY COMMISSIONERS
WE D COUNTY, COL DO
ATTEST.' V ' ♦ LAIL- bf.IT Lc-
`'arbara Kirkmeyer Chair
Weld County Clerk to the : 'r. E
7 ' ����i an P. Conway, Pro-Tem
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Deputy Clerk to the Boar. (,� ' ` UUF�
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A O DA SAO e C
Davi . Long
(Ain Attorney EXCUSED
Douglas Rademacher
Minutes, January 31, 2011 2011-0333
Page 4 BC0016
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