HomeMy WebLinkAbout20111046.tiff PITNEY BOWES GLOBAL FINANCIAL SERVICES
STATE&LOCAL FAIR MARKET VALUE LEASE AGREEMENT
Agreement Number
Your Business Information
WELD COUNTY GOVERNMENT
Full Legal Name of Lessee DBA Name of Lessee Tax ID#(FEIN/TIN)
PO BOX 758 GREELEY CO 80632-0758
Billing Address:Street City State Zip+4
21178753865
Billing Contact Name Billing Contact Phone# Billing CAN#
X950 9TH ST FORT LUPTON CO 80621
Installation Address(If different from billing address):Street City State Zip+4
21178757866
Installation Contact Name Installation Contact Phone# Installation CAN#
Credit Card# Name on card Exp date Type of card
Tax exempt# State tax(if applicable) Fiscal period(from-to)
Your Business Needs
Check items to be Included In custpmO't payment
Qty Business Solution Description Service Level Agreement
Mail Stream Solution-1 Tier 1-Provides red maintenance service for tStandard5LA-
1 DM200L nardegmprman(
X Tier2-Provides Standard PM pus Training and pdmhead replacement
1 IntelliLink Interface/PSD for DM200L Teri-Provides Ter 2 plus Guarenteed 4 Hour Response Time
1 Basic Accounting(25 Dept)Software
1 5 lb Integrated Weighing n Connects-Advantage lelyible items are indicated by#)
1 DM200 Self Installation Kit 11�II Software Maintenance(additional terms apply).Provides revision updates&technical assistance
1 Integrated Weighing Platform I_I Soscuerda Subscription Provides postal and tar n&updates
1 IntelliLink Subscription n If you do not choose Solt-Guard®protedlon with your lease,you vial automabcalty receive
updates at RBI's current rates.
X intealLlnk®SUWcripeow Meter Rental-Provides simplified billing and includes postage resets
I I Value Based Services
() Purchase Power®credit line
ElPenned Mall Payment Service you Allows r to consolidate permit postage with metered
I postage under one account.As a permit mail user,we need USPS towns 6001,6002,and
6003,along with the Permit Enrollment term,to ec4vete your Permit Mail Payment service.
Your Payment Plan
Number of months Monthly amount Billed Quarterly at'
First 48 $133 $399 ( )Required advance check of$( )received
( )Tax exempt certificate attached
'Does rot'include any applicable lazes.
Your Signature
You agree to be bound by all the terms and conditions of this Agreement,including those contained on page 2 and those located in the Pitney Bowes Terms
(Version 11/10),which are available at www.gb.com/terms and are incorporated by reference.The Lease will be binding on PBGFS only after PBGFS has
completed its credit and documentation approval process and an authorized PBGFS employee signs below.
04/19/2011
Signature Dale
BARBARA KIRICMEYER Chair, Board of County Commissioners
Print Name Ttle Email Address
Elizabeth Dunn 473
Account Rep District Office PBGFS Acceptance
Page 1 of 3
(00150046.1)SLG FMV Lease Agreement(aw.11110) 2011-1046
&Laud'
()tit 4- aoll see Pitney Bowes Terms for additional terms and conditions Pa do/ef
LEASE TERMS AND CONDITIONS
This is a lease with Pitney Bowes Global Financial Services LLC(PSGFS),Pitney Bowes'leasing company. PBGFS provides leasing options to our customers. PBGFS
does not warrant,service or otherwise support the equipment. Those services are provided by Pitney Bowes Inc.(PBI)as stated in the Pitney Bowes Terms. Due to
federal regulations,only PBI can own an intelliLink Control Center or Meter. Therefore,those items are rented to you,rather than leased. Unlike the other equipment
you may lease from us,you cannot purchase an IntelliLink Control Center or Meter at the end of the Agreement.
L1. DEFINITIONS L9. RISK OF LOSS AND VALUEMAX®PROGRAM
L1.1 All capitalized terms that are not defined in this document are Because we own the equipment while you lease it from us,we need to make
defined in the"Definitions"section of the Pitney Bowes Terms. sure it is protected while it is in your possession. You can demonstrate to
L2. AGREEMENT us that the equipment will be protected either by showing us that your
L2.1 You are leasing the Equipment listed on the Order. You will make Insurance will cover the equipment or by enrolling in our fee-based
each Monthly Payment by the due date shown on our invoice. ValueMAX program. The terms of that program are listed in Section L9.2.
L2.2 You may not cancel this Lease for any reason except as
expressly set forth in Sections L10 and L11 below. All
payment obligations are unconditional. L9.1 Risk of Loss.
L2.3 Our remedies for your failure to pay on time or other defaults are (a) You bear the entire risk of loss to the Equipment from the date of
set forth in the "Default and Remedies" section of the Pitney shipment by PBI until the end of the Lease Term (including any
Bowes Terms. extensions), regardless of cause, ordinary wear and tear
L2.4 You authorize us to file a Uniform Commercial Code financing excepted("Loss").
statement naming you as debtor/lessee with respect to the (b) No Loss will relieve you of any of your obligations under this
Equipment. Lease. You must immediately notify us in writing of the
L3. PAYMENT TERMS AND OBLIGATIONS occurrence of any Loss.
L3.1 We will invoice you in arrears each month for all payments on the (c) You will keep the Equipment insured against Loss for its full
Order (each, a "Monthly Payment"), except as provided in any replacement value under a comprehensive policy of insurance or
SOW attached to this Agreement. other arrangement with an insurer of your choice, provided that it
L3.2 Your Monthly Payment may include a one-time origination fee, is reasonably satisfactory to us("Insurance"). YOU MUST CALL
amounts carried over from a previous unexpired lease,and other US AT 1-800-243-9506 AND PROVIDE US WITH EVIDENCE OF
costs. INSURANCE.
L3.3 If you request,your IntelliLink®Control Center/Meter Rental fees, L9.2 ValueMAX Program.
Service Level Agreement fees, and Soft-Guard® payments ("PBI (a) If you do not provide evidence of insurance and have not enrolled
Payments")will be included with your Monthly Payment and begin in our own program (ValueMAX),we may include the Equipment
with the start of the Lease Term. Your Monthly Payment will in the ValueMAX program and charge you a fee, which we will
increase if your PBI Payments increase. include as an additional charge on your invoice.
L4. EQUIPMENT OWNERSHIP (b) We will provide written notification reminding you of your
L4.1 We own the Equipment. PBI owns any IntelliLink®Control Center insurance obligations described above in Section L9.1(c).
or Meter. Except as stated in Section L6.1, you will not have the (c) If you do not respond with evidence of insurance within the time
right to become the owner at the end of this Agreement. frame specified in the notification we may immediately include the
L5. LEASE TERM Equipment in the ValueMAX program.
L5.1 The Lease term is the number of months stated on the Order (d) If the Equipment is included in the ValueMAX program and any
("Lease Term"). damage or destruction to the Equipment occurs (other than from
L6. END OF LEASE OPTIONS your gross negligence or willful misconduct,which is not covered
L6.1 During the 90 days prior to the end of your Lease,you may, if not by ValueMAX),we will(unless you are in default)repair or replace
in default,select one of the following options: the Equipment.
(a) enter into a new lease with us; (e) If we are required to repair or replace the Equipment under the
(b) purchase the Equipment "as is, where is" for fair market ValueMAX program and we fail to do so within 20 days of
value;or receiving your written notice of loss or damage, you may
(c) return the Equipment, IntelliLink Control Center and/or Meter terminate this Lease.
in its original condition, reasonable wear and tear excepted. (f) We are not liable to you if we terminate the ValueMAX program.
If you return the Equipment, IntelliLink Control Center and/or By providing the ValueMAX program we are not offering or selling
Meter,at our option you will either(i)properly pack them and you insurance; accordingly, regulatory agencies have not
insure them for their full replacement value (unless you are reviewed this Lease, this program or its associated fees, nor are
enrolled in the ValueMAX® program) and deliver them they overseeing our financial condition.
aboard a common carrier, freight prepaid, to a destination L10.NON-APPROPRIATION
within the United States that we specify,or(ii) properly pack L10.1 You warrant that you have funds available to pay all payments
and return them in the return box and with the shipping label until the end of your current fiscal period,and shall use your best
provided by us and, in either case, pay us our then efforts to obtain funds to pay all payments in each subsequent
applicable processing fee. fiscal period through the end of your Lease Term. If your
L6.2 If you do not select one of the options in Section L6.1, you shall appropriation request to your legislative body,or funding authority
be deemed to have agreed to enter into successive 12-month ("Governing Body")for funds to pay the payments is denied,you
annual extensions of the term of this Agreement. You may opt to may terminate this Lease on the last day of the fiscal period for
cease the automatic extensions by providing us with written notice which funds have been appropriated, upon (i) submission of
within 120 days (but no less than 30 days or such shorter period documentation reasonably satisfactory to us evidencing the
as may be contemplated by law) prior to the expiration of the Goveming Body's denial of an appropriation sufficient to continue
then-current term of this Agreement. Upon cancellation, you this Lease for the next succeeding fiscal period, and (ii)
agree to either return all items pursuant to Section L6.1(c) or satisfaction of all charges and obligations under this Lease
purchase the Equipment. incurred through the end of the fiscal period for which funds have
L7. WARRANTY AND LIMITATION OF LIABILITY been appropriated, including the return of the Equipment at your
L7.1 WE (PBGFS) MAKE NO WARRANTIES, EXPRESS OR expense.
IMPLIED, INCLUDING ANY WARRANTY OF L11.EARLY TERMINATION
MERCHANTABILITY, FITNESS FOR A PARTICULAR L11.1 You further warrant that you intend to enter into this Lease for the
PURPOSE, OR FREEDOM FROM INTERFERENCE OR entire Stated Term and you acknowledge that we have relied
INFRINGEMENT. upon such represented intention when determining the applicable
L7.2 PBI provides you with (and we assign to you our rights in) the pricing plan. If you cancel or terminate this Lease prior to
limited warranty in the Pitney Bowes Terms. expiration of the Stated Term (other than for non-appropriations),
L7.3 WE ARE NOT LIABLE FOR ANY LOSS, DAMAGE (INCLUDING you shall pay a termination charge equal to the net present value
INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES), of the monthly payments remaining through the completion of the
OR EXPENSE CAUSED DIRECTLY OR INDIRECTLY BY THE term, discounted to present value at a rate of 6% per year. The
EQUIPMENT. foregoing paragraph shall supercede Section G5.2(b) of the
Pitney Bowes Terms.
L8. EQUIPMENT OBLIGATIONS L12.MISCELLANEOUS
L8.1 Condition and Repairs. You will keep the Equipment free from L12.1 If more than one lessee is named in this Lease, liability is joint
liens and encumbrances and in good repair, condition, and and several.
working order. L12.2 YOU MAY NOT ASSIGN OR SUBLET THE EQUIPMENT OR
L8.2 Inspection. We may inspect the Equipment and any related THIS LEASE WITHOUT OUR PRIOR WRITTEN CONSENT,
maintenance records. WHICH CONSENT WILL NOT BE UNREASONABLY
L8.3 Location. You may not move the Equipment from the location WITHHELD.
specified on the Order without our prior written consent. L12.3 We may sell,assign,or transfer all or any part of this Lease or the
Equipment. Any sale,assignment, or transfer will not affect your
rights or obligations under this Agreement.
Page 2 of 2 •
SLG FMV Lease Agreement(Rev.1/11) See Pitney Bowes Terms for additional terms and conditions
CUSTOMER CHECKLIST
Welcome To Pitney Bowes
THANK YOU for your business. Below are answers to some commonly asked
questions about your lease. Also, you will receive a Welcome Letter containing
additional lease and account information. We value you as a customer and look
forward to continuing to serve your needs.
Important Information Regarding Your Lease and Account
• How are taxes billed? State-required sales tax will be added to your lease invoice. If you
are tax exempt please advise your sales representative. Property tax will be billed separately
by Pitney Bowes on an annual basis.
• How often will!be invoiced? You will be invoiced quarterly. If you are a new leasing
customer, you may see a charge for"Interim Rent"on your first invoice. This is for usage of
your equipment from the date of installation until your lease officially commences. After the
Interim Rent period you will receive your standard lease invoice showing your quarterly lease
payment.
• How does ValueMax®work? As a reminder, if you do not provide Proof of Insurance within
30 days you will be automatically enrolled in the Pitney Bowes ValueMax®product protection
program. You will see a charge on your quarterly lease invoice for this service as described
in your lease agreement.
• How does Purchase Power® work? Remember, if you have not prepaid for postage then
the Purchase Power® credit line attached to your postage meter account will be used and you
will be billed as per your lease agreement.
• How does delivery and installation work? Your sales representative will provide an
estimated delivery timeframe. Also, many Pitney Bowes products are self-installable; your
sales representative will inform you if your equipment can be installed upon delivery or if a
Pitney Bowes Service Technician is required.
• Online Account Access.You can access your account online to view and pay bills, place a
service call,and take advantage of other online features.
Visit us at www.pb.com/mvaccount.
• Global Financial Solutions. Pitney Bowes Global Financial Solutions(PBGFS)is a wholly
owned subsidiary of Pitney Bowes Inc.who provides financing for Pitney Bowes' products.
• How do Service Level Agreement customers obtain service? If you need service from
one of our one thousand A+ Certified Service Professionals who are equipped with real time
wireless technology, please call 800-522-0020.
Jennifer VanEgdom
From: Monica Mika
Sent: Tuesday, April 19, 2011 9:21 AM
To: Jennifer VanEgdom
Subject: FW: PITNEY BOWES POSTAGE MACHINE
Attachments: CustomerChecklist.pdf; Lease Contract.pdf; T&C and Equipment Guide.pdf
Need Barb to sign this. Please send signed contract to Edna when finished. I will have Esther put on the
agenda. Thanks
Monica Daniels-Mika
Director of Finance and Administration
Finance and Administration
915 10th Street
Greeley, Co 80632
(970)336 7205 ext. 4210
mmika(a�co.weld.co.us
Li
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Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged, confidential
or otherwise protected from disclosure. If you have received this communication in error, please immediately
notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the
taking of any action concerning the contents of this communication or any attachments by anyone other than
the named recipient is strictly prohibited.
From: Edna Mata
Sent: Friday, April 15, 2011 8:31 AM
To: Monica Mika
Subject: FW: PITNEY BOWES POSTAGE MACHINE
Is this something that you would sign? It is the postage machine agreement for Fort Lupton. The
monthly price has gone down by a few dollars.
Thanks
Edna
Edna Mata
Weld County Print Shop
emata@co.weld.co.us
1500 2nd Street
Greely, Colorado 80631
Telehone:970-304-6538
Fax:970-304-6539
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Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged, confidential
or otherwise protected from disclosure. If you have received this communication in error, please immediately
notify sender by return e-mail and destroy the communication.Any disclosure, copying, distribution or the
taking of any action concerning the contents of this communication or any attachments by anyone other than
the named recipient is strictly prohibited.
From: Elizabeth Dunn fmailto:elizabeth.dunn@ob.coml
Sent: Monday, March 28, 2011 3:20 PM
To: Edna Mata
Subject: PITNEY BOWES POSTAGE MACHINE
Pitne Bowes
�
Engineering the flow of communication,.
March 28, 2011
Edna Mata
WELD COUNTY GOVERNMENT
2950 9th St
Fort Lupton, CO 80621
Dear Edna,
Thank you for speaking with me. Attached, please find the lease paperwork for the postage machine we
were discussing.
In order to move ahead, I will need the following documents:
1. Contract signed and dated with your name and title printed. Please include your Fed Tax
Id/TIN
2. A copy of your tax exempt certificate, if applicable.
3. Please initial any name or address changes made on the lease.
Please take a moment today to sign the agreement where indicated and fax it to me at 203-617-3069. If
you have any questions, be sure to call me toll-free at 800-203-2581 ext 6647.
Sincerely,
Liz Dunn
Liz Dunn
Pitney Bowes Government Account Manager
2
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