HomeMy WebLinkAbout20120258.tiff Joint meeting
Weld County E-911 Emergency Telephone Service Authority Board
And Weld County Communications Advisory Board
December 20th, 2011
The Weld County E-911 Emergency Telephone Service Authority Board and
Communications Advisory Board met in session on Tuesday, December 20th, 2011 in the
Pawnee Conference Room; 1150 O Street at 12:00 noon.
ROLL CALL:
The meeting was called to order by Chairperson Barbara Kirkmeyer. Present were E-911
Board Members Barbara Kirkmeyer, Mitch Wagy, Kevin Halloran, Juan Cruz, Jim
Burack, Gary Sandau and Randy Winsett. Present for the Communications Advisory
Board were Barbara Kirkmeyer, Dave Bressler, Jim Burack, Carl Harvey, Roy Rudisill,
Jay McDonald, Ken Poncelow, Mark Lawley, Hugh Kane, Juan Cruz, Robert Standen ,
Phil Tiffany, and Tim Zimmerman. Jeff O'Dell represented Duane McDonald. Pat
Haugse and Mike Parkos represented Rick Brandt. Gary Barbour was excused absent.
Staff members present were Mike Savage, Dave Mathis, Anita Scrams, Robert Olsen and
Susan Johnson. Jerry Garner (Greeley Police), Jack Statler(Greeley Police), Monica
Mika (County Director of Finance & Administration), Dan Huerter (Weld GIS), Blake
Abercrombie(ACS), Malinda Loera (Weld GIS) and Tom Beech (SE Weld Fire) were
also present. A quorum for each board existed.
MINUTES:
Kevin Halloran moved,Juan Cruz seconded a motion to approve the November 15th,
2011 E-911 minutes, motion was approved unanimously.
Ken Poncelow moved, Carl Harvey seconded a motion to approve the November 22nd,
2011 Communications Advisory Board minutes, motion was approved unanimously.
OLD BUSINESS:
1. Staff Report: Dave Mathis presented Dispatch stats and staff report for
November 2011 [refer to Sgt.Mathis' "November 2011 WCRCC Monthly Reports
and Personnel Report as of November 6, 2011"].
• 2 new fire dispatchers finished with academy, now on console training
• 4 other Trainees on console training
• 1 supervisor vacancy, ''A dispatcher vacancy
• 911 calls are up over last year. Calls for service are up on the fire/ambulance
side and down for law. Call answering times are very similar to last year.
• Fire and ambulance call processing time has improved greatly over last year.
The next focus will be on improving call processing times on priority 1 and 2
law calls. This may involve changing our protocols, which will change the
culture both in the Center and on the Street.
2. CAD project update: Per Blake the current focus is entering warrant data.
Spillman is hiring people to work on Insight, it is not working as requested so far.
His main concern right now is that his email request to have MDTs programmed
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has not been responded to well. He does not want everyone to wait until the last
minute(January) when we are getting ready to go live.
3. Long Range Planning: Barb Kirkmeyer reported that the Long Range Planning
Committee is preparing to ask for an outside evaluation of the Center. Currently
the group is working on an RFP draft of what should be included in the study.
Then, they can obtain RFP quotes and request funding.
4. Back-up Center: Mike Savage advised that the Back up center is on schedule.
Current work is evaluating the power requirements associated with it, and the
BOCC has approved the furniture. Spring completion is anticipated.
5. (E-911 Board) Primecast request: Last month Primecast presented E-911 with
a request to pay their obligation to the E-911 fund annually instead of monthly,
due to the low amounts they pay. Barb Connolly prepared an information sheet on
all the telephone companies and when they pay. At least 4 companies pay the E-
911 fund quarterly at this time. Juan Cruz moved, Jim Burack seconded a
motion to allow Primecast to make quarterly payments to the E-911 Fund.
Motion carried unanimously.
6. (WCCAB) Follow up on St Vrain DTRS request: Last month Stacy Davis
from the St Vrain Valley Schools requested access to Weld Wintag and Fire
Ground channels. The request was approved pending an MOU between SVVS
and WCRCC. Stacy Davis had not contacted Tom Beech since the meeting, so the
MOU has not been drafted yet. Discussion:
• Roy Rudisill explained that a recent Colorado bill requires emergency
responders have direct communication with schools. It does not say the
schools have to communicate on the 800 system
• Ken Poncelow expressed concern that our system will become overloaded
with users who are not trained if we have another disaster.
• Randy Winsett pointed out that the Sheriff Office fields several requests
for access to channels from various agencies and per the Sheriff they deny
the request for that (radios becoming overloaded) reason.
• Dave Mathis pointed out that the State Plan is designed to use MAC
channels
• Jim Burack suggested that the work group consider the difference of a full
time Public Safety Officer using the radio as opposed to civilians at the
school using the radio.
• Per Dave Bressler, 2 new helicopter services will be entering Weld County
soon - and may ask for radio access as well.
• Barbara Kirkmeyer emphasized that we need an MOU and protocol along
with cost recovery of the infrastructure. She and Mike Savage will gather
a work group to further discuss the issue.
7. 2012 Board Appointees 911 Board - Jack Statler will be the City of Greeley
appointee. Kevin Halloran was reappointed by the Ft. Lupton City Council. Jim
Burack will seek guidance from the Weld County Police Chiefs association
tomorrow. Comm Board—Sean Conway will be the Chair, City of Greeley
appointee TBD by Greeley. Police representatives need to be appointed by the
Police Chiefs association (they meet tomorrow) and forwarded to the BOCC.
• The Chair thanked Juan Cruz for his service on the E-911 Board for the
past 7 years. He has been a valuable resource and he will be missed.
NEW BUSINESS
1. Treasurer Reports: Randy Winsett presented the December 2011 Treasurer's
report. We are ending the year 6% below where we should be in collections, but
18% below on expenditures, so we are in a good position. Beginning in January,
Century Link will begin to reimburse Weld E-911 for their underpayments. Juan
Cruz moved, Kevin Halloran seconded a motion to approve the Treasurer's
report, motion carried unanimously.
2. Invoice request interim tower fix: Mike Savage presented a sales quote from
WAC in the amount of$3,869.00 for labor to install temporary equipment. Per
Tim Zimmerman and Phil Tiffany the Tri Town tower will intermittently cause
their radios to go down with no notice. The pending tower upgrade will
permanently fix the problem but it won't be finished until August. Until then,
WAC has proposed this temporary fix and ACS agrees with it. Gary Sandau
moved, Mitch Wagy seconded a motion to approve expenditure of$3,869.00 to
WAC for labor to install a temporary U Wave Link. Motion carried unanimously.
3. BDA's: Mike Savage explained that BDAs are Bi Directional Amplifiers to boost
radio signal strength in large industrial structures e.g. schools, hospitals, concrete
buildings etc. He is working with Weld Administrative staff to collect examples
and develop a recommendation.
• Need to educate elected officials; decide who is required to have BDAs
and then how to enforce the requirement.
• Carl Harvey suggested the BDA requirement could be tied to the radio
MOU with schools. (What good does it do to have a radio in a school if it
doesn't work?) BDA's help alleviate need for more towers.
4. UNC NICE recorder connectivity: Anita received a request from UNC to
access the Public Safety network to obtain NICE recordings for radio recordings
and 911 recordings. Currently Dave Mathis pulls the recordings and sends them
to UNC. Concerns include risk to the Public Safety network and if UNC
financially supports the recording system. Barbara Kirkmeyer would like Anita to
bring this issue to the 2 X 2 Board.
INFORMATION ITEMS:
Barbara Kirkmeyer reported that she and Monica are working with Wireless Advanced to
negotiate a volume discount for purchasing radios for the move from 800 MHz to 700
MHz. Tom Beech is working with the Weld County Fire Chiefs Association on this.
WAC will also quote the cost for accessories (batteries, chargers, upgrades). The next
radio aggregation meeting will be January 17`h at 13:30 in the Pawnee room.
No further business was discussed,the meeting adjourned at 1:30 p.m. Minutes taken by Susan Johnson
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