HomeMy WebLinkAbout20111075.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 2, 2011
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, May 2, 2011, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Sean P. Conway, Pro-Tern
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of April 27, 2011, as printed. Commissioner Garcia seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of
Hearings conducted on April 27, 2011, as follows: 1) USR Permit #1776 — Beverly Ensley, do Viaero
Wireless, and 2) Hearing to show whether good cause exists for revocation of USR Permit #1059 and
Certificate of Designation — Lambland, Inc., dba A-1 Organics. Commissioner Rademacher seconded
the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: Chris Eikenberg, Weld County resident, thanked Commissioner Long for his efforts
concerning the Department of Human Services. She indicated Commissioner Long was involved with
placing an employee at the Child Support Division's building, to direct people, and many people have
indicated to her they are pleased with the change and that they are now able to smoothly navigate
through the building.
Ms. Eikenberg stated a Chat at the Fireplace meeting will be occurring at the end of the month, and she
will notify the Board when a date for the meeting has been selected. She stated there has been an
increase in male attendance at the Chat at the Fireplace meetings.
CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
Minutes, May 2, 2011 2011-1075
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BIDS:
PRESENT AND APPROVE BID #61100075, IRRIGATION WELLS REPLACEMENT AND REPAIR -
DEPARTMENT OF BUILDINGS AND GROUNDS: Monica Mika, Director of Finance and
Administration, recommended the Board approve the low bid, which will allow the Department of
Buildings and Grounds to obtain access to water.
Toby Taylor, Department of Buildings and Grounds, stated that during the initial charging of the system,
it was discovered the well had failed. He indicated the reason emergency approval of the bid is being
requested is that the well would ordinarily be charged by this time of year, in order to begin watering the
grass at the north complex, and after an extremely dry winter, he does not want to prolong the situation,
which may result in the grass not growing. In response to Commissioner Conway, Mr. Taylor and
Ms. Mika confirmed the low bid is recommended. Commissioner Rademacher moved to approve the
low bid from Canfield Drilling Company, in the amount of$14,594.50, based on staff's recommendation,
and to waive the ten-day waiting period. Seconded by Commissioner Conway, the motion carried
unanimously.
APPROVE BID #B1100056, INMATE VIDEO VISITATION SYSTEM - SHERIFF'S OFFICE/JAIL
(CON'T FROM 4/25/2011): Ms. Mika stated the Board reviewed this bid and discussed the proposed
system at a work session on April 27, 2011. She stated staff has indicated the lowest bid proposal
does not meet the bid requirements; therefore, she recommends approval of the second lowest bid
proposal, which was submitted by Sierra Detention. In response to Commissioner Rademacher,
Mr. Taylor stated the amount of the bid proposal is $453,500.00, for the installation, and $59,500.00 for
the second and third years of services. In response to Commissioner Conway, Mr. Taylor confirmed
Sierra Detention is a reputable company which provided great references, and the County currently
utilizes it for maintenance at the Weld County Jail. Ms. Mika stated Sierra Detention is located in the
City of Brighton. Commissioner Rademacher moved to approve the high bid from Sierra Detention,
based on staff's recommendation. Seconded by Commissioner Garcia, the motion carried
unanimously.
NEW BUSINESS:
CONSIDER TEMPORARY CLOSURE OF CR 70 BETWEEN CRS 55 AND 57: Janet Carter,
Department of Public Works, stated said closure will commence May 9, 2011, through May 13, 2011, in
order to replace a culvert. She stated the average daily traffic count on County Road 70 is 66 vehicles,
according to a traffic count taken in the year 2006, and water will be used for dust control on the gravel
portions of the detour route. She stated road signs and barricades will be utilized throughout the
closure. Commissioner Conway stated there is a lot more oil and gas activity in the area since the
2006 traffic count was taken. Ms. Carter concurred with Commissioner Conway, and she indicated this
is an older traffic count because the Department has been focusing on completing traffic counts for the
paved roads. She stated in the past the Department's approach was focused on gravel roads, which
resulted in triggering dust abatement measures before it was necessary, and the paved roads serve the
majority of the County's traffic. She stated she is working on a traffic study for this area, in order to
identify new traffic patterns which are resulting from the oil and gas industry. Commissioner Conway
moved to approve said temporary closure. Seconded by Commissioner Rademacher, the motion
carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 44 BETWEEN CRS 43 AND 45: Ms. Carter stated said
closure will commence May 2, 2011, through May 4, 2011, in order to replace a culvert. She stated the
Department will be replacing a 10-inch corrugated metal pipe (cmp) with a 10-inch polyvinyl chloride
pipe (pvc), and the average daily traffic count for County Road 44 is 1,161 vehicles, according to a
traffic count taken in the year 2009. She stated magnesium chloride will be utilized for dust control on
the gravel portions of the detour route, and standard signs and road barricades will be utilized
throughout the closure. In response to Commissioner Rademacher, Ms. Carter confirmed it is an
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irrigation culvert, and she indicated that the pipes typically installed for irrigation culverts are larger in
diameter; however, smaller pipes are installed upon recommendations by Steve Detienne, Department
of Public Works, whose team monitors the flows and identifies the necessary pipe sizes. Further
responding to Commissioner Rademacher, Ms. Carter stated the pipe is most likely only for the
purpose of irrigation, based on its size, and not for storm water drainage. Chair Kirkmeyer indicated
she would like Ms. Carter to request that Mr. Detienne verify a 10-inch pipe will be sufficient.
Ms. Carter stated she will speak to Mr. Detienne and she will follow up with the Board on the matter via
e-mail. Commissioner Rademacher moved to approve said temporary closure. Seconded by
Commissioner Garcia, the motion carried unanimously.
CONSIDER NONEXCLUSIVE LICENSE AGREEMENT CONCERNING INSTALLATION OF
IRRIGATION PIPE BENEATH CR 42 AND AUTHORIZE CHAIR TO SIGN - DALE JACKSON:
Ms. Carter stated when staff receives a request for a right-of-way permit, a nonexclusive license
agreement is requested. She stated Dale Jackson wants to install a 12-inch sleeve for irrigation water
under County Road 42, which is a gravel road, with an average daily traffic count of 64 vehicles,
according to a count taken in the year 2008. She stated if there is damage to the road during the
installation of the 12-inch pipe, the right-of-way permit will provide the mechanism for the County to
recover its costs. In response to Commissioner Rademacher, Ms. Carter confirmed a sleeve will be
placed around an existing pipe, and it will be necessary for Mr. Jackson to tear up a portion of the road.
Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded
by Commissioner Garcia, the motion carried unanimously.
CONSIDER MODIFICATION TO 2011 COOPERATIVE LAW ENFORCEMENT OPERATING AND
FINANCIAL PLAN AND AUTHORIZE CHAIR TO SIGN: Commander Alan Caldwell, Weld County
Sheriff's Office, indicated this is modification to the Cooperative Law Enforcement Operating and
Financial Plan between Weld County and the Forest Service, for law enforcement services in the
Pawnee National Grassland. He indicated the total amount available for reimbursement is $6,567.00,
and the amount of $51.00 per hour covers the Sheriff's Office's costs, In response to Commissioner
Conway, Commander Caldwell stated the length of the agreement is being extended, based on the
Forest Service's request, and the allotment is predicated on the number of hours. Further responding
to Commissioner Conway, Commander Caldwell stated the Sheriff's Office will be providing service
until the end of October, based on the Forest Service's request, and the Sheriff's Office will provide
seven (7) three (3) hour shifts per month. In response to Commissioner Conway, Commander Caldwell
indicated there is a provision in the original Cooperative Law Enforcement Operating and Financial Plan
which addresses emergency situations and reimbursement; however, the information is not specified in
the proposed modification. In response to Commissioner Rademacher, Commander Caldwell
confirmed the Sheriff's Office would respond to an emergency situation, regardless of whether the
Board approves this modification; however, he believes Commissioner Conway is referring to situations
such as a grass fires. Commissioner Conway confirmed he was previously referring to situations such
as fires when he inquired about emergencies. Commissioner Rademacher thanked Commander
Caldwell, and he moved to approve said modification to the 2011 Cooperative Law Enforcement
Operating and Financial Plan, and authorize the Chair to sign. Commissioner Garcia seconded the
motion. Chair Kirkmeyer thanked Commander Caldwell, and she stated the work session he
participated in with the Board was productive and resulted in the County ensuring its reimbursement
costs are accurate. She indicated she favorably views the changes implemented by Commander
Caldwell last year regarding mileage for the municipal law enforcement service agreements, and next
year she wants to evaluate the dispatch costs. She stated the Regional Communications Advisory
Board agreed with the Board of County Commissioners on a new rate structure last year for dispatch
costs. Chair Kirkmeyer indicated she and Ms. Mika contacted dispatch to try to determine the number
of calls for service made for the Pawnee National Grassland; however, dispatch could not provide the
information, and she inquired as to whether Commander Caldwell has a method to track the calls, since
the number of calls is necessary for the formula. She stated if he cannot track the calls, perhaps
Minutes, May 2, 2011 2011-1075
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another area with a similar size and population could be used in the formula. Commander Caldwell
stated there must be a way to track the number of calls; however, he is uncertain what it is, and the
matter will likely be addressed as the new Spillman system is introduced. Chair Kirkmeyer stated the
Town of Platteville has a population of approximately 1,000 people; therefore, it will pay an additional
dispatch cost this year, based on its call volume. She indicated the dispatch cost is not enormous;
however, it is an expense, and the County is requiring other municipalities to share it. In response to
Commander Caldwell, Chair Kirkmeyer confirmed the dispatch cost will be added to the matrix he
utilizes. Chair Kirkmeyer stated the Board wants to make sure the agreements are fair and it simply
wants to be reimbursed for the County's actual costs. There being no further discussion, the motion
carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:20 a.m.
BOARD OF COUNTY COMMISSIONERS
WE S COUNTY, COLO DO
ATTEST: �� i�� . �_� -117
� 'bara Kirkmeyer, air
Weld County Clerk to the B.c 0 9T?�`
n •. Co way, Pro-Tem
BY:
Deputy Clerk to the Board �` ��� 107
i . Garcia
APPRO,9ED A RM: F
David . Long
my Attorney -
ouglas demache
Minutes, May 2, 2011 2011-1075
Page 4 BC0016
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